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Home My WebLink About04/06/1998 (2) FINANCE COMMITTEE April 6, 1998 4: 15 p.m. Large Conference Room Members present: Chairperson Jordan, Krizek, Mollenhoff. Moved by Mollenhoff, seconded by Krizek that the Agenda, as amended to correct Item No. 8 under Budget-Line Items to Be Amended, be approved. Ayes: Three. Motion carried. Moved by Mollenhoff, seconded by Krizek that the Minutes of March 23, 1998, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for asphalt emulsions for 1998 Oiling/Sealing Program were reviewed: Bituminous Koch Material Unit Unit Product Quantity Price Total Price Price Total Price HFMS-2S (oiling) 200,000 gal. $.63 $106,000.00 $.5240$104,800.00 CRS-2P (sealing) 100,000 gal. $.62 $ 62,000.00 $.7425$ 74,250.00 Dilute CSS-1 (fog seal) 50,000 gal. $.16 $ 8,000.00 $.2000$ 10,000.00 HFE-300 (oil dirt) 15,000 gal. $.53 $ 7,950.00 $.5240$ 7,860.00 It was the recommendation of the Superintendent of Streets that the bid of Koch Materials for HFMS-2S and HFE-300 products at a cost of $ . 5240 per gallon , and the bid of Bituminous Materials for CRS-2P at a cost of $ . 62 per gallon and Dilute CSS-1 at a cost of $ . 16 per gallon be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The request of the Superintendent of Parks to purchase a F250 ford pickup 4wd was reviewed. The pickup will be purchased from Dick Witham at a cost of $20, 200. 00. Funding is available in the FY98 Capital Equipment Program. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Three. Motion carried. The request of the Executive Director of Human Rights to purchase locking file cabinets was reviewed. The request is to purchase one 2-drawer legal file cabinet at a cost of $209. 00 and three 4-drawer legal file cabinets at a cost of $275. 00 each for a total cost of $1, 034 . 00. Moved by Mollenhoff, seconded by Krizek that the purchase of said legal file cabinets at a total cost of $1, 034 . 00 be approved. Ayes: Three. Motion carried. The following bids received for a parking ramp sweeper were reviewed: Bidder Bid Amount L.S.C. , Inc. $33, 494 . 00 Tennant $28, 292 . 06 Altorfer Machinery Co. $29, 130. 56 The sweeper is included in the current Capital Equipment Program. It was the recommendation of the Superintendent of Central Garage that the bid from Altorfer Machinery Co. in the amount of $29, 130.56 be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage to purchase airless paint striper at a cost of $34, 905. 00 was reviewed. The airless paint striper will be used by Traffic Operations for street marking. Changes in EPA regulations require that paint be applied to streets with an airless apparatus . This has resulted in changing the paint specs in order to comply with the EPA regulations . The city' s present machine is an air pressure operated unit and cannot be converted to airless . E-Z Liner Industries in Orange City, Iowa has a unit that meets the city' s requirements. They have a pick-up mounted demo unit available with low hours, and they will warranty as new. 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Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation & Arts Director to increase Line Item 2114 (Institute Furniture) and decrease Line Item 1349 (Artist Expense) in the amount $386.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation & Arts Director to Young Arena budget to increase Line Item 2114 (Inst. Furniture & Eq) in the amount of $3,250.00 and increase Line Item 3722 (Refunds) in the amount of $2, 000. 00 and increase Line Item 3800 (Misc. Revenue) in the amount of $1, 250. 00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation & Arts Director to make adjustments to Young Arena budget to increase Line Item 1371 (Building Maint) in the amount of $3, 000. 00; increase Line Item 1373 (Fixed Equipment) in the amount of $1, 500. 00; increase Line Item 1400 (Utilities) in the amount of $5, 000.00; increase Line Item 1513 (Chemicals) in the amount of $750.00; increase Line Item 1541 (Jan. Clgn Sup) in the amount of $4, 000.00; increase Line Item 1553 (Merchandise for Resale) in the amount of $25, 000.00; increase Line Item 3481 (Concessions Revenue) in the amount of $39,250.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation & Arts Director to make adjustments to Young Arena budget to increase Line Item 1112 (Part Time Salaries) in the amount of $4, 000. 00, Line Item 1122 (IPERS) in the amount of $974 . 00, Line Item 1504 (MC/V Bank Charges) in the amount of $350. 00, Line Item 1558 (Skating Equipment & Sup) in the amount of $1, 500.00, Line Item 1561 (Office Supplies) in the amount of $900. 00, Line Item 3113 (Sales Tax Collected) in the amount of $12, 000. 00; decrease Line Item 1111 (Full Time Salaries) in the amount of $4, 733. 00, Line Item 1130 (Benefit Reimb) in the amount of $241 . 00, Line Item 1319 (Semi-Prof. Service) in the amount of $1, 000. 00, Line Item 1345 (Travel-Business) in the amount of $500.00, Line Item 1571 (Equipment-Parts) in the amount of $500. 00, Line Item 1785 (Refunds) in the amount of $750. 00, Line Item 3476 (Ice Revenue) in the amount of $12, 000. 00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Police Chief to increase Line Item 3875 (Salary Reimbursement) in the amount of $51, 000.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Police Chief to transfer $6, 000.00 from Line Item 1378 (Other Equipment Repair) , $10, 000.00 from Line Item 1131 (Health Insurance) to Line Item 1112 (Salaries Part Time) ; $15, 000.00 from Line Item 1128 (Retirement Pay) to Line Item 1117 (Double Time Pay) ; $35.00 from Line Item 1376 (Office Equipment) to Line Item 1363 (Surety Bonding Expense) ; $100.00 from Line Item 1376 (Office Equipment) to Line Item 1391 (Dues & Membership) ; $10, 000.00 from Line Item 1131 (Health Insurance-City Cont) to Line Item 1579 (Wearing Apparel) ; $500.00 from Line Item 1376 (Office Equipment) to Line Item 1710 (Claims & Contingencies) be approved. Ayes: Three. Motion carried. Moved by Mollenhoff, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-51 dated April 6, 1998 in the amount of $310, 961 .30 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Mollenhoff that the meeting be adjourned at 4 : 36 p.m. Ayes: Three. Motion carried. Chairperson Jordan called the Finance Committee back to order at 4 : 39 p.m. to correct the Bills Payment motion. Moved by Mollenhoff, seconded by Krizek that above motion for the Bills Payment be amended to correct the total amount to $1, 263, 472. 03. Ayes: Three. Motion carried. )taaT3 4gTD qiwpa AoueN •PaTz- ° uoTpoN •aacius :saAy 'iu d Oti:f7 qv pau.inocpe aq buTgaam aegg xazT,I?I Aq papuooas ';;oquaTToN Aq panow b abed 8661 '9 TTIciV aaq1TunuoD aoueuT3