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Home My WebLink About01/10/2000 FINANCE COMMITTEE January 10, 2000 6:15 p.m. Council Chambers Members present: Chairperson Krizek, Jordan, Gronen. Moved by Jordan, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the Minutes of January 3, 2000, as proposed, be approved. Ayes: Three. Motion carried. The request of the Neighborhood Services Coordinator to approve contract with KBBG for public service announcements at a cost of$986.90 was reviewed. The contract is for the period of January 1, 2000 through March 27, 2000 for public service announcements to be aired three times per day for 31 days in January and three times per day for 14 days in February with costs not to exceed $986.90. The announcements will help inform neighborhood associations of upcoming events and forums that will give them an opportunity to play a vital role in the ongoing revitalization of the city. Moved by Jordan, seconded by Gronen that said request be approved. Ayes: Three. Motion carried. The request of the City Planner to approve a loan to Advanced Management Inc. in the amount of $25,000.00 for improvements to business located at 2945 Airport Boulevard was reviewed. The applicants applied for $32,000.00 but after discussing the matter, it was decided to reduce the request to $25,000.00. The project was reviewed and approved by the Design Review Committee on November 2, 1999. The loan is for $25,000.00 at 5 percent interest with a seven year amortization with a personal guarantee and/or mortgage on the property. Moved by Gronen, seconded by Jordan that said loan be approved. Ayes: Three. Motion carried. The request of the Manager of Information Services to donate 40 PCs with ten keyboards and fourteen small hard drives to the Waterloo School District was reviewed. The School District has indicated that the computers could be used in various school computer labs. The equipment was eliminated in the city's effort toward Y2K compliance. The approximate street value of the equipment is $2,500.00. Moved by Jordan, seconded by Gronen that said request be approved. Ayes: Three. Motion carried. The request of the Manager of Information Services to purchase a replacement dual 700 MHz server with internal tape backup for City Hall at a cost of$10,994.00 was reviewed. This is the primary network server that is used by all departments on the city network. The current three year old, dual 200 machine will be reused as the primary server for Leisure Services. The cost for the server is $10,994.00, and funding is available in the General Obligation Bond fund for computer network equipment. The purchase of the server was approved by the Computer Technical Review Committee on January 5, 2000. Moved by Gronen, seconded by Jordan that said request be approved. Prior to a vote on the above motion, the following comments were heard. Councilperson Krizek questioned why the 700 MHz server with internal tape backup for City Hall was cheaper to purchase at $10,994.00 than the 700 MHz server for Community Development at a cost of $12,063.00. Jim Quint, Manager of Information Services, stated that the 700 MHz server for Community Development has a larger drive and take backup. Mr. Quint stated that these two servers are the oldest servers in the city, and that the Police Department is also requesting to purchase an upgrade server, and that should be all the new servers purchased this year. Following comments a vote was taken on the above motion with the following result. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Superintendent of Central Garage for pre-authorization to expend $3,350.00 for a new three-way, adjustable snowplow for Traffic Operations pickup be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that the request of the Police Chief for pre-authorization to expend $7,340.00 to purchase cop guards be approved. Prior to a vote on the above motion, the following comments were heard. Councilperson Krizek questioned why the Police Chief was asking for pre-authorization now when the invoice is dated December 30, 1999. Police Chief Koehrsen stated that it was an oversight. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Gronen, seconded by Jordan that the request of the Personnel Director to transfer $250.00 from Line Item 1345 (Travel-Business) to Line Item 1346 (Travel-Training); $5,000.00 from Line Item 1112 (Salaries Part-Time) and $251.00 from Line Item 1111 (Salaries-Regular) to Line Item 1128 (Retirement); $390.00 from Line Item 1319 (Other Professional Services) to Line Item 1130 (Benefit Reimbursement); $100.00 from Line Item 1319 (Other Professional Services) to Line Item 2106 (Computer Equipment)be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Gronen that Bills Payment, as contained in Schedule AP640, dated January 10, 2000, pp. 1-83 in the amount of$1,183,593.51, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Jordan that the meeting be adjourned at 6:43 p.m. Ayes: Three. Motion carried. Nancy Eckert City.Clerk