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HomeMy WebLinkAbout02/02/1998 FINANCE COMMITTEE February 2 , 1998 5 :40 p.m. Large Conference Room Members present : Chairperson Jordan, Krizek, Mollenhoff . Moved by Mollenhoff, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the Minutes of January 26, 1998, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for a Hasselblad camera and accessories were reviewed: Bidder Bid Amount Calument Photographic $11, 226 . 35 Lattin Photography $12, 150 . 06 Walden Photo, Inc . $13 , 157 . 00 Funding is available through the Local Law Enforcement Block grant recently awarded to the Police Department . It was the recommendation of the Police Chief that the low bid of Calument Photographic in the amount of $11, 226 . 35 be accepted. Moved by Mollenhoff, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. The following bids received for a compact pick-up were reviewed: Bidder Bid Amount Rydell Chevrolet Program Vehicle $17, 069 . 00 Plus Transfer Fees Dick Witham Ford-VW Program Vehicle $16, 477 . 00 New Order (same specs) $16, 177 . 00 The compact pick-up will be used by Community Development and is funded through a grant . It was the recommendation of the Superintendent of Central Garage that the low bid from Dick Witham Ford-VW in the amount of $16, 177 . 00 be accepted. Moved by Krizek, seconded by Mollenhoff that said recommendation be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to seek bids for protective clothing was reviewed. The protective clothing includes : helmets, boots, gloves, suspenders, PBI hoods, protective coats and pants . Funds are available in the Fire Department ' s FY 98 Budget line item No. 1573 (Safety & Protective Items) . Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that a garbage refund in the amount of $60 for 219 Jefferson Street be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the airport ' s vehicle insurance premium for 1998 at a cost of $2 , 845 . 80 and vehicle umbrella premium at a cost of $500 . 00 with PDCM be approved. Ayes : Three . Motion carried. The following quotes received for electrical wiring in conjunction with installation of a fuel tank at the airport were reviewed: Bidder Bid Amount Marc Us Electric $2 , 160 . 00 K & W Electric $2 , 903 . 00 Finance Committee February 2 , 1998 2 The work has been completed by Marc Us Electric and the Airport Commission approved said work at its January 20, 1998 meeting. Moved by Krizek, seconded by Mollenhoff that the invoice from Marc Us Electric in the amount of $2 , 160 for electrical wiring in conjunction with a fuel tank installed at the airport be approved. Ayes : Three . Motion carried. The request of the Finance Manager to purchase two staff work station centers and the installation of a security door at the front entrance of the Clerk/Finance Office was reviewed. Remodeling work has been started on converting an unused room in the Clerk/Finance Department into an office area to accommodate two members of the Finance staff . Wall removal, repainting and carpeting has been completed. Two staff work centers with a partial partition between the two stations is estimated to cost $3 , 000 . The Building & Grounds Committee has authorized a security door be installed at the front entrance to the Clerk/Finance office to better control access to the area at an estimated cost of $1, 200 . Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $4, 920 to purchase 4 eight inch Red Valves be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $5, 400 to purchase sewer casting for the summer replacement and repair program be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $5, 412 to purchase yearly activities brochures be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Police Chief to increase Line Item 1346 (Travel Training) and increase Line Item 3361 (State Grants) in the amount of $948 . 03 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Police Chief to increase Line Item 2128 (Police Safety Equipment) and increase Line Item 3361 (State Grants) in the amount of $9, 765 . 00 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the City Engineer to increase Line Item 3871 and increase Line Item 1375 in the amount of $1, 035 . 00 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Fire Chief to transfer $735 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refunds) ; $300 . 00 from Line Item 3873 (Reimbursement for Services) to Line Item 1114 (Time Half) ; $273 . 00 from Line Item 3800 (Miscellaneous Revenue) to Line Item 1353 (Printing Services) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Finance Manager to transfer $5, 000 . 00 from Line Item 1111 (Salaries) to Line Item 1317 (Audit Expense) ; $10, 000 . 00 from Line Item 1111 (Salaries) to Line Item 1338 (Data Processing Services) ; $5, 000 . 00 from Line Item 1111 (Salaries) to Line Item 2152 (Building Improvements) be approved. Ayes : Three . Motion carried. Finance Committee February 2, 1998 3 Moved by Krizek, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, in the amount of $1, 607, 653 . 70 pp 1-68 dated February 2, 1998, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Mollenhoff, seconded by Krizek that the meeting be adjourned at 5 :50 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk