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Home My WebLink About02/28/2002 FINANCE COMMITTEE January 28, 2002 3:00 p.m. Council Chambers Members present: Chairperson Jordan, Hurley, Getty. Moved by Hurley, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Getty that the Minutes of January 22, 2002, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that the request of the Superintendent of Central Garage for authorization to seek bids for a portable generator for the Electrical Department at a cost not to exceed $1,500.00 be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase vehicle equipment at a cost not to exceed $4,500.00 was reviewed. In the FY02 Capital Equipment Bonding Program, a total of $65,000.00 was allocated for the purchase of two police patrol vehicles and one crime lab van. The vehicles have been received at a total cost of $60,285.00, leaving a balance of $4,715.00. The city uses bond money to cover the cost of equipping the vehicles, with any needed equipment, striping the vehicles, transferring existing lights, sirens, cages, radio equipment, radar units, computer equipment, camera equipment, and the necessary hardware, wiring and miscellaneous items needed to complete the installation of equipment into the new vehicles. Exact cost is difficult to define as many of the items needed are unknown until the actual work is being performed and equipment is removed and fitted into a new vehicle. The estimated total cost is between $4,000.00 and $4,500.00. Moved by Hurley, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase a Mobile Vision System 7 In-Car Video System and ten additional microphone cords at a cost of $3,800.00 was reviewed. In September 2001, the Police Department was awarded a grant in the amount of$17,500.00 from the Governor's Traffic Safety Bureau. Included in the grant award is $4,000.00 for the purchase of an in-car audio/video system. The Police Department obtained a quote from Mobile Vision in the amount of $3,800.00 for a System 7 In-Car Video System and 10 additional microphone cords. Mobile Vision is the manufacturer of the Police Department's present system. It was the recommendation of the Police Chief that the city continue utilizing the Mobile Vision System as the components are compatible and interchangeable with each other and can be moved from vehicle to vehicle as needed. Funds for the purchase are included in the Traffic Grant award, with no required city match. Moved by Hurley, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for a copy machine was reviewed. The Police Department's Crime Laboratory's copy machine, originally purchased in November 1991, needs to be replaced. Because of its age, repair parts are not available and it can no longer be repaired. Purchase of the copy machine is an unanticipated expenditure and the Police Department proposed to utilize the department's forfeiture funds to finance the purchase. Moved by Hurley, seconded by Getty that said request be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that a garbage refund in the amount of $180.00 for 728 West 2id Street be approved. Ayes: Three. Motion carried. Councilperson Getty asked that the council look at the sewer and garbage refund policy. Currently, customers can request a refund for an unlimited time period, and the Finance Committee reviews the requests on a case by case basis. Councilperson Getty stated this policy could cost the city a lot of money, and he would like to change the policy back to refund for six month only. Councilperson Getty stated that an owner of property should realize within six months if they are paying for services they do not receive. Councilperson Hurley stated that the former Finance Committee members reviewed the sewer and garbage refund policy and felt that customers should not have to pay for services not provided. Councilperson Hurley asked that a council work session be held to discuss the garbage and sewer refund policy. 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Ayes: Three. Motion carried. Moved by Getty, seconded by Hurley that Bills Payment, as contained in Schedule AP640, dated January 28, 2002, pp. 1-59, in the amount of $2,143,957.90, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Councilperson Hurley stated he would like to discuss ceilings on travel requests, pre- authorization over $500.00 and when items need to be brought before the Finance Committee. Councilperson Hurley stated that these items are budgeted by the department heads and questioned if the city is saving money and are we being fiscal responsible by requiring the department heads to bring all these items before the committee. Councilperson Hurley requested that these items be placed on the agenda in a few weeks. With no further business before the committee, it was moved by Hurley, seconded by Getty that the meeting be adjourned at 3:31 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk