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Home My WebLink About10/19/1998 FINANCE COMMITTEE October 19, 1998 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of October 12, 1998, as amended to show Councilperson Jordan abstaining on PV 1985 in the amount of$54.10 on the bills payment, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to purchase two PCs at a cost of$3,335.00 and to purchase Y2K upgrade for Fleet Controller for Windows at a cost of $1,725.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations to purchase a HP4000 LaserJet printer at a cost of $1,099.00 be approved. Ayes: Three. Motion carried. The request of the Police Chief to purchase four personal computers was reviewed. The four Dell Pentium PCs would replace 386 and 486 computers that are six to eight years old. The quotation received from Dell Computer is $1,807.00 each for a total of$7,228.00, plus shipping, for a total cost of $7,368.00. The Computer Technical Review Committee reviewed and approved the request on October 7, 1998. The replacements are part of the third year computer equipment plan. Funds are available in the CJIS Budget. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the invoice from Van Meter Industrial, Inc. in the amount of$1,502.58 for the purchase of lighting for the Airport restaurant be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the invoice from Imperial Roof Systems, Co. in the amount of $1,063.04 for the repair of the roof at the McCandless Building at the Waterloo Airport be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the invoice from Young Plumbing & Heating Co. in the amount of$1,902.14 for repairs to the air conditioning system in the Airport Terminal Building be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that an invoice from Riley's Floors and Mores in the amount of $9,711.70 for the purchase and installation of carpeting for the Airport Terminal Building be approved. Ayes: Three. Motion carried. A supplemental agreement with the Iowa Department of Transportation for asbestos abatement and demolition in conjunction with 218 Enhancements at 1500 and 1502 Washington Street was reviewed. The agreement with the Iowa Department of Transportation is to fulfill the innovative contracting requirements of the Federal funding process under the Local Enhancement portion of ISTEA. The agreement allows for the asbestos abatement and demolition to be let locally and to be reimbursable. The estimated cost for asbestos abatement is $1,500.00, and the demolition cost is $10,000.00. The city's local match will be approximately $2,300.00, which will be paid by the Waterloo Schools. Moved by Krizek, seconded by Getty that said supplemental agreement be approved. Ayes: Three. Motion carried. 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OS Pug s°tnlxg OS Jol OS'£66`T$ spreuaw slid OS pup saJnpcg OS Jo3 00.00 its Aemgsej ssa1Aed lunoury pig JWPPMM Z aSgd 8661 '61 tagoloo aa1liuuoD aaueuid • Finance Committee October 19, 1998 Page 3 underway or have been completed in the Riverview Recreation area. The committee is proposing police enforcement for the next eight weeks for four hours on Saturday and four hours on Sunday. The committee is also requesting that during the week the existing police staff patrol the Riverview Recreation area as much as possible. The weekend officer would be in the area to enforce city regulations and park rules. It is proposed that existing police officers be used and paid overtime. At an average cost of $25.65 per hour, the cost for each weekend would be $205.20, and the total cost for the eight weeks would be $1,641.60. The cost for police enforcement would be paid from royalties received from Basic Materials for materials excavated from the East Lake area. If after the eight week period, the council feels the enforcement has been effective, additional enforcement will be proposed starting in the spring of 1999. Moved by Getty, seconded by Krizek that police enforcement of the Riverview Recreation area for the next eight weeks at a cost of$1,641.60 be approved. Ayes: Three. Motion carried. The agreements with In\Vision and Terracon to perform deck testing in the East 5th and West 5th Streets ramps was reviewed. In September 1998 approval was given to proceed with the design and engineering of deck repair in the East 5th Street ramp. The design contract was with In\Vision Architects. After discussion with Terracon Lab, the deck testing company, it was determined the method used to test for deck spalling and fractures could lead to many change orders because it is not precise. A ground penetrating radar (GPR) testing unit, along with its Deck Condition Assessment Using Radar (DECAR) program will give an accurate deck assessment so repair costs will be accurate with few change orders. It is recommended that this method be used to assess the deck condition, both for the East 5th Street and the West 5th Street parking ramps. This method is more expensive because we will be assessing the deck condition of both ramps. To test both ramps, the mechanical method (chain drag) would cost between $4,000 and $5,000. The GRP method will cost approximately $14,925. Staff has already allocated $2,000 for the design and testing of the East 5th Street ramp. The Building Official is requesting that the city allocate an additional $12,925 so this accurate testing method can take place on both ramps. In\Vision will then proceed with the design for repair only on the East 5th Street ramp. The data collected on the West 5th Street ramp will be used to design its repair when funds are available. Moved by Getty, seconded by Krizek that said agreements be approved, subject to approval by the Building& Grounds Committee. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director for pre- authorization to expend $1,720.00 to purchase tee-shirts for Optimist youth basketball program be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre-authorization to expend $3,369.00 to purchase a flow meter to measure flow effluent at the equalization tank at Hunt-Wesson be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Assistant Director of Aviation to decrease Line Item 1130 (Benefit Retirement) in the amount of$5,500; increase Line Item 1128 (Retirement) in the amount of$5,500; decrease Line Item 1315 (Training) in the amount of$500; increase Line Item 1314 (Health Services) in the amount of $500 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1- 108 dated October 19, 1998 in the amount of $1,900,599.42 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:53 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk