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Home My WebLink About02/16/2004 FINANCE COMMITTEE February 16, 2004 4:10 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of February 9, 2004, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the request of the Police Chief for authorization to equip six Ford Crown Victoria police patrol cars be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for six Federal Signal Corporation brand LED low-profile lightbars for the six new Ford Crown Victoria police patrol cars was reviewed. The Police Department has evaluated a new style of lightbar that is made up of light emitting diodes (LED). This new generation LED low-profile lightbar is different from the current lightbar as the current lightbar consists of several motorized revolving lights that require costly repairs and maintenance. They also require several amps of electrical power to operate which puts a drain on the cars' electrical system. The LED lightbars have no moving parts, draw less amps to operate and the light configuration is much brighter and easier to see which enhances the overall safety for the officers, citizens and motoring public. The Police Department has examined three different brands of LED lightbars and feels that the Federal Signal Corporation brand lightbar would best meet their needs. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. The request of the Community Development Director for approval of a contract with INRCOG at a cost not to exceed $12,000.00 to provide necessary personnel to complete Annual and 5 Year Consolidated Plans for CDBG and HOME Program Funds was reviewed. The city is an entitlement city, which allows us to receive a yearly allocation of CDBG and HOME program funds. The city is required to submit annual and 5-Year Consolidated plans for the use of these funds. These plans are designed to be a collaborative process whereby a community establishes a unified vision for community development actions. It allows our local jurisdiction the opportunity to shape the various housing and community development programs into effective, coordinated neighborhood and community development strategies. It also creates the opportunity for strategic planning and citizen participation to take place in a comprehensive context and to reduce duplication of efforts at the local level. In order to make this happen and due to the limited availability of firms to provide technical assistance, Community Development asked INRCOG to provide a proposal to complete the Waterloo-Cedar Falls Consolidated 5-Year Plan pursuant to the U.S. Department of Housing and Urban Development (HUD) requirements and within the timeframe necessary for the Plan's local adoption and HUD approval. INRCOG is proposing to provide the necessary personnel to complete the plan at an amount not to exceed $12,000.00. Moved by Welper, seconded by Clark that said contract be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to rebox three automated garbage trucks at a cost of$61,975.00 each was reviewed. Permission was granted in August 2003 to rebox two automated garbage trucks doing a consortium bid with the City of Des Moines at a cost of $61,975.00 each. Wayne Engineering is willing to rebox the three automated garbage trucks that are currently in need of reboxing for the price of$61,975.00 each. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the travel request for Director of Cultural & Arts Commission to participate in Cedar Valley Coalition trip to Washington, DC on March 21-24, 2004, with costs not to exceed $1,240.00, be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Development Director for pre-authorization to expend $1,570.00 to purchase DP 200X data/video projector be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Development Director for pre-authorization to expend $2,835.00 to purchase two Dell computers be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Development Director for pre-authorization to expend $12,755.00 to purchase nine Dell computers be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $1,476.87 for microfilming of police records by Adult Incorporated be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $15,629.00 to purchase floor cleaning equipment for the Five Sullivan Brothers Convention Center be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Development Director for authorization to increase Line Item 3350 (Federal Grants) in the amount of$233,300.00; Line Item 1111 (Salaries-Regular) in the amount of $50,000.00, Line Item 1113 (Longevity) in the amount of$700.00, Line Item 1121 (FICA) in the amount of$4,000.00, Line Item 1122 (IPERS) in the amount of $3,000.00, Line Item 1123 (Disability) in the amount of $100.00, Line Item 1131 (Health Insurance) in the amount of $5,000.00, Line Item 1327 (Resid. Rehab) in the amount of $150,000.00, Line Item 1343 (Postage) in the amount of $300.00, Line Item 1346 (Travel/Training) in the amount of$7,000.00 and Line Item 2106 (Computer Equipment) in the amount of$13,200.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that Bills Payment, as contained in Schedule AP640, dated February 16, 2004, pp. 1-74, in the amount of$424,832.94, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Clark, seconded by Welper that the meeting be adjourned at 4:31 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk