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HomeMy WebLinkAbout01/12/1998 FINANCE COMMITTEE January 12 , 1998 4 :40 p.m. Large Conference Room Members present : Chairperson Jordan, Krizek, Mollenhoff . Moved by Krizek, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that the Minutes of January 5, 1998, as proposed, be approved. Ayes : Three . Motion carried. The request of the Assistant Director of Aviation for authorization to pay KW Electric, Inc . in the amount of $1, 249 . 25 for repair of voltage cable was reviewed. On October 29, 1997 Weichers Construction was in the process of digging out an old fuel oil tank located in front of the terminal building when a voltage cable was broken causing loss of power to the terminal building. KW Electric made the repairs at a cost of $1, 249 .25 . The Assistant Director of Aviation was instructed to request an invoice from Weichers Construction and discuss with them the cost of the repair. Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. The request of the Assistant Director of Aviation for authorization to pay Trans Iowa Equipment in the amount of $4 , 032 . 00 for parts to repair snow blower was reviewed. During snow removal at the airport, the main gear box that operates the snow blower head broke . The snow blowers is a Sno Go and the only place to purchase parts from Sno Go is through Trans Iowa Equipment . The Waterloo Airport Commission approved the invoice subject to approval by the Finance Committee . Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Three. Motion carried. The request of the Assistant Director of Aviation for authorization to pay Basic Materials in the amount of $2 , 103 .43 for purchase of sand for snow removal purposes at the Waterloo Airport was reviewed. The sand was purchased from Basic Materials because the sand has to be clean and be ground down to meet Federal Aviation specifications . Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the Finance Manager for authorization to purchase two notebook computers for the Clerk/Finance Department and Mayor' s office was reviewed. The Computer Technical Review Committee reviewed and recommended the purchase of both Dell Inspiron 3000 Multimedia Notebooks, each with a 233 MHz Pentium processor with MMx technology, with 32MB of RAM and 2 . 1GB hard drives . The cost for each unit is $3 , 896 . 00 and funding is available in the Computer Replacement Program. Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. The request of the Police Chief to seek bids for seven marked police vehicles was reviewed. The only current manufacturer of full-sized police package patrol vehicles is the Ford Motor Company. The seven marked police patrol vehicles are in the 1998 Capital Bonding Program. Councilperson Getty requested that the Police Department investigate purchasing other makes, sizes and units with front wheel drive and report back to the Public Safety Committee . Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Three . Motion carried. The request of the Police Chief for authorization to seek bids for a Hasselblad camera and accessories was reviewed. The Police Department has recently been awarded a Local Law Enforcement Block Grant in the amount of $126, 567 . 00 from the U. S . Department of Justice . Part of the grant provides $12 , 200 . 00 for the purchase of a Hasselblad camera and accessories for use in the crime laboratory. Moved by Mollenhoff, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. Finance Committee January 12 , 1998 Page 2 Moved by Krizek, seconded by Mollenhoff that the Computer Plan Project Status be accepted. Ayes : Three . Motion carried. A sewer refund in the amount of $2 , 110 . 93 for 9 North Elk Run Road was reviewed. The owner of I .B. Pony, Inc . , 9 North Elk Run Road, was billed for sewer services when in fact said property had a septic tank and was not utilizing city services . The owners of property at 9 North Elk Run Road have been billed for sewer services since they started receiving their water bills when they first opened in 1993 . The total amount paid by the owners since 1993 is $2 , 814 . 57, and they are requesting a refund for 75 percent of said amount . Discussion was heard regarding the city' s policy of refunding back six months only. Moved by Krizek, seconded by Mollenhoff that the City Clerk be authorized to refund for six months as stated in the city' s policy. Ayes : Two. Nays : Jordan. Motion carried. The request of the Fire Chief to purchase 105 bicycle safety helmets at a cost of $1, 500 . 00 was reviewed. Bell Sports is collaborating with the National Safe Kids Campaign and offering these helmets through their discount program. The helmets will be given away during the course of the Bicycle/Injury Prevention Program for Waterloo After School Clubs . Funding is available from the Mayor' s Youth Initiative Program. Moved by Krizek, seconded by Mollenhoff that said request be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $3 , 250 . 00 to submit a bid to UNI for staging be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Personnel Director to transfer $750 . 00 from Line Item 1111 (Salaries) to Line Item 1351 (Advertising) be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Streets to transfer $2 , 455 . 00 from Line Item 2153 (Shop Equipment) to Line Item 1555 (Minor Equipment/Hand Tools; $1, 000 . 00 from Line Item 1384 (Machinery) to Line Item 1311 (Accounting/Clerical) ; $3 , 000 . 00 from Line Item 1384 (Machinery) to Line Item 1314 (Audit Expense) ; $3 , 000 . 00 from Line Item 1384 (Machinery) to Line Item 1371 (Building Maintenance) ; $5, 000 . 00 from Line Item 1384 (Machinery) to Line Item 1577 (Traffic Supplies) be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Fire Chief to transfer $434 . 00 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time Half) ; $2 , 450 . 00 from Line Item 3830 (Contributions) to Line Item 1353 (Printing Services) ; $80 . 00 from Line Item 3830 (Contributions) to Line Item 1335 (Public Information/Education) ; $400 . 00 from Line Item 3871 (Damage Claims) to Line Item 1528 (K-9 Program) be approved. Ayes : Three . Motion carried. Motion by Mollenhoff, seconded by Krizek that the request of the City Engineer to increase Line Item 1114 and decrease Line Item 1130 in the amount of $169 . 00 be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-90 in the amount of $1, 218, 205 . 79, be received, placed on file and approved and forwarded to the full council for approval . Ayes : Three. Motion carried. Finance Committee January 12 , 1998 Page 3 With no further business before the committee, it was moved by Mollenhoff, seconded by Krizek that the meeting be adjourned at 5 : 16 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk