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Home My WebLink About10/18/1993 FINANCE COMMITTEE October 18, 1993 5 : 15 p.m. Large Conference Room Members present: Chairperson Angel, Wright. Member absent: Buck. It was moved by Angel, seconded by Wright that the Agenda, as proposed, be approved. Ayes: Two. Absent: Buck. Motion carried. The following bid was reviewed for the F.Y. 1994 West Fourth Street/Courier Parking Lot Improvements: Bidder Total Bid Borwig Building Service (Alternate D) $17 ,856. 54 It was the recommendation of the Assistant City Engineer that said bid be approved which is approximately $2200 under the engineer' s estimate. It was moved by Wright, seconded by Angel that said bid be approved. Ayes: Two. Absent: Buck. Motion carried. The calendar year 1994 garbage exemption schedule was reviewed. This action was tabled during the Finance Committee meeting of October llth. The proposed exemption schedule for low income persons correlates the federal poverty income guidelines with family size. Those persons meeting 50a of the federal poverty guideline would be required to pay $3 . 25 per month which relates to costs associated with garbage collection. Those meeting 1000 of the federal poverty income guideline would be required to pay one- half of the monthly garbage fee. Michelle Temeyer, Acting Clerk/Auditor, stated that the number of families qualifying under this scenario is not known although probably the number of applications will increase. If applications greatly exceed prior years, adjustments will be necessary in the garbage rate accordingly. Councilperson Wright suggested that one and two family elderly households be charged a $2. 00 minimum. It was moved by Angel, seconded by Wright that the calendar year 1994 garbage exemption schedule be approved as follows: Annual 50% of Federal Poverty 100% of Federal Poverty Family Size Income Guidelines Income Guidelines*** 1 $ 3 , 485. 00* $ 6, 970 .00 2 4 ,715 .00* 9 ,430 .00 3 5 ,945. 00** 11 , 890 .00 4 7,175. 00** 14, 350. 00 5 8, 405 . 00** 16,810.00 6 9 ,635. 00** 19, 270.00 7 10, 865. 00** 21,730.00 8 12, 095 . 00** 24,190. 00 *These households would pay $2.00 per month. **These households would pay $3 . 25 per month. ***These households would pay 500 of the monthly fee. In addition, households that hire private haulers would be charged the minimum fee of $3 . 25 per month. Ayes: Two. Absent: Buck. Motion carried. The request of the City Planner for authorization to increase the agreement with Terracon Consultants Inc. for geotechnical services related to the proposed Young Ice Arena was reviewed. The original agreement approved by the Finance Committee on February 18, 1993 was $7400. 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The retrieval of information from the county' s property file is by parcel code number. Without the availability of maps which are used on a daily basis, our information is virtually of no value. Several options have been reviewed to accomplish how parcel codes, ownership information, valuations and legal information can be accessed. The County Auditor' s office has agreed to allow the city to utilize their copy machine to copy the county' s plat books. The paper and copy charges are estimated at $500. The city will provide staffing for said copying. In addition, the staff is recommending the purchase of a clear envelope sleeve to keep each of the maps. Total cost of the package including copies, sleeves, binders and cabinets is $7,650 . Although this is a large initial investment, these records are used daily and will provide a functional and relatively inexpensive system to maintain. It was moved by Wright, seconded by Angel that said request be approved. Ayes: Two. Absent: Buck. Motion carried. It was moved by Angel, seconded by Wright that the cancellation of the special assessment at 212 Bates Street be tabled. Motion carried. Ayes: Two. Absent: Buck. The request of the Superintendent of Streets to purchase a 1981 Sno-Go snow blower mounted on a FWD truck was reviewed. The city is able to purchase said equipment at a cost of $8500 . It was moved by Wright, seconded by Angel that said purchase be approved. Ayes: Two. Absent: Buck. Motion carried. The request of Jim Westemeier for cancellation of rental inspection fees for property at 120-122 Irene Court totalling $55 was reviewed. Michelle Temeyer, Acting Clerk/Auditor, stated that in conversations with Mr. Westemeier, she was apprised that he had purchased the property on January 27 , 1993 at which time a lien for rental housing inspection fees had not been recorded in the office of the Black Hawk County Treasurer. Additionally, Mr. Westemeier had made inquiries with the Fire Department and Clerk/Auditor' s Office as to whether or not any proposed liens would eventually be certified against the property. He was informed there were no pending assessments. He felt that since he had made a reasonable effort to determine the eventual certification against the property, he should not be required to pay said charge. The process of certification was explained by staff . Annually assessments are made to the tax rolls prior to July 1st so that they are printed on the tax bills received for the fall installment. Mr. Westemeier stated that he had received a warranty deed from the National Bank of Waterloo for said property. It was suggested that he contact the bank since a warranty deed guarantees clear title. It was moved by Wright, seconded by Angel that Mr. Westemeier request that the National Bank of Waterloo pay said amount and that if the bank refuses to do so, the Finance Committee would consider forgiving said assessment. Ayes: Two. Absent: Buck. Motion carried. It was moved by Angel, seconded by Wright that the bills payment be approved as contained in Schedule A918, pp. 1 - 64 in the amount of $1, 384 ,921. 05, dated October 18, 1993 . Ayes: Two. Absent: Buck. Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 03 p.m. Michelle Temeyer Acting Clerk/Auditor