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Home My WebLink About07/07/2003 • FINANCE COMMITTEE July 7, 2003 4:30 p.m. Council Chambers Members present: Hurley, Getty. Members absent: Jordan. Moved by Getty, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the Minutes of June 23, 2003, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The following bid received for police uniforms and accessories was reviewed: Bidder Bid Amount Palace Clothiers $1,702.00 It was the recommendation of the Police Chief that the bid from Palace Clothiers in the amount of $1,702.00 for police uniforms and accessories be accepted. Moved by Getty, seconded by Hurley that said recommendation be approved. Ayes: Two. Absent: Jordan. Motion carried. The following bid received for photographic supplies for the Police Department was reviewed: Bidder Bid Amount Walden Photo $8,039.06 It was the recommendation of the Police Chief that the bid from Walden Photo in the amount of $8,039.06 for photographic supplies be accepted. Moved by Getty, seconded by Hurley that said recommendation be approved. Ayes: Two. Absent: Jordan. Motion carried. The following bid received for photographic processing/printing for the Police Department was reviewed: Bidder Description Bid Amount Walden Photo 135mm color film processing $ .95 each roll 120 C-41 Color Film processing $ .95 each roll 3 x 5 color reprints $ .39 each 5 x 5 color reprints $ .74 each 8 x 8 color reprints No bid submitted 8 x 10 color enlargements $2.90 each 11 x 11 color enlargements $4.90 each It was the recommendation of the Police Chief that the bid from Walden Photo for the above listed photographic processing/printing be accepted. Moved by Getty, seconded by Hurley that said recommendation be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Fire Chief for authorization to purchase remanufactured ambulance transmission at a cost of$3,261.46, minus $1,300.00 rebate, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request from Mary L. Williams dba Tunes from the Heart Daycare to refinance a loan with a current balance of$22,205.67 was reviewed. A to Z Learning Center and Daycare is proposing to buy the business and assume the contract for the building. They are not proposing to assume the loan. Ms. Williams proposes to make a $9,000.00 payment on the loan and to continue making personal payments to the city at the same interest rate of 6.38 percent with a four-year -pinto 'uepzo f :ivasgy 'om1, :soicy •panozdde aq pod saiec3 ie asnoq zamous zoj sloop aseuoznd of 00'9S0`is Puadxa of uonezuouine-aid HIT zoiezistututpy aoueuaiutemetogup jo isanbaz aui ieui AaiznH Aq papuooas 'Alpo Aq panow •pauzeo uotioJA •uepzo f :ivasgy 'oMZ :sa.Ay 'panozdde oq zaivao uotivanuo3 szauiozg uentiins anti icggoi xem put ueaio of SL'S6 T`i is Puadxa of uotiezuouine-azd zoj zoiezistututpy aoueuaiuirivietogjo 2utpitng ova Jo isanbaz Aq papuooas `Aiialj !q panoN •pauteo uotiow 'uepzof :saiCy 'panozddd oq sizes aui zoj zaivaj au,ie win 3y auez' ut zossazduzoo ztedaz of isoo zoj i0'STeZ$ Puadxa of uotiezuogine-aid zoj zoiezisiututpy aoueuaiuremietogjp am Jo isanbaz aui ieul AaiznH Aq papuooas `Aiiarg Aq panoiAI •patuzeo uotioJAJ •uepzof :ivasgy 'ornJ :saPy •panozdde aq 3ooz zoj 00'000`£$ Puadxa of uoiwzuouine-aid zoo zoiezistutuzpd aoueuaiuteivTetogio 8utpimg aui Jo isanbaz aui ieui AaiznH Aq papuooas `Amp iq panow •pauzeo uotioiAI •uupzo f :ivasgy •omI :saAy 'panozdde aq iood saUJACg aui zoJ szaiioziuoo paads zoiouz aseuoznd of SS•i90`S$ Puadxa of uotiezuouine-azd zoJ zoiezistutuzpV aoueuaiuteivietoujo 5utpitng aui Jo isanbaz aui iem 'iaiznH Aq papuooas 'Alpo Aq panol\T •pauzeo •uepzo f :ivasgy 'oMZ :saiy •panozddd aq uiaisXs situuad aui zoo ivauzaaz2e aouuuaiuteuz 1Cizea1 aui aseuoznd of 83'99i`ST$ Puadxa of uotiezuouine-aid zo3 zoiezistututp� aoueuaiuveivietot jp 2utpitng aui Jo isanbaz aui ieui 'aiznH Aq papuooas `Xp cq panow •pauzeo uotioJAT unpzo f :ivasgd 'OM' :saicy •panozdde aq 'OW SIS$ po oxa of iou sisoo ui?m `£00Z '6Z-8Z ATnf uo enrol `satitD penO ut zeututas 2uilootisaignozs 2g sieivauzepund zaiioziuoD oT 0'J aigquzutezgozd pliant uetoiuuoa j pats zoj isanbaz ianezi e Aq papuooas 'Amp Aq panoiAJ •pau.teo uotioj 'uepzo f :ivasgy orn,I, :saXy 'panozdde oq `00'98L$Paaoxa of iou sisoo uitm `£00Z `8 isany-gZ /in f uo enrol `uoisugo f ut aszno0 uotieotJtiza3 zoiotuisul uuea1TJ puaiie of zoieSiisanui aotiod zoj isanbaz ianezi e ieui 'aiznH 1q papuooas `Amp 1q panow •pauzeo uotiow 'uupzo f :ivasgy •omZ :salt' •panozdde aq `00.08T`Z$ pox of iou sisoo uitm `£00Z `pi-S zaquiaidas uo aassauuu `aiiimiStN ut aouazaJuoD ienuuv i?ouno3 apoD ieuoiieuzaiui puaiie of zoiezistutuzpy aoueuaiuirmietot1Jp 2u?piing zoJ isanbaz ianezi e ieui iq papuooas 'Alpo Aq panoN pauteo uotioJA •uepzo f :ivasgy 'om ,I, :soAy -panozdde aq `00'0ZZ$ Paaoxa of iou sisoo ui?m 'EON `8-L zaquzaidas uo enrol `sauioiAI sou ut aouazaJuoD uotivanazd pue PT?uD ernoi aui ie uotieivasazd e op of zoieutpzooD saotnzas icitunuzuzo3 zoj isanbaz ianezi ' PH Aq popu000s `Iiia9 iq panow •pauzeo uotioiAT •uepzof :ivasgy •omj :salt' •panozdde aq `00'0Z0`is pox of iou sisoo uitm `£00Z `Z isany-9Z uo `pazjiy ut uotieoTJtizaoa}l 6 �I uoszy puaiie of ieuszew azt3 zoj isanbaz ianezi e ieui XaiznH 1q papuooas 'Amp Aq panoiAI •pauzeo uotiow •uepzo f :WOW 'oMZ :saAy •panozddd aq iaazis TTamaN 69tZ zoJ 80'060`I$ Jo iunouze aui ut punJaz lamas e ieui AaIJUH Aq papuooas `Alpo Aq panoi\I •pauteo uotioJAI •uepzo f :ivasgy 'om1 :saiCy 'panozdde aq anmci uzeum I£Z i9J 00.017Z$ Jo iunouze aui ut punJaz agegza e Imp AaiznH Aq papuooas `1ciiarJ Aq panol^T •pauzeo uotioiN •uepzo f :ivasgv •omZ :saicy •panozdde aq isanbaz pies mil 'CaiznH iq papuooas `Amp iq panoN 'uooiieq z °Red £00Z `L Ainf aaiitut UOD aoueut,d Finance Committee July 7, 2003 Page 3 Moved by Getty, seconded by Hurley that the request of the Superintendent of Central Garage for pre-authorization to expend not to exceed $1,897.50 to repair the fuel pump card reader at the central garage be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Superintendent of Central Garage for pre-authorization to expend not to exceed $1,618.40 to purchase an automatic transmission be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $16,200.00 to purchase rubber flooring and installation for hallway and officials room at Young Arena be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $6,750.00 to purchase 450 player packets for NFL Flag Football program be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $5,000.00 for tile work at Prairie Grove Park be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $4,215.90 to purchase ball washers for golf courses be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $3,072.00 for sod and labor at Byrnes Pool be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Leisure Services Director for pre- authorization to expend $450.00 for additional electrical work at Byrnes Tennis Center be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Hurley that the request of the Superintendent of Traffic Operations for pre-authorization to expend $1,944.25 to purchase seven 55 gallon drums of yellow traffic paint be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Hurley, seconded by Getty that Bills Payment, as contained in Schedule AP640, dated July 7, 2003, pp. 1-52, in the amount of$1,432,827.37, be received, placed on file and approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Getty that the meeting be adjourned at 5:05 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk