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Home My WebLink About04/23/2001 FINANCE COMMITTEE April 23, 2001 4:15 p.m. Council Chambers Members present: Chairperson Krizek, Jordan, Gronen. Moved by Jordan, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the Minutes of April 16, 2001, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for overhead doors in hangar one and hangar five of facilities leased by the fixed base operator at the airport were reviewed: Schweiss Bi-Fold Doors: Hangar 5 Door-65 feet wide by 20 feet high $27,793.00 Hangar 5 Door-60 feet wide by 20 feet high $20,707.00 Hangar 1 Door-60 feet wide by 20 feet high $20,472.00 Hangar 1 Door-60 feet wide by 20 feet high $25,942.00 Dan's Overhead Doors &Moore: Hangar 5 Door-65 feet wide by 20 feet high $29,425.00 Hangar 1 and 5 Door-60 feet wide by 20 feet high $24,705.00 The Waterloo Airport has $40,124.00 available in the 1999 DOT Vertical Infrastructure Program and has received written approval to amend this program to include the purchase and installation of overhead doors for both hangar 1 and hangar 5. The Airport Board approved and recommended the purchase and installation of the 65 feet wide by 20 feet wide by 20 feet high door for hangar 5 in the amount of $27,793.00 and the 60 feet wide by 20 feet high door for hangar 1 in the amount of$20,472.00 from Schweiss Bi-Fold Doors. Waterloo Industries has proposed to pay the additional funding needed to enlarge the door on hangar 5. Moved by Gronen, seconded by Jordan that said recommendation from the Waterloo Airport Board be approved. Ayes: Three. Motion carried. The following bids received for roof replacement at the generator building at the Waterloo Airport were reviewed: Bidder Rid Amount Pries Roofing $ 5,870.00 Service Roofing $ 8,722.00 Waterloo Building Maintenance $10,150.00 The roof was submitted as part of the 2001 Iowa Department of Transportation Vertical Infrastructure Program. The estimated cost for the roof replacement was $8,000.00 and will be paid from the Vertical Infrastructure Program. The Waterloo Airport Board approved the bid from Pries Roofing in the amount of $5,870.00 and has forwarded recommendation of acceptance of said bid. Moved by Gronen, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. An invoice from Swaney Equipment Co. in the amount of$2,510.89 for repair of the airport's endloader was reviewed. The pump in the endloader burned up while it was being used for snow removal due to insufficient oil capacity while the endloader was operating the broom. Moved by Gronen, seconded by Jordan that said invoice be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that a sewer refund in the amount of$123.10 for 4210 Kimball Avenue be approved. Ayes: Three. 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Chief Jennings stated that an important aspect is visibility in the community. Councilperson Krizek stated we could change the memorandum of understanding with the Waterloo Schools, but she agrees with the visibility of the officers. Councilperson Gronen stated he would trust Department Heads to reduce the number of vehicles they feel it would be necessary to be efficient and report back to the council. Councilperson Jordan stated that 31 cars are currently driven home. Councilperson Jordan commented he felt the council was micro managing the departments. Councilperson Krizek stated she agrees with the new policy although she does not feel the city will save that much money over the next few months. The committee reviewed the number of cars currently being drive home in each department. Councilperson Jordan stated taking the vehicles away would be a burden to the departments, and he would have difficulty making employees drive their own vehicles. Jordan/Gronen that the exceptions to the vehicle policy be tabled for two weeks to allow time to gather information on overall costs and savings and bring back for a council work session. Prior to a vote on the above motion, the following comments were made. Councilperson Anders stated he does not feel this is micro managing, and that it won't solve anything to table this issue, and that the city needs to take steps to cut costs. Councilperson Gronen stated he feels we need to investigate a little more, and to look at the issue of parked city vehicles being left running. Councilperson Krizek stated she agrees that there should be a policy that when vehicles get to their destination they should be turned off. Councilperson Anders stated that the Police, Street, Water Pollution/Flood Control and Fire Departments all claim to be first responders. Chief Jennings stated the Police Department is the first responder until the appropriate department arrives. Fire Chief Frank Magsamen reviewed the savings to the Fire Department with employees taking vehicles home. Chief Jennings stated the Waterloo Community Schools pays officers to attend some events, and the Police Department provides visibility during these events. Councilperson Berry stated that at the time she signed the letter regarding the city's vehicle policy, she felt this was something the city should do, but after reading the departments' letters she feels there should be exceptions such as the visibility at the schools. Councilperson Getty stated that he feels the city needs to take action to save money. Councilperson Murphy stated we need to look at overtime and liability. Councilperson Murphy stated he agrees the city needs to cut back the number of vehicles being driven home, but he also feels there are exceptions to the policy. Following discussion a vote was taken on the above motion with the following result. Ayes: Two. Nays: Krizek. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Police Chief for exception to use of credit card be approved. Prior to a vote on the above motion, the following comments were heard. Ms. Weidner stated she does not have a problem with granting an exemption to the Fire and Police Departments. 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Councilperson Krizek noted that with the budget so tight we could save money by not approving the travel expense for the non-employee. Councilperson Getty stated that if Department Heads recommend the travel request then council should show them enough respect and approve the travel request. Councilperson Getty stated that if Mayor Rooff did not feel it was advantageous to take Mr. DenHartog he would not have signed the travel request. Councilperson Getty strongly recommended that the travel request be approved. Councilperson Jordan stated he agrees with Councilperson Getty, and that this whole agenda is micro managing, and he agrees that Department Heads should be allowed to make these decisions. Following discussion a vote was taken on the above motion with the following result. Ayes: Two. Nays: Krizek. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Executive Director of Cultural & Arts Commission for approval of travel request for Business & Marketing Manager to attend Iowa Tourism Unity Day in Des Moines, Iowa on April 27, 2001 at a cost not to exceed $50.00 be approved. Prior to a vote on the above motion the following comments were heard. Councilperson Anders stated that in light of the recent memo from Mayor Rooff and the fact that this expenditure is in the General Fund he recommends that the request be denied. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Executive Director of Cultural & Arts for approval of travel request for Business & Marketing Manager to attend IMA/SPC meeting in West Branch, Iowa on April 30, 2001 at a cost not to exceed $40.00 be approved Ayes: Three. Motion carried. Councilperson Anders stated he objected for the same reasons as stated above. Moved by Jordan, seconded by Gronen that the request of the City Attorney for approval of travel request for Assistant City Attorney to attend PERB oral argument in Des Moines, Iowa on May 30, 2001 at a cost not to exceed $62.50 be approved. Ayes: Three. Motion carried. Councilperson Anders stated he objected for the same reasons as stated above. Moved by Gronen, seconded by Jordan that the request of the Superintendent of Waste Management Services for pre-authorization to expend $587.56 for electrical parts for project at East 6t1 Street Flood Lift Station be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Superintendent of Waste Management Services for pre-authorization to expend $15,452.00 for manhole and catch basin castings be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Fire Chief for pre-authorization to expend $3,000.00 for Lifepak 500 Automatic External Defibrillator be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Fire Chief for pre-authorization to expend$995.00 for Airway Management Trainer be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Executive Director of Human Rights Commission for pre-authorization to expend $2,000.00 for speaker fees for Fair Housing Conference Workshop on April 27, 2001 be approved. Ayes: Three. 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