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Home My WebLink About08/24/1998 FINANCE COMMITTEE August 24, 1998 5:40 p.m. Council Chambers Members present: Councilperson Jordan, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of August 17, 1998, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for yard waste bags were reviewed: Bidder Bid Amount Dango Enterprises $0.239 per bag for 68,000 bags Resourceful Bag& Tag $0.249 per bag for 64,000 bags Set Point $0.25275 per bag for 64,000 bags Stone Container $0.265 per bag for 60,000 bags Portco Packaging $0.356 per bag for 60,000 bags Arrow Ind. No Bid It was the recommendation of the Superintendent of Sanitation& Recycling that the bid of Dango enterprises in the amount of $0.239 per bag for 68,000 bags be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for a copier for the Planning, Building Inspection and Engineering Departments were reviewed: Bidder Bid Amount Advanced Systems, Inc. $10,315.00 Automated Business Products, Inc. $10,695.00 Waterloo Business Systems, Inc. $10,359.00 IKON Office Solutions $14,317.00 Premier Copy Systems $14,000.00 It was the recommendation of the City Engineer that the bid from Advanced Systems, Inc. in the amount of $10,315.00 be accepted. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. The request of the City Engineer to purchase new color plotter and CAD software upgrades was reviewed. On August 19, 1998 the Computer Technical Review Committee approved the purchase of a new color plotter and CAD software upgrades for the Engineering Department. The price for the color plotter is $6,700.00 and the cost for the new software is $9,486.00. The new plotter will allow the Engineering Department to plot out large format aerial photos with better quality then with the current plotter. The new plotter is a HP 755Cm at a cost of $6,700.00. The software upgrades are for the three existing CAD stations and the addition of a new license for a fourth CAD station. There are three software packages currently used. The cost for the street design software upgrade is $5,155.00. The cost for the software upgrades and the new license for the AutoCad, which is also used for street design, is $4,121.00. The third software is used for viewing and manipulating the aerial photos, and the cost for upgrading the software is $210.00. The total cost for the software upgrades is $9,486.00. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of the Administrative Director to renew contract for music on-hold message recording for City Hall was reviewed. The annual contract is for twelve professionally recorded music on-hold messages for City Hall. The cost for the service is $1,395.00. 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JOJ 1so° paleunlsa ag,L .anuany AllsJanlun uzo.j SutuaaJos SutpinoJd aitgm um ay aouequa pinom gotgm saajl pue Sutuuaq g4Jua `coeds uado sapniout mid agZ -saoinJas ieinl°ailq°J2 ay mg uasogo uaaq seq puej rj BlnJ3 -s1aaJIS uapJ!A pue apisAuunS uaamlaq anuand A1lsJanlun sapniout uldeospuei aqi -pamatnaJ sum Jopuwo3 8I Z Aem4Segd ay Suoie Sutdeospuei Jod splq Maas of uo!lezuoglne Jod Jauuuid Al) ag13o IsanbaJ aqs -pawn°uotloyq -aauLL :saAy -panoiddu aq IsanbaJ plus Iug1 AIIaD Aq papuo°as `)iazu}I Aq pa/tow 'laSpnq a°IAJaS ant1u1lstututpy ay wog z abed 8661 `bZ island aaflttuuto3 aouttutd Finance Committee August 24, 1998 Page 3 It was the recommendation of the Superintendent of Central Garage that the bid of EZ-Liner Industries for two sprayers for a total cost of$13,060.00 and the bid of Cortez Truck Equipment for one salt spreader in the amount of $3,254.00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for pre-authorization to expend $5,444.00 to upgrade A.A. computer unit be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for pre-authorization to expend $7,818.00 to replace existing pumps for David Lift Station be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief for pre-authorization to expend $3,802.00 to purchase two Dell Pentium PCs be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director for pre- authorization to expend $7,200.00 to purchase management and instruction services provided by Black Hawk Tennis Club be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief for pre-authorization to expend $2,400.00 for six Glock Model 27 pistols be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to transfer $30,000.00 from Line Item 2167 (WPCP) to Line Item 2162 (Storm Sewer) be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Executive Director of Human Rights Commission to decrease Line Item 1111 (Salaries) and increase Line Item 1112 (Salaries) in the amount of$2,258.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1- 96, dated August 24, 1998 in the amount of $1,810,830.96, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 6:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk