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HomeMy WebLinkAbout1998 MINUTES COMMUNITY DEVELOPMENT BOARD WATERLOO, IOWA December 15, 1998 The regular meeting of the Community Development Board was held in the First Floor Conference Room, City Hall and called to order by Chairman Eric Johnson at 4:00 p.m. on December 15, 1999. Roll call members present: Carol Crandall, Elsie Duncan, Eric Johnson and Barney Simmons. Absent: Bill Arndorfer, Mickye Johnson and John Rathjen. Also present: Richard Earles, Community Development Director; Barb Krizek, Council Liaison; Don Temeyer, City Planner; Deb Collett, Asst. Community Development Director; Ann Northey, Admin. Secretary; Tim Jamison, Waterloo Courier, and Walnut Historic Neighborhood representatives, Sue Brase, Pat Larsen, Ralph Larsen, Betty Tyler, and Shirley Ambrose. A. APPROVAL OF AGENDA It was moved by Barney Simmons and seconded by Elsie Duncan to approve the agenda. Motion carried. B. APPROVAL OF THE MINUTES It was moved by Carol Crandall and seconded by Barney Simmons to approve the minutes of the November 17, 1998 meeting. Motion carried. C. OLD BUSINESS. 1. Walnut Historic Neighborhood funding. Rich Earles summarized the results of the mediation meetings held with members of the Walnut Historic Neighborhood Association and Michael Thompson of Iowa Mediation Services in Des Moines and reviewed the agreement submitted by Mr. Thompson. Rich noted it was agreed by both parties that another vote would be taken with ballots due January 17 and tallied by January 19. The results should be available by the next Community Development Board meeting which is January 26. Sue Brase, President of Walnut Historic Neighborhood, indicated they had not seen the terms of the agreement as submitted by Michael Thompson. Copies of the agreement were provided to the members of the neighborhood association, and they were excused to review it. The Chairman briefly tabled action on this item and moved to New Business on the agenda. MINUTES December 15, 1998 Page 2 D. NEW BUSINESS. 1. Subordination request for Advanta National Bank on the Forgivable Loan for property at 1026 Mulberry, owned by Ronald and Patricia Marvets. Rich Earles noted we are actually in a first position on this forgivable loan. The loan is in it's 5`h year, so the payoff would be $1,600 if the home was sold now. A detailed breakdown of the new loan in the amount of$16,000 was not available, although it appears the Marvets are taking the equity out for debt consolidation, some home improvements and other items. Assessed value of the home is $45,000. The loan will be forgiven 9/30/99. Following discussion, it was moved by Elsie Duncan and seconded by Carol Crandall to approve subordination on this forgivable loan with the condition that the taxes be made current. On roll call: Carol Crandall, Elsie Duncan, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 2. Subordination request from Advanta National Bank on a Forgivable Loan for property at 1613 Franklin Street, owned by Sharon and Kenneth Lovell. Rich Earles indicated the loan to Sharon and Kenneth Lovell currently has a$19,810.00 balance. Advanta is requesting a subordination for a $28,800 loan to refinance the existing mortgage, cover$1,900 in fees and leave a balance of$3,320 to repair the roof on the property at 1613 Franklin. He noted their interest rate will be lower with the new loan. Following discussion, it was moved by Elsie Duncan and seconded by Barney Simmons to approve subordination on this forgivable loan. On roll call: Carol Crandall, Elsie Duncan, Barney Simmons voted Aye. Eric Johnson abstained. Nays: None. The Chairman declared the motion carried. Chairman Johnson revisited Item No. C —Walnut Historic Neighborhood funding. Previously, Rich Earles indicated the mediator, Michael Thompson assisted the Walnut Historic Neighborhood (WHN) association in preparing an agreement to resolve some of the issues in dispute. (Copy of agreement attached). It was agreed by both parties that another vote would be taken with ballots due January 17 and tallied by January 19. The results should be available by the next Community Development Board meeting which is January 26. Sue Brase indicated several corrections should be noted on the Agreement submitted by the mediator, Michael Thompson. Item 3: Names should be Clay Wilder and Roosevelt Taylor. Item 5: Participants will be instructed to score each item with a different number. Item 7:a: Should read, if Gale Quirk resigns from the current Board, Shirley Ambrose will be a nominee for the position, and Item No. 8: Second sentence should read, Annette will invite Sue to her house to do what is necessary to complete the grant. MINUTES December 15, 1998 Page 3 Rich Earles indicated these changes would be forwarded to Michael Thompson. Sue Brase noted that any officers that do not live in the neighborhood will resign their posts and involvement of residents in the entire neighborhood is the priority of this association. Ralph Larsen questioned the present governing body of the WHN Board. Considerable discussion was heard on past nominating and election procedures. Chairman Johnson indicated the bylaws of the neighborhood may need to be reviewed and changed to reflect the interests of the neighborhood. He noted few people take on all the work, however, everyone needs to be involved. Sue Brase indicated efforts were being made to obtain more representation in the neighborhood. Other association members raised questions on the election of officers and their voting rights. Following much discussion, the general consensus of association members and Community Development Board members was that the bylaws need to be reviewed immediately and changed. Shirley Ambrose indicated the mediation meetings greatly assisted members of the association and voiced the important of moving ahead with a new ballot. Chairman Johnson indicated the leadership to set priorities for this neighborhood must come from the neighborhood. The Community Development Board does not want to control or micromanage the neighborhood. He again stressed the importance of reviewing current bylaws to clearly define the board, the membership and who votes within this association. There needs to be a consensus on how often the board is elected and the process for these elections, defining who is a member is an important issue that must be resolved within your neighborhood, without this the WHN is not a viable, functioning neighborhood. Barb Krizek indicated one reason WHN was selected by the Mayor and Council was because they presented a strong neighborhood association with viable working plans, however, at that time there were no bylaws in place. After further discussion, Chairman Johnson stated, unless there is democratic representation and cooperation of the whole neighborhood you will not move forward, advising that at this time they do not appear to be ready. Chairman Johnson suggested working with the mediator and the association's attorney to review the bylaws. Don Temeyer indicated sample bylaws from other neighborhoods could be reviewed for appropriate language. It was the consensus of the Board to table action on the Walnut Historic Neighborhood funding until new bylaws are reviewed and the neighborhood ballot is complete. WHN was asked to report these results at the January Board meeting. MINUTES December 15, 1998 Page 4 Continuing - New Business: 3. Transfer$7,913.81 from Administrative line item to Sidewalk Repairs—Zone 9 line item. Rich Earles indicated Zone 9 of the Sidewalk Repair contract has been completed. This project was carried over a second year to finish, due to the size of the project. We budgeted based on estimated quantities, however we need to transfer an additional $7,913.81 from the Administrative line item to finalize this project. It was moved by Barney Simmons and seconded by Elsie Duncan to authorize the transfer of$7,913.81 from Administrative line item to Sidewalk Repairs—Zone 9 line item to finalize the project. On roll call: Carol Crandall, Elsie Duncan, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 4. Consolidated Plan Preparation—Subcommittee. Rich Earles stated three people are required to serve on the subcommittee and Bill Arndorfer has volunteered to serve. Rich stated since the Board voted on housing as the number one focus, there will not be numerous applications submitted from nonprofit agencies, so the application process will be streamlined this year. Rich reviewed the timeline for the application process. A citizen input meeting will be held in January. The subcommittee will meet several times to review limited applications and prepare a draft plan for submission in March for a 30 day public comment period. Then a public hearing in April, and forwarding the one-year action plan to the Mayor and Council in May. Rich stated that because of the HOME Consortium with Waterloo and Cedar Falls, a new Five- Year Strategy must be prepared this year also. HUD will provide technical assistance with this process. Additionally, the Neighborhood Revitalization Strategy, the Waterloo Housing Partnership and Neighborhood Services must be reflected in this plan. Carol Crandall and Elsie Duncan volunteered to serve on the subcommittee. Rich reviewed the proposed areas of the enterprise zone, urban revitalization and proposed five- mile area for targeting HUD funds. E. Discussion Items. Rich indicated Stockard Engler is running behind in preparing the final Neighborhood Revitalization Strategy report. Concerning the Waterloo Housing Partnership, Rich noted banks have made commitments to this effort. Staffing this position has evolved into a marketing position for someone to help potential buyers through the process. The latest discussions are that this position may be located at Operation Threshold. Chairman Johnson inquired about the status of the Code Enforcement Ordinance. Don noted work continues on code enforcement. The Chairman questioned meeting with neighborhoods on a quarterly basis. He also discussed the Neighborhood Services position and indicated he would speak to the Mayor concerning this matter. MINUTES December 15, 1998 Page 5 Rich Earles noted Board meeting dates for 1999 need to be reserved for the coming year. Board members agreed to continue meeting on the third Tuesday of each month, with the exception of January and December. The January meeting will be held January 26th and the December meeting will be moved ahead to December 14th to avoid the holiday week. It was moved by Barney Simmons and seconded by Carol Crandall to approve the meeting dates for 1999 as presented. Motion carried. With no further business to come before the Board, the Chairman declared the meeting adjourned. Respectfully submitted, Elsie M. Duncan, Secretary AGREEMENT In the Matter Between Walnut Historic Neighborhood Association And Members of the Association The parties to this dispute do agree to the following: i. Shirley Ambrose and Deborrah Rand will clarify the ballot/survey on or before December 10, 1998. The clarification will include as explanation of each item and how to complete the ballot/survey. 2. Shirley and Deborrah will distribute the ballot/survey by hand on or before January 17, 1999. The ballots will be jointly delivered by hand to each household in the association. It is the intent of the groups that each person over eighteen years of age residing in any household (rental or private ownership) have the ballot/survey will include a self addressed envelope which will be returned to the Association address. Clay Wilder will arrange this address (a post office box) on or before December 15, 1998. The people completing the survey will not sign the envelope, but the person completing the survey/ballot should sign the ballot/survey itself. 3. Clay Wilder and Roosevelt Addier will collect the surveys/ballots and tabulate them. 4. Ballots/surveys will be compared to local residents to insure that people do not receive more than one vote. However, all residents in any residence over eighteen will be allowed to vote. 5. Votes will be tallied for all ballots. While residents will be instructed to rank/order all items with a designation between one and seventeen with one being the highest rank. Participants will be instructed to score items with a different number—ties are not allowed. The officials tabulating will not throw out ballots done incorrectly unless it is impossible to tabulate the outcome. Any item not scored will receive a zero point value. Tabulation will be done by assigning 17 points to all items ranked number 1, and so on. The items with the greatest point value (raw score) will be the priorities for the Association. 6. Clay will report the outcomes/priorities of the survey/ballot to Deborrah, Shirley, and Sue Brase before January 19, 1999. The Board of the neighborhood association will report the outcomes/priorities to the City of Waterloo Community Development Board. If the Community Development Board makes the determinations of how money will be spent, the issue of spending is moot. However, if the Neighborhood Association is given this responsibility, it will allocate funds based upon the voting. The item ranked first will receive the highest percentage of funding while the time ranked last will receive the lowest percentage of money. 7. The dissenting members of the Association recognize the current board based upon the following actions: a. If Gale Quirk resigns from the current board Shirley Ambrose will be appointed to her position; b. Deborrah Rand will ask Al Brase to resign his position on the board as it is in the best interest of the organization, and the board will nominate another person from the dissenting group to be on the board; c. If Al declines to resign, Deborrah will petition the board to expand the Board by two members who would be appointed from the dissenting group. 8. Sue Brase and Annette Swann will meet at Annette's house to complete the grant. Sue will invite Annette to her house to do what is necessary to complete the grant. 9. Betty Tyler will send Deborrah a copy of the bill for roof work, which is being done by Ron Aylesworth. Deborrah will present this bill to the board for payment, and she will expedite payment. 10 Betty will contact Mr. Aylesworth and urge him to complete the roofing as soon as possible. Others may contact him as well. 11. Once the grant is completed and the roofer is paid, Annette and Betty will turn over the books and records to Sue. Witnessed by: .217 Mediator Party Party Party Party MINUTES COMMUNITY DEVELOPMENT BOARD WATERLOO, IOWA November 17, 1998 The regular meeting of the Community Development Board was held in the First Floor Conference Room, City Hall and called to order by Chairman Eric Johnson at 4:00 p.m. on November 17, 1998. Roll call members present: Bill Arndorfer, Carol Crandall, Elsie Duncan, Eric Johnson, John Rathjen and Barney Simmons. Absent: Mickye Johnson. Also present: Richard Earles, Community Development Director; Barb Krizek, Council Liaison; Don Temeyer, City Planner; Deb Collett, Asst. Community Development Director; Barry Linstrom, Stan Quy, Bruce Ray and Stephen Robbins, HUD representatives; Ann Northey, Admin. Secretary; Tim Jamison, Waterloo Courier and Val Martin, Martin Realtors. A. APPROVAL OF AGENDA It was moved by Barney Simmons and seconded by Elsie Duncan to approve the agenda. Motion carried. B. APPROVAL OF THE MINUTES It was moved by Bill Arndorfer and seconded by Carol Crandall to approve the minutes of the October 20, 1998 meeting. Motion carried. C. OLD BUSINESS. None. D. NEW BUSINESS. 1. Subordination request 1st Choice Mortgage, Inc. on Forgivable Loan for property at 2214 City View, owned by Fannie Keys. Chairman Johnson reviewed the status of the forgivable loan for Fannie Keys. Currently the Board is in a first position with a$20,000 forgivable loan made in December of 1996. Ms. Keys is requesting a new loan from Pt Choice Mortgage, Inc. in the amount of$30,000 for debt consolidation and home improvement costs already incurred, as well as additional home improvements. Chairman Johnson noted past practice has been to approve subordinations for home improvements, but not for other debt. Rich Earles noted no receipts were provided confirming the breakdown of home improvement costs. MINUTES November 17, 1998 Page 2 Following discussion, it was moved by Carol Crandall and seconded by Bill Arndorfer to deny the request for subordination from lst Choice Mortgage, Inc. on the forgivable loan to Fannie Keys of 2214 City View. Motion carried. Chairman Johnson indicated this item could be brought back to the Board if the homeowner can provide detailed receipts for the home improvements. 2. Transfer S25,000 from Single Family Rehabilitation to Emergency Repairs. Chairman Johnson reviewed the request from Rich Earles, to transfer$25,000 from Single Family Rehabilitation to the Emergency Repairs line item. Rich Earles noted the current balance of$5,820 in uncommitted funds will not be sufficient to provide emergency assistance through the heating season. He also reviewed the list of cases served since July. Discussion was held concerning funds provided by Black Hawk County for emergency assistance. Chairman Johnson asked Rich Earles to look into the program sponsored by Black Hawk County to make sure this is not a duplication of services. Following discussion it was moved by Elsie Duncan and seconded by Barney Simmons to authorize the transfer of$25,000 from Single Family Rehabilitation (BG14A-FY99) line item 224-3200-5850-1327 into the Emergency Repairs (BG14Z-FY99) line item 224-3200- 5850-1379. On roll call: Bill Arndorfer, Carol Crandall, Elsie Duncan, John Rathjen, Barney Simmons, and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 3. Rehabilitation Construction Loan at 1523 West 5th Street. Rich Earles outlined a request from Val Martin, Martin Realtors, concerning rehabilitation assistance at 1523 West 5th Street. He noted a couple is interested in purchasing the house, but there is a small amount of fire damage. They are unable to obtain financing, because the structure is not livable. A friend purchased the home and sold it to them on contract. They need a loan to repair the house so they can move in. The estimated cost for a furnace and electrical repairs is $10,000. The owners are employed and will have help repairing the home. Additional rehabilitation work will be done once they are living in the property. Val Martin reviewed the situation on this property and indicated the owners are requesting a loan for only six months to get the initial repairs done. She noted the city has a$10,000 demolition grant on the property and when the insurance company paid off the mortgage, the previous owner received $33,000 so there was no money left to release it from title to the seller. Therefore, it is being sold on contract until it can be refinanced. This process has been unsuccessful locally. No loans will be granted unless they can live in the property. The City policy requires the owner to either repair or demolish the property. Rich Earles noted, the main issue is the couple obtaining temporary financing which they cannot get elsewhere to make the necessary improvements for the wiring and the furnace. Approval of this request would save another structure from demolition and assist in keeping it occupied. This would be a short-term bridge loan to save a structure. Rich noted that before the loan was actually made, the Building Department Inspector would need to make an inspection of the house MINUTES November 17, 1998 Page 3 to make sure rehabilitation is feasible. We also need a preapproved letter from the bank that states once these improvements are made, the bank will proceed with the loan. Following considerable discussion on this matter, it was moved by John Rathjen and seconded by Bill Arndorfer to approve a loan to Mr. and Mrs. Hasib Rekic for the property at 1523 West 5th Street in an amount not to exceed $7,000 for a term of six months at 8% interest with an assignment of equity in the contract, subject to pre-appraisal, pre- approval from the bank and building inspection approval. On roll call: Bill Arndorfer, Carol Crandall, Elsie Duncan, John Rathjen, Barney Simmons, and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. John Rathjen asked for an update on this request at the December meeting. E. Other Business. None. F. Discussion Items. 1. HUD Consultation Wrap-Up. A team of Community Builders from the Des Moines HUD office, as well as the Omaha office spent the day in Waterloo discussing various HUD initiatives that may benefit our community. Barry Linstrom, discussed his role as a public trust officer, or one who monitors and reviews federal programs. A new initiative in HUD called Community Builders, provide inter- relationship persons between cities and HUD and work closely with federal programs. Stan Quy, Bruce Ray and Stephen Robbins were present and discussed their efforts to assist city staff. Rich Earles noted the day's activities included reviewing HUD programs which the city is currently involved with, reviewing maps of the enterprise zone, urban revitalization, HUD revitalization strategy, LHAP funding, all which apply to the targeted neighborhoods. He noted they also discussed public housing,the Section 8 Program and Fair Housing, including competitive grants available next year. The Neighborhood Revitalization Strategy will become part of the Consolidated Plan submission this year. They also met with Family Service League to discuss their HUD grant of supportive housing, as well as other opportunities available. Stan Quy highlighted the key action points and indicated his willingness to work with city staff. He focused on the Community Development Block Grant Program, HOME Program, Homeless Assistance, Section 8 Program, Affordable Housing Funds, and the HOME Consortium. He discussed HUD's visions for the coming year and reviewed the competitive programs available. Stan Quy was very supportive of the revitalization strategies to target funds and concentrate efforts on neighborhoods. Don Temeyer reviewed the importance of receiving this assistance from HUD and positioning ourselves with these programs to be successful in the targeted areas. Many opportunities will arise to make a difference in community development. Barry Linstrom indicated HUD will be expecting more innovative plans and grassroot levels in developing the next five-year Consolidated Plan, which is due this coming year. MINUTES November 17, 1998 Page 4 Chairman Johnson thanked the HUD reps for their assistance and support with these programs. Barb Krizek questioned the results of the demolition contract awarded last month to Denter Corporation. Rich Earles noted no performance bond was required because the contractor is not paid until the work is complete. This contract is to be completed in 90 days. Chairman Johnson inquired about the results of the mediation meeting with the Walnut Historic Neighborhood Association. Rich Earles indicated one mediation session was held with no results. Another session is being scheduled for December. Rich Earles indicated Bill Perkins and Gordon Brigham will be finalizing their report within two weeks on the neighborhood revitalization strategy. Rich Earles reported they are still working on the Waterloo Housing Partnership - financing side. and marketing person. He noted meetings have been held with lenders to work out a portfolio loan program and getting a job description out to all lenders to help revise the job description. Rich noted the second position, Neighborhood Services, is pending as they are looking at possible ways to reassign some existing staff to address this problem. Chairman Johnson questioned the status of the Code Enforcement Ordinance. Don Temeyer noted the Maintenance Code is currently bogged down. More support needs to come from citizens and neighborhood groups, who will ultimately benefit from this ordinance. Chairman Johnson inquired about the time lines for the block grant funding process. Rich Earles indicated if applications will not be accepted, the whole process will need to change. We will need to prepare a plan for the community to review and provide input. Chairman Johnson indicated Rich prepare to discuss this matter next month for placing on the January Board agenda. With no further business to come before the Board, the Chairman declared the meeting adjourned. Respectfully submitted, Elsie M. Duncan, Secretary CD BOARD MINUTES July 21, 1998 Page 2 2. Subordination request from First Security State Bank for property located at 1823 Franklin Street owned by Brian P. Bentley. Rich Earles reviewed the request for subordination received from First Security State Bank for a $9,000 loan to Brian Bentley to build a new garage on the property. The Community Development forgivable loan is in the second year. Current assessed value of the property is $18,440. Following discussion, it was moved by John Rathjen and seconded by Carol Crandall to approve the request from First Security State Bank and authorized the Chairman to execute a Subordination Agreement on the forgivable loan to Brian P. Bentley. On roll call: Bill Arndorfer, Carol Crandall, Elsie Duncan, Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 3. Subordination request from Green Tree Financial Servicing Corp. for property located at 214 Newell Street owned by William E. and Diane E. Ewing. Rich Earles reviewed the subordination request from Green Tree Financial Servicing Corp. for a new loan in the amount of$20,800. Board members reviewed the list of items submitted for payoff with the new loan, which included judgments and debt consolidation. Following discussion, it was moved by Mickye Johnson and seconded by John Rathjen to deny the subordination request for the property at 214 Newell Street. Motion carried. E. OTHER BUSINESS. John Rathjen inquired about the offer to purchase 607 Dearborn submitted by Wayne Nathem, President of Iowa Crating and Packaging. Don Temeyer reported the appraisal of the property was prepared by Larry Moser and came in at $40-$50,000. Don noted Mr. Nathem's offer was for $45,000 and will be accepted based on the appraisal. He will notify Mr. Nathem, suggesting that he obtain financing from his own bank. John Rathjen also inquired about the status of the loan packager position to market existing programs. Rich Earles noted a job description has been drafted, but no further action has taken place. With no further business to come before the Board, the Chairman declared the meeting adjourned. Respectfully submitted, Elsie Duncan, Secretary MINUTES COMMUNITY DEVELOPMENT BOARD WATERLOO, IOWA July 21, 1998 The regular meeting of the Community Development Board was held in the Conference Room at Zeidler's Inc., located at 1001 Newell Street, Waterloo, Iowa and called to order by Chairman Eric Johnson at 4:00 p.m. on July 21, 1998. Roll call members present: Bill Arndorfer, Carol Crandall, Elsie Duncan, Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson. Absent: Frank Mollenhoff, Council Liaison. Also present: Rich Earles, Housing/Block Grant Program Manager; Don Temeyer, City Planner; and Ann Northey, Admin. Secretary. A. APPROVAL OF AGENDA. It was moved by Bill Arndorfer and seconded by John Rathjen to approve the agenda. Motion carried. B. APPROVAL OF THE MINUTES. It was moved by John Rathjen and seconded by Mickye Johnson to approve the minutes of the regular meeting on June 16, 1998. Motion carried. C. OLD BUSINESS: None. D. NEW BUSINESS. 