HomeMy WebLinkAbout11/12/1991 FINANCE COMMITTEE
November 12 , 1991
6: 10 p.m.
Large Conference Room
Members present: Chairperson Angel, Wright and Buck.
It was moved by Buck, seconded by Wright that the Agenda, as
proposed, be approved. Motion carried.
The following bids were reviewed for two snow plow/dump
trucks for the Street Department:
Bidder Total Bid
Waterloo Truck Sales and Service $47 , 120
$47, 326
Don' s Truck Sales, Inc. $92, 418
It was the recommendation of the Street Operations
Superintendent that the low bid of Don' s Truck Sales, Inc.
be approved. This item was bid with the City of Cedar Falls
and met the specifications of the bid proposal. It was
moved by Buck, seconded by Wright that authorization be
given to purchase said snow plow/dump trucks from Don' s
Truck Sales, Inc. Motion carried.
The following bids were reviewed for the computer hardwiring
of the Planning and Development Division to the following
offices in City Hall: City Clerk, City Attorney, Personnel
and the Mayor' s Office:
Maintenance
Software Option Cost
Company Base Bid Option Total Bid For 3 Years
Iowa Business Machines $33,935.03 $169.00 $34,104.03 $ 9,000
Computerland 32,543.35 No Bid 32,543.35 13,500
Communications Engineering
Company 27,372.27 7,060 34,432.27 5,000
It was the recommendation of the Computer Technical Review
Committee that the bid of Communications Engineering in the
amount of $27 , 372 . 27 be approved, that the software option
not be purchased and a three year maintenance option be
obtained. There was discussion on the cost of the
maintenance option and whether the $5,000 figure was yearly
or for the three years. Don Temeyer, Planning and
Development Director, reported that this connection will
allow the common use of a data base and will eventual
include communication links with the Sign & Traffic
Department, Fire Department, Library and Public Works. It
was moved by Buck, seconded by Wright that the bid of
Communications Engineering Company in the amount of
$27, 372 . 27 be approved and that action on the maintenance
option of said bid be delayed for further information.
Motion carried.
The following bids were reviewed for a copy machine for use
by the Police Department:
Bidder Amount
Automated Business Products - Sharp SF-7320 $1,182
Black Hawk Business Systems - Konica 1290 $ 910
Black Hawk Business Systems - Sharp SF-7320 $ 920
Advanced Systems - Canon NP-1020 $1, 295
Lincoln' s Office Supply - Mita DC1205 $1, 295
Modern Business Systems - Ricoh FT3320 $1, 445
Waterloo Business Systems - Minolta 2120 $1 , 035
Finance Committee
November 12 , 1991
Page 2
It was the recommendation of the Police Department that the
low bid of Black Hawk Business Systems for the Sharp SF-7320
be approved. It was moved by Buck, seconded by Wright that
said recommendation be approved. Motion carried.
The request of the Police Department -for„authOr,izatzorr }to
purchase the following clothing and equipment to outfit four
new Tactical Unit Members was reviewed:
4-American Body Armor Tactical Vests @ $670 ea. $2, 680
4-H-27 Watch Caps (Black) @ $5 ea. $ 20
4-H-37 Cameo Headcovers (Gray) @ $5 ea. $ 20
4-Black Sweaters @ $50 ea. $ 200
4-Helmet Covers @ $6. 25 ea. $ 25
4-Goggles @ $6. 25 ea. $ 25
6-Sets of BDU' s (pants & jackets) @ $87 . 50 ea. $ 350
2-Tactical Holsters @ $40 ea. $ 80
Total $3 , 400
Said equipment will be purchased utilizing a prior bid
amount. Total purchase is $3, 400. It was moved by Buck,
seconded by Angel that authorization to purchase said
equipment be approved. Motion carried.
The request of the Police Department for authorization to
purchase audio equipment for use by the Police Tactical Unit
was reviewed. It was recommended that the ear pieces be
purchased from Audio Implements, a Division of Wisconsin
Ear Mold Co. , at a cost of $544 . It was moved by Buck,
seconded by Angel that authorization be given to purchase
said equipment. Motion carried.
The request of the City Planner for authorization to seek
bids for the purchase of a disk drive was reviewed. The
estimated retail cost of the drive is $7, 000, including
installation. It was moved by Buck, seconded by Wright that
authorization be given to bid said item. Motion carried.
The 1992 Calendar Year Garbage Exemption schedule was
reviewed. It was the recommendation of the Clerk/Auditor' s
Office that the same guidelines be utilized for the 1992
Garbage Exemption as was used in 1991 . John Meyer, Public
Works Director, stated that as decisions are made with the
issue of recycling, the garbage exemption schedule may
change and that applicants should be made aware of this
possible revision. It was moved by Buck, seconded by Angel
that the following garbage exemption schedule be adopted for
Calendar Year 1992 :
Less than $7, 000 or
contract with licensed
private hauler = No charge for garbage services
$7, 001 to $8, 500 = Pay 1/2 of the yearly fee
(currently $7 . 90 per month or
$47 . 40 yearly)
$8, 501 to $10, 000 = Pay 3/4 of the yearly fee
(currently $7 . 90 per month or
$71 . 10 yearly)
Motion carried.
The following bids were reviewed for the purchase of
abandoned vehicle tags by the Police Department:
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