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Home My WebLink About09/24/2001 FINANCE COMMITTEE September 24, 2001 4:15 p.m. Council Chambers Members present: Jordan, Gronen. Members absent: Krizek. Moved by Jordan, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Jordan, seconded by Gronen that the Minutes of September 10, 2001, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase two squad cars at total cost of$40,204.20 was reviewed. The cars will be purchased through the state bid price, using the state's specifications. Dewey Ford of Des Moines has the state contract. Ford Motor will only accept orders on 2002 Models from September through December 2001, with delivery between now and January 2002. The state bid price is $20,102.10 per car. Moved by Jordan, seconded by Gronen that said request be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Assistant Director of Aviation to approve an invoice in the amount of $2,228.90 for repairs to the John Deere 7610 tractor be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Police Chief for authorization to purchase 18 in-car laptop computers at a cost of$103,644.00 was reviewed. The Police Department is requesting authorization to purchase 18 Panasonic Toughbooks at a cost of $3,686.00 each for a total of $66,348.00. The cost for mounting hardware and installation of the laptops, scanners and printers into the vehicles is $2,072.00 per vehicle for a total cost of$37,296.00. Total cost for the equipment and installation is $103,644.00. The city received a Traffic Criminal Software Program grant from the Iowa Department of Transportation in the amount of $67,332.80, which requires a city match of $16,833.20. Black Hawk County CJIS will provide $14,311.20 toward the purchase and installation of the equipment. Funding for the equipment is as follows: Traffic and Criminal Software Grant $ 67,332.80 Capital Bonds $ 22,000.00 Black Hawk County CJIS $ 14 31110 $103,644.00 Moved by Jordan, seconded by Gronen that said request be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Assistant City Planner to approve registration for Senior Planner to join Community Leadership Program at a cost of$845.00 was reviewed. The Community Leadership Program has classes regarding leadership, economic development and problem solving. The class educates its participants about the history and makeup of the community. Funding is available in the Planning, Programming and Zoning Department Travel Training Budget. Moved by Jordan, seconded by Gronen that said request be approved. Ayes: Two. Absent: Krizek. Motion carried. The proposed CURA application form was reviewed. The proposed form would state the penalties for filing late on a yearly basis. The timelines for filing used on the form will somewhat coincide with the tax year payments and will ensure that anyone filing a CURA application will receive at least one tax bill before being ineligible for any abatements. Moved by Jordan, seconded by Gronen that the CURA application form be approved. Ayes: Two. Absent: Krizek. 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Moved by Gronen, seconded by Jordan that the travel request for Chief Building Inspector and Combination Inspector to attend Seminar relating to International Building and Residential Codes on Wood Inspection and Wood Framing in Cedar Rapids, Iowa on November 15-16, 2001, with costs not to exceed $440.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the travel request for Plan Review Specialist to attend Seminars relating to 2000 IBC Non-Structural Provisions and 2000 IRC Overview in Cedar Rapids, Iowa on November 7-9, 2001, with costs not to exceed $330.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the travel request for Chief HVAC Inspector, Combination Building Inspector and Building Inspector to attend Seminar relating to the 2000 International Residential Codes Overview in Cedar Rapids, Iowa on November 9, 2001, with costs not to exceed $330.00,be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the travel request for Chief Electrical Inspector to attend International Building and Residential Code on Wood Inspection and Wood Framing Seminar in Cedar Rapids, Iowa on November 15-16, 2001, with costs not to exceed $220.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Jordan, seconded by Gronen that the travel request for Director of Cultural & Arts Commission to attend Iowa Museums Conference and Association of Midwest Museums Conference in Davenport, Iowa and Rockford, Illinois on October 21-26, 2001, with costs not to exceed$640.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the travel request for Cultural & Arts Commission Curator to attend Public Art 101 Conference in Seattle, Washington on October 2-5, 2001, with costs not to exceed $1,707.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the travel request for Acting Fire Chief to attend Iowa Association of Professional Fire Chiefs Fall Conference in Ames, Iowa on October 30- November 1, 2001, with costs not to exceed $164.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Councilperson Anders stated that some of the travel requests are for conferences and seminars, and he does not see where that has anything to do with certification. Councilperson Anders noted that there are $6,600.00 in travel requests on the agenda, and as a taxpayer he is concerned. Councilperson Anders stated he feels the travel requests could be reduced by one-half or one- third. Moved by Gronen, seconded by Jordan that the request of Assistant City Attorney to amend travel request for additional costs to attend International Municipals Attorneys Association Annual Conference in New Orleans, Louisiana, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Acting Fire Chief to approve the purchase of books at a cost of$1,255.74 required for three firefighters to attend Paramedic Class be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Police Chief for pre-authorization to expend $1,300.00 to purchase D.A.R.E. T-shirts for students in the D.A.R.E. Program be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Acting Fire Chief for pre- authorization to expend $590.95 to purchase bag value masks and combitubes be approved. Ayes: Two. Absent: Krizek. 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Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Gronen that the meeting be adjourned at 4:51 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk