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HomeMy WebLinkAbout06/21/1990 CIVIL SERVICE COMMISSION 4:00 p.m. June 21, 1990 First Floor Conference Room Members present: Bonetta Culp, John Murphy, B. J. Furgerson Members excused: Dave Juon Others present: John Meyer, Stan Stapella, Rick Tagtow, Chandra Harper, Chief Koehrsen, Rita Bollans, Rosemary Hayes, Sang-Ki Han, Delmar Johnson, Jim Rodemeyer, Cheryl Huddleston The Agenda for the June 21, 1990 meeting and the Minutes of the May 15, 1990 meeting were approved as mailed. UNFINISHED BUSINESS The Civil Service List for Equipment Operator I- Street Department was presented for certification. The position was posted as a promotional in all departments with nineteen employees applying. Twelve employees were invited to an equipment driving test held on March 13, 1990. Ten passed this test and were invited to proceed in the testing process. Oral interviews were conducted on June 6, 1990 with a panel composed of Larry Cunningham, Tim Shea, and Cheryl Huddleston. One candidate cancelled his interview and one candidate did not show for his interview. Moved by Murphy, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Equipment Operator I-Street Department for the City of Waterloo, Iowa. Appointments shall be made from this list for the next two years (June 21, 1990 - June 20, 1992) . CERTIFIED LIST Willie Richmond Richard Coppage Richard Heddens Ray Moore Alvin Bennett Ernie Bentley - Mike Magee Dan VanEe Motion carried. The Civil Service List for Equipment Operator II-Street Department was presented for certification. The position was posted in all departments as a promotional with eight employees applying. All eight were invited to an equipment operation test held on April 20, 1990. All passed the test. Oral interviews were conducted on June 7, 1990 with a panel composed of Larry Cunningham, Tim Shea, and Cheryl Huddleston. Moved by Murphy, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Equipment Operator II- Street Department for the City of Waterloo, Iowa. Appointments shall be made from this list for the next two years (June 21, 1990 - June 20, 1992) . CERTIFIED LIST Ronnie Jackson Craig Hild Olen Rhoads Civil Service Commission June 21, 1990 Page 2 Jimmie Lee Day, Sr. Delwyn Holmes Don Even Alan Mills Mark Lane Motion carried. • The Civil Service List for Therapeutic Recreation Specialist was presented for certification. The position was advertised in the Courier, Job Service, and the Affirmative Action listings with a deadline date of April 30, 1990. Twenty-three resumes were received and eighteen candidates were invited to interview. Oral interviews were conducted on May 16-17, 1990 with a panel composed of Tom Reardon, Joe Wilson-UNI Rec Department, and Cheryl Huddleston. Five candidates cancelled their interviews. There is one minority on the reserve list. Moved by Murphy, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Therapeutic Recreation Specialist for the City of Waterloo, Iowa. Appointments shall be made from this list for the next year (June 21, 1990 - June 20, 1991) . CERTIFIED LIST Michelle Bullis Dean Anderson Ann McGill David Mixdorf James Thompson Kevin Fouts Judy Bernard - Sherri Lee Peggy Joens - Mary Crimmins The reserve list shall be held in reserve and must be certified within the 1st year in order to be utilized. RESERVE LIST Marcia Wulfekuhle Paula Dorris Kathryn Adams Motion carried. The Civil Service List for Park Maintenance II-Forestry was presented for certification. The position was posted as a promotional in all City departments with three employees applying. Oral interviews were conducted on June 11, 1990 with a panel composed of Larry Cunningham, Bill Bachman, and Cheryl Huddleston. Moved by Culp, seconded by Murphy: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Park Maintenance II-Forestry for the City of Waterloo, Iowa. Appointments shall be made from this list for the next two years (Julie 21, 1990 - June 20, 1992) . CERTIFIED LIST Craig Zanatta Doug O'Neil James Parkhouse Motion carried. �. Civil Service Commission June 21, 1990 Page 3 The Civil Service List for Golf Course Maintenance III was presented for certification. The position was posted as a promotional in all City departments with four employees applying. Oral interviews were conducted on June 11, 1990 with a panel composed of Larry Cunningham, Paul Huting, and Cora Turner. Moved by Murphy, seconded by Culp: We, the members of the Civil Service Commission, certify the following 'list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Golf Course Maintenance III for the City of Waterloo, Iowa. Appointments shall be made from this list for the next two years (June 21, 1990 - June 20, 1992) . CERTIFIED LIST Dave Christians Mark Suchy Tom Klein Dave Gentle Motion carried. Jim Rodemeyer presented updates on the following positions: Police Officer-the position has been advertised in the Courier, Des Moines Register, Army/Air Force Times, with Job Service, and the Affirmative Action listings. Recruitment days were held at Martin Luther King, Jr. Center on June 6 and 22. One hundred ten resumes have been received to date with a deadline date of June 29, 1990 for submission of resumes. A written examination developed by IPMA will be administered on July 11, 1990 by Lyle Alberts with the top fifty scores progressing to the SRA and physical agility examinations, mandated by the ILEA and the oral examinations to be held the week of August 6, 1990. Present plans are for nine immediate hires. Associate Engineer-position advertised in the Courier, Des Moines Register, with Job Service, and engineering schools with deadline date of June 8, 1990. Received eight resumes with four of the candidates meeting the minimum qualifications. Interviews will be held soon. Fire Fighter-advertised in the Courier, with Job Service, the Affirmative Action listings, and at several other locations with a deadline date of March 26, 1990. Received two hundred thirty-two resumes. One hundred twenty-three candidates took the written examination on April 11, 1990. Forty-seven were invited to participate in the physical agility examination held on May 19, 1990. This test was subsequently invalidated because of incorrect scoring by the test administrator. The candidates participated in a physical agility retest on June 18-19, 1990, administered by a different person. Interviews were held on June 18-20, 1990 with a panel composed of Frank Magsamen, Greg Ferguson, and Cheryl Huddleston. Two black males, two white females, one black male, and twenty-six white males were interviewed. A list will be brought to the Commission for certification as soon as the results of the most recent physical agility are received. NEW BUSINESS The job description and testing criteria for Solid Waste Operator was presented for review. This is a new job classification which is a result of the reorganization of the Sanitation Department. Employees in that department will be doing both collection and driving and could be working on 1, 2, or 3 person trucks. Those currently classified as Refuse Drive will be grandfathered in. Those present Refuse Collectors who do not have a chauffeur's license will be given until September 1 to obtain this license. Civil Service Commission June 21, 1990 Page 4 Even if all of the present Refuse Collectors qualify, we will still need to hire one person from the outside to have a full staff. Moved by Murphy, seconded by Culp to approve the job description and testing criteria for Solid Waste Operator. Motion carried. The job description and testing criteria for Equipment Operator I was presented for review. Although the promotional list for Equipment Operator I was certified, there will still be vacancies. Moved by Murphy, seconded by Culp to approve the job description and testing criteria for Equipment Operator I. Motion carried. The job descriptions and testing criteria for Golf Course Maintenance II, both open and promotional, were presented for review. There are vacancies resulting from the promotions to Golf Course Maintenance III and the reorganization of the Park Department. There are five vacancies, of which probably only two will be filled through promotion. Moved by Culp, seconded by Murphy to approve the job descriptions and testing criteria, both open and promotional, for Golf Course Maintenance II. Motion carried. The job description and testing criteria for Construction Foreman was presented for review. There is a vacancy due to a promotion. Are anticipating that several City employees will apply. Moved by Culp, seconded by Murphy to approve the job description and testing criteria for Construction Foreman. Motion carried. The job description and testing criteria for Civilian Dispatcher was presented for review. A present dispatcher is on disability due to a severe illness. If the present employee is able to return to work, the new hire would face layoff. Moved by Murphy, seconded by Culp to approve the job description and testing criteria for Civilian Dispatcher. Motion carried. The job description and testing criteria for Waste Water Operator I was presented for review. There are two vacancies, one an additional position and the other due to a termination. Must have State certification. Moved by Murphy, seconded by Culp to approve the job description and testing criteria for Waste Water Operator I. Motion carried. The job description and testing criteria for Clerk III (II) was presented for review. There are vacancies in the Clerk/Auditor's Office due to a promotion and because a present Clerk II position is being upgraded to Clerk III. There are eight to ten employees within the City who are expected to submit resumes. Moved by Murphy, seconded by Culp to approve the job description and testing criteria for Clerk III. Motion carried. Jim Rodemeyer reviewed the negotiated changes in the clerical classifications. The classification, Clerk I, was abolished approximately one year ago. The decision has been made to renumber Clerk II and Clerk III to Clerk I and Clerk II. The rates of pay will remain the same. The classification of Secretary II will be renamed Secretary. The present Clerk III vacancies will be posted as Clerk II. The job description and testing criteria for Police Captain was presented for review. There is a vacancy due to a pending disability retirement. No one has been promoted into this classification since the early 80s. There are presently seven officers at the lieutenant classification, six who will be eligible to apply for this promotion. Moved by Culp, seconded by Murphy to approve the job description and testing criteria for Police Captain. Motion carried. Civil Service Commission June 21, 1990 Page 5 OTHER BUSINESS The Commission reviewed a letter received from Captain William Grimm from the Fire Department. Captain Grimm has requested that his name be removed from the promotional Civil Service List for Battalion Chief. Captain Grimm was not pleased with the promotional process and felt the list was "tainted." Moved by Culp, seconded by Murphy to remove Captain Grimm's name from the promotional list for Battalion Chief as Grimm has requested. Motion carried. A letter will be sent to Grimm confirming his request. Delmar Johnson, applicant for Park Maintenance I, made a presentation to the Commission regarding the testing process for that position. Under Chapter 400, Mr. Johnson does not have a right to appeal to the Commission but the Commission agreed to hear his complaint. Mr. Johnson provided to the Commission a copy of his resume, references, and test scores - Huting(82) , Turner(79) , Bachman( 35) . Mr. Johnson questioned how one panel member could score him so much lower than the other panel members. It was explained to Mr. Johnson that each panel member scores independently of the others and that Mr. Bachman's scores for all the applicants were lower than the other panel members. Each panel member sets his/her own parameters for scoring and Mr. Bachman scored nine candidates lower than Mr. Johnson, and two candidates the same as Mr. Johnson. The interviewers are not required to justify the individual scores. Panels are usually composed of a Personnel person who is the skilled interviewer and people who have some technical knowledge of the job. This type of panel is meant to provide a balance to cover the types of criteria used to judge the applicants. The applicants are scored not only on job experience and education, but on their presentation as compared to the other candidates. Assistant City Attorney Sang-Ki Han reminded Mr. Johnson that the Commission was allowing his presentation as a courtesy when Mr. Johnson began making accusations concerning why Mr. Bachman scored him so low. Culp suggested that further comments be directed to the Personnel Department. Jim Rodemeyer reminded Mr. Johnson that he was competing with fifty other candidates for twenty spots, and that he did not fail the oral examination but did not score high enough to be in the top twenty. The Commission members reiterated that further comments be directed to the Personnel Department, and that the Commission will review the matter again at a later date if the Personnel Department decides it is within the scope of the Civil Service Commission. Mr. Johnson was requested to put his specific concerns in writing. With no further business, the meeting was adjourned at 5:24 p.m. Larry P. Burger City Clerk/Auditor