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Home My WebLink About10/27/2003 FINANCE COMMITTEE October 27, 2003 4:45 p.m. Council Chambers Members present: Chairperson Jordan, Hurley, Getty. Moved by Hurley, seconded by Getty that the Agenda, as amended to add Items 9 and 10, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the Minutes of October 20, 2003, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for Rifle Sight Sound Systems for the Police Department Tactical Unit perimeter rifles were reviewed: Bidder Bid Amount Brownells $2,129.10 Phoenix Distributors $2,014.75 OMB Police Supply $1,850.00 It was the recommendation of the Police Chief that the low bid from OMB Police Supply in the amount of $1,850.00 be accepted. Moved by Getty, seconded by Hurley that said recommendation be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase in-car audio/video recording equipment at a cost of $3,650.00 was reviewed. The Police Department has been awarded a grant in the amount of$17,000.00 from the Governor's Traffic Safety Bureau. Included in the grant award was $3,500.00 for the purchase of one in-car audio/video recording system. A quote was obtained from Mobile Vision In-Car Video Systems in the amount of $3,650.00 for one System 7 In-Car Video System. Mobile Vision is the manufacturer of the Police Department's present in-car video system. Moved by Getty, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. The following bids received for a small track vehicle for clearance of snow on city sidewalks to be used by the Traffic Operations Department were reviewed: Bidder Bid Amount The Shop Industrial $86,184.00 with trade Aspen Company $84,600.00 with trade Reach Equipment $76,700.00 with trade It was the recommendation of the Superintendent of Central Garage that the low bid from Reach Equipment in the amount of$76,700.00 be accepted. Moved by Hurley, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase three Ranger cab trucks for the Building Department at a cost of$12,749.00 each and one Ranger extended cab truck for Leisure-Services at a cost of$15,655.00 was reviewed. The purchases would be made from last year's bid prices that were awarded to Dick Witham Ford and approved by the Finance Committee on September 16, 2002. They will provide 2004 trucks at 2002 bid prices. Bond funds will be used to purchase the trucks. Moved by Getty, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Fire Chief for authorization to purchase six opticom emitters at a total cost of$6,000.00 be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $7,516.50 for 850 major league replica jerseys for 3rd — pre- - grade Optimist Baseball/Softball Program participants be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend not to exceed $13,000.00 for material and labor to repair bleachers at Riverfront Stadium be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend not to exceed $13,000.00 for ten identification signs for parks be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $8,553.08 for labor and materials to repair log loader #304 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $4,049.50 for repairs and preventative maintenance on HiRanger aerial lift truck#306 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $1,867.50 to purchase 450 minor league replica caps for pre-school—2nd grade summer ball program participants be approved. Ayes: Three. Motion carried. Councilperson Hurley asked if the city should consider local vendors when the price difference is small. Councilperson Welper stated he feels if the low bidder meets the specifications, we should accept the low bid whether they are a local vendor or not. Paul Huting, Leisure Services Director, explained that there are times when a vendor cannot bid on an item and he would not like to exclude any bidders from a list so that all items will be bid. Jim Walsh, City Attorney, stated that if the low bidder meets the specifications, then the city should accept the low bid. Moved by Hurley, seconded by Getty that Bills Payment, as contained in Schedule AP640, dated October 27, 2003, pp. 1-71, in the amount of $2,316,921.97, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Hurley that the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk