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HomeMy WebLinkAbout2010 MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING—12:00 P.M. July 22, 2010 Mollenhoff Conference Room,2°d Floor—City Hall Chairperson Deeds called the regular meeting of the Highway 218 Design Review Board to order at 1:05 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present:Bailey,Channer,Deeds,Ellis,Howard,Ritland and Trost. Members absent:None. Staff in attendance were Aric Schroeder and Tim Andera. II. Approval of the July 22, 2010 Agenda It was moved by Channer,seconded by Ellis to approve the agenda as submitted.Motion carried unanimously. III. Approval of the minutes of the February 2,2010 meeting. It was moved by Channer,seconded by Trost to approve the minutes of the February 2,2010 regular meeting as submitted Motion carried unanimously. IV. Decision Items 1. SE corner of Fletcher Avenue and Rock Island Avenue—Rousselow Family Properties Construction of a 9,932 SF metal showroom/warehouse building at 359 Rock Island Avenue for a new Leer's Cycle Center, in addition to the existing 4,160 SF of existing buildings located at the site in question, as well as approval to establish an off-premise outside storage area directly to the east of the building at 35 Fletcher Avenue. Andera gave the staff report,noting that the applicant is requesting to construct a 9,932 SF metal-framed showroom/warehouse building in addition to the existing 4,165 SF of building that currently exists at their site at the southeast corner of Fletcher and Rock Island Avenues. Andera noted that staff is concerned with the proposed design of the building, and it would appear that additional design elements such as additional doors,windows,trim and block or stone along the bottom of the building could be incorporated into the design of the building. Andera noted that staff is suggesting that some windows or architectural features be added to the south wall of the building to break up the proposed monotonous wall. Andera also noted that the applicant is requesting to establish an outside storage area upon an off premise lot a''V2 block to the east of the new building for the purpose of storing ATV vehicles,motorcycles and boats before they are moved to the showroom location. Andera noted that the proposed off-premise storage site would be required to be screened with an attractive solid fencing or landscaped screen. Andera noted that a total of 980 landscaping points are needed,with 416 points needed in the vehicular use area and 470 points for Street Tree Points. Andera noted that there are 4 larger maple trees on the north side of the lot in question,yet,the trees are not shown on the landscaping plan submitted by the applicant. Andera noted that those 4 maple trees appear to be greater than 4"in caliper and approximately 30' in height,which would equate to each tree being with 100 landscaping points. Andera also noted that the landscaping plan showed 7 trees being planted along the frontage along Fletcher Avenue,however, it was not indicated if the proposed trees are under or overstory trees. Andera noted that assuming the proposed trees are 2"understory trees at 40 points each, it would provide an additional 280 landscaping points for a total of 680 landscaping points, including the 4 maple trees,which is still 300 points less than the required. Andera also noted that it appears on the submitted plan that the applicant intends to plant the trees in the right-of-way,noting that they would need notify the City Forester to insure that the species of trees would be permissible. Andera noted that the submitted plans within the DRB packet show a storage building as a part of the over construction plan,however,recently submitted plans do not show that storage building. Kevin Kirpatrick, Construction Design Co.,noted that storage building has been removed from the plans. DRBMin 7 22 10.doc HIGHWAY 218 DESIGN REVIEW BOARD July 22,2010 Minutes Ellis questioned what the planned color is for the lower portion of the building. Kirpatrick noted that the lower part of the building would be a wainescoat steel,with the building being a darker brown on the bottom and lighter brown on the top. Howard questioned what the current building where Leer's Cycle Center is located at is constructed of. Kirpatrick noted that the building at 35 Fletcher is constructed with concrete block and brick on the exterior. Charmer noted and suggested that the applicant price and look at the possibility of having a masonry block on the bottom portion of the exterior walls to make their appearance more aesthetically pleasing. Kirpatrick noted that the building owner would price and look at the possibility of adding a masonry block on the bottom wall,however,noted that the funds for the project are already tight to begin with. Deeds noted that he is not in favor of metal buildings, noting that the use of these types of building seem to better fit in with agricultural and rural uses and noted that there should be higher design standards within the corridor. It was moved by Channer,seconded by Ellis to approve the submitted site plan,subject to the vacant off- premise storage lot having an aesthetically pleasing solid fence or landscaped screen facing towards Highway 218, and that the applicant look at the costs and possibility to have brick or a masonry block on the bottom portions of the north and west wall of the building to give the building a more aesthetically pleasing appearance. Motion carried 4-0, with Deeds abstaining. V. Discussion Items Deeds noted that he is not in favor of all metal building in the Highway 218 Corridor,noting that if the board is going to approve a metal building,conditions should be placed upon the request that require that some aesthetically pleasing materials such as bricks or masonry block on the building. Deeds noted that metal building or pole buildings appear to be more compatible with agricultural and rural developments. Howard noted that possibly the DRB should examine the possibility of requiring that new buildings in the corridor have a certain percentage of more aesthetically pleasing materials such as brick or masonry block on their exteriors. Ritland questioned Deeds on his reasoning for abstaining from today's vote. Deeds noted that he abstained from the vote due to not being in support of metal/steel building in the corridor and the City in general. Ritland suggested that a map be created that identifies corridors of importance and high impact areas where aesthetics appear to be of higher importance. VI. Adjourn With there being no further business, Chairperson Bailey declared the meeting adjourned at 2:10 p.m. Respectfully submitted, Tim Andera, Associate Planner DRBMin 7 22 10.doc 2 MINUTES HWY 218 DESIGN REVIEW BOARD E-MAIL VOTE MEETING—June 24, 2011 Staff person Andera e-mailed the Highway 218 Design Review Agenda on June 24,2011 to Design Review members. Decision Items 2033 La Porte Road—Nagle Signs on the behalf of Crossroads Ford Request to place wall signage on a 4th wall at Crossroads Ford, located at 2033 La Porte Road Andera noted within the e-mail that the applicant is requesting to replace the existing 99 SF and 123 SF signs on the back of the building facing towards Highway 218 with two new 133 SF and 165 SF signs that will advertise the collision center on site,as well as the businesses' web address. Andera noted that the Highway 218 Overlay Ordinance allows for wall signs on no more than 2 walls of the building, and the request is going before the Board of Adjustment for a variance to that provision on June 28,2011. Andera noted that it is not known on how signage has been placed on all 4 walls of the building overtime,however, staff does not see having signage on all 4 walls being a detriment to the surrounding area. Andera noted that staff did not see any particular issues with the proposed request,as the new signage will appear similar to what has been there for the last 20 years,and does not believe the signage on the 4th wall will have a negative impact upon the surrounding area and corridor. Design Review Board members provided no comments or concerns on the request. Bailey, Channer,Ellis Howard and Trost voted to approve the request as submitted Respectfully submitted, c>./J Tim Andera, Associate Planner DRBMin 6 24 11.doc • L MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING—2:00 P.M.April 26,2011 Mollenhoff Conference Room,2°d Floor—City Hall Vice-Chairperson Ellis called the regular meeting of the Highway 218 Design Review Board to order at 2:03 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present: Bailey(arrived 2:04 p.m.),Charmer,Ellis,Ritland and Trost. Members absent:None. Staff in attendance were Aric Schroeder and Tim Andera. II. Approval of the April 26, 2011 Agenda It was moved by Bailey,seconded by Trost to approve the agenda as submitted Motion carried unanimously. III. Approval of the minutes of the July 22,2010 meeting. It was moved by Bailey,seconded by Trost to approve the minutes of the July 22,2010 regular meeting as submitted Motion carried unanimously. IV. Election of a Chairperson and Vice-chairperson for the term ending December 31,2011 It was moved by Bailey,seconded by Ellis to nominate Channer as the Chairperson, and Trost as the Vice- chairperson. Motion carried unanimously. V. Decision Items 1. 900 La Porte Road—Turnkey Associates,LLC Construction of a 415 SF addition to the front of the existing restaurant located at 900 La Porte Road Andera gave the staff report noting the applicant is proposing to build a 415 SF addition on the east portion of the building located at 900 La Porte Road, directly west,and adjacent to Highway 218. Andera noted the portion of the strip center where the new addition will be constructed is Chapala Mexican Restaurant. Andera noted that the proposed addition would consist of an EIFS façade,new casement windows with dividers,and an enhanced entrance with a tower that extends above the building's current roofline. Andera also noted that the architect for the project has indicated that the color of the EIFS would be earth tone colors,which would consist of light and dark brows, as well as noting that the roof would have dark brown asphalt shingles. The proposed color of the addition would match the color of the rest of the strip center. Andera noted the property is zoned"C-2"Commercial District,and has been zoned as such since the adoption of the Zoning Ordinance. Andera noted the new addition will extend approximately 8' out from the current building and be 41' wide, also noting that due to the addition extending out towards the parking lot,a total of 6 parking stalls would be removed from the site. Andera noted that currently,the site has 152 parking stalls,and once the new addition is completed,there will be a total of 146 stalls. Andera noted that without subtracting out areas that would be used for storage and utility purposes, it would appear 160 parking stalls would be required,however,staff would need to see how much area needs to be subtracted out for storage and utility purposes,which would lower the amount of parking stalls required. Andera noted that once staff can get the correct square footages, it will be determined if the site would require a variance to the amount of parking stalls required. Dan Grimes of Turnkey Associates,LLC was there representing the applicant and handed out new front elevations of what the new addition would look like. Schroeder noted to Grimes that they would have to turn in square footage details about the mall to be able to accurately determine how many parking stalls would be required for the overall site. DRBMin 4 26 11.doc HIGHWAY 218 DESIGN REVIEW BOARD April 26,2011 Minutes It was moved by Trost,seconded by Bailey to approve the request as submitted Motion carried unanimously. 2. 1115 Bluff Street—Mobile Money Construction of a 30'x 30' (900 SF)metal building addition to the existing 9,513 SF brick/concrete block building located at 1115 Bluff Street. Andera gave the staff report noting that the applicant is proposing to build a 30'x 30' (900 SF)metal building addition on the northwest side of the existing building at 1115 Bluff Street, as well as requesting to expand their legal non-conforming parking area to the northwest of the building towards West 9th Street. Andera noted that the applicant has proposed to construct the new addition with vertical steel siding,and it would appear from the submitted building elevations,the steel on the roof and walls is ribbed. Andera noted that staff is concerned with the all steel building,which would not appear to meet the design standards of the Highway 218 Corridor Overlay District. Andera noted that the proposed addition is setback towards the rear portion of the existing building,and within a fenced in parking lot where company vehicles and employees park,noting it would appear that the new addition would have some shielding from Highway 218 from the slats in the chain link fence. Andera noted that staff is recommending that the colors of the proposed addition match the colors of the existing building as close as possible, such as earth tone colors. Andera also noted that staff would recommend that the applicant look at the possibility of having a flat steel panel system as opposed to ribbed steel,or if required to,be constructed with a siding material consisting of either concrete block or EIFS/stucco. Andera noted that the property currently does not have • any landscaping upon it,noting where the existing building is located is constructed up to the property lines, and the possibility of planting landscaping at that site is very difficult. Andera noted the applicant did obtain the 2 parcels of land to the northwest of the existing building in 2008,and are proposing to expand their parking lot onto these 2 lots. Andera noted the proposed parking expansion area would need to be at least 8' from the property line along West 9th Street,noting The Highway 218 Ordinance requires that whenever a parking area is located adjacent to City right-of-way,the parking area shall be separated from the parking strip by an 8' landscaped area measured perpendicular to the curb. Andera noted this area must contain an effective visual screen for a minimum of 80%of that parking area, and the screen must be 30"in height. Andera noted that staff is not recommending approval to expand the legal non-conforming gravel parking lot onto the 2 properties to the northwest of the main building,noting that approval of such would set precedence for other businesses within the corridor to expand legal non-conforming gravel parking areas. Andera noted the new expanded parking area would need tobe surfaced with an approved hard surfacing. Andera noted that it will also be necessary for the applicant to submit a storm water drainage and calculation plan to the Engineering Department for review. Trost noted that it appeared from the submitted plans that it shows the location of the new addition in 2 different locations. Darrel Pollock of Mobile Money noted that the plan that shows the back of the new addition being 36' from the rear wall being the correct plan, and not that the plan that shows the new addition being placed nearly even with the rear wall of the existing building. Ellis questioned what the exterior of the existing building at 1115 Bluff Street is constructed from. Pollock noted that the exterior of that building is brick. Pollock questioned what would be an appropriate hard surfacing material. Schroeder noted the appropriate hard surfacing types would be 5"of Portland Cement Concrete(PCC)or a minimum of a 2"Hot Mix Asphalt(HMA)on a 6"rock base. Trost noted that he would like to see as masonry on the south and west sides of the building facing towards Highway 218,and did not mind that the remaining side of the building have a metal exterior. DRBMin 4 26 11.doc 2 HIGHWAY 218 DESIGN REVIEW BOARD April 26,2011 Minutes Pollock questioned how they would go about getting an exception to the hard surfacing requirement. Schroeder noted that they would have to apply for a zoning variance through the Board of Adjustment. Trost and Ritland also noted that they would like to see a landscaping plan submitted for the request. It was moved by Trost,seconded by Bailey to approve the request,subject to additional design elements being added to the new building,such as EIFS,stucco, brick, etc., and submission of a landscaping plan and defer the request for an exception to the hard surfacing requirement to the Board of Adjustment. Motion carried unanimously. V. Discussion Items VI. Adjourn With there being no further business, Vice-chairperson Ellis declared the meeting adjourned at 2:44 p.m Respectfully submitted, Tim Andera, Associate Planner DRBMin 4_26_11.doe 3 MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING—2:00 P.M. February 2, 2010 Mollenhoff Conference Room,2°d Floor—City Hall Chairperson Deeds called the regular meeting of the Highway 218 Design Review Board to order at 1:02 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present: Bailey, Charmer,Ellis,Howard, and Ritland. Members absent: Deeds and Trost. Staff in attendance were Aric Schroeder and Tim Andera. II. Approval of the February 2,2010 Agenda It was moved by Channer,seconded by Ritland to approve the agenda as submitted. Motion carried unanimously. III. Approval of the minutes of the June 30,2009 meeting. It was moved by Channer,seconded by Ellis to approve the minutes of the June 30,2009 regular meeting as submitted Motion carried unanimously. IV. Decision Items 1. SW Corner of West 11th Street and Jefferson Street—Amir Husidic Construction of a 35'x 70' (2,450 SF)mechanic shop,with a brick exterior and an asphalt shingle roof, located at the southwest corner of West 11th and Jefferson Streets,just north of Highway 218. Andera gave the staff report,noting that the applicant is intending to construct a new mechanic's shop at the southwest corner of Jefferson and West 11th Streets. Andera noted that a total of 628 landscaping points were needed as a part of the new development. Andera noted that he has not received a landscaping plan at that time, and one would need to be submitted first before a building permit can be obtained. Andera noted that the applicant intends to have a 5' greenspace between the building and parking area to the north, however, due to the proposed garage doors facing towards West 11`h Street, and their close distances from one another,they will not be able to provide greenspace between the building and the vehicular use area facing towards West 11th Street. Andera noted that the DRB has the power to make an exception to that requirement, and staff recommended that this requirement be waived in this particular situation. Andera also noted that being that the property in question does not physically abut up to Highway 218,the Highway 218 Ordinance requires that the applicant install screening along the property line closest to Highway 218. Andera noted that the current land owner has noted that they have intentions of developing the land to the southwest abutting the IANR RR tracks, and noted that when that land is developed,the proposed mechanic's shop will not be seen from Highway 218,and questioned the need for the screening. Andera noted that the Ordinance does grant power to the DRB to waive this particular requirement. Andera noted that the building would consist of a 490 SF area devoted to office and patron use, and the remaining 1,960 SF would be used as the shop area. Andera noted that the new building would have a setback of 8' from the west property line, and a setback of approximately 61' from the West 11'h Street right-of-way line, and a setback of 73' from the front property line along Jefferson Street. Andera also noted that within the"M-1"zoning district, it is permitted to decrease the rear yard setback in direct proportion thereto on the amount the front yard setback is increased over the required 25' front yard setback. Andera noted that the closest the building could be from the rear property line is 8', and that is what the applicant is planning to do. Andera noted that the applicant had submitted a parking plan, showing a total of 12 parking stalls upon the site. Andera noted that the Zoning Ordinance requires that there be 1 parking stall for every 500 SF of gross floor area for a Service Garage,which would equate into 5 parking stalls needed for the proposed development. DRBMin 2 2 10.doc HIGHWAY 218 DESIGN REVIEW BOARD February 2,2010 Minutes Schroeder noted that it would appear from the submitted building elevations that the new building would be constructed from cement block,rather than brick, and questioned if the DRB had any concerns over that. Channer noted that the Varsity Cleaner's building located directly across Jefferson Street from the site in question is a painted block building. Ritland and Howard also noted that they did not have a great concern with the exterior of the building being constructed with cement block. Howard questioned the need for screening along the south side of the proposed building,noting that if screening is required, it would appear that it is not screening off anything, such as outside storage or a dumpster area. Ellis questioned if there would be a sign for the business at the site. Andera noted that no plans have been submitted for a sign,and if plans are submitted for a sign,staff is able to sign off on the permit as a minor request. It was moved by Ritland,seconded by Channer to approve the submitted site plan, exempting the development from needing to provide screening along its south side facing towards Highway 218, and not requiring there be a minimum 5'greenspace area between the building and parking lot facing towards West 11 m Street, and subject to submission of a landscaping plan. Motion carried unanimously. V. Discussion Items Schroeder noted new sign development within the corridor is considered a minor request, unless a proposed sign needs to get a variance approved by the Board of Adjustment. Schroeder noted that recently,there had been a couple of requests for new signage within the corridor, one being a drive-thru menu sign that was proposed to be larger than the 32 SF limit. Schroeder noted that at the DRB meeting that reviewed the request, it was questioned why the DRB needed to review that request,due to the sign being considered minor, and it's limited visibility within the corridor. Schroeder noted that the reason the sign was reviewed was because of the variance needed to construct the sign,noting that requests within the corridor requiring a variance have typically been brought before the DRB for their review. Ritland questioned what is the main difference in sign regulations within the corridor and outside the corridor. Andera noted that the biggest difference is the height and area of the signs, noting that the corridor has more stringent regulations on the height and area of signage compared to areas outside the corridor. It was decided by the DRB that proposed signage within the corridor requiring approval of a variance to be constructed still be brought to the DRB for their review before the request is heard at the BOA. VI. Adjourn With there being no further business, Chairperson Bailey declared the meeting adjourned at 2:43 p.m. Respectfully submitted, J� Tim Andera, Associate Planner DRBMin 2 2 10.doc 2 MINUTES HWY 218 DESIGN REVIEW BOARD E-MAIL VOTE MEETING—December 9, 2009 Staff person Andera e-mailed the Highway 218 Design Review Agenda on December 9,2009 to Design Review members. Decision Items 2026 Bopp Street—Signs&Designs on the behalf of Southtown Restaurant and Bar Request to install a 3'x 12' (36 SF)Wall Sign on a 3rd wall at 2026 Bopp Street, facing south towards the Holiday Inn Express at 2127 La Porte Road Andera noted within the e-mail that the applicant is requesting to install a 3'x 12' (36 SF)backlit wall sign on the south side of the building in question. Andera noted that the Highway 218 Ordinance only allows for 2 building walls to have signage within the corridor. Andera noted that currently,there are 3 wall signs on the north face of the building facing towards the car dealership at 2033 La Porte Road, and 1 wall sign facing towards La Porte Road on the west wall of the building. Andera noted that recently,the applicant installed a new entrance on the south side of the building facing towards the Holiday Inn Express at 2127 La Porte Road, and that the new sign will help make travelers staying at the hotel aware that the restaurant is next door. Andera also noted that the applicant had obtained the signatures of the 3 abutting property owners, including the owner of the hotel property,noting that they have no objections to the proposed sign. Andera noted that staff is looking into amending the Highway 218 Ordinance to allow for a 3rd wall to have signage within the corridor. Andera noted that normally,signs do not require a review by the DRB, however, signage requiring a variance does require DRB review. Design Review Board members provided no comments or concerns on the request. Channer, Deeds,Ellis and Howard voted to approve the request to allow a 3rd wall at 2026 Bopp Street to have signage. Respectfully submitted, Tim Andera, Associate Planner DRBMin 12 9 09.doc MINUTES HWY218 DESIGN REVIEW BOARD E-MAIL VOTE MEETING—November 3, 2009 Staff person Andera e-mailed the Highway 218 Design Review Agenda on November 3,2009 to Design Review members. Decision Items 1819 LaPorte Road (Taco Bell)—Nagle Signs Request to construct a 48 SF Menu Board Sign, 16 SF larger than what is permitted by the Highway 218 Ordinance. Andera noted within the e-mail that the applicant is proposing to construct a new menu sign similar to the one already in place at 1819 La Porte Road. Andera noted that the applicant is requesting to replace the existing 44 SF menu sign with a 48 SF menu sign. Andera noted that the larger menu sign would not appear to have a negative impact upon the area as well as the Highway 218 Corridor, along with noting that the new sign will have a limited amount of visibility from Highway 218, as it would be located directly behind the existing Super 8 Hotel at 1825 La Porte Road. Andera noted that the Highway 218 Overlay Ordinance allows a maximum of 32 SF for a menu board sign, and the proposed sign will be 16 SF larger than what is permitted. Andera also noted that staff is currently revising the Zoning Ordinance to allow for menu signs up to 60 SF in size within the corridor, as well as noting that the request will go before the Board of Adjustment on November 24, 2009 for a variance to the menu board size requirement,as the proposed amendment has not yet been adopted by the City Council. Ritland replied to the e-mailed request, noting that he believed that a request such as this