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Home My WebLink About09/15/2003 FINANCE COMMITTEE September 15, 2003 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Getty. .Members absent: Hurley. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Hurley. Motion carried. The meeting was held to discuss the FYE04 budget reduction for the Human Rights Commission and other budget issues. Walter Reed, Executive Director of Human Rights Commission, reported that the commission has reach an impasse regarding the FYE04 budget reductions. The commission reviewed and approved the various line item reductions at their July 17 monthly meeting. Those reductions met the $35,000.00 or 12.12 percent approved by the council on July 14, 2003. After submitting the adjustment approved by the commission, Michelle Weidner, Chief Financial Officer, contacted Mr. Reed requesting an additional $8,000.00 in cuts because they reduced their revenue by $8,000.00. In a memo dated August 7, 2003, Ms. Weidner cut the commission an additional $8,000.00 bringing the total amounts in cuts to $43,000.00. Mr. Reed stated that the commission has asked for several years that separate fund accounts be set up to track the Fair Housing Funds, Grant Funds and resources other than general fund. Mr. Reed stated an additional $8,000.00 reduction would be too severe. Mr. Reed stated that the commission needs the city's legal department to represent them during administrative hearings. Mr. Reed stated the money budgeted for legal expenses could be moved to the City Attorney's budget, but they would need a commitment from the City Attorney's office that they would represent the commission during administrative hearings and judicial review. The commission will probably have five to ten cases go to administrative hearing per year. Mr. Reed stated he met the $35,000.00 reduction when the commission's budget was at $220,321.00. Mr. Reed stated that the Chief Financial Officer wiped $8,000.00 or $9,000.00 of private donation funds from the commission's budget. Ms. Weidner responded that when the council approved the $35,000.00 reduction in the Human Rights Commission budget, they assumed it would come from expenses not revenues. Mr. Reed stated that Mayor Rooff asked the commission to develop additional programs and they went externally and raised $50,000.00 for those programs. An additional reduction of $8,000.00 hampers the commission's ability to function. Mr. Reed stated the commission has three responsibilities: process cases, be liaison with other agencies and education/outreach. The commission would like to make all these areas functional and they won't be able to do that with the additional $8,000.00 reduction. Abraham Funchess, Commission Member, stated he wished to impress the importance of providing the human touch. A lot has been accomplished on educational outreaches. Mr. Funchess asked the committee to be empathetic of the work of the commission as they consider the budget as the commission continues to deal with new challenges everyday. Mr. Reed reported that a five year review has been scheduled for Thursday from 6:00 p.m. to 10:00 p.m. with CDVAT volunteers at the Best Western Starlite. Councilperson Jordan asked the city clerk to set up a meeting with members of the Finance Committee, Chief Financial Officer and members of the Human Rights Commission Finance Committee to further discuss the Human Rights Commission budget. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:54 p.m. Ayes: Two. Absent: Hurley. Motion carried. Nancy Eckert City Clerk FINANCE COMMITTEE September 15, 2003 3:40 p.m. Council Chambers A quorum of the Committee was not present at 3:40 p.m. and the meeting was moved to 4:55 p.m. 4:55 p.m. Members present: Chairperson Jordan, Getty, Hurley. Moved by Getty, seconded by Jordan that the Agenda, as amended to delete Item 6 under New Business, be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that the Minutes of September 8, 2003, as proposed, be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that a garbage refund in the amount of $30.00 for 207 Reber Avenue be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that a garbage refund in the amount of$90.00 for 1141 Wren Road be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that a garbage refund in the amount of$535.50 for 1280 West Mullan Avenue be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that a garbage refund in the amount of$119.00 for 523 Maynard Avenue be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that a sewer refund in the amount of$1,339.94 for 400 E. Tower Park be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that the request of the Airport Director for pre- authorization to expend $17,132.46 for catering services provided by Hy-Vee at the Airport Restaurant be approved. Ayes: Two. Absent: Hurley. Motion carried. Moved by Getty, seconded by Jordan that the request of the Leisure Services Director for pre- authorization to expend $2,500.00 for landscape architectural services for City Hall be approved. Ayes: Two. Absent: Hurley. Motion carried. Councilperson Hurley now present at 5:09 p.m. Moved by Getty, seconded by Jordan that the request of the Leisure Services Director for pre- authorization to expend $6,700.00 to purchase railings for two bridges at Gates Golf Course be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Leisure Services Director for pre- authorization to expend $6,050.87 to paint bleachers at Riverfront Stadium be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Leisure Services Director for pre- authorization to expend $4,580.00 to purchase ten sets of bleachers be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Leisure Services Director for pre- authorization to expend $5,417.96 to purchase swing set for Black Hawk Park be approved. Ayes: Three. Motion carried. 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