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Home My WebLink About02/28/2000 FINANCE COMMITTEE February 28, 2000 5: 45 p.m. Council Chambers Members present: Chairperson Krizek, Jordan, Gronen. Moved by Jordan, seconded by Gronen that the Agenda, as amended to add Item No. 5 under New Business, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the Minutes of February 21, 2000, as proposed, be approved. Ayes: Three. Motion carried. Change Order No. 1 with Rummel Construction, Inc. for a net increase in the amount of $35, 000. 00 for grease removal at the Anaerobic Lagoon Cover Replacement Project was reviewed. When the contract with Rummel Construction, Inc. was submitted for city approval, more than one-half of the lagoon was still covered with the torn cover, and Rummel was unable to see how much grease was on the lagoon. Because of the unknown grease quantity, grease removal and disposal was set up in Rummel' s contract on a time and material basis . Since the cover has been removed, it has become apparent that there was more grease on the lagoon than Rummel originally estimated. At the time the contract was executed, Rummel was negotiating with National By Products, Inc. to pick up and render the grease after it was removed from the lagoon. Those negotiations were not successful, and Rummel had additional costs of hauling and landfilling the grease at the Black Hawk County Landfill . Rummel has spent $68, 302 . 80 for grease removal and disposal to date. This is approximately the amount that Rummel originally estimated. Rummel has agreed to limit all future grease removal and disposal as a net lump sum increase of $35, 000 . 00 so that grease removal and disposal will not exceed the combined total of $103, 302 . 80. This change order will increase the original contract price by 5. 4 percent for a new total contract price of $677, 264 . 80 . Bob Bamsey of Earth Tech has discussed the contract increase with Fireman' s Fund, the insurance carrier for the damage at the lagoon, and it is anticipated that they will cover the contract increase. Moved by Gronen, seconded by Jordan that Change Order No. 1 with Rummel Construction, Inc. for a net increase of $35, 000 . 00 for grease removal at the Anaerobic Lagoon Cover Replacement Project be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Gronen that a garbage refund in the amount of $20 . 00 for 505 West Parker Street be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Gronen that a garbage refund in the amount of $25. 50 for 427 Edwards Street be approved. Ayes : Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Fire Chief for authorization to purchase items in the amount of $2, 346. 15 using SPICE grant funds be approved. Ayes : Three. Motion carried. An economic development loan in the amount of $25, 000 . 00 for Old Warehouse Antiques L.L.C. was reviewed. The property is located at 200 Sycamore Street, and David Davidson is remodeling the property for purpose of renting space to antique dealers . Mr. Davidson has indicated that the total project cost is $265, 000 . 00 . Since the project is $25, 000 . 00 or less it is not subject to the full review process by the Revolving Loan Committee. Staff feels the request meets the criteria for being in the downtown area and recommends approval of the $25, 000. 00 loan. The loan is at 75 percent of prime rate (6 . 5%) interest with a 15 year amortization, a 5 year balloon, with a personal guarantee and/or mortgage on the property. 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Ayes : Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Leisure Services Director for pre-authorization to expend $737 . 48 for repair of aerial lift truck be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Leisure Services Director for pre-authorization to expend not to exceed $2, 200. 00 for an ammonia leak detector be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Leisure Services Director for pre-authorization to expend $1, 664 . 45 to purchase material for fence between Tennis Center and back area at 1101 Campbell Avenue be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Leisure Services Director for pre-authorization to expend $4, 649. 40 for 14 player benches be approved. Ayes : Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Fire Chief to transfer $1, 000 . 00 from Line Item 1390 (Contract Services) to Line Item 1112 (Salaries Part Time) ; $75, 000. 00 from Line Item 1390 (Contract Services) to Line Item 1114 (Time and Half) ; $500. 00 from Line Item 1390 (Contract Services) to Line Item 1343 (Postage) be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Gronen that Bills Payment, as contained in Schedule AP640, dated February 28, 2000, pp. 1-76, in the amount of $1, 577, 411 . 64, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Gronen that the meeting be adjourned at 6: 10 p.m. Ayes : Three. Motion carried. Nancy Eckert City Cle'k