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HomeMy WebLinkAbout09/13/2004 FINANCE COMMITTEE September 13, 2004 3:30 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of September 7, 2004, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a garbage refund in the amount of$46.50 for 1754 Caras Road be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Chief Code Enforcement Officer to attend Improving Property Maintenance Code Inspection and Enforcement Skills Course in Madison, Wisconsin on December 5-8, 2004, with costs not to exceed $1,125.00, be approved. Committee members discussed if the course was required for certification. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Police Lieutenant to attend American Society of Law Enforcement Trainers Conference in Jacksonville, Florida on January 3-9,2005, with costs not to exceed $1,069.00, be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend not to exceed $3,000.00 for infill soil for Riverfront Stadium be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $15,000.00 for subsidy payment to Fairview Cemetery be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend not to exceed $4,500.00 for underground sprinkler for Waterloo City Hall be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $1,472.50 for drain cleaning at Five Sullivan Brothers Convention Center be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $1,200.00 for special fire alarm inspection for Vice President's visit to Waterloo be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $5,200.00, plus estimated shipping costs of $750.00, for lockers for Police Women Locker Room be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Library Office Manager for authorization to increase Line Item 3361 (State Grant) in the amount of$10,721.00; Line Item 1524 (Workshop Supplies) in the amount of$4,047.00; Line Item 1560 (Elderly Expense) in the amount of $1,649.00; Line Item 1582 (Adult Print) in the amount of $5,025.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Clark that Bills Payment, as contained in Schedule AP640, dated September 13, 2004, pp. 1-108, in the amount of$1,909,802.49, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Clark, seconded by Welper that the meeting be adjourned at 3:43 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk FINANCE COMMITTEE September 7, 2004 4:15 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as amended, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of August 23, 2004, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Captain for authorization to seek bids for standard 5-part Iowa Uniform Citation and Complaint form was reviewed. Part of the duties and responsibilities of the Police Department is the enforcement of traffic violations pursuant to the State Code of Iowa and Waterloo Code of Ordinances. To enable officers to perform this task, they are provided with 5- part Iowa Uniform Citation and Complaint forms used to cite traffic violators. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the request of the Leisure Services Director for authorization to hire Struxture Architects at a cost of$16,000.00 to develop detailed construction drawings and bid documents for new restroom building at Riverfront Stadium be approved. Ayes: Three. Motion carried. The following bid received for the F.Y. 2004 City Hall Landscaping was reviewed: Bidder Bid Amount Borwig Building Service $6,699.60 It was the recommendation of the Associate Engineer that the bid from Borwig Building Services in the amount of $6,699.60 be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Human Resources Manager to attend annual Iowa Public Employer Labor Relations Association meeting in Dubuque, Iowa on October 7-8, 2004, with costs not to exceed $215.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Police Sergeant to attend National Homicide Seminar in Kansas City, Missouri on October 15-20, 2004, with costs not to exceed $1,311.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Leisure Services Director to attend State Association Educational Workshop in Carroll, Iowa on September 14-16, 2004, with costs not to exceed$211.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for two Police Officers to attend Intermediate Academy Class in Waterloo, Iowa on September 14-November 5, 2004, with costs not to exceed$4,200.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Fire Inspector to attend Fire Inspection Principles Class in Emmetsburg, Maryland on October 2-16, 2004, with costs not to exceed$216.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Fire Marshal to attend Principles of Fire Protection Class in Emmetsburg, Maryland on November 7-19, 2004, with costs not to exceed$644.41, be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Fire for pre-authorization to expend $2,120.00 for two additional emitters for Covenant Hospital be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Waste Management Services for pre-authorization to expend $1,546.00 to purchase replacement computers be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Waste Management Services for pre-authorization to expend $7,670.00 to purchase pump for Hackett Road Lift Station be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Waste Management Services for pre-authorization to expend $336.83 for shipping costs be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Waste Management Services for pre-authorization to expend $11,030.00 to purchase pumps for Douglas Lift Station be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the City Clerk for pre-authorization to expend $1,611.00 for cost of Supplement No. 4 for the Waterloo Code of Ordinances be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $2,500.00 to purchase herbicide for city parks be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend an estimated $1,200.00 to $1,500.00 for repairs to 1999 JD 210 skid loader be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $2,750.00 to purchase program t-shirts for participants of the Mayor's Fitness Fun Run be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $2,738.00 to purchase four benches for City Hall landscaping project be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $8,529.74 for labor and materials to remove damaged gate and install new gate and posts at Riverview be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $14,450.00 to purchase one Mini Rain Drop water feature and two Lemon drop water features for the Gates Pool Renovation project be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $81,050.00 for zero depth pool renovation at Gates Pool be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the MIS Manager for pre-authorization to expend $5,397.90 to purchase two tape drives for main server and Engineering Depai intent server be approved. Ayes: Three. 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