The URL can be used to link to this page

Home My WebLink About08/18/2003 > FINANCE COMMITTEE August 18, 2003 4:10 p.m. Council Chambers Members present: Chairperson Jordan, Hurley, Getty. Moved by Hurley, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the Minutes of August 11, 2003, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase a Ranger pickup truck at a cost of $12,749.00 for Code Enforcement was reviewed. If approved, the Superintendent of Central Garage would use the bids received on September 4, 2002 and approved by the Finance Committee on September 16, 2002. Dick Witham Ford was awarded the bid of$12,749.00 per truck and will honor last year's bid price for this purchase. Bond funds will be used for the purchase of the truck. Moved by Getty, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. The bids received for office supplies for city departments were reviewed. The office supplies were jointly bid with Black Hawk County. A bid document was mailed to eight companies with five bids received. A standard bid/order list contained over 160 items which are normally used by departments in the city, including paper, pens, pencils, cartridges, binders, storage boxes, etc. In addition, all vendors were required to extend a flat percentage rate discount on all catalogued items not included on the standard bid/order list. It is the recommendation of the City Clerk and Black Hawk County Treasurer that the bid from Matt Parrott & Sons in the amount of$2,958.72, with a 3 4 p ercent discount b e a ccepted. C ouncilperson H urley reported t hat the President o f Matt Parrott & Sons is the Treasurer for his campaign, but he spoke with the City Attorney who said t his would not bea conflict o f interest. M oved b y H urley, s econded b y G etty t hat s aid recommendation be approved. Ayes: Three. Motion carried. The following bids received for appraisal services for the 18th Street Bridge Project were reviewed: Bidder Bid Amount Valuation Services $5,200.00 Appraisal Associates $3,750.00 The properties to be appraised include one total acquisition and four partial acquisitions. It was the recommendation of the City Planner that the low bid from Appraisal Associates in the amount of $3,750.00 be accepted. Moved by Getty, seconded by Hurley that said recommendation be approved. Ayes: Three. Motion carried. The following bid received for appraisal services for Martin Luther King Jr. Drive Parkway disposal parcels was reviewed: Bidder Bid Amount Valuation Services $4,800.00 As part of the Martin Luther King Jr. Parkway, some acquisitions of properties was necessary. The appraisal services would include appraisal of the areas surveyed and designated as parcels. The appraisals would allow the city to dispose of the properties in compliance with State Code. The city must first offer the land back to the original property owners at appraisal price for which they can utilize a right of first refusal. If the original property owners fail to offer the appraised price, the city can sell the land through the normal public hearing process. The State of Iowa would be reimbursed for sale of land as required by State Code. It was the recommendation of the City Planner that the bid from Valuation Services in the amount of$4,800.00 be accepted. •pauUto u0t1O1 SJ •aaigj •pano1ddt aq Iuauzln doa aotjod agl ioj uotitunuttut astgomd ei OS'981`93 puodxo of uotltzuoglnt-old ioj jatgj aotjod oql Jo isanboi agI itgl XajmH Xq popu000s `AIIaj Xq panoJAI •pautto uopoyAI •aazgj :say •panozddt aq°Sajjop XltunututoD aXo)IMtH it jootios oipaunu d of jouuosiod anosag and ialtM ouo puos of 00'08S`Z$ puodxo oI uotltzuogint-old ioj 3atgp aJi,J agi Jo isanba.z agI itgi Xnao Aq popu000s `Xajml Xq panow Talmo uopoj •ooJgj :soy •panoiddt aq luau tztgreg Xq 5utnnogs utjtd put sooj za}jtads ioj 00'000`Z$ puodxo oI uotitzuogint-aid ioj uotsstutuzoJ sl1d ' jtJnllnD Jo 1oloa.z!Q am Jo Isanbal alp Imp XalmH Xq popu000s `1cIIa9 Xq panow •pautto uetlOJ^I •ooiq,I, :soy •panolddt aq umiptlS luojionig It luautaowIdoi pos ioj _Togt1 put pos astgomd of 00'00S`is puodxo of uotitzuogint -atd ioj 1oloa11Q saoiuos atnsta-I alp Jo Isanboi agI Imp 1cIIa0 cq popu000s `"ai.znH cq panoyAI •pautto uopoJ,4 •ooigj, :soXy panotddt aq xajdtuoo mold gntzlS It NzoM alazauea JO J 00'000`S$ puodxo of uotltzuogint -aid ioj ioloaz1Q worn tas amsta' alp Jo Isanba t alp Imp AIIaD Aq papuooas `AojmH Aq 'mow •powto uotlow •oozgI, :soXy •panoiddt aq s)I1td ultutiN put anoto autrzd It luautdmba punoi Atjd agI punoit asn.io3 ougtJ iozluoo poem trot 21tatJms Jo spitit otgna 00£ Xialturtxozddt astgamd of 00.000`8$ puodxo of uotltzuoglnt -aid ioj Ioloa.z1Q saoTAJas a.msta'J alp Jo lsanbaJ alp win ,IIa0 Aq popu000s `/cajmH Xq panow •panto uonow •ooiq , :soXv •panolddt aq as.mo3 pop uauum nsi alp uo 1aljags put utoo1lsac put uaurm It pads lito `salt9 it luautanozdutt tu00IlSat wry ioj altuttisa ISea put u2tsap ioj 00'000`S$ puodxo of uotltzuoglne .- ioj 1Olaat1Q saotnios a.msta1 alp Jo lsanba1 agI Itgl cua0 Aq popu000s `AaiinH Aq panoJAJ •pauuta uotlojA •aa.tgj :soXy •pano1ddt aq Isanbal pits Tail XatinH A q papuooa s `Allao X q pane IN •ioo i 5utoutut3 uuai-Izog s Ito!So i aze ut E S t aoutnp t gst o alp Istd alp ut IaYAI Aq pantaoaJ sutoj Sutletado Aut Jo 1olut1tnS sr a/um of paiinbai uaaq sr!'AIto agl aau!s •suopoajjoo xtl Apadoid aminJ wog lunotut Itgl pjoggl4M put Mou lays of 00'000`S8$ aoutnpt Aito alp imp.taot,TJO jttoutut,JJat4D agi Jo uotltpuatuutooa1 aril st II •Mou luaut,ctd.ttagl Jo uopiod t I0LA3 aoutnpt of paa.t t stq sjjt3 itpa3 Jo Ait3 ags •altp imp nut AliIogs I0YAI of spunj pirmioJ mom put S 11agoloo uo luauIAtd saxtl AIzadold HItg isiu aril Jo Iuaugltlsut a�.ztj sit santaoaI AIto a4Z •suotloajjoo xti Aiiadoid },0gu3 alp JO a.ttgs .ttagl Jo uot�tod t JO aoutnpt gsta t 2ututtige Jo utol utittado uDjti Jo suotido agI glint uzagl 2utntaj `pastajai uaaq lad lou stq iroX sigl ioj Sutpum ItlapoJ 1ta4Z •spaau Mop qsto .toy 00'000`S8$ agI 2utlsanbat Si Itsutil I0LAI •paMatnai SEM 00'000`S8$Jo aoutnpt !Fro t ioj Itsut.1Z I0JA1 tuotJ isanboi •pat uto uotlow •ooxq L :soXy •panolddt aq `00'86I$ paaoxa of lou slsoo g1IM `£00Z `SI Isany uo 1euttuaS jttlualod utgin puallt of _mow) aogod JoJ lsanbal jantzl t Itgl Apo Aq popu000s `AajmJ Aq panow •pautto uotlow •ooiq :soXy •pano1ddt aq `gota 00'86I$ paaoxa el lou SISoo!DIM `£OOZ `OZ isnSnd uo 1tutut3S jttivalod utgtn puout oI naomJJ ) aatjod put weans aatjod ioj Isanba1 jant.zl t Itgl AUoD Aq popu000s `AajrnH Aq panow •pau to uotlojAl •ooigs :soXy •panolddt aq `00'0 i L$ paaoxa of lou moo gltM `£OOZ `3Z-8I Istt nd uo utsuoos!M `xassns It •ouI saulsnpul sat.ty of urn Al a)jtl of ututa1od ZDI put .ta)jlOM 00utualuttJA3 .10M0S IOJ Isanbal Iant1I t Itgl Amp Aq popu000s `AajmH Aq 'mow •po teo uonol^j •aazgi :soXv •panolddt aq `0076£$ p000xo of lou moo trot `£OOZ `6I-LI .ioqutaidas uo tMol `anbngnQ ut aauoiaJuoD iitd £00Z iaidtgj tMol uotlttaossd s)IoM atignd utouautd puallt el iaaut2ug Alta .1oJ lsanbai Iant1l t Itgl Amp Aq popu000s `AajmH Aq panow •paurto uotloYAJ •aani Z :sari y •panoJddt a q uotltpuatuutooa.t pit s ittj I Aopn H A q papuooa s `ApaD X q panow Z astd £OOZ `8I Isrt�n�T aalll tututo3 aoutut3 Finance Committee August 18, 2003 Page 3 Moved by Getty, seconded by Hurley that the request of the Executive Director of Human Rights Commission for pre-authorization to expend $1,250.00 for five advertising billboards, subject to the billboards being located within the Cedar Valley area, be approved. Ayes: Three. Motion carried. Moved b y Getty, s econded b y Hurley t hat the request o f t he C hief F inancial 0 fficer for p re- authorization to expend $17,000.00 for community outreach services provided by KBBG 88.1 be approved. Prior to a vote on the above motion, the following comments were heard. Mayor Rooff stated that 80 percent of the citizens reached through KBBG are part of the neighborhood services. KBBG provides coverage to people regarding council's programs. Councilperson Hurley asked if with the problem with the city's budget should we continue to fund KBBG, and if the city did not continue our financial support would KBBG continue advertising the public service announcement. Mayor Rooff responded KBBG would continue with the coverage, and the reason we have not cut this funding is because KBBG serves a purpose. Councilperson Getty stated that in years past, the city was told that the African- American community was not being informed of programs in the city, so the city made arrangements with Mr. Porter. Mayor Rooff stated that KBBG is a good instrument as he and Chief Jennings have programs on KBBG, and we get a lot of public service announcement far exceeding the dollar amount paid by the city. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Superintendent of Waste Management Services for pre-authorization to expend $4,687.14 to pay for overhaul of an engine on a rear loader garbage truck be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that Bills Payment, as contained in Schedule AP640, dated August 18, 2003, pp. 1-86, in the amount of $1,151,649.39, be received, placed on file and .04 approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Hurley that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk 1