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Home My WebLink About03/28/2005 FINANCE COMMITTEE March 28, 2005 5:00 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as amended to correct Item 1, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of March 21, 2005, as proposed, be approved. Ayes: Three. Motion carried. The request of the Airport Director for authorization to seek bids for lease/purchase of one commercial front mower and one 20 foot Bat Wing mower was reviewed. The Airport recently purchased one front mower with a federal grant. The Airport does not have any other grass cutting equipment and has leased the two mowers in recent years. The estimated cost to lease the equipment is $7,000.00 and $40,000.00 to purchase the equipment. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk and MIS Director for authorization to seek RFPs for long-distance carrier for city buildings was reviewed. The current contract with MCI WorldCom for long- distance phone calls made from all city buildings and locations expires on June 3,2005. Request for Proposals will be sent to AT&T, Sprint and MCI World Com. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk and MIS Director for authorization to seek RFPs for local telephone carrier for city buildings was reviewed. The current contract with McLeod USA for local telephone service at all city locations expires on September 1, 2005. Request for Proposals will be sent to Qwest and McLeod USA. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Police Officer to attend Defensive Tactics Instructor School in Des Moines, Iowa on May 16-20, 2005, with costs not to exceed $543.00,be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Police Sergeant to attend Firearms Instructor Recertification School in Des Moines, Iowa on May 5-6, 2005, with costs not to exceed$227.00,be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Police Sergeant to attend Crash Data Retrieval Toolkit Operator's Certification Course in Iowa City, Iowa on April 11-13, 2005, with costs not to exceed$345.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for four Police Investigators to attend Death Investigation Seminar in Iowa City, Iowa on May 17-18, 2005, with costs not to exceed $420.00,be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for two Police Sergeants and one Police Officer to attend Accident Investigators Conference in Rapid City, South Dakota on June 7-11,2005, with costs not to exceed$1,354.00,be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Police Chief and Police Captain to attend FBI National Academy Associates Iowa Chapter annual training in Keokuk, Iowa on April 13-15, 2005, with costs not to exceed $255.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Contracts& Grants Coordinator to attend U.S. Department of Housing and Urban Development Conference in Omaha,Nebraska on April 6-8, 2005, with costs not to exceed$450.00,be approved. Ayes: Three. 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Jo Luaund!ssu Jo tunorddu ioj roIoarTQ 3uauidotan0Q 28 BuIuurld A3iununuoJ amp 3sanbar agi Z a ud SOOZ `8Z god 0041luitWWD aounuld Finance Committee March 28, 2005 Page 3 Moved by Clark, seconded by Welper that the request of the City Clerk for pre-authorization to expend $3,957.00 for additional property insurance premium due to increased valuation of Terminal Building at Waterloo Airport due to the renovation be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Planning and Development Director for pre-authorization to expend $1,246.58 for ArcView software maintenance agreement be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $62.50 for the purchase of two additional street signs be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $2,495.00, plus estimated shipping costs of$12.50, to purchase a Crash Data Retrieval System be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that Bills Payment, as contained in Schedule AP640, dated March 28, 2005, pp. 1-64, in the amount of$1,345.756.82, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk