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Home My WebLink About02/11/2002 FINANCE COMMITTEE February 11, 2002 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Hurley, Getty. Moved by Getty, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the Minutes of February 4, 2002, as proposed, be approved. Ayes: Three. Motion carried. The request of the Chief Financial Officer to approve funding in the amount of$10,000.00 for the Cedar Valley Coalition was reviewed. The city has participated in the Coalition for the past several years. The group brings together many local governmental agencies in order to more effectively provide a presence for the Cedar Valley in Washington. While participating in the annual trip to Washington, city officials and employees have been able to directly communicate with HUD and FAA officials regarding current programming. The contract has proven beneficial in implementing federal grant awards. Mayor Rooff is requesting that the committee approve a contribution of$10,000 at this time. This year's operating budget is around $95,000, while the expected amount of additional federal funding that will be received is around $5 million. This funding has come in the form of appropriations for areas such as the University of Northern Iowa, local organizations and the cities. The City of Waterloo has received funding for Brownfields projects over the past years that equals over$10 million. Michelle Weidner, Chief Financial Officer, explained that the manager's position has been vacant for part of the year so they probably have not incurred as much expense. Ms. Weidner reported that Cedar Falls has reduced its dues from $10,000.00 to $5,000.00. Ms. Weidner stated that $20,000.00 has been funded for FY03. Don Temeyer, City Planner, stated that the Chamber of Commerce also helps fund the Coalition, and the Coalition works for the cities and the Chamber of Commerce when in Washington. Mr. Temeyer commented that the city has hired our own lobbyist. Councilperson Hurley stated he was concerned about reducing the funding in half as this is like research and development in private business. Businesses that survive do not cut research and development. Councilperson Getty stated at this time he is not comfortable with the lobbyist, and he is not sure we should cut our strings from the Chamber. Councilperson Getty stated the Chamber has been doing a good job, the funds are already budgeted, and he has a problem with reducing the funding in half. The committee delayed action on this item until Mayor Rooff is present. The request of the Building Official/Maintenance Administrator to approve an increase in cost in the amount of$480.59 for repair of boiler at the Waterloo Library was reviewed. On December 10, 2001, the Building & Grounds Committee approved the emergency repair of the boiler at the Waterloo Library. The estimated cost was $9,538.00; however, the final repair cost was $10,018.59, which is a cost overrun of$480.59. The overrun occurred because two items could not be detected until the boiler was dismantled. The cement deck in the bottom of the boiler had to be re-poured, and a decision was made to put on a new gas valve. The old valve showed signs of being water-logged. With the new gas valve, the boiler has been completely rebuilt. Moved by Getty, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to purchase GIS software at a cost of$600.00 was reviewed. The Planning and Zoning Department currently has a licensed copy of ArcView 3.2, a software product by ESRI. 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Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $595.00 for technical support coverage for the computerized activity registration software package be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $995.00 to purchase 100 pair of baseball pants for participants of 7`''-8`h grade Optimist Major League Baseball Program be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $898.00 to purchase 20 dozen 12" fast-pitch softballs for the 5th-9th grade Optimist Softball Program be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $862.50 to purchase 125 pair of adult size mesh softball shorts for participants in the 5`''-9''' grade Optimist Softball Program be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $806.25 to purchase 125 pair of youth size mesh softball shorts for participants in the 3rd - 6th grade Optimist Softball Program be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $765.00 to purchase 150 pair of youth baseball pants for participants in the Optimist 3rd- 6`h grade baseball programs be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $1,137.00 to purchase sixty stackable chairs for the new addition at the South Hill Pro Shop be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $832.08 to purchase twelve banquet tables for the new addition at the South Hills Pro Shop be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the request of the Leisure Services Director for pre- authorization to expend $8,398.00 to replace the shelter at Furgerson/Fields Park be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Sports Commissioner for authorization to increase Line Item 1371 (Building Maintenance) and Line Item 3720 (Gifts and Donations) in the amount of$9,700.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Library Business Office Manager for authorization to decrease Line Item 1324 in the amount of $3,000.00, Line Item 1341 in the amount of $200.00, Line Item 1561 in the amount of$300.00; increase Line Item 1353 in the amount of$200.00 and Line Item 1543 in the amount of$3,300.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Neighborhood Services Coordinator for authorization to decrease Line Item 2118 (Office Equipment) and increase Line Item 1561 (Office Supplies) in the amount of$500.00 be approved. Ayes: Three. 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