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Home My WebLink About04/27/1998 FINANCE COMMITTEE April 27, 1998 4 : 15 p.m. Large Conference Room Members present: Chairperson Jordan, Krizek, Mollenhoff. Moved by Krizek, seconded by Mollenhoff that the Minutes of April 13, 1998, as proposed, be approved. Aye: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the Agenda of April 27, 1998, as proposed, be approved. Ayes: Three. Motion carried. The request from the African American Historical & Cultural Museum to remove liens from property was reviewed. Eric Thorson, City Engineer, suggested the steps that the African Historical & Cultural Museum must take so that the liens from the Sidewalk Repair Assessment Program - Zone 9, Contract No. 541, can be removed. The African American Museum Committee needs to send a letter stating the location and approximate time in which the necessary repairs will be completed. The contractor, who is in the process of completing the sidewalk repair program, has been informed of the location of the museum project and will remove the repair locations from his construction schedule. Upon completion of the construction project, the five separate parcels will be added to the project abandonment schedule and the liens will be removed at that time. Assistant City Attorney Sang-Ki Han stated that he is unsure what property contains the liens, 217 Linn, and 1324-1326 East 4th Street. The city would have to prepare a release of lien and judgment for the property. There is a judgment for demolition of dilapidated building. He questioned the amount of the liens. Community Development has already released the real estate mortgage. Moved by Krizek, seconded by Mollenhoff that staff follow the above procedure as outlined by the City Engineer and the Assistant City Attorney investigate further on the release of lien and judgment. Ayes: Three. Motion carried. Bob Stevenson, Administrative Director, updated the committee on the status of the Year 2 Computer Plan and requested approval of Year 3 of the Plan. The total amount spent for Year 2 was $480, 000. Some of the equipment purchase will be carried over to Year 3. Mr. Stevenson stated that we are always updating equipment and software. Year 4 plan includes cleaning up Year 2000 problems. The total amount allocated for Year 3 is $715, 794, and funding will come from Road Use Tax and GO bonding. Moved by Mollenhoff, seconded by Krizek that the Year 3 Computer Plan be received and endorsed as presented. Ayes: Three. Motion carried. The following bids received for ball diamond fencing were reviewed: Bidder CR/Exchange Park Gates Iowa Fence Masters, Inc. $17, 475.00 $3, 980.00 Miler Fence Company $22, 761 .00 $5, 378.00 It was the recommendation of the Superintendent of Parks that the low bid from Iowa Fence Masters, Inc. in the amount of $17, 475.00 for the Cedar River/Exchange Park and the low bid from Iowa Fence Masters in the amount of $3, 980.00 for Gates Park be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for brush chipper for forestry operation were reviewed: Bidder Bid Amount Ditch Witch $28, 450.00 Reach Equipment Company $25, 852.00 •paizrPD UOT ow •aazuy : saAv •panozddP aq gaazgs q8T 1TsaM 178T 10; OE$ Jo qunoUIP aq1 uT pun;az abPgzPb e gem 3{azTam Aq papuooas ';goquaTTow Aq panoYl •paiztPo uoTgoY1 •aazuy :saAv •panozddP aq uoigPpuaunuoaaz pTPs gpm. 3fazTaN Aq papuooas ';;oquaTTow Aq PeAOW •pagdaoo2 aq 00 ' E6 'E$ ;o gunoLUP au. uT sazboTouuoay paauPnpv moi; pTq MoT auk 42144 zeJTJJO aauPTTdwo3 goPzguoD auk ;o uoTgPpuaunuoaaz au. 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Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Waterloo Public Library to purchase computer equipment in the amount of $8, 380.00 and roll-a-bout Cart ICN Classroom in the amount of $45, 062 .00 for the Iowa Communications Network be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Fire Chief to purchase a Hewlett Packard Laser Printer in the amount of $1, 405. 00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of Parks to participate in the Urban Youth Corps at a cost of $3, 000 in funding was reviewed. The Park Board has approved this expenditure to cooperate with Hartman Reserve Nature Center to employ youth to do a variety of transportation related projects, including installation of vehicle barriers on South Riverside Trail, completion of the picnic shelter project at Valley View Park trail head, installation of memorial benches along the trail system, general maintenance along the trail system, and landscape maintenance in highway corridors. Hartman Reserve will provide supervision and transportation for the five week program. They have received a grant from the IDOT in excess of $6, 500.00 which requires a local match. Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of the Administrative Director to approve emergency repairs to the roof at Veterans Memorial Hall was reviewed. Building Maintenance has received authorization to contract the repair of the plaster ceiling in the upper level of Memorial Hall . Once demolition of the old ceiling was complete, a roof leak became apparent in the center room. Due to the difficult access and small surface area of the roof, it would be more cost effective to contract re-roofing with rubber membrane. Service Roofing was contracted, and they are willing to perform an emergency re-roofing on a time and material basis not to exceed $3, 000. Funding is available in the Veterans Memorial Hall building improvements budget. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes: Three. Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $4, 251 .00 for topdressing for golf green maintenance be approved. Ayes: Three. Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $7, 800.00 for safety surface for Belmont, Valley View and Furgerson fields play equipment be approved. Ayes: Three. Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $1, 380. 00 for grass seed be approved. Ayes: Three. Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $4, 071 .00 for lockers at Iry Warren Memorial Golf Course be approved. Ayes: Three. 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