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HomeMy WebLinkAbout05/26/1983 CIVIL SERVICE COMMISSION May 26, 1983 4:00 p.m. Waterloo Recreation & Art Center Members present: Braun, Eibey and Giesen Members absent: Furgerson There were no amendments to the agenda. It was moved by Eibey, seconded by Braun to the approve the minutes of April 21, 1983. Motion carried. Under unfinished business, Jim Rodemeyer, Assistant Personnel Director, reported that Fire Department promotional exams were in progress with 31 testing for Fire Equipment Operators and 37 testing for Lieutenant positions on May 24, 1983. Completion of the exams will allow the Civil Service to certify a list in June, 1983. He also reported that Iowa State University may be quitting the business of testing for fire promotional and entrance exams by the end of 1983. Under new business, Resolution No. 5-26-83-1 was brought to the floor for discussion. The proposed resolution authorizes the placement of certain city employees under Chapter 400 of the State Code of Iowa or other related matter. Mr. Rodemeyer summarized that the proposed resolution would extend "blanket - coverage" to those persons determined to be non-excepted. The determination of those employees that will be covered by Civil Service will be determined at a later time. Roger Mogle, Personnel Director, indicated that due to several law suits, grievances, and a report from the state ombudsman 's office this action had been precipitated. Mr. Rodemeyer read the following proposed resolution into the record: RESOLUTION NO. 5-26-83-1 RESOLUTION AUTHORIZING COVERAGE FOR VARIOUS CITY EMPLOYEES UNDER CHAPTER 400 OF THE CODE OF IOWA (1983) AND RELATED MATTERS. BE IT RESOLVED by the Civil Service Commission of the City of Waterloo, Iowa, that: WHEREAS, Section 400.6(1 ) provides that the provisions of the Chapter 400, Civil Service Chapter, shall apply to all appointive officers and employees of all cities over 15,000 except certain designated employees set forth in Section 400.6(1 ) (a-f), and WHEREAS, all city employees, including employees of city boards and commissions, were tested in some manner at the time of their hiring, either orally or in writing or both, however, it is unclear as to whether or not all such city employees were subsequently appointed to their present or initial position with the City of Waterloo from a required Civil Service eligibility list. ACCORDINGLY, this Resolution is intended to clarify and correct, if necessary, the Civil Service status of all City of Waterloo employees and employees of City of Waterloo Boards and Commissions. Civil Service Page 2 NOW, THEREFORE, BE IT RESOLVED that the Civil Service Commission of the City of Waterloo, Iowa, does hereby blanket in all current non-excepted City employees of the City of Waterloo, Iowa, and employees of City of Waterloo Boards and Commissions in full Civil Service rights and standing as provided in Chapter 400 of the Code of Iowa (1983) from the employee's beginning date of employment with the City of Waterloo, its Boards and Commissions. This resolution shall have no force or effect as to sworn Waterloo policemen or firemen since City records clearly indicate there are no policemen or firemen employed who were not tested as firemen or policemen and appointed from a Civil Service eligibility list. BE IT FURTHER RESOLVED that the Civil Service Commission of the City of Waterloo shall adopt and develop further implementation of this action in an orderly manner and/or as the need arises. PASSED AND ADOPTED by the Waterloo Civil Service Commission this 26th day of May, 1983. James Giesen, Chairman Kathy Braun Don Eibey ATTEST: Michelle Temeyer Deputy Clerk Waterloo Civil Service Commission Vic Kennedy, Assistant City Attorney, stated those employees which are excepted from Chapter 400. Due to the terminology of those excepted employees, the job duties of various City Employees must be reviewed to determine if any fall within the "excepted" category. Odie Piper, Business Manager for #1127, protested the untimeliness of the City's undertaking of Civil Service. He stated that this matter should be undertaken in conjunction with contract negotiations, particularly due to the seniority clause which exists within the contact. He stated that he would protest its implementation. He asked that a plan be set forth, with the assistance of union employees, before the blanketing in of various employees. Larry Wandro, Business Manager for Local 844 (Teamsters) stated that his knowledge of Civil Service matters is limited, but agreed with Mr. Piper in protesting this action. Mr. Rodemeyer stated that a detailed plan of implementation procedures is not possible due to limited staff time and complexity of establishing examination procedures. He suggested that criteria for vacant positions be developed on an "as need basis". Civil Service Page 3 W. David Tyler, City Attorney, briefly covered the history of Civil Service to the point leading to the Commission 's proposed action to place all non-excepted employees under Civil Service. In response to Mr. Piper's concern with the contractual obligation of seniority, Mr. Tyler reported that Chapter 20 of the Code of Iowa states that when such conflict exists, Chapter 400 prevails. He stated that should litigation transpire, he would rather defend the city in its attempt to comply with the Civil Service law than in defending its non-compliance. The possibility of "blanketing in" only dispatchers was dismissed as an alternative. Commissioners Braun & Eibey stated that they would rather be in compliance with all non-excepted employees covered by Civil Service. Commissioners Braun & Eibey stated that they would prefer to be in compliance of the Civil Service law. Braun reported that the Commission had anticipated legislative changes in Chapter 400 due to the obvious conflicts inherit in collective bargaining & Civil Service; however, none have been or appear to be forthcoming. Therefore, she felt action was necessary at this time. It was moved by Braun, seconded by Eibey that "Resolution authorizing coverage of various City employees under Chapter 400 of the Code of Iowa and related matters", be adopted. Ayes : Braun, Eibey and Giesen. Resolution adopted and the chairman assigned this Resolution No. 5-26-83-1. The two (2) lists of persons successfully completing the oral and written tests for the position of civilian dispatchers were reviewed. It was moved by Eibey, seconded by Braun that the following lists be certified, with the amendment that the word "with" be deleted, and the word "within" inserted within the text of the following (see last paragraph: ) WATERLOO CIVIL SERVICE COMMISSION WATERLOO, IOWA TO: HONORABLE MAYOR AND CITY COUNCIL The following is a list of individuals certified by the Waterloo Civil Service Commission as eligible for appointment to the position of Civilian Dispatcher. Appointments to the position of Civilian Dispatcher shall be from this list for the next two years (May 26, 1983-May 25, 1985) or until the list is exhausted: FIRST LIST Gerald Bodecker (Veteran) Timothy Kramer (Veteran) Douglas Stevens (Veteran) Carol Wilson Patricia Godwin Diane Bergeman Bren Wright Mary Ficken Rae Bruns Robin Courbat Civil Service Page 4 The second list shall be held in reserve and must be certified within the first year of the two year period in order to be utilized. RESERVE LIST Charles Skillen Cheryl Rathe Tanya Phillips Marcia Bartels Joyce Dickes Sheri Huegel Steven Curry Diane Vajgrt Karen Buck Wendy Kentzelman Respectfully, WATERLOO CIVIL SERVICE COMMISSION Jim Giesen (Chairperson) Date Kathy Braun Date Don Eibey -bate Motion carried. The vacant position of Parks Superintendent was discussed. It was suggested that the examination consist of an oral interview with three (3) interviewers. After discussion, the job posting will read as follows: NOTICE CIVIL SERVICE EXAMINATION FOR SUPERINTENDENT OF PARKS DESCRIPTION Administrative and supervisory staff position responsible for the daily supervision, coordination and direction of unskilled and skilled employees in the maintenance and development of park grounds, facilities and buildings; golf course; levee and non-park turf grass areas; and city street trees. Assists the director in performing certain administrative duties including record keeping in areas such as: time acounting, work scheduling, personnel evaluation and budget preparation. Routinely inspects grounds, equipment and buildings to assure a consistent level of maintenance. Develops, recommends and implements maintenance schedules and standards for park facilities and equipment. Evaluates and recommends vehicle and equipment repairs and replacements. QUALIFICATIONS Comprehensive understanding of park maintenance techniques, principles tools and equipment. Ability to supervise and coordinate a wide variety of skilled and unskilled employees under a collective bargaining contract. Thorough knowledge of the basic principles involved in turf grass management; urban forestry; horticulture; landscape construction; automotive and construction equipment repair and maintenance. Minimum of three years direct daily supervisory experience of a comprehensive maintenance and parks program. Graduation from an accredited college or university with course work in park administration, landscape architecture, forestry, horticulture or related fields or any equivalent combination of experience, training and education judged to meet the requirements of the position. Civil Service Page 5 EXAMINATION Oral examination will count as 100% of the total score. An individual must attain 60 points out of a possible 100 points to be eligible for the certified list. The oral examination panel shall consist of a minimum of three people who have expertise in the areas being tested. DEADLINE DATE Eligible candidates must submit a comprehensive resume to the Personnel Department by 5:00 p.m. , Friday, June 24, 1983. TESTING DATE All qualified candidates will be notified of the time, place and date of the examination. END OF NOTICE Advertising of the position will be regional in scope, including publication in the Minneapolis Tribune. It was moved by Braun, seconded by Eibey that the above proposal be approved. Motion carried. The vacant position of Assistant Planning Director was discussed. It was recommended that the exam consist of an oral interview panel . The job posting should also indicate that the opening is a promotional position and that posting will be in City Hall . It was moved by Braun, seconded by Eibey that the job posting read as follows: NOTICE CIVIL SERVICE PROMOTIONAL EXAMINATION FOR ASSISTANT PLANNING DIRECTOR DESCRIPTION Administrative position responsible for professional level planning activities including the formulation and development of comprehensive plans in the following areas: land use, zoning, capital improvements, program performance budgeting and census analysis. Prepares maps, charts, designs and layouts to scale. Involved in the aquisitions and disposition of city property and easements. Fills in as acting director. QUALIFICATIONS Detailed knowledge of the physical , social and economic implications of local planning activities, including a thorough understanding of land use concepts, population density, annexation problems and performance budgeting. Minimum of three years professional experience in planning or related field. Graduate with a Bachelor's Degree from a college or university of recognized standing with major work in city or regional planning or related field. EXAMINATION Oral examination will count as 100% of the total score. An individual must attain 60 points out of a possible 100 to be eligible for the certified list. The oral examination panel shall consist of a minimum of three people who have expertise in the areas being tested. DEADLINE Eligible candidates must submit a comprehensive resume to the Personnel Department by 5:00 p.m. , Friday, June 10, 1983. TESTING DATE All qualified candidates will be notified of the time, place and date of the examination. Motion carried. END OF NOTICE Civil Service Page 6 Due to the added responsibilities associated with implementation of Civil Service procedures, additional personnel may be needed in the Personnel Department. As a result, the Personnel Department was directed to make a detailed recommendation on staffing for administration of Civil Service, including salary and job responsibilities. The next Civil Service Commission meeting will be held June 22, 1983. With no further business before the committee, the meeting was adjourned. Michelle Temeyer Deputy City Clerk