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Home My WebLink About12/17/2001 FINANCE COMMITTEE December 17, 2001 4:00 p.m. Council Chambers Members present: Chairperson Krizek, Jordan, Gronen. Moved by Jordan, seconded by Gronen that the Agenda, as amended to add pre-authorization request from Director of Cultural & Arts Commission in the amount of$1,600.00, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the Minutes of December 10, 2001, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for two vans for the Engineering and Electrical Departments were reviewed: Bidder Hid Amount Community Auto No Bid Rydell Chevrolet No Bid Dick Witham Ford $21,092.87 - Engineering $19,375.00 - Electrical It was the recommendation of the Superintendent of Central Garage that the bid from Dick Witham Ford in the amount of$21,092.87 for a van for the Engineering Department and the bid in the amount of $19,375.00 for a van for the Electrical Department be accepted. Moved by Gronen, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Fire Chief for authorization to purchase a program car at a cost not to exceed $15,000.00 be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase a power point projector at a cost of $3,524.29 was reviewed. The Police Department currently has a laptop computer for use in making presentations for training, community presentations and multiple other needs,but they do not have a projector to use, and they use the projector from the MIS Department. Because of the great demand for the projector, there are many scheduling conflicts for the projector. The purchase of the power point projector was reviewed and approved the Computer Technical Review Committee. The following quotes were received for a Proxima X350 projector: Bidder Rid Amount CDW $3,799.00 PC Nation " $3,524.29 Micro Warehouse $3,799.95 It was the recommendation of the Police Chief that the low quote from PC Nation in the amount of$3,524.29, plus shipping and handling, be accepted. Moved by Gronen, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. The request of the City Engineer for authorization to purchase upgrade for Autocad and Eagle Point software at a cost of $9,211.00 was reviewed. AutoDesk, the company that makes Autocad, will no longer provide an upgrade to the current software after January 15, 2002. Along with upgrading the Autocad software, the Engineering Department needs to upgrade the Eagle Point road design software as the current version will not run with the newest version of Autocad. The cost for all the upgrades is $9,211.00. If the Engineering Department waits until after January 15, 2002, the cost will be $18,500.00. Quotes were received for the Autocad software with Avatech Solution the lowest bidder. There is only one provider of the Eagle Point software. 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Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $1,600.00 to paint ceilings in the Schoitz Room be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Leisure Services Director for pre- authorization authorization to expend $8,000.00 for yearly equipment maintenance supplies, parts, etc. be jl approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Superintendent of Central Garage for pre-authorization to expend not to exceed $2,800.00 for conveyor chains and sprockets for a street sweeper be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Superintendent of Central Garage for pre-authorization to expend $1,500.00 to install ring gear on flywheel of endloader be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Superintendent of Traffic Operations for pre-authorization to expend $869.00 for emergency repairs for two early warning sirens be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Community Development Director for pre-authorization to expend $1,629.00 for a HP4100 Laserjet printer and feeder trays be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the City Engineer for authorization to transfer $4,211.00 from Line Item 1114 to Line Item 2111 be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Police Chief for authorization to increase Line Item 1363 (Surety Bonding Expense) and decrease Line Item 1573 (Safety Equipment) in the amount of$500.00; increase Line Item 3722 (Refunds) and increase Line Item 1346 (Travel-Training) in the amount of$389.00 be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Waterloo Housing Director for authorization to transfer $500.00 from Line Item 1710 (Claims & Contingency) to Line Item 1371 (Building Maint); transfer $.08 from Line Item 1710 (Claims & Contingency) to Line Item 1128 (Retirement)be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that Bills Payment, as contained in Schedule AP640, dated December 17, 2001, pp. 1-94, in the amount of$2,694,048.45, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Gronen that the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk