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Home My WebLink About07/18/2005 FINANCE COMMITTEE July 18, 2005 5:00 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of July 11, 2005, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for digital video recording equipment for the Interview/Interrogation Rooms was reviewed. In 1999 the Police Department received authorization to install VHS video recording and audio recording equipment in three rooms used for interviews and interrogations of witnesses and suspects as related to criminal investigations. Over the past several years this equipment has proven invaluable in terms of documenting statements and confessions that have been used in court presentations and prosecutions. Within the past few years the Black Hawk County Attorney's office upgraded their video/audio presentation equipment to a digital system, which is not compatible with the Police Department's VHS system. The Police Department has to transfer VHS recordings to a digital Compact Disc (CD) so it can be used in court proceedings. The Police Department is seeking authorization to seek bids for digital recording equipment to outfit up to five interview/interrogation rooms, including cameras, microphones and an eight-port digital recorder unit. Funding for the equipment will come from monies gifted to the Police Department by the Waterloo Exchange Club and from Police Department forfeiture funds. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the request of the Airport Director for authorization to increase the petty cash drawer from $75.00 to $85.00 for the airport parking lot booth be approved. Ayes: Three. Motion carried. The request of the City Planner for approval of an invoice in the amount of$1,227.00 for plat of survey for the Fed Ex Ground Project in MidPort America Plat No. 2 was reviewed. As part of the Fed Ex Ground Project, staff was working with Claassen Engineering for the Final Plat of MidPort America Plat No. 2. This contract was approved in 2000 and was recently finalized with recording, title opinions, etc. necessary for the platting process. As part of the Fed Ex Ground project, it was necessary to have a plat of survey to parcel off a portion of Lot 12 in the MidPort Park Plat No. 2 as Fed Ex needed only 5 of the 15 acres. Staff requested Claassen Engineering to complete the plat of survey as staff has been working with them for the entire platting process. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Chief Electrical Inspector to attend the Western Section IAEI 101st Annual meeting in Hot Springs, Arkansas on September 17-21, 2005, with cost not to exceed $1,350.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for City Engineer to attend American Public Works Association, Iowa Chapter, 2005 Fall Conference in Ankeny, Iowa on August 10- 12, 2005, with costs not to exceed $314.00, be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Director of Cultural & Arts Commission for a blanket pre-authorization for food purchases for FY06 be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the MIS Director for pre-authorization to expend $20,400.00 for replacement voice mail systems for the Library, Fire Rescue and Center For The Arts be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for authorization to increase Line Item 1150-3350 (Federal Grant) in the amount of $47,419.00, Line Item 1160- 3350 (Federal Grant) in the amount of$55,000.00, Line Item 1150-1111 (Salaries — Regular) in the amount of $37,419.00, Line Item 1160-1111 (Salaries — Regular) in the amount of - $45,000.00, Line Item 1150-1114 (Overtime) in the amount of$10,000.00, Line Item 1160-1114 (Overtime) in the amount of$10,000.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that Bills Payment, as contained in Schedule AP640, dated July 18, 2005, pp. 1-104, in the amount of$2,989,349.59, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Clark that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk