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HomeMy WebLinkAbout03/12/2003 • CIVIL SERVICE COW SION MINUTES March 12,2003 10:00 a.m. Carnegie Annex Conference Room Members Present: Tim Luce, Lou Porter, Walter Reed(Ex Officio) Members Excused: John Blitsch Others Present: Rudy Jones, John Beckman, Scott Destival, Ned Deberg, Sandie Greco, Marty Freshwater,June Watkins, Cheryl Huddleston Moved by Porter, seconded by Luce to approve the March 12, 2003 Agenda as mailed. Motion carried. Moved by Porter, seconded by Luce to approve the February 13, 2003 Minutes as mailed. Motion carried. UNFINISHED BUSINESS The Civil Service List for Clerk I was presented for certification. There are two vacancies due to a resignation and a transfer. Human Resources approved beginning the Civil Service process on 9/9/02. The Civil Service Commission on 9/24/02 approved the job description and testing criteria. The position was advertised in the Courier, listed with Iowa Workforce Development, a notice sent to the agencies and organizations on the Affirmative Action List, posted on the City website, cable access channel and all City departments. One hundred forty-seven resumes were received and fifty- five met the minimum qualifications. These fifty-five were contacted and thirty-eight wanted to interview. Interviews were conducted March 5-6, 10-11, 2003 by Rita Bollans, Bev Brumbaugh and Shelly Norris. Six cancelled their interview, two did not show and one was appointed to a Clerk II position. There are 10 WF and 1 WM on the first list and 9 WF and 1 BF on the reserve list. Moved by Luce, seconded by Porter: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Clerk I for the City of Waterloo, Iowa. Appointment(s) shall be made from this list for the next year(March 12, 2003-March 11,2004). CERTIFIED LIST Cynthia Young Rebecca Penhollow Lezlie Chilcote Cindy Hughes Elisabeth Grote Stephen Fisher Sheila Thomas Margaret Shaffer Sandra Blessing Dawn Wessels Nancy Ragsdale The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Rebecca Robert Carmen Everts Barbara Reiter Patricia Harris Christina Geweke Connie Winter Susan Petersen Carole Bruns Carol Harris Stefanie Ellison Motion carried. The Civil Service List for Golf Maintenance II-Leisure Services was presented for certification. This position has been vacant for nearly three years because of lack of funding. The Human Resources Committee on 12/9/02 approved beginning the Civil Service process. The Civil Service Commission on 1/14/03 approved the job description and testing criteria. The position was posted internally as a promotional and four employees submitted resumes. Mark Suchy, Scott Destival, Dave Christians, Tom Klein and Cheryl Huddleston interviewed all applicants on 2/26/03. There are four WM on the list. Moved by Luce, seconded by Porter: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Golf Maintenance II for the City of Waterloo,Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next two years (March 12, 2003- March 11, 2005). CERTIFIED LIST Joseph McCracken Casey Ham Brad Vander Werff Matthew Schafer Motion carried. The Civil Service List for Senior Planner-Community Planning & Development was presented for certification. This vacancy is due to a resignation. The Human Resources Committee on 1/20/03 approved beginning the Civil Service process. The Civil Service Commission on 2/13/03 approved the job description and testing criteria. The position was posted internally as a promotional and one employee submitted a resume. Noel Anderson, Jamie Knutson and June Watson interviewed the applicant on 2/27/03. He is a WM. Moved by Luce, seconded by Porter: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Senior Planner for the City of Waterloo, Iowa Community Planning &Development Department. List shall exhaust upon appointment. CERTIFIED LIST Aric Schroeder Motion carried. The Civil Service List for Contracts & Grants Coordinator-Community Planning & Development was presented for certification. This new classification replaces the Contract Compliance Officer position that is vacant due to a resignation. The Human Resources Committee on 1/20/03 approved beginning the Civil Servic zocess. The Civil Service Commissio. A 2/13/03 approved the job description and testing criteria. The position was posted internally as a promotional and one employee submitted a resume. Rudy Jones, Dennis Gentz and Cheryl Huddleston interviewed the applicant on 3/7/03. He is a BM. Moved by Luce, seconded by Porter: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Contracts & Grants Coordinator for the City of Waterloo, Iowa Community Planning & Development Department. List shall exhaust upon appointment. CERTIFIED LIST Louis Starks Motion did not pass. Luce voted yes, but Porter abstained after Human Rights Director Reed and former Contract Compliance Officer Jones expressed concerns about combining the contract compliance duties with Brownfields grant work. There continues to be problems with minority participation in City contracts as evidenced by the recent discussions on the Five Sullivan Brothers remodel. Since Community Planning & Development Director Temeyer was not available to answer questions, the list will be brought back at the next meeting. This will give Mr. Temeyer an opportunity to answer Commission member Porter's questions, and address concerns expressed by Reed and Jones. Updates Instrumentation Control Technician Position still on hold due to funding concerns. Airport Maintenance Worker Although there are probably about twenty qualified candidates out of seventy-one resumes, Airport Director Hagen has said to hold on the process a little longer since he won't be able to fill the position until after July 1, 2003. Sports Programmer Forty-five resumes were received and are being reviewed. Park Maintenance II-Forestry Forty-four resumes were received and are being reviewed. Fire Recruit Two hundred twenty-four resumes were received. Written test scheduled for 3/25/03 at Center for the Arts. The top sixty scores will proceed to a physical ability test 5/28-29/03. Those who pass that test will be interviewed 5/30-6/4/03. Park Maintenance II-Construction Forty-four resumes received as of 3/11/03. Deadline is 3/14/03. NEW BUSINESS The job description and testing criteria for Assistant Fire Marshal was presented for approval. This is a newly created position to assist the Fire Marshal with his duties. It will be posted internally. Moved by Luce, seconded by Porter to approve the job description and testing criteria for Assistant Fire Marshal. Motion carried. The job description and testing criteria for Police Property/Evidence Coordinator was presented for approval. There will be a vacancy in a couple months due to a retirement and the Police Chief wants to get someone on board to make a smooth transition. There are no changes in the job description and testing criteria. It will be posted internally. Moved by Luce, seconded by Porter to approve the job description and testing criteria for Police Property/Evidence Coordinator. Motion carried. The job description and testing criteria for Hazardous Materials Regional Training Center Coordinator was presented for approval. This is a new position that has been developed to head up the center. The Fire Chief has been trying to run the center but does not have time to run it to its full potential. Primary responsibilities are marketing the center and lobbying legislators to obtain more grant money. Plans are to fill it as a civilian position and it will be advertised extensively. Moved by Luce, seconded by Porter to approve the job description and testing criteria for Hazardous Materials Regional Training Center Coordinator. Motion carried. The job description and testing criteria for Signal Technician II-Traffic Operations was presented for approval. There is a vacancy due to a promotion. The position has been vacant for about six months and the busy season is approaching. It will be posted internally. In response to a question, Traffic Operations Superintendent Greco said she was not certain whether there was interest internally in the position. There are no changes in the job description and testing criteria. Moved by Luce, seconded by Porter to approve the job description and testing criteria for Signal Technician II-Traffic Operations. Motion carried. OTHER BUSINESS There was a short discussion about how much the call up of reservists will affect the Police and Fire Departments. With no further business before the Commission, moved by Luce, seconded by Porter to adjourn. Motion carried Nancy Eckert City Clerk