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Home My WebLink About06/01/1998 FINANCE COMMITTEE June 1, 1998 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Mollenhoff, Krizek. Moved by Mollenhoff, seconded by Jordan that the Agenda, as amended to add request of the Recreation Director for pre-authorization to expend $2,465.00, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Mollenhoff, seconded by Jordan that the Minutes of May 26, 1998, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Fire Chief for authorization to purchase a computer was reviewed. The computer will be used by the Hazardous Materials Regional Training Center and costs $2,446.00. Moved by Mollenhoff, seconded by Jordan that said request be approved. Ayes: Two. Absent: Krizek. Motion carried. Krizek now present at 4:34 p.m. The request of the Finance Manager to approve allocation of the city's 50 percent share of excess Hotel/Motel tax proceeds anticipated to be collected in excess of the budgeted amount of $500,000.00 for the current fiscal year was reviewed. The Convention and Visitors Bureau received approval for their 50 percent share on May 26, 1998 for their marketing efforts. It is anticipated that the city's share will be at least $50,000.00. The Finance Manager recommends that the costs associated with hosting the Mayors of the Waterloos of the World, which should not exceed $10,000.00, and to complete funding needed to install electronic marquis signs on the Young Arena at a proposed cost of$60,000.00 be approved. Partial funding in the amount of $27,000.00 is available in the Young Arena construction account for the marquis signs, leaving about $33,000.00 that will be funded from Hotel/Motel tax funds. Moved by Mollenhoff, seconded by Jordan that said allocation recommendation be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to purchase services from two vendors to set up a local user training site for Housing Authority Section 8 software was reviewed. The Waterloo Housing Authority has used a custom software for the Section 8 and Public Housing programs since November 1988. This software is DOS based and has had only minor changes in format during the past ten years. It has been upgraded to a Windows 95 versions, and the software vendor has notified its customers that effective December 31, 1998 they will no longer support the DOS program. The software vendor has recommended training on the new Windows version at a cost of$750 per user not including travel, meals and hotel for 5 days to attend classes being held in San Diego, California. As the Housing Authority has five users in need of training, inquires were made as to the cost of having the software vendor, Nan McKay, come to the city to provide training. Nan McKay has agreed to provide training the week of July 13-17, 1998 to a group of ten users. The Housing Authority will have four users and sell six slots to other Housing Authorities in Iowa to reduce the cost of the training. The Housing Authority has filled its class and has a waiting list of ten other users wanting the training. The rate proposed at cost is $1,079.00 per slot sold but will result in a cost of $815.00 per Waterloo user trained with no travel expenses compared to the $1,529.00 per Waterloo user if we don't share the expenses. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief to purchase mapping software to plot crimes and other incidents on maps in the city's jurisdiction was reviewed. The advantage of computerized maps is the ease of creation, updating and dissemination compared to traditional pin maps. These maps will be used in conjunction with Street Enforcement unit and other personnel to more effectively engage in Community Policing. The CCI Partnership grant included $1,200.00 to be used for crime mapping and analysis software. 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