HomeMy WebLinkAbout12/01/2003 FINANCE COMMITTEE
December 1, 2003
4:30 p.m.
Council Chambers
Members present: Chairperson Jordan, Hurley, Getty.
Moved by Hurley, seconded by Getty that the Agenda, as proposed be approved. Ayes: Three.
Motion carried.
Moved by Hurley, seconded by Getty that the Minutes of November 17, 2003, as proposed, be
approved. Ayes: Three. Motion carried.
The request of the Building Official/Maintenance Administrator, for approval of 42 month
agreement with Aramark to provide laundry services to city buildings was reviewed. It has been
determined that the city pays approximately $5,500.00 to $6,500.00 per month for laundry
services on uniforms, floor mats, shop towels, hand towels, etc. The Building
Official/Maintenance Administrator looked at the process of bidding the service and found this
to be impractical because of the many separate contracts that have been signed with Aramark. If
the contracts were broken, the city would be responsible for some hefty buyouts. The Building
Official/Maintenance Administrator met with Dave Dighton, District Manager for Aramark, and
expressed his concerns about the blue sky the city was paying with each invoice. This included
fees, delivery and billing differences, etc. It was then determined that Aramark could provide the
same services if we consolidated the billing and made inventory adjustments, which would
immediately realize a weekly savings of approximately $440.00 or more. This new plan would
ultimately produce a yearly savings for laundry services amounting to $21,120.00 to $24,000.00.
Aramark is willing to cancel all present contracts and enter into a blanket 42-month contract with
the city to provide these services. The contract does not carry any uniform purchase agreements,
etc., because all departments are so different. We are presently paying Aramark $5,500.00 to
$6,500.00 for service each month, and with signing the new 42-month contract, the city would
pay $3,740.00 to $4,100.00 each month. During the contract period, the city would put together
a formal bid package so the laundry service can be competitively bid. Councilperson
Greenwood suggested the city look at purchasing its own good quality mats and clean them. The
Building Official recommended that the 42-month agreement with Aramark be approved and the
other options be looked at during this period. Moved by Hurley, seconded by Getty that said
request be approved. Ayes: Three. Motion carried.
The request of the Fire Chief for authorization to purchase two Opticom Emitters at a total cost
of $1,990.00 was reviewed. Gladbrook/Lincoln Ambulance will reimburse Waterloo Fire
Rescue for the purchase of the two Opticom Emitters and will cover the overtime costs incurred
by Waterloo Fire Rescue for a mechanic to install them in their ambulances. Moved by Getty,
seconded by Hurley that said request be approved. Ayes: Three. Motion carried.
Moved by Hurley, seconded by Getty that a garbage refund in the amount of$123.00 for 718
Fowler Street be approved. Ayes: Three. Motion carried.
Moved by Getty, seconded by Hurley that the request of the Police Chief for authorization to
seek bids for 5-part Iowa Uniform Citation and Complaint Form be approved. Ayes: Three.
Motion carried.
The following bids received for 4 x 4 pickup with plow to be used by Waterloo Fire Rescue were
reviewed:
Bidder Bid Amount
Community Motor Co. Inc. $29,062.50
Dick Witham Ford $28,438.00
Rydell Chevrolet $27,898.00
It was the recommendation of the Superintendent of Central Garage that the low bid from Rydell
Chevrolet in the amount of$27,898.00 be accepted. Moved by Hurley, seconded by Getty that
said recommendation be approved. Ayes: Three. Motion carried.
FINANCE COMMITTEE
November 17, 2003
4:10 p.m.
Council Chambers
Members present: Chairperson Jordan, Hurley, Getty.
Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Getty, seconded by Jordan that the Minutes of November 10, 2003, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Hurley, seconded by Getty that a travel request for Haz Mat Instructor to teach Haz
Mat Recertification to Advanced Transformers Corporation in Monroe, Wisconsin on November
10-11, 2003, with costs not to exceed $254.00, be approved. Ayes: Three. Motion carried.
Moved by Hurley, seconded by Getty that a travel request for Traffic Engineer and Signal
Technician Foreman to attend 2003 Users Group Conference — Brown Traffic Products in
Davenport, Iowa on December 2-4, 2003, with costs not to exceed $470.00, be approved. Ayes:
Three. Motion carried.
Moved by Hurley, seconded by Getty that a travel request for Police Investigator to travel to
Denver, Colorado on November 5-7, 2003 regarding a criminal investigation, with costs not to
exceed $840.97, be approved. Ayes: Three. Motion carried.
Moved by Hurley, seconded by Getty that a travel request for Executive Director, Fair Housing
Coordinator, Administrative Secretary and Clerical Assistant to attend Fair Housing Conference
in Kansas City, Kansas on December 10-12, 2003, with costs not to exceed $1,321.36, be
approved. Ayes: Three. Motion carried.
Moved by Getty, seconded by Hurley that the request of the Executive Director of Human Rights
Commission for pre-authorization to expend $1,459.75 for reporting and transcription fees for
Patricia Mayes vs. Powers Manufacturing hearing be approved. Ayes: Three. Motion carried.
Moved by Hurley, seconded by Getty that the request of the Superintendent of Traffic
Operations for pre-authorization to expend $3,795.00 to purchase one Dell 4600 Series computer
and one Dell Inspiron 5100 laptop computer be approved. Ayes: Three. Motion carried.
Moved by Getty, seconded by Hurley that the request of the Director of Cultural & Arts
Commission for pre-authorization to expend $2,944.22 to Welyn Enterprises, Inc. for power
coating services for sculpture to be installed at Lafayette Street between East 4th and East 5th
Streets be approved. Ayes: Three. Motion carried.
Moved by Getty, seconded by Hurley that the request of the Building Official/Maintenance
Administrator for pre-authorization to expend $17,300.00 for boilers to heat pool water at Gates
Pool be approved. Ayes: Three. Motion carried.
Moved by Getty, seconded by Hurley that the request of the Building Official/Maintenance
Administrator for pre-authorization to expend $18,620.00 for boilers to heat pool water at Byrnes
Pool be approved. Ayes: Three. Motion carried.
Moved by Hurley, seconded by Getty that Bills Payment, as contained in Schedule AP640, dated
November 17, 2003, pp. 1-98, in the amount of$2,389,510.27, be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Hurley that
the meeting be adjourned at 4:29 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk