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Home My WebLink About06/12/2000 • FINANCE COMMITTEE June 12, 2000 4:15 P.m. Council Charmers Members present: Chairperson Moved P son Krizek by Jordan, Jordan, Gronen. add Item Nos. 1 seconded by Gronen that be approved. Ayes 14 Three15 under Budget the Agenda Motion e Itemsas amended to Moved by Jordan, carried, to be Amended, 2000, seconded b as proposed, be approved. Ayes: that the Minutes P Moved byAyes: Three. Motion of June 5, Chief Gronen, seconded bycarried. authorization to Jordan that the a cost for $1 468. purchase request of 00 be approved. a Dell computer workstthe Firen at ea heaor to a vote on hrd, the above motion, the following comments were Jim Quint, MIS Manager, stated Gateway, Compaq and Iowa Businessa Machinet bids were requested from Dell, the lowest, and Iowa Business Machines The bid from Dell was higher than Dell's bid. In answer to a quoted a that his is the same computer Price $498. 00 P that was purchased last Quint stated cost of $1, 558. 00, but that Dell has lowered week at a reported that there is a three year warranty on thp .erice Dell com • Quint ut Following comments, a vote was taken on the above motionP erh. following result. Ayes: Three. Motion carried. with the The request of the City Engineer to GIS software and tech su Purchase three new computers, cost of pport for pavement management system at a $6, 144. 00 was reviewed. The new computers will replace three computers to allow the Engineers to run the new permit system. The existing computers are four years old, and they be reused by either the Engineer Department or other departmentswill in the city. The Engineering Department is currently working with the county to provide the city with access to their GIS data. This data needs special software in order to manipulate the data. The GIS software will be used by other departments to show lot lines and right of way on aerial photographs and to provide updated parcel information for properties in the city. GO Bond funds will be used to purchase these items. The Computer Technical Review Committee reviewed and approved purchase of these items on June 7, 2000. The computers will be purchased from Dell Computer Cor p. at a cost of $4, 329. 00, the GIS software will be purchased from Acorn Communication Plus at a cost of $1, 320. 00, and the pavement management tech support will be purchased from Cartegraph Systems at a cost of $495. 00. Moved by Jordan, seconded by Gronen that said request be approved. Ayes: Three. Motion carried. The request of the Building Official for authorization to upgrade the permit server at a cost of $3, 950. 00 was reviewed. The Building Department purchased a new permit server two years. Its current configuration barely meets the minimum requirements for the new 32-bit version of the upgraded permit program. The cost to upgrade the Power-edge 4300 Dell Permit Server is $3, 950. 00. The server will increase memory and storage capacity, and run faster. Approximately 30 computers in the Building, Engineering, Planning and Zoning and Code Enforcement Departments use the permit server. Moved by Gronen, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. The request of the Assistant Director of Aviation to approve an invoice from Swaney Equipment in the amount of $8, 414 .53 for repairs to a John Deere 644 endloader was reviewed. While in use, a gasket was blown, and the endloader was taken to Swaney Equipment Co. for repairs. Due to loss of oil, the crankshaft was damaged and replaced. 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Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Police Chief to make numerous line item adjustments to Police Department Budget (a copy is on file in the City Clerk' s office) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Personnel Director to transfer $87 . 00 from Line Item 1319 (Other Professional Services) to Line Item 1112 (Salaries Part Time) ; $99.26 from Line Item 1319 (Other Professional Services) to Line Item 2106 (Computer Equipment) ; $800 from Line Item 1113 (Longevity) , $363. 66 from Line Item 1114 (Time & Half) , $1, 100. 00 from Line Item 1319 (Other Professional Services) , $205. 00 from Line Item 1346 (Travel Training) , $200.00 from Line Item 1343 (Postage) , $1, 400. 00 from Line Item 1351 (Advertising) to Line Item 1131 (Health Insurance) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Superintendent of Traffic Operations to transfer $1, 000. 00 from Line Item 1581 (Paint & Supplies) to Line Item 1522 (Light Bulbs, Lamps) ; $700.00 from Line Item 1521 (Electrical Supplies) to Line Item 1517 (Concrete Pipe) ; $700.00 from Line Item 1521 (Electrical Supplies) to Line Item 1371 (Building Maintenance) ; $600. 00 from Line Item 1345 (Travel) to Line Item 1511 (Aggregates & Concrete) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Community Development Director to make numerous line item adjustments (a copy is on file in the City Clerk' s office) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Library Office Manager to make numerous line item adjustments to Library Budget (a copy is on file in the City Clerk' s office) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Leisure Services Director to make numerous line item adjustments to Golf and Sports Budget (a copy is on file in the City Clerk' s office) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Leisure Services Director to make numerous line item adjustments to Park and Young Arena Budget (a copy is on file in the City Clerk' s office) be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Community Development Director to transfer $1, 000.00 from Line Item 2164 (Sidewalks) to Line Item 1128 (Retirement) ; $10. 00 from Line Item 2164 (Sidewalks) to Line Item 1785 (Refund Payment) ; $52, 000.00 from Line Item 2164 (Sidewalks) to Line Item 2156 (Bike Const) ; $200.00 from Line Item 1327 (Res Rehab) to Line Item 1312 (Eng & Cons) ; $200.00 from Line Item 1327 (Res Rehab) to Line Item 1313 (Legal Serv) ; $40, 000.00 from Line Item 1327 (Res Rehab) to Line Item 1706 (House Asst) be approved. Ayes: Three. Motion carried. 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