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Home My WebLink About07/23/2001 FINANCE COMMITTEE July 23, 2001 4:20 p.m. Council Chambers Members present: Chairperson Krizek, Jordan, Gronen. Moved by Jordan, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the Minutes of July 16, 2001, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for the GPS equipment was reviewed: Bidder Bid Amount Seiler Instrument $32,000.00 Aerial Services $50,790.60 Seiler Instrument did not include all the items requested in their bid. Seiler Instrument was unable to meet the specifications for the radio transmitter with the equipment they did bid. The specifications called for a 35-watt radio to ensure complete radio coverage for the entire city. The equipment Seiler Instrument bid only had a 25-watt radio. The radio transmitter is the most important part of the system. When the equipment is being used in the field, it requires uninterrupted reception of the radio signal being transmitted from City Hall. With a less powerful radio transmitter, the radio signal would not cover the entire city. Purchase of the equipment will be funded with GO Bond funds. Based on Seiler Instrument not including everything in their bid and not meeting the specifications, it was the recommendation of the City Engineer that the bid from Aerial Services in the amount of$50,790.60 be accepted. Moved by Gronen, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. The following quotes received for preparation of radio transmitter license for GPS system to be filed with the Federal Communications Commission (FCC) was reviewed: Bidder Bid Amount Electronic Engineering $400.00 Radio Communications $450.00 The GPS system to be purchased by the city uses a radio to transmit data from City Hall to the equipment that is used in the field. By law, the city is required to file an application with the Federal Communications Commission (FCC) for the radio transmitter. The FCC will assign a frequency to the city. It was the recommendation of the City Engineer that the low bid from Electronic Engineering in the amount of$400.00 be accepted. Moved by Jordan, seconded by Gronen that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for installation of cable on the tower next to City Hall and installation of GPS antennae on top of City Hall were reviewed: Bidder Bid Amount Electronic Engineering $2,129.00 Radio Communications $2,625.00 The GPS system to be purchased by the city uses a radio to transmit data from City Hall to the equipment that is in the field. The radio transmitter will be placed at the top of the tower next to City Hall. The bids were to include installing the cable on the tower and through the roof of City Hall. Electronic Engineering did not want to be responsible for placing the cable through the roof and would want city personnel to bring the cable through the roof. Radio Communications' bid included installing the cable through the roof of City Hall. Building Maintenance would rather have the company do the entire installation as the company doing the installation would be responsible for any leaks. 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Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Building Official for pre- authorization to expend $2,000.00 to repair air conditioning unit at the Waterloo Airport be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Fire Chief for pre-authorization to expend $1,099.00 to purchase a computer using CDC grant be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Leisure Services Director for pre- authorization to expend $640.00 to purchase litter caddies for golf tee sign project be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Superintendent of Waste Management Services for pre-authorization to expend $888.00 for annual service charge for DTN Weather Station be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Executive Director of Cultural & Arts Commission for pre-authorization to expend $2,863.00 to paint the Junior Art Gallery exhibition space be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Leisure Services Director for pre- authorization to expend $4,250.00 to extend backstops on two diamonds at the men's softball complex be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the City Clerk for pre-authorization to expend $900.00 to repair Panasonic video tape recorder/editor be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that Bills Payment, as contained in Schedule AP640, pp. 1-73, dated July 23, 2001, in the amount of $1,448,700.01, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Gronen that the meeting be adjourned at 4:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk