HomeMy WebLinkAbout08/16/1999 FINANCE COMMITTEE
August 16, 1999
5:15 p.m.
Council Chambers
Members present: Chairperson Murphy, Krizek, Jordan.
Moved by Jordan, seconded by Krizek that the Agenda, as amended to add Item No. 5 under
New Business entitled, "Recommendation on bids received for lettering on the Welcome to
Waterloo sign to be located on Texas Street,"be approved. Ayes: Three. Motion carried.
Moved by Jordan, seconded by Krizek that the Minutes of August 2, 1999, as proposed, be
approved. Ayes: Three. Motion carried.
The request of the City Attorney for authorization to purchase a new printer at a cost of
$1,095.00 was reviewed. The new printer will be purchased from Iowa Business Machines at a
cost of $1,095.00. The Computer Technical Review Committee reviewed and approved said
purchase on August 4, 1999. Moved by Jordan, seconded by Krizek that said request be
approved. Ayes: Three. Motion carried.
The request of the Manager of Information Services to purchase 150 concurrent upgrade licenses
of Microsoft Office 2000 Professional for use on the city's computer network at a cost of
$31,386.00 was reviewed. The upgrade is part of the city's Y2K compliance effort. The lowest
bid was $209.24 per license, for a total cost of $31,386.00. The Computer Technical Review
Committee approved said purchase on August 4, 1999. Purchase of the software is budgeted in
the General Obligation Bond fund for Year 2000 Computer Network. Moved by Jordan,
seconded by Krizek that said request be approved. Ayes: Three. Motion carried.
The request of the Police Chief for authorization to purchase four personal computers at a total
cost of$7,360.00 was reviewed. The Dell Pentium PCs will replace 386 and 486 computers that
are four to six years old. The quotation from Dell Computer is $1,805.00 each for a total of
$7,220.00, plus $140.00 shipping, for a grand total of $7,360.00. The Computer Technical
Review Committee reviewed and approved said purchase on August 4, 1999. Funds have been
budgeted in the F.Y. 2000 Capital Bonding Program. Moved by Jordan, seconded by Krizek that
said request be approved. Ayes: Three. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to install air conditioning at
the Police Training Center at a cost not to exceed $4,000.00 was reviewed. The Police Training
Center on Elk Run Road does not have air conditioning capability. There are two separate forced
air systems in the building consisting of two 4-ton gas furnaces and two 1-ton roof top air
conditioners. The gas furnaces heat the entire building and the air conditioners were meant to
cool the class room only. The furnaces do a good job of heating the building, but the air
conditioners were scrapped out and are cost prohibitive to repair. Facilities Maintenance is
proposing the installation of cooling coils in the air handlers with condensing units located outside
and abandoning the roof top air conditioners. The installation will be performed in-house,
completed in three working days, and the material costs will not exceed $4,000.00. The project
will be funded with Energy Conservation Loan Notes or Capital Improvement Funds. It is not
known if sufficient Energy Conservation Loan Notes will be available until after the City Hall
Boiler project bids are opened at tonight's council meeting. Moved by Krizek, seconded by
Jordan that said request be approved. Ayes: Three. Motion carried.
The following bids received for lettering for the Welcome to Waterloo sin Jp be located on
Texas Street were reviewed:
Bidder Bid Amount
Nagle Signs, Inc. $3,120.29
ASI Sign Systems $3,263.10
Finance Committee
August 16, 1999
Page 2
It was the recommendation of the City Planner that the low bid from Nagle Signs, Inc. in the
amount of $3,120.29 be accepted. Moved by Krizek, seconded by Jordan that said
recommendation be approved. Ayes: Three. Motion carried.
Moved by Jordan, seconded by Krizek that the request of the Superintendent of Water
Pollution/Flood Control for pre-authorization to expend $3,000.00 to purchase employees'
uniforms be approved. Ayes: Three. Motion carried.
Moved by Jordan, seconded by Krizek that the request of the Cultural & Arts Director for pre-
authorization to expend $2,953.00 for basic painting of the Junior Art Gallery Mexico Exhibit be
approved. Ayes: Three. Motion carried.
Moved by Krizek, seconded by Jordan that Bills Payment, as contained in Schedule AP640, dated
August 16, 1999, pp. 1-80, in the amount of $1,864,273.99, be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Jordan, seconded by Krizek that
the meeting be adjourned at 5:29 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk