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Home My WebLink About06/06/2005 FINANCE COMMITTEE June 6, 2005 4:15 p.m. Council Chambers Members present: Chairperson Greenwood, Welper, Clark. Moved by Welper, seconded by Greenwood that the Agenda, as amended, be approved. Ayes: Two. Absent: Clark. Motion carried. Moved by Welper, seconded by Greenwood that the Minutes of May 23, 2005, as proposed, be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Fire Chief for authorization to write specifications for the purchase of a new rescue pumper at an estimated cost of$400,000.00 was reviewed. This purchase is part of the five-year GO Bond replacement program. Once the specifications have been written, they will be brought back to the council for approval prior to the Fire Department sending them out to vendors. The Fire Department will work with the vendors for language for the specifications. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Fire Chief for authorization to seek bids for a thermal imaging camera at an estimated cost of$7,500.00 was reviewed. The camera is used to find persons in smoke-filled environments, liquid levels in tanks and the camera can be put in areas that are too small for humans to enter. The estimated cost of the camera is $7,500.00. The Waterloo Exchange Club has donated $6,500.00 and MidAmerican Energy has donated $250.00, with GO Bond funds to be used for the balance of the cost. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Fire Chief for authorization to seek bids for construction of a storage building at the Regional Training Center at an estimated cost of$80,000.00 was reviewed. The building is part of the five year GO Bond Plan. The building will be 50' x 120' and will be located behind the Regional Training Center. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Associate Engineer for authorization to purchase of an additional 1,000 storm sewer markers at a cost of$2,360.00 was reviewed. The markers will be paid from GO Bond funds allocated for Storm Water Management. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Associate Engineer for approval of an invoice in the amount of$4,000.00 for annual membership in the Iowa Stormwater Education and Outreach Program was reviewed. The amount will cover the city's membership for the remainder of 2005. The Iowa Stormwater Education Partnership is a group currently consisting of 16 cities in the State of Iowa. As a member of the partnership, the city will receive information on a quarterly basis concerning the management of the Storm Water Program, such as educational information, brochures, bill stuffers, power point presentations, uniform website, etc. The cost for the membership will be paid from GO Bond funds allocated for Storm Water Management. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase 2005 Ford Explorer from Witham Ford at a cost of $20,833.00 was reviewed. Four proposals were received, with Witham Ford being the lowest bid. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Community Planning and Development Director for approval of bid from Paul G. Christensen in the amount of$3,800.00 for installation of panic door hardware on the exits at 303 Jefferson Street was reviewed. The installation is required by city code which requires panic exits in buildings with assembly occupancy. The hardware could be re-used at other city buildings if the city decides to demolish this building. 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Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $2,520.00 to purchase simunition cartridges be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $5,246.00 to purchase three Dell laptop computers for the LE1N Region 2 hub office be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $3,720.00 to purchase ammunition be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $1,763.30 for cost of preparation and painting of bumpers for patrol cars 109, 110, 111 and 113 be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $69.81 for shipping costs for signals and related hardware for safety improvements to University and Progress Avenues, for a total cost of $1,377.81,be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $12.28 for shipping costs for two EPAC controllers, for a total cost of$5,312.28, be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $21,000.00 to purchase four video detection cameras for the intersection of Ansborough and University Avenues be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $11,748.25, plus estimated shipping costs of$180.00, for purchase of poles, signals and related equipment for traffic safety improvements be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $4,302.85 for purchase of street name signs be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Development Coordinator for authorization to decrease Line Item 1312 (Engineering) and increase Line Item 1706 (Housing Assist) in the amount of$10,000.00; increase Line Item 3361 (State Grant) and decrease Line Item 3350 (Federal Grants) in the amount of $10,000.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Clark that Bills Payment, as contained in Schedule AP640, dated June 6, 2005, pp. 1-79, in the amount of $1,672,304.26, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Clark that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk