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HomeMy WebLinkAbout03/22/1993 Finance Committee March 22, 1993 6: 30 p.m. Large Conference Room Members present: Wright, Buck. Members absent: Chairperson Angel Moved by Wright, seconded by Buck that the Agenda, as amended, to include Item No. 11 entitled "Authorization to seek bids for Mulberry Street traffic signal and conduit relocation--City Engineer" , be approved. Motion carried. The following bids were reviewed for the Jefferson Street steam tunnel abandonment: Bidder Bid Amount Jaques W. G. Company $16,226 Municipal Pipe Tool Co. , Inc. $18,903 Concrete Foundations Inc. $13 ,900 B & B Builders $13 ,189 Protovin Builders Inc. $ 9,744 It was the recommendation of the City Engineer that the low bid of Protovin Builders Inc. in the amount of $9,744 be approved. Moved by Wright, seconded by Buck that said recommendation be approved. Motion carried. The following bids were reviewed for an electronic balance for use by the Engineering Department: Bidder Bid Amount R & V Scale Service, Inc. $ 873 . 68 Rogan Scale & Equipment, Inc. $ 890 . 00 ELE International, Inc. $ 896.00 A & P Food Equipment (two bids) $1,195.00 (Hobart Sales and Service) $1, 395 . 00 It was the recommendation of the City Engineer that the low bid of R & V Scale Service Inc. in the amount of $873 . 68 be approved. Moved by Wright, seconded by Buck that said recommendation be approved. Motion carried. The following bids were reviewed for two-way mobile radios for the Planning and Development Division and a base and portable radios for the Clerk/Auditor and Building Maintenance staff: Bidder Bid Amount Iowa Radio Service $8, 863 .75 Radio Communications Co. $8, 661. 00 It was the recommendation of the City Engineer that the bid of Radio Communications Co. in the amount of $8,661 be approved. Moved by Wright, seconded by Buck that said recommendation be approved. Prior to a vote on the above motion, the following discussion was heard. Arny Anderson, representing Iowa Radio Service, presented several specific items that the bid of Radio Communications Co. did not meet. He also indicated that the current three-month lease with the Building Maintenance staff would be waived if the contract were awarded to them, which would put both bids in very close competition. Eric Thorson, City Engineer, responded that the low bidder is acceptable and meets the specifications of the bid. A vote was then declared with both members voting aye. Motion carried. The following bids were reviewed for the Municipal Stadium concrete sidewalk and ramp replacement project for the Park Commission: Finance Committee March 22 , 1993 Page 2 Bidder Bid Amount Mike Dolan Concrete $10, 800 . 00 Bowers Masonry $11,839.00 Borwig Construction $12,240. 00 B & B Construction $12,898. 44 Kenneth & Warren No Bid Lubbert' s Masonry No Bid It was the recommendation of the Director of Parks & Forestry that the bid of Mike Dolan Concrete in the amount of $10, 800 be approved. Moved by Buck, seconded by Wright that said recommendation be approved. Motion carried. The request of Robert Lash, 930 Riehl Street, for an exemption from garbage fees between October 9, 1992 and January 19, 1993 was discussed. He is requesting that the Committee waive the garbage charges on the February bill, since he claims that part of this bill was for services rendered during 1992 when he did have a valid garbage application. He contended that although he filed a late exemption in the office of the Clerk/Auditor on February 24, 1993, he should not be responsible for payment of services rendered during calendar year 1992. It was the recommendation of the Clerk/Auditor' s office that said request be denied since it is the administrative policy of the department to deny these requests. Moved by Wright, seconded by Buck that said request be denied. Motion carried. The request of the owner of property located at 1421 Wisconsin Street for a garbage and sewer refund in the amount of $112. 54 was reviewed. Said address was billed for garbage and sewer services while the property was vacant. It is the City' s policy to refund for garbage services not rendered while a structure is vacant. The request for a refund of sewer services was recommended for denial since the meter was not pulled and sewer service was available to the property while vacant. Moved by Wright, seconded by Buck that the garbage refund in the amount of $47 . 40 be approved and that the request for a sewer refund be denied for property at 1421 Wisconsin Street. Motion carried. The recommendations of the Computer Technical Review Committee were reviewed. The first recommendation was to purchase a ten user pack spread sheet software known as Quattro Pro V4. 0 and stand alone software for the Public Works Department, Recreation Center, Parks Department, Airport and Central Garage. Only one software package per department would be purchased. The estimated cost to purchase 15 licenses at $90 each (which is half the normal price) is $1,350 and will be paid for out of the Infrastructure Management Account. The second recommendation was to update the file server from 286 to Netware 386 V3 . 11 to improve efficiency and operation. A contract would be executed with Kris Zimmer of McGladrey and Pullen at a cost not to exceed $1, 200 for said conversion. The third recommendation was to approve the purchase of assessor conversion programs from Sierra Computer Systems Inc. which consists of two separate programs. Total cost of said project is $2,032. The fourth request was to approve a bill submitted by the Management Information Services of Black Hawk County for providing a disk of real estate information on a monthly basis at a cost of $600 . This item is to be negotiated with the County, and if we are successful in negotiation, the Finance Committee' s action would be null and void. Moved by Wright, seconded by Buck that the above recommendations presented by the City Planner be approved. Motion carried. Finance Committee March 22, 1993 Page 3 Moved by Wright, seconded by Buck that authorization be give to the City Engineer to take bids for the Mulberry Street traffic signal and conduit relocation. Motion carried. Moved by Wright, seconded by Buck that bills payment as contained in Schedule A918, pp. 1-47, in the amount of $1,098,942 . 25, dated March 22, 1993, be referred to the full Council for approval. Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 58 p.m. Larry P. Burger City Clerk/Auditor FINANCE COMMITTEE March 15 , 1993 6: 30 p.m. Large Conference Room Members present: Chairperson Angel. Members absent: Wright, Buck. Chairperson Angel stated that a quorum was not present and that no official action could be transacted. Robert Lash, 930 Riehi Street and requestor of waiver of garbage fees for services rendered between October 9, 1992 and January 19, 1993 , was present. Mr. Lash filed his garbage exemption application for calendar year 1993 in the Clerk/Auditor' s office on February 24, 1993 . He has received a bill from the Waterloo Water Works for services rendered between October 9, 1992 and January 19, 1993 . Mr. Lash is requesting that the Committee waive the garbage charge on the February bill, since he claims that part of this bill was for services rendered during 1992 when he did have a valid garbage exemption application. It is the policy of the City that any application filed becomes effective on the next bill. Mr. Lash presented copies of information that he requested all members of the Finance Committee be given prior to the next meeting. Mr. Lash stated that he filled out a 1992 garbage exemption form with the understanding that it would exempt him from garbage fees for calendar year 1992 . Mr. Lash quoted the definition of a calendar year as being the period from January 1 to December 31 inclusive. He stated that the garbage charges that he is asking the Committee to waive are for services rendered between October 9, 1992 and January 19, 1993 and that 83 days of that period should be applicable to his 1992 garbage exemption application. Chairperson Angel informed Mr. Lash that since a quorum was not present, no official action could be taken at this time and that his request would be placed on the Finance Committee agenda of March 22, 1993 . Chairperson Angel stated that the total amount of bills payment contained in Schedule A918, dated March 15, 1993 , was $458,258. 86 and would be approved at the March 15, 1993 Council meeting. With no further business before the Committee, the meeting was adjourned at 6: 40 p.m. Larry P. Burger City Clerk/Auditor