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HomeMy WebLinkAbout10/11/1984 CIVIL SERVICE COMMISSION October 11 , 1984 Large Conference Room Members present: Braun, Glenz, Furgerson, Juon. Others present: Karlton Dyke, Michelle Temeyer, Larry Davis, Larry Burger, Earle Carner, Dean Myhr, Tom Reardon, Art Shannon, Roger Mogle, Joe Mullinex, Jim Rodemeyer, Al Gardner, Donna Lesyshen, Cora Turner. Moved By Juon, seconded by Glenz to approve the agenda as amended. Motion carried. Amendment: Under the heading New Business, item (b) Facilities Manager-Recreation Commisssion will be discussed as the first item of business. Jim Rodemeyer reviewed the job vacancy notice for the Civil Service Open Examination for Facilities Manager-Recreation Commission. Dean Myhr stated the importance of filling the position and how the operation of McElroy Auditorium would change. Discussion followed. Moved by Juon, seconded by Glenz to receive, file and accept the qualifications and testing procedure for facilities Manager as approved, as amended. Motion carried. (See Attachment A.) Amendment: Page 1, paragraph 2, under the heading Qualifications and Minimum Requirements; add the the statement, possession of a valid driver's license. Moved by Juon, seconded by Glenz to approve the Minutes of September 6, 1984 as presented. Motion carried. UNFINISHED BUSINESS Jim Rodemeyer presented the proposed list for Builidng Inspector II-Building Department and asked for approval. Advertisement for the position began September 9, 1984 and ended September 24, 1984. The position was advertised in the Waterloo Courier, posted Citywide, with Job Service of Iowa and the local Carpenter's Union. Twenty-nine (29) applicants applied for the position. Ten (10) applicants were notified that they did not . meet the minimum requirements and nineteen (19) were invited to participate in the oral examination process. Oral interviews were held October 9 and 10, 1984. The panel members were Ted Atkinson, Building Inspector for the City of Cedar Falls, Jim Boesen and Cora. Two (2) applicants failed the oral interview and seventeen (17) names appear on the list for certification. Moved by Juon, seconded by Glenz that: We, the members of the Civil Service Commission, certify the following applicants are eligible and ranked in order based upon the promotional examination process as set forth by the Civil Service Commission, for appointment to the position of Building Inspector II-Building Inspection Department for the City of Waterloo, Iowa. Appointments to the position of Building Inspector II shall be made from this list for the next two years (October 11, 1984 - October 10, 1986) . CERTIFIED LIST LARRY BECKER GARY ROEDEMA FRANK CURRAN MARVIN BRAUN - JIM PAINE JOIN WOODBURY - DANIEL STAKER RICHARD DEWATER JACK REED GARY BEMUS 1 The second list shall be held in reserve and may only be certified upon the exhaustion of the first list but must be certified within the first year of the two year period in order to be utilized. RESERVE LIST CHRIS REAR EDGAR BAILEY REX HEFLEY DAN WOLFGRAM ROBERT EDGERTON BRUCE NEWELL EMMET BRODY Motion carried. Jim Rodemeyer presented the proposed list for Laboratory Technician I-Water Pollution Control Plant and asked for approval. Jim indicated advertisement for the position began July 29, 1984 and ended August 13, 1984. The position was advertised in the Waterloo Courier, posted in the Placement Office of Hawkeye Technology, with Job Service and Citywide. Thirty-two (32) applicants applied for the position. Fourteen (14) applicants were notified that they did not meet the minimum requirements and eighteen (18) were invited to participate in the oral examination process. Oral interviews were held September 13 and 14, 1984. Panel members were Lyle Kruger, Delores Rebouche and Cora. Five (5) applicants failed the oral interviews and one (1) did not show-up or notify the Personnel Department. Twelve (12) names appear on the list for certification. Moved by Juon, seconded by Glenz that: We, the members of the Civil Service Commission certify, the following list of applicants,are eligible and ranked in order based upon the examination process as set forth by the Civil Service Commission, for appointment to the position of Laboratory Technician I-Water Pollution Control Plant for the City of Waterloo, Iowa. Appointments to the position of Laboratory Technician I shall be made from this list for the next two years (October 11, 1984 - October 10, 1986). FIRST LIST SUSANNE M. KELLY ANTHONY H. LAKE PATTI L. KNEBEL SANDRA K. HARRINGTON CHERYL WILSON LISA G. DEBERG PEGGY ERICKSON BONNIE STETTLER RENEE CHEESEMAN MICHAEL L. BLOCKER The second list shall be held in reserve and may be certified upon the exhaustion of the first list but must be certified within the 1st year of the two year period in order to be utilized. RESERVE LIST CAROLYN SCHWTKRATH KENDALL WESSEL Motion carried. Jim Rodemeyer presented the proposed list for Equipment Operator III-Street Department and asked for approval. Jim indicated advertisement for the Equipment Operator III promotional examination began July 29, 1984 and ended August 13, 1984. The position was posted Citywide, four (4) applicants applied for the position, were interviewed and appear on the list for certification. Oral panel members were, Larry Cunningham, Bernie Larsen of Cedar Falls Construction and Cora. 2 Moved by Glenz, seconded by Juon that: We, the members of the Civil Service Commission, certify the following applicants are eligible and ranked in order based upon the promotional examination process as set forth by the Civil Service Commission, for appointment to the position of Equipment Operator III-Street Department for the City of Waterloo, Iowa. Appointments to the position of Equipment Operator III shall be made from this list for the next two years (October 11 , 1984 - October 10, 1986). CERTIFIED LIST LARRY E. DAIS ROBERT MULLINEX RONALD L. JACKSON RICHARD L. RAYMOND Motion carried. Jim Rodemeyer presented the proposed list for Electrical Foreman- Electrical Department and asked for approval. Jim indicated advertisement for the position began August 12, 1984 and ended August 27, 1984. The position was advertised in the Waterloo Courier, posted with the Electrical Unions, Job Service and Citywide. Nineteen (19) applicants applied for the position. One (1) applicant was notified that he did not meet the minimum requirements and eighteen (18) were invited to participate in the oral examination process. Oral interviews were held October 3 and 4, 1984. Panel members were Bill Nowell of IPS, Dick Buchanan of Black Hawk County Court House and Jim. Two (2) applicants withdrew from the examination process. Four (4) applicants did not show-up or notify the Personnel Department and twelve (12) names appear on the list for certification. Moved by Juon, seconded by Glenz that: We, the members of the Civil Service Commission certify, the following list of applicants, are eligible and ranked in order based upon the examination process as set forth by the Civil Service Commission, for appointment to the position of Electrical Foreman for the City of Waterloo, Iowa. Appointments to the position of Electrical Foreman shall be made from this list for the next two years (October 11, 1984 - October 10, 1986). FIRST LIST RICHARD WESTPHAL RANDY HENN RONNIE CAMPBELL DALE L. OHL RANDY RANSOM WILLIAM BOESEN - GARY HERSOM ROBERT WILSON - RUSS VLASAK MICHAEL MILLER The second list shall be held in reserve and may only be certified upon the exhaustion of the first list but must be certified within the 1st year of the two year period in order to be utilized. RESERVE LIST STANL Y TER VINCENT PFIFFNER Motion carried. UPDATES: Police Officer Recruit Advertisement for the position began September 16, 1984 and ended October 5, 1984. The position was advertised in the Waterloo Courier, Cedar Rapids Gazette, Des Moines Register, Iowa Bystander, posted Citywide mailed to all surrounding colleges and 3 universities with a law enforcement or security program. Also advertisement was mailed to KWWL and KBBG Radio Stations and a special 'Recruitment Day' was held at the Martin Luther King, Jr. Center. One-hundred and forty-nine (149) applicants applied for the position. The first examination is scheduled for October 11, 1984 and the second examination will be October 26, 1984. The Physical Agility Examination will be held November 10, 1984. Joe Mullinex was introduced to the Commission requesting to take both written examinations on October 11 , 1984, eliminating the number of trips to participate in the process for out of state applicants. Personnel recommended the examination schedule not be altered at this time for individual applicants. Discussion followed. Moved by Juon, seconded by Glenz that Personnel make a recommendation to the Commission concerning flexibility in administering written examinations. Motion carried. Moved by Glenz, seconded by Juon that Mr. Mullinex be allowed to take both the Police PAF and Alert Examinations while in Waterloo to eliminate double traveling in a two week time frame. Motion carried. B.J. Furgerson suggested Personnel draw up several policies concerning Personnel work to use as guidelines. Discussion followed. Glenz stated the policies governed by the Civil Service Commission should be flexible and adaptable to change. Juon stated his concerns was getting the best candidate and reasonable accommodations should be considered when giving tests. Sewer Maintenance II Advertisement for tTie promotional position began October 3, 1984 and ended October 10, 1984. Two persons have applied and will be tested in the near future for the position. NEW BUSINESS Jim Rodemeyer reviewed the job vacancy notice for the Civil Service Open Examination for Administrative Secretary-Clerk Auditor's Office. Discussion followed. Moved by Juon, seconded by Glenz to receive, file and accept the qualifications and testing procedure for Administrative Secretary as approved as amended. Motion Carried. (See Attachment B.) Amendment: Page 1, paragraph 2, under the heading, Qualifications and Minimum Requirements, should read, ability to operate word processing equipment. OTHER BUSINESS Jim Rodemeyer reviewed attachment A of the City of Waterloo Civil Service Rules and Regulations excluding Street and Sewer Laborers from Civil Service Coverage. Earle Carner and Larry Davis, union representatives, agreed with excluding laborers from the Civil Service System. It was moved by Glenz, seconded by Juon to accept Personnel recommendations to amend Attachment A of the City of Waterloo Civil Service Rules and Regulations excluding Street and Sewer Laborers from Civil Service Coverage. Motion carried. 4 The next regular scheduled meeting will be held on Thursday, November 15, 1984 at 10:00 a.m. in the Large Conference Room. Motion carried. With no further business before the Commission, it was moved by Glenz, seconded by Juon to adjourn the meeting. LARRY P. BURGER CITY CLERK/AUDITOR 5 ATTACHMENT A CITY OF WATERLOO, IOWA NOTICE CIVIL SERVICE OPEN EXAMINATION FOR FACILITIES MANAGER-MCELROY AUDITORIUM DESCRIPTION: Management and supervisory position under the general direction of the Recreation Commission Director responsible for overall operation of the McElroy Auditorium including personnel, promotions, booking of revenue producing events, development of contracts with regular ice user organizations, concession operations and other promoters. Secure adequate staffing for maintenance and administration of all events occuring in the auditorium; performs regular inspections of facility, equipment and building inventory; makes assessments of needed repairs; administers building usage through contracting and consulting with building users to insure efficient and safe operation of facility and equipment and proper set-up for scheduled events; supervision of employees engaged in general maintenance, labor and set-up activities; acts as a liaison between the City and Waterloo Baseball, Inc. to assist in promotions for the Waterloo Municpal Stadium; other duties as assigned. QUALIFICATIONS AND MINIMUM REQUIREMENTS: Working knowledge of building maintenance incTing heating, electrical and plumbing systems; ability to coordinate, schedule and supervise the work of skilled and unskilled employees ability to establish and maintain effective working relationships with businesses, civic and citizen groups, municipal departments and the general public; ability to organize data in good report form; ability to speak clearly and write legibly; ability to exercise independent judgement in order to estimate time and materials needed to make maintenance repairs; ability to be creative and possess the initiative to do recruiting and promotions for users of the building; possession of a valid driver's license high school graduate or completion of G.E.D. with a minimum of five years progressively more responsible experience in building facility maintenance, supervision and management and a minimum of 2 years experience in a paid or volunteer public relations or promotion work. The City of Waterloo reserves the right to require an examination by a physician of the employer's choice prior to an applicant being hired to determine if an applicant is free from any physical, emotional or mental conditions which might adversly affect job performance. EXAMINATION: All qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested and shall include no more than one person from the department where the job opening exists. An individual must receive a minimum average score of 60 points out of 100 to achieve a passing score on the oral examination. The top applicants, as ranked by their score on the oral examination, will be the individuals placed on the certified list. However, employment may be contingent upon passing the physical examination. Applicants who qualify as outlined and are full time permanent employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged:men and women from the military or naval forces of the United States who qualify per provision of Chapter 70 of the Code of Iowa (1983) and who are citizens and residents of the State of Iowa shall have five additional points added to their final score upon submission of their DD214. DEADLINE DATE: All qualified candidates must submit a resume to 'l.the City of Waterloo Personnel Department, 715 Mulberry Street, Waterloo, Iowa 50703 by 5:00 p.m. on Friday, November 9, 1984. TESTING DATE: All qualified candidates who apply by the deadline date will be notifif the time, place and date of examination. EQUAL OPPORTUNITY EMPLOYER ATTACHMENT B CITY OF WATERLOO, IOWA NOTICE CIVIL SERVICE EXAMINATION FOR ADMINISTRATIVE SECRETARY CITY CLERK/AUDITOR OFFICE DESCRIPTION: Professional administrative staff position under the general direction of the Deputy Clerk/Auditor involving the performance of varied and complex secretarial stenographic tasks requiring the use of independent judgement within the City Clerk/Auditor's Office. Ability to establish and maintain administrative clerical duties and office working procedures; prepares and types statistical reports, resolutions, ordinances, agendas and minutes, letters, memos and legal documents from both a rough draft and/or dictation equipment; assigns work to other clerical employees; assists in taking and transcribing minutes at various departmental meetings; establish and maintain complex cross-reference files and file categories; ability to cross-reference and sort information from reference sources used by the Department; prepares outgoing correspondence independently or from dictated notes; meet the public and answer incoming departmental phone calls stating information based on knowledge of departmental policies, regulations and procedures; other duties as assigned. QUALIFICATIONS AND MINIMUM REQUIREMENTS: Graduation from high school or completion of G.E.D. , verification of G.E.D. or high school graduation will be required; thorough knowledge of secretarial functions, terminology, office procedures and equipment; ability to work with a minimum of supervision; ability to make decisions in accordance with departmental laws, ordinances and established regulations; ability to speak clearly and distinctly and to write legibly; ability to organize data in good report form; ability to operate word processing equipment; ability to take shorthand at 90 words per minute, verification of shorthand speed will be required; ability to transcribe mechanical dictation from dictation equipment at 70 words per minute; ability to type at least 70 words per minute with no errors, verification of typing speed will be required; minimum of at least 2 years extensive secretarial experience and prefer post-high school training; ability to establish and maintain effective working relationships with other employees, and the general public. The City of Waterloo reserves the right to review present and past employers references and to require an examination by a physician of the employer's choice prior to an applicant being hired to determine if an applicant is free from any physical, emotional or mental conditions which might adversely affect job performance. WRITTEN EXAMINATION: All qualified applicants who apply by the deadline date will be required to take a timed written examination developed by Cooperative Personnel Service designed to measure aptitude, and skill level in the following areas: (1) vocabulary; (2) spelling; (3) punctuation; (4) Grammar; (5) reading comprehension. All candidates who score 40 or above out of 75 correct answers shall be allowed to proceed in the testing process. ORAL EXAMINATION: All candidates eligible to proceed as specifed above will be required to appear before an oral examination panel. The oral examination panel shall consist of a minimum of three people who have expertise in the areas being tested and will include no more than one person from the department where the job opening exists. An individual must attain 60 points out of a possible 100 to achieve a passing score on the oral examination. In addition, all applicants shall bring to their oral examination a test score or other documents issued within the last year, verifying their ability to type at least 70 words per minute with no errors, ability to take shorthand at 90 words per minute, ability to transcribe mechanical dictation from dictation equipment at 70 words per minute and verification of high school graduation or G.E.D. completion. SCORING: Those individuals who successfully complete the written and oral examination, as outlined above, will have their final scores determined by adding the written score and oral average score together. The top twenty applicants as ranked by their total points, as outlined, shall be the individuals certified on the initial and reserve lists. However, employment will be contingent upon the passing of a physical examination. Applicants who qualify as outlined and are full time permanent employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorable discharged men and women from the military or naval forces of the United States who qualify per provision of chapter 70 of the Code of Iowa (1983) and who are citizens and residents of the state of Iowa shall have five (5) additional points added to their final score upon submission of their DD214. EQUAL OPPORTUNITY EMPLOYER