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HomeMy WebLinkAbout01/20/1998 FINANCE COMMITTEE January 20, 1998 5 : 15 p.m. Large Conference Room Members present : Chairperson Jordan, Krizek. Members absent : Mollenhoff . Moved by Krizek, seconded by Jordan that the Agenda, as amended to delete Item No. 5 under New Business entitled, "Authorization to purchase additional 95 gallon size carts--Superintendent of Sanitation & Recycling" , be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the minutes of January 12 , 1998, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for plaster repair of the upper level ceiling at Memorial Hall were reviewed. The repairs include removal of the suspended ceiling and repair of the existing plaster ceiling in the upper level of Memorial Hall at a cost not to exceed $5, 000 . 00 . Proposals were solicited from four contractors, with Iowa Wall System the only respondent with a quoted price of $4, 818 . 00 . This price includes the demolition and removal of the suspended ceiling. Building Maintenance recommends that city staff perform the ceiling demolition. Building Maintenance has requested that Iowa Wall submit a deduct for the ceiling demolition since the work is to be performed by city staff. Moved by Krizek, seconded by Jordan that said project be awarded to Iowa Wall System and if the deduct is under $350 . 00 city staff be instructed to do the removal of the ceiling. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Administrative Director for authorization to remove acoustic wall panels and re-sheetrock the perimeter walls in rooms 21, 22 , 23 , 24 and 25 at the Five Sullivan Brothers Convention Center was reviewed. In conjunction with several other sheetrocking projects, Dyball Acoustical submitted the low bid of $6, 890 . 00 for rooms 21, 22 and 23 . Dyball Acoustical has agreed to the $2 . 50 per square foot bid for the previous rooms to also include rooms 24 and 25 . Funding for this project is available from Hotel/Motel taxes . It was the recommendation of Building Maintenance that the bid from Dyball Acoustical for removal of acoustic wall panels and re-sheetrocking the perimeter walls in rooms 21, 22 , 23 , 24 and 25 in the amount of $9, 230 . 00 be accepted. Moved by Krizek, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Superintendent of Central Garage to seek bids for a 1/4 ton pickup to be utilized by Community Development was reviewed. Community Development has grant money in its current budget to purchase a new vehicle to be used by their inspection personnel . The vehicle is used frequently for out-of-town inspections and to carry materials to housing sites . Moved by Krizek, seconded by Jordan that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for a trencher/backhoe were reviewed: Bidder Total Bid Swaney Equipment Co. $10, 200 . 00 (attachments only) Contractors Machinery $11, 500 . 00 (includes $3 , 500 trade) Vermeer Sales & Service $15, 000 . 00 (Includes $10, 000 trade) Funding in the amount of $20, 000 is included in the 1998 Capital Equipment Program for the equipment . The original intent was to purchase attachments to be mounted on the skid steer loader, but a more practical option is to buy a used or demo unit . It was the recommendation of the Superintendent of Central Garage that the Finance Committee January 20, 1998 Page 2 bid from Vermeer Sales & Service in the amount of $15, 000 . 00 be accepted. Moved by Krizek, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The Superintendent of Parks updated the committee on the renovation of the Iry Warren Memorial Golf Course pro shop. Work has started on the project, with asbestos removal and other preparations underway. There have been some adjustments to the construction plan for the project as a result of continued meetings with the golf pro, board members and others . Larger windows have been added to the project . There will be limited space for men and women' s lockers, and handicapped single stall showers in each locker room. The pro' s office has been moved from the south corner to the north wing to give him more visibility. Moved by Krizek, seconded by Jordan to accept the update on the renovation project at the Iry Warren Memorial Golf Course pro shop. Ayes : Two. Absent : Mollenhoff . Motion carried. The proposal submitted by 3M Company for the Traffic Signal Pre- Emption System based on unit cost was reviewed. The proposal includes a 40 percent price reduction as part of 3M' s "Add A City" Program on the five most expense intersections and a three-year guarantee. Moved by Krizek, seconded by Jordan that the proposal submitted by 3M Company for the Traffic Signal Pre-Emption System be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for remodeling of the former jail area were reviewed. There is no insulation in the perimeter walls of the jail and the upper two feet is exposed exterior steel siding. A request for proposal was included to erect an interior wall of steel studs and sheetrock with 3-1/2" fiberglass insulation. It is estimated the additional work will cost $7, 500 . 00 and will reduce heating and cooling load of the area by at least one-half . The perimeter wall work will be funded with Energy Conservation Loan Notes and reimbursed with energy savings . It was the recommendation of Building Maintenance that the following bids be accepted: Kidder Construction in the amount of $6, 180 . 00 for the construction of the corridor walls and office walls, Dyball Acoustical in the amount of $2 , 980 . 00 for the installation of suspended ceiling, Christie Door in the amount of $1, 578 . 00 for the installation of a counter door, and Kidder Construction in the amount of $6, 470 . 00 for the construction of insulated exterior walls and approval of additional cost in the amount of $4 , 62 . 00 for painting, plumbing, heating, lighting, doors and hardware. Moved by Krizek, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Recreation Director for pre-authorization to expend $2 , 000 . 00 for baseball pants for the Optimist baseball/softball teams be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Recreation Director for pre-authorization to expend $1, 665 . 00 for ball caps for Optimist baseball/softball teams be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Superintendent of Central Garage for pre-authorization to expend $1, 295 . 00 to purchase software to upgrade the Fleet Management be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Superintendent of Central Garage to transfer $475 . 00 from Line Item 1373 (Fixed Equipment) to Line Item 2153 (Shop Equipment) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Finance Committee January 20, 1998 Page 3 Moved by Krizek, seconded by Jordan that the request of the City Engineer to increase Line Item 1117 and decrease Line Item 1114 in the amount of $296 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the City Engineer to increase Line Item 1114 and decrease Line Item 1130 in the amount of $23 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Housing/Block Grant Program Manager to transfer $20, 000 . 00 from Line Item 1393 (Subsidies) to Line Item 1560 (Elderly Expenses) ; transfer $35, 000 . 00 from Line Item 1327 (Residential Rehab) to Line Item 1379 (Emergency Repairs) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Fire Chief to transfer $2 , 666 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the Library Office Manager to transfer $99 . 36 from Line Item 3722 to Line Item 1543 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that the request of the City Planner to increase Line Item 3000 (Cash) in the amount of $9, 700 . 00 ; transfer $9, 700 . 00 from Line Item 3000 (Cash) to Line Item 2152 (Building Improvements) ; transfer $60 . 00 from Line Item 1111 (Salaries) to Line Item 1130 (Benefit Reimbursement) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Jordan that Bills Payment, as contained in Schedule AP640, pp. 1-96 dated January 20, 1998 in the amount of $1, 458, 995 . 77, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Jordan that the meeting be adjourned at 5 : 30 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Nancy Eckert City Clerk