1. Subordination request from Commercial Credit for property located at 329 Webster Street owned by David T. and Jacqueline D. Moore. Rich Earles noted two subordination requests were received on this property, one from Commercial Credit and another from Mortgage One. Rich noted the Commercial Credit request is for $14,999.00 to pay off a car loan and purchase a new vehicle. The Mortgage One request is in the amount of$25,000 to pay off the first mortgage on the property and for debt consolidation. Following discussion, it was moved by Bill Arndorfer and seconded by Mickye Johnson to deny both subordination requests for the property at 329 Webster Street. Motion carried. • AMENDMENT TO CITY OF WATERLOO CONSOLIDATED PLAN FIVE YEAR STRATEGY JULY 1, 1996 TO JUNE 30, 2001 A housing needs assessment was completed for the City by the Iowa Northland Regional Council of Governments (INRCOG) and the University of Northern Iowa. The needs assessment provides empirical evidence to support the anecdotal theory that the housing condition throughout the city was in need of immediate attention. This amendment will incorporate the Housing Needs Assessment and action-plan into the five year strategy which by this reference fully incorporates the Housing Needs Assessment as if it were expressly set out herein. Based on the housing conditions in the Housing Needs Assessment it has been determined that housing is the first priority in Community Development activities for the City. It has further been determined that Community Development funding should be directed toward housing related activities until such time as the housing needs have been adequately addressed. Public improvements that support the improvement of housing • will also be considered to the extent that they improve the desirability and quality of housing in the areas in which it is located. While many public service and youth activities are still important to the City, program funding should come from other sources and will not receive priority when preparing the City's One-Year action plans for Community Development Block Grant and HOME funds. CD BOARD MINUTES August 18, 1998 Page 4 Rich Earles indicated the application for the HUD VA Appropriation Bill was not approved, however, it would be submitted again next year for new construction in targeted neighborhoods. Don also noted Rich will be writing a housing plan to bring these programs together and what action steps are required. Chairman Johnson inquired about the status of the lending facilitator position. Rich Earles noted a request has been submitted to the Personnel Department to fill this position along with the neighborhood services position and two currently vacant positions within Community Development, the Associate Planner and Bookkeeper positions. With no further business to come before the Board, the Chairman declared the meeting adjourned. Respectfully submitted, Richard W. Earles Program Manager CD BOARD MINUTES August 18, 1998 Page 3 Rich Earles and Don Temeyer agreed a final report should be requested from the consultants with payment of the remaining $20,000 to follow. The additional costs incurred by the consultants, were not authorized by the Board and should not be reimbursed. John Rathjen expressed concern that the consultants did not meet the Board's expectations. It was the consensus of Board members they were not willing to pay additional costs for work completed outside the original contract amount. Following considerable discussion, it was moved by Barney Simmons and seconded by John Rathjen to pay Stockard & Engler & Brigham the balance owed on the original contract amount, subject to receipt of their Final Report on the Neighborhood Revitalization Strategy. On roll call: Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. Chairman Johnson directed the Program Manager to communicate this action to the consultant. 4. Discussion of proposed Consolidated Plan Amendment. Rich Earles reviewed changes to the five-year Consolidated Plan to change Community Development Block Grant program funding to focus on housing related activities. He noted the Housing Needs Assessment has been incorporated into the change, to reference the whole document as part of the Consolidated Plan (Copy of Amendment attached). This notice of change will be published in the Waterloo Courier and a public hearing will be held at the September Board meeting. A 30-day comment period will be publicized and comments will be submitted to HUD as an amendment to the current Five-Year Consolidated Plan. It was moved by John Rathjen and seconded by Mickye Johnson to approve the amendment to the Five-Year Consolidated Plan and set the date of public hearing for September 15, 1998. Motion carried. Mickye Johnson expressed concern over agencies seeking other funding sources for their programs. He suggested the importance of a referral network in place to assist these agencies. E. OTHER BUSINESS. John Rathjen inquired if a City Council representative had been appointed as liaison to the Board. Don Temeyer noted a new council member will be appointed and the committees will be reorganized. Don Temeyer reported the delegation who visited Washington, D.C., met on August 13, 1998 with representatives from the congressional staff and toured local neighborhoods. He reviewed activities to pursue the EDA project in the Rath area. Plans are to demolish the vertical kill building, tie into the project underway at Crystal Ice, and encourage urban renewal activity in this area. • CD BOARD MINUTES August 18, 1998 Page 2 On roll call: Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 2. Subordination request from U.C. Lending Mortgage Company for property located at 24 Van Buren Street owned by Betty Hodges. Rich Earles introduced Betty Hodges and Mary Ann Crawford of U.C. Lending Mortgage Company. He noted the subordination request includes debt consolidation and funds to build a new garage on the property. Ms. Hodges addressed the Board and reviewed her position in consolidating her debts to have only one loan payment. Rich Earles noted the home is appraised at $30,000 and the current balance on the forgivable loan is $4,000. The new loan of$20,500 will bring the balance to $24,500. Following discussion, it was moved by Barney Simmons and seconded by Mickye Johnson to approve the request from U. C. Lending Mortgage Company and authorized the Chairman to execute a Subordination Agreement on the forgivable loan to Betty Hodges. John Rathjen commented that approval on this subordination is an exception to normal Board policy concerning debt consolidation. John voiced his approval of the subordination was based on the low balance remaining for the forgivable loan. Rich Earles noted a factor in favor of the subordination is that the value of the property will cover both loans. On roll call: Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 3. Stockard and Engler and Brigham contract discussion. Chairman Johnson reviewed the letter from Stockard and Engler and Brigham concerning their request for payment on the Neighborhood Revitalization Strategy contract. He noted the original contract was $47,000. Rich Earles advised there is an outstanding balance of approximately $20,000 on the contract. He noted the consultants had submitted a request for payment for additional research which was not authorized by the Board. Don Temeyer stated the consultants were asked to prepare a final report and the consultants are requesting payment before a final report is submitted. Discussion occurred concerning various phases of the contract. Chairman Johnson stated differences in interpretation of detailed plans, and noted the consultants expressed concern over a change in focus from the original contract. Rich Earles indicated when the consultants and Steering Committee last met, they reviewed a list of items to begin the revitalization process, and the Steering Committee decided these functions would be handled in-house through Community Development. MINUTES -COMMUNITY DEVELOPMENT BOARD WATERLOO, IOWA August 18, 1998 The regular meeting of the Community Development Board was held in the First Floor Conference Room at City Hall and called to order by Chairman Eric Johnson at 7:30 a. m. on August- 18, 1998. Roll call members present: Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson. Absent: Bill Arndorfer, Carol Crandall and Elsie Duncan. Also present: Rich Earles, Housing/Block Grant Program Manager; Don Temeyer, City Planner; Deb Collett, Asst. Housing/Block Grant Program Manager; Ann Northey, Admin. Secretary; Tim Jamison, Waterloo Courier; Mary Ann Crawford, U.C. Lending; and Betty Hodges, loan recipient. A. APPROVAL OF AGENDA. It was moved by Barney Simmons and seconded by John Rathjen to approve the agenda. Motion carried. B. APPROVAL OF THE MINUTES. It was moved by Mickye Johnson and seconded by John Rathjen to approve the minutes of the regular meeting on July 21, 1998. Motion carried. C. OLD BUSINESS: None. D. NEW BUSINESS. 1. Subordination request from Pacific Thrift and Loan for property located at 121 Webster Street owned by Ella Brown. Rich Earles reviewed the subordination request from Pacific Thrift and Loan for a $25,000 loan to refinance and remodel the kitchen and bathroom at 121 Webster Street. Rich reported no bids have been requested, pending Board approval of the subordination. The original forgivable loan was in the amount of$26,941.00 and the current assessed value of the property is $34,000. Chairman Johnson expressed concern over the dollar amount which indicates $6,000 in repairs and $3,500 in closing costs on the new loan. Following discussion, it was moved by John Rathjen and seconded by Mickye Johnson to approve the subordination request and authorize the Chairman to execute a Subordination Agreement on the forgivable loan to Ella Brown, with the stipulation that the owner enters into an Addendum to the Forgivable Loan and provides the Board with copies of all receipts for the home improvements, or the loan will become due in full. MINUTES COMMUNITY DEVELOPMENT BOARD WATERLOO, IOWA June 16, 1998 The regular meeting of the Community Development Board was held in the First Floor Conference Room - City Hall, 715 Mulberry Street and called to order by Chairman Eric Johnson at 4:00 p.m. on June 16, 1998. Roll call members present: Bill Arndorfer, Elsie Duncan, Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson. Absent: Carol Crandall and Frank Mollenhoff, Council Liaison. Also present: Rich Earles, Housing/Block Grant Program Manager; Don Temeyer, City Planner; Ann Northey, Admin. Secretary; and Wayne Nathem, Iowa Crating and Packaging Co. A. APPROVAL OF AGENDA. It was moved by Mickye Johnson and seconded by Bill Arndorfer to approve the agenda. Motion carried. B. APPROVAL OF THE MINUTES. It was moved by Barney Simmons and seconded by Mickye Johnson to approve the minutes of the regular meeting on May 19, 1998. Motion carried. C. OLD BUSINESS: Chairman Johnson questioned the subordination request for Lela Simpson which appeared on May's agenda. Rich Earles stated the Board voted to release the forgivable mortgage and the paperwork has been processed. D. NEW BUSINESS. 1. Amend Citizen Participation Plan. Rich Earles reviewed the main amendment to the Citizen Participation Plan which is to delete the sentence on the first page: "This information will be made available at the annual citizen input meeting held in approximately December of each year. " Rich noted this meeting is no longer necessary because of the public hearing held in September to review the Grantee Performance Report. Rich noted minor grammatical and typo changes. It was moved by Mickye Johnson and seconded by Bill Arndorfer to approve the amendment to the Citizen Participation Plan as of June 16, 1998, and authorized the Chairman and Program Manager to execute same. Motion carried. CD BOARD MINUTES June 16, 1998 Page 2 2. Subordination request from CIT Group for property located at 120 Quincy Street owned by Ms. Essie M. Bryant. Rich Earles reviewed the request for subordination received from CIT Group to provide Ms. Bryant an option to refinance her home at a lower interest rate and decrease monthly payments. The new loan is in the amount of $52,500. Chairman Johnson indicated some out of town lenders offer refinancing options when the homeowner keeps their payments current. Following discussion, it was moved by Mickye Johnson and seconded by Elsie Duncan to approve the request and subordinate to CIT Group. On roll call: Bill Arndorfer, Elsie Duncan, Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 3. Change time of August Board Meeting. Discussion occurred on changing the time of the Board meeting scheduled for August 18, 1998 at 4:00 p.m. to 7:30 a.m. the same day. It was moved by Barney Simmons and seconded by Bill Arndorfer to change the meeting time of the August 18, 1998 Board meeting to 7:30 a.m. Motion carried. E. OTHER BUSINESS. Don Temeyer commented that Essie Bryant's property now holds an appraised value of $64,500. He suggested this indicates progress being made to improve housing stock in this neighborhood. Wayne Nathem, President of Iowa Crating and Packaging, requested the Board consider his proposal to purchase the incubator building at 607 Dearborn. He stated a new roof is badly needed on the building. Rich Earles stated the building at 607 Dearborn was acquired during the period of flood control acquisition and the Board has maintained the site as an incubator for new business. He indicated Mr. Nathem submitted an offer to purchase the building for $45,000 along with making necessary repairs to the roof. Don Temeyer stated the city is ready to sell the building, however, an appraisal of the property is necessary. Discussion occurred concerning an economic development loan to assist Mr. Nathem. Don Temeyer indicated action on this matter will be forthcoming once all details are in place. The request must be forwarded to the City Council for final approval. Mickye Johnson questioned whether other city owned buildings were pending sale. Rich Earles advised the Rath Administration Building is available for sale, however, marketing efforts have been slow. CD BOARD MINUTES June 16, 1998 Page 3 Chairman Johnson indicated the offer made by Wayne Nathem to purchase the incubator building at 607 Dearborn should be considered. It was moved by John Rathjen to accept Wayne Nathem's offer to purchase, contingent upon a determination of a fair price, and accepting no less than 90% of the established value of the property. Motion seconded by Mickye Johnson. On roll call: Bill Arndorfer, Elsie Duncan, Mickye Johnson, John Rathjen, Barney Simmons and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. Don Temeyer indicated Larry Moser would be preparing the appraisal of this property. F. DISCUSSION ITEMS. John Rathjen reported the Neighborhood Revitalization Steering Committee has held several meetings to determine a job description for the housing coordinator/developer. This position will be housed under Community Development and will work with local lenders, realtors and homeowners to create a partnership. John indicated the Board will be challenged to review current programming. Rich Earles noted Stockard & Engler & Brigham must be informed on what the steering committee expects as a final product of the study. Rich Earles also noted the importance of adjusting the rehab program to fill a gap instead of serving as a 100% grant for home improvements. He stated some funding will still need to be in place for those homeowners in extreme circumstances, who simply cannot qualify for private loans, in order to maintain the neighborhood. John Rathjen felt it would be premature to redesign current programs until the new housing developer has been in place for a period of time to review options. Rich noted these decisions should be in place before allocating funds next fiscal year. He reported rehab dollars allocated for FY99 are already tied to cases assigned to staff last year. Discussion again turned toward the contract for Stockard & Engler & Brigham. Rich Earles reported the consultants have been paid $29,000 to date with a "not to exceed" amount of $47,000. The consultant claims they have spent $62,000 already, which was not authorized. Rich questioned if they have actually completed work called for under the original contract. John Rathjen indicated nonprofit agencies should be made aware that block grant funds will be redesigned for housing needs. Rich Earles stated the five-year consolidated plan should be amended before applications are announced next year. The amendment would take out the wording "program funds" so this fact is clear to everyone before applications are requested. • CD BOARD MINUTES June 16, 1998 Page 4 Elsie Duncan stated many agencies depend upon block grant funding for their programs. Following discussion, it was the Board's consensus to review and amend the five-year strategy at the August meeting to alert agencies well in advance of the change. The Chairman discussed the grand opening of the W.C. Stokes Estates. He suggested arranging a private tour for the Board prior to the next meeting. Barney Simmons volunteered to host the monthly meeting at the Zeidler's office after the tour. Rich Earles noted he would make the necessary arrangements. G. ADJOURN MEETING. With no further business to come before the Board, the Chairman declared the meeting adjourned. Respectfully submitted, Elsie Duncan, Secretary MINUTES COMMUNITY DEVELOPMENT BOARD WATERLOO, IOWA May 19, 1998 The regular meeting of the Community Development Board was held in the First Floor Conference Room - City Hall, 715 Mulberry Street and called to order by Chairman Eric Johnson at 4:00 p.m. on May 19, 1998. Members present: Bill Arndorfer, Elsie Duncan, Mickye Johnson, Barney Simmons and Eric Johnson. Absent: Carol Crandall, John Rathjen and Frank Mollenhoff, Council Liaison. Also present: Rich Earles, Housing/Block Grant Program Manager; Don Temeyer, City Planner; Ann Northey, Admin. Secretary; Terrance Malone, CD Intern; Tim Jamison, Waterloo Courier; Lela Simpson; Charles On, David Roth and Randy Stultz, representatives of Main Street Waterloo. A. APPROVAL OF THE AMENDED AGENDA. Chairman Johnson reviewed the amended agenda, which adds Item No. E. New Business: Subordination request from Commercial Credit on a forgivable loan to Lela Simpson of 327 Webster Street. It was moved by Elsie Duncan and seconded by Mickye Johnson to approve the amended agenda. Motion carried. B. APPROVAL OF THE MINUTES. It was moved by Mickye Johnson and seconded by Bill Arndorfer to approve the minutes of the Public Hearing February 17, 1998, the regular meeting on March 17, 1998 and the special meeting April 9, 1998. Motion carried. C. PUBLIC HEARING: CONSIDER AMENDMENT TO THE CONSOLIDATED PLAN ONE-YEAR ACTION PLANS FOR FISCAL YEARS 95, 96, 97 AND 99. Chairman Johnson indicated it was time for the public hearing. It was moved by Bill Arndorfer and seconded by Mickye Johnson to receive and place on file the affidavit for proof of publication for Notice of Public Hearing as published in the Waterloo Courier on May 8, 1998. Motion carried. It was moved by Mickye Johnson and seconded by Bill Arndorfer to open the Public Hearing. Motion carried. Rich Earles reported renovation of Marsh Place Building into 23 units of affordable housing is a joint project between Community Housing Initiatives and Main Street Waterloo. The Marsh Place CD BOARD MINUTES May 19, 1998 Page 2 Building is located on the corner of East 5th and Sycamore Streets. Rich reviewed other funding sources and the tax credits available for this project. HOME funds are available on projects that were committed, but never completed through Community Development as follows: Reallocate the following funds from FY95 - $1,457.00 from Operation Threshold - Rental Rehab; $432.73 from Village Builders (820 Logan); from FY96 - $50,000.00 from Operation Threshold - Rehab - Home Ownership; from FY97 - $35,000.00 from Rental Rehab; $53,380.00 from Village Builders - (306-308 Walnut); $9,800.00 from Unprogrammed; and FY99 - $1,180.27 from Waterloo Housing Partnership / City of Waterloo Affordable Housing - New Construction. Rich Earles recommended these funds be reallocated to FY99 - in the amount of $151,250.00 to Community Housing Initiatives for the Marsh Place Building project. Discussion occurred. Rich noted this will be a not-for-profit limited partnership between Main Street Waterloo and Community Housing Initiatives. Mickye Johnson questioned the financial statement presented by Community Housing Initiatives. Don Temeyer addressed the use of HOME funds to offset costs in making this project feasible and he noted the limitations involved to provide affordable housing. Several representatives from Main Street Waterloo also spoke on behalf of the project, noting these apartments would be quality- built, affordable rental units. Rich Earles noted HOME funds require a 10 year period of affordability, but the tax credits are more restrictive. Charles On, Chairman of the Property Development Committee, indicated the project would begin within the next 30 days. Current occupants are relocating and a contractor has been secured. He reported there should be definite activity on the site by July. Don Temeyer and Chairman Johnson commented on the support and efforts involved in saving another building from demolition, by providing affordable housing downtown. Charles On encouraged Board members to visit the site prior to renovation. He noted the success of similar projects within the state and the need for affordable housing in Waterloo. On stated several individuals have expressed interest in the new apartments and he anticipates 75% occupancy by 1999, or by the grand opening. Being no further comments, it was moved by Mickye Johnson and seconded by Bill Arndorfer to close the public hearing. Motion carried. It was moved by Elsie Duncan and seconded by Bill Arndorfer to approve the amendment to the Consolidated Plan One Year Action Plans for FY95, FY96, FY97 and FY99 as follows: Reallocate the following funds from FY95 - $1,457.00 from Operation Threshold - Rental Rehab; $432.73 from Village Builders (820 Logan); from FY96 - $50,000.00 from Operation Threshold - Rehab - Home Ownership; from FY97 - $35,000.00 from Rental Rehab; $53,380.00 from Village Builders - (306-308 Walnut); $9,800.00 from Unprogrammed; and FY99 - $1,180.27 from Waterloo Housing Partnership / City of Waterloo Affordable Housing - New Construction to FY99 - in the amount of$151,250.00 to Community Housing Initiatives for the Marsh Place Building project. CD BOARD MINUTES May 19, 1998 Page 3 On roll call: Bill Arndorfer, Elsie Duncan, Mickye Johnson, Barney Sinunons, and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. Rich Earles mentioned we will enter into a 30-day comment period, after which time the project will go forward. D. OLD BUSINESS. None. E. NEW BUSINESS. 1. Subordination request from Commercial Credit on a forgivable loan to Lela Simpson of 327 Webster Street. Rich Earles reviewed the status of the subordination request for a debt consolidation loan through Commercial Credit in the amount of $13,735.00. Proceeds would be used for consumer debt, which is against Board policy. Rich noted subordinations have been approved only for refinancing the home or for additional improvements to the property. Questions arose concerning the original rehabilitation of the property in 1989. Rich explained the home is located in the We Care Neighborhood. He stated Ms. Simpson requested additional improvements which were not covered in the original rehab of the property. The current mortgage against the property only covers the cost of the second rehab in 1997. Further discussion occurred. Rich reviewed the list of improvements to the property and stated the work was fmaled by all parties and passed city codes at that time. More questions surfaced regarding workmanship and additional work on the property. Lela Simpson reviewed events surrounding her request for additional rehabilitation work and explained the need to consolidate her bills. Board members expressed concern to Ms. Simpson in jeopardizing her debt-free home for a high interest loan, and advised her to seek assistance from Consumer Credit Counseling Services to arrange payments for her consumer debts. After considerable discussion, it was moved by Mickye Johnson and seconded by Elsie Duncan that no further rehabilitation work through the Community Development program should be conducted at 327 Webster Street and the current forgivable mortgage on this property be released. On roll call: Bill Arndorfer, Elsie Duncan, Mickye Johnson, Barney Simmons, and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. Chairman Johnson and Mickye Johnson urged Ms. Simpson to contact Karen Atwood at Consumer Credit Counseling Services for assistance prior to assuming any additional loan debt. F. OTHER BUSINESS. None. , CD BOARD MINUTES May 19, 1998 Page 4 G. DISCUSSION ITEMS. Chairman Johnson inquired into the progress on the W.C. Stokes Estates project. Rich Earles noted the project should be completed by August. Chairman Johnson indicated the Neighborhood Revitalization Steering Committee has been meeting. He suggested the Board discuss the steering committee's recommendations at the next meeting, regarding the proposed Waterloo Housing Partnership and final involvement with consultants, Stockard & Engler & Brigham. H. ADJOURN MEETING. With no further business to come before the Board, the Chairman declared the meeting adjourned. Respectfully submitted, Elsie Duncan, Secretary