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Home My WebLink About07/19/2004 FINANCE COMMITTEE July 19, 2004 3:40 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of July 12, 2004, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for Tactical Unit Marksman Rifles were reviewed: Trade-In Bidder Bid Amount Allowance Total Bid Harris Firearms $5,571.00 $1,000.00 $4,571.00 Shore Galleries, Inc. $5,736.00 $ 500.00 $5,236.00 It was the recommendation of the Captain John Beckman that the low bid from Harris Firearms in the amount of $4,571.00 be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for security surveillance and alarm systems for City Hall were reviewed: Bidder Bid Amount RC Systems $19,601.40 Electronic Engineering $25,365.35 Hawkeye Alarm & Signal Company $25,934.00 Communications Engineering Company $32,697.37 It was the recommendation of Captain John Beckman that the low bid from RC Systems in the amount of $19,601.40 be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. The following bid received for F.Y. 2005 Flood Control Riprap Spraying was reviewed: Bidder Bid Amount Control Services $18,400.00 It was the recommendation of the Associate Engineer that the bid from Control Services in the amount of $18,400.00 be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. The following requests for hotel/motel discretionary funds were reviewed: Organization Amount Waterloo Municipal Band $22,275.00 Main Street Waterloo (downtown flowers) $ 3,000.00 Waterloo Exchange Club (Healing Field) $ 2,000.00 It was the recommendation of Mayor Hurley that said requests be approved. Mayor Hurley stated that the Waterloo Municipal Band received $21,000.00 in hotel/motel discretionary funds last year. The band is in its 79th year. 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Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $17,014.00 to purchase software support for the permit system be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of Mayor Hurley for pre-authorization to expend $2,500.00 for Cedar Valley Coalition dues for Fiscal Year 2005 be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Planning and Development Director for pre-authorization to expend $3,850.00 to pay cost for Howard R. Green Company to prepare documentation to be forwarded to the State Historic Preservation Office for 218 Elm Street be approved. Noel Anderson, City Planner, reported that the expenditure will be funded with state and federal grant monies. The city identified 218 Elm Street as being historic and eligible for listing on the National Register of Historic Places. The State Historic Preservation Office is requiring that the city furnish documentation, information and history on 218 Elm Street in order to proceed with demolition of the structure. The property may no longer be eligible to remain as an historic site due to condition of the building and changes to the neighborhood. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $4,086.00 to purchase street name signs be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Airport Director for pre- authorization to expend $7,000.00 to lease 20' bat wing rotary cutter and a commercial front mount mower be approved. The Airport Director reported that the Airport Board approved leasing the agreement for one year. The Airport Director was given authorization to sell the old equipment and seek bids on the new equipment by the Finance Committee. Bids were solicited for the new equipment, and John Deere was the lowest bidder. The Airport does not have the funds budgeted for a lease/purchase of the equipment. The contract was signed in May, but the Airport is not obligated to John Deere. Mayor Hurley suggested approving the one year lease and come back next year with an analysis of a lease/purchase versus purchase. Councilperson Schmitt stated that with a normal John Deere lease, the city would still have the option to purchase the equipment as used equipment and apply the $7,000.00 to the purchase of the equipment. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Cultural & Arts Commission Director for pre-authorization to expend $14,750.00 for a blanket authorization for food purchases for the Center For The Arts be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Clark that Bills Payment, as contained in Schedule AP640, dated July 19, 2004, pp. 1-76, in the amount of $695,019.34, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Clark that the meeting be adjourned at 4:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk