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HomeMy WebLinkAboutDept Public Safety - LFP and EMS Grant Agreement Letter - 8.1.2022Kim Reynolds Governor Adam Gregg Lt. Governor • July 19, 2022 Department of Public Safety Stephan K. Bayens Commissioner Local Fire Protection and Emergency Medical Services Grant Program - Grant Agreement Letter Waterloo Fire Rescue Dear Brock Weliver: The Iowa State Fire Marshal is pleased to inform you that a grant has been approved in the amount of $8,368.00 for use under the Local Fire Protection and Emergency Medical Services Grant Program. This letter and its attachments outline the terms and conditions of accepting this grant. Please read all the terms and conditions carefully, sign, and return along with this agreement letter before making any purchase(s). If the Division does not receive signed copies of this grant award letter and general grant terns within 14 days after the date of the grant award letter, this grant may be revoked. Grant funds must be used specifically for BDS Laundry washer/extractor, as stated in your approved grant proposal. You must submit a written request to us for reimbursement after each purchase and a check will be mailed to you upon review and approval of the purchase. The grant funds are to be expended within one year from the date of this letter and written approval must be received prior to spending funds on anything not already approved in your grant proposal. Congratulations on this recognition of your important efforts. We look forward to working with you during the coming year. Sincerely, Dan Wood Iowa State Fire Marshal Department of Public Safety <Tan AC ED: Fire Chief or Designee (signature)IDate STATE FIRE MARSHAL DIVISION • 215 EAST 7TH STREET • DES MOINES, IOWA 50319-0047.515-725-6145 Integrity, Fairness, Respect, Honesty, Courage, Compassion, Service LOCAL FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES GRANT PROGRAM GENERAL GRANT TERMS, CONDITIONS, AND UNDERSTANDINGS In addition to the specific terms and conditions in the grant award letter dated July 19, 2022, to which these General Grant Terms, Conditions, and Understandings are attached, the Iowa State Fite Marshal (Division) is awarding this grant in the amount of $8,368.00 to you as the Grantee contingent upon the following: Expenditure of Funds: This grant is to support specific fireworks safety education programming to the public; or to purchase necessary enforcement, protection, or emergency response equipment related to the sale and use of consumer fireworks in Iowa. You must submit a written request to us for reimbursement after each purchase and a check will be mailed to you upon review and approval of the purchase. The Grantee must provide a written report to the Division if any portion of the grant is unexpended after 12 months to include the amount of funds left, how it will be used, and when it will be expended. This grant is made for the purpose outlined 1n the grant award letter, and terms and conditions. Grant funds may not be expended for any other purpose without prior written approval from the Division. No Assignment or Delegation: You may not assign, or otherwise transfer, your nghts or delegate any of your obligations under this grant without prior wntten approval from the Division. Records and Reports: You are required to submit a written request, including itemized receipt(s), to the Division after a related purchase is made. A reimbursement check will be sent to you upon review and approval of the purchase. You are required to keep the financial records with respect to this grant, along with copies of any reports submitted to the Division, for at least five years following the year m which all grant funds ai e fully expended. Required Notification: You are required to provide the Division with immediate written notification of: (1) your inability to expend the grant within 12 months for the purposes descnbed in the grant award letter and terms and conditions; 01 (2) any expenditure from this grant to be made for any purpose other than those for which the grant was intended. 11Page Reasonable Access for Evaluation: You will permit the Division, at its request, to have reasonable access during regular business hours to your files, records, accounts, personnel and clients, or other beneficiaries for the purpose of making such financial audits, verifications, or program evaluations as the Division deems necessary or appropriate concerning this grant award. Right to Modify or Revoke: The Division reserves the right to discontinue, modify or withhold any payments to be made under this grant award or to require a total or partial refund of any grant funds if, in the Division's sole discretion, such action is necessary: (1) because you have not fully complied with the terms and conditions of this grant; or (2) to comply with the requirements of any law or regulation applicable to you, the Division, or this grant. The undersigned certify that they are duly elected and authorized officers of the Grantee and that, as such, are authorized to accept this grant on behalf of the Grantee, to obligate the Grantee to observe all of the terms and conditions placed on this grant, and in connection with this grant to make, execute and deliver on behalf of the Grantee all grant agreements, representations, receipts, reports and other instruments of every kind. ACCEPTED AND AGREED TO: Waterloo Fire Rescue Fire Department Dan Wood Iowa State Fire Marshal (printed) Fire Chief or Designee (printed) Iowa State Fire Mnature/Date Fire Chief or Designee (signature)/Date 2IP age Purchasing Instructions: Washer Extractors: 1. Departments awarded grant funding to purchase washers will work directly with Craig Hanson from BDS Laundry to coordinate purchase and delivery/installation of the washer to your location Craig Hanson I VP Commercial/Industrial Equipment 2430 Enterprise Drive I St. Paul, MN 55120 651-688-8000 I (c) 612-325-9419 I (d) 651-286-7847 chanson@bdslaundry.coin I bdslaundry.com 2. Invoices will be sent directly to the Department of Public Safety to handle payment. You will not need to submit the accountability report. 3. Once the washer has been delivered and installed, your department must email or mail photos of the installed washer to the State Fire Marshal Iowa State Fire Marshal Attn: Licensing Administration 215 E 7th Street Des Moines IA 50319 sfmfireworks@dps.state.ia.us Purchases Paid Directly (by department): 1. If you will be making your purchases directly and paying the vendors directly, you will then request reimbursement for the grant funds by submitting the completed Accountability spreadsheet with copies of your invoice(s), packing slips, etc. to the State Fire Marshal. Iowa State Fire Marshal Attn: Licensing Administration 215 E 7th Street Des Moines IA 50319 sfmfireworks@dps.state.ia.us Purchases Made by the State on Behalf of Your Department: 1. If you prefer to have the State make the purchase on behalf of your department directly out of grant funds, we are required to follow State purchasing rules. This may include obtaining informal bid quotes, formal bid quotes, and using specific vendors with established purchasing agreements with the State. 2. You will not need to submit the accountability report. If you have any questions or concerns about the purchasing process or the reimbursement process, please feel free to contact me. Jeannie Guttenfelder (515) 725-6178 gutten@dps. state. ia. us