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Home My WebLink About06/21/2004 FINANCE COMMITTEE June 21, 2004 4:45 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of June 14, 2004, as proposed, be approved. Ayes: Three. Motion carried. The bids received for photographic supplies for FY 05 for the Police Department's Crime Laboratory were reviewed. Bids were received from Porter's Camera Warehouse Outlet Store and Walden Photo. The bid from Porter's Camera Warehouse Outlet Store was incomplete and did not meet the specifications. The total bid from Walden Photo was $8,205.06. It is the recommendation of the Police Chief that the bid from Walden Photo in the amount of$8,205.06 be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. The bids received for Photographic Processing/Printing for FY 05 for the Police Depai tuient's Crime Laboratory were reviewed. One bid was received from Walden Photo as follows: Description Bid Amount 135 mm Color Film Processing $ .99 each roll 120 C-41 Color Film Processing $ .99 each roll 3 x 5 Color Reprints $ .39 each 5 x 5 Color Reprints $ .74 each 8 x 8 Color Reprints No Bid Submitted 8 x 10 Color Enlargements $2.90 each 11 x 11 Color Enlargements $4.90 each It was the recommendation of the Police Chief that the bid from Walden Photo be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for uniform and accessories for the Police Department were reviewed: Bidder Bid Amount Palace Clothiers $1,702.00 Wertjes Uniforms $1,689.60 It was the recommendation of the Police Chief that the bid from Palace Clothiers in the amount of$1,702.00 be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the request of the Superintendent of Central Garage for authorization to purchase one 2005 %z ton extended cab truck for $21,927.00, two 2005 extended cab 4 wheel drive trucks for $17,693.00 each, one 2005 3/4 ton extended cab 4 wheel drive truck for $25,663.00, one 2005 Y2 ton standard cab 4 wheel drive truck for $20,289.78 and two 2005 midsize sedans for$14,175.00 each be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a garbage refund in the amount of $984.00 for 205 and 211 Hammond Avenue be approved. Ayes: Three. 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Teti Niro Aq papuooas `ladiaM Xq panoJAT •paureo uotlow •aa.zq,L :saJy •panotdde aq `00•L9£$ Paaoxa of lot SISoo ultra `1700Z `IZ-6I Xinf uo sesue}I `icl!D srsue}I ut s10Ot?UEIAI 111E120.1d 131r'muuo1s JOJ dogs31zoM MIME of .1001,t5ug aletoossV .10J lsanbal ian1zl r leul Ni roo Aq papuooas `ladiaM Xq panow Z °Bed 1700Z `TZ aunf aalltutruo3 aoueutd Finance Committee June 21, 2004 Page 3 Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic Operations for pre-authorization to expend $3,204.00 for flanges for parking meter posts be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Superintendent of Central Garage for pre-authorization to expend $103,027.00 for an Altec lift truck for the Traffic Operations Department be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Airport Director for pre- authorization to expend $2,800.00 for professional services to administer the PFC program through FY04 be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Airport Director for pre- authorization to expend $3,646.16 to pay costs for revision of TV commercial, revision of web homepage and luggage tags for the open house be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $1,607.56 to pay for major sound system work done in the three Schoitz rooms be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $2,069.00 to purchase 24 new folding tables for the Young Arena be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $3,167.50 to purchase flag pole, Iowa flag and U.S. flag for the Iry Warren Golf Course be approved. Prior to a vote on the above motion, the following comments were heard. Paul Huting, Leisure Services Director, reported that he has been informed that $3,000.00 will be donated for this project. Mr. Huting stated that the flag mast did not properly move up and down so the flag could not be lowered at half-mast and he ordered staff to remove the flag. Staff was asked to look at alternatives for the flag. Staff is unable to get to the flag without a boat, and the flag is not properly lighted. A flag is located in the parking lot at Gates, and staff is looking at putting a flag in front of the Pro Shop at South Hills. Leon Mosley reported that he received a bunch of calls about removal of the flag at Iry Warren. People and veterans are concerned about the flag and want to know if the flag can be put back where it was. Mr. Huting stated that he talked to several veterans, and they understand that the flag needs to be properly displayed. Mr. Huting stated that the biggest problem is it is located on an island, and they would like to display the flag where the former cart barn was located. Mayor Hurley suggested that this item go before the Golf Committee and the Leisure Services Commission. The only calls received in his office were from people upset about the way the flag is displayed and that it is not properly lighted. In addition, the flag cannot be flown at half-staff. The City Clerk works with veterans through the Memorial Hall Commission and has received no calls regarding removal of the flag. Mr. Huting stated that he talked with the Chairperson of the Leisure Services Committee and the Golf Manager spoke to the Chairperson of the Golf Committee. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Clark that Bills Payment, as contained in Schedule AP640, dated June 21, 2004, pp. 1-89, in the amount of $953,874.41, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. 1.1a3Tag Aouem •pauiia uopoj •aani,i, :saAy •uu•d £i:S pauinofpe aq Suuaatu ret.p zadiom Aq papuoaas `poomuaaJD Aq panotu sem a? `aawunuoa atp azopaq ssau?snq zatp_mj ou tom aR ed 1700Z `iZ autlf au?urtUOD 3OUVu?3