should not have to go through DRB review. Andera responded back,noting that signage is considered a minor request within the corridor,however,this particular menu sign needed a variance to the maximum 32 SF allowed for a menu sign within the corridor, and in the past,requests needing a variance through the Board of Adjustment have been heard by the DRB. Andera noted that it can be discussed at the next regular meeting if a request such as this should be reviewed by the DRB. Channer, Deeds,Ellis and Howard voted to approve the request for the 48 SF Menu Board Sign at 1819 La Porte Road Respectfully submitted, cf>,„,Z 621- Tim Andera, Associate Planner DRBMin 11 3 09.doc MINUTES HWY218 DESIGN REVIEW BOARD E-MAIL VOTE MEETING—July 15, 2009 Staff person Andera e-mailed the Highway 218 Design Review Agenda on July 15, 2009 to Design Review members. Decision Items 2277—LaPorte Road—Mutual Wheel Company Request for Alternative Compliance to the Landscaping Requirements for the Street Tree Plantings, Vehicular Use Area Plantings, and the Screening Plantings from Highway 218. Andera noted within the e-mail that the Design Review Board approved designs for a 4,900 SF addition to the south of the existing Mutual Wheel Building in November 2008. Andera noted that the landscape architect for the project has submitted a landscaping plan with a memo requesting approval of Alternative Compliance in regards to landscaping for the site. Andera noted that the landscape architect noted that due to the irregular shape of the site, overhead and underground utilities, and long frontages along Highway 218 and La Porte Road, meeting all criteria of the landscape requirements requires significantly more landscaping points than is typically required by the City for similar projects. Andera noted that the applicant has noted that the existing trees and shrubs on site with the proposed plantings provide 1,860 landscaping points,which meets the 1,812 points required,though they do not meet the required points specific to the individual categories of Street Tree Plantings,Vehicular Use Area Plantings and Screening from Highway 218. Andera noted that the applicant is proposing to plant new trees within the La Porte Road right-of-way, and that staff has gotten confirmation from the City Forester that the proposed species of trees within the right-of-way would be an acceptable species. Andera noted that staff believes that the applicant has extensively demonstrated that they would meet the intent of the Alternative Compliance provision, and recommended that the Board approve the request through and e-mail vote. Design Review Board members provided no comments or concerns on the request. Bailey, Channer,Ellis and Howard voted to approve the request for Alternative Compliance regarding Street Tree Plantings, Vehicular Use Area Plantings and Screening from Highway 218 for the Mutual Wheel Site at 2277 La Porte Road Respectfully submitted, Tim Andera, Associate Planner DRBMin 7 15 09.doc MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING—1:00 P.M. June 30, 2009 Mollenhoff Conference Room,2"Floor—City Hall Chairperson Deeds called the regular meeting of the Highway 218 Design Review Board to order at 1:02 p.m. in the Mollenhoff Conference Room on the 2°d floor of City Hall. Roll Call The following members were present: Bailey, Channer,Deeds,Ellis,Howard,Ritland,and Volgarino. Members absent: none. Staff in attendance was Noel Anderson and Tim Andera. II. Approval of the June 30, 2009 Agenda It was moved by Channer,seconded by Ellis to approve the agenda as submitted Motion carried unanimously. III. Approval of the minutes of the May 5,2009 meeting. It was moved by Channer,seconded by Ellis to approve the minutes of the May 5,2009 regular meeting as submitted Motion carried unanimously. IV. Decision Items 1. SE Corner of West Airline Highway and proposed Geraldine Road-LaForge Manufacturing Construction of a 15,000 SF manufacturing building and 3,024 SF office building at the southeast corner of West Airline Highway and proposed Geraldine Road, 800 feet west of the intersection of Airline Highway and Airport Boulevard,just north of Highway 218. Andera gave the staff report noting that the applicant is requesting approval of the proposed development pertaining to the Highway 218 Overlay Ordinance for the purpose of constructing a 15,000 SF manufacturing building and 3,024 SF office building. Andera noted that the building would consist of split face concrete block on the north, south and west sides of the office portion of the new building, and the manufacturing portion of the building would consist of vertical ribbed steel siding, facing all directions. Andera noted that the applicant had originally proposed having split face concrete block on the bottom portion of the manufacturing building, however,those plans were removed due to rising costs of the project. Andera noted that there are multiple surrounding properties within the area that currently have vertical steel siding, and recommended that the developer find an alternative material to enhance the appearance of the structure, however, having all steel siding would not appear to have a negative impact on the surrounding area. Andera noted that the submitted site plan shows the new office building having a 25' setback fromt eh west property line along Geraldine Road, and it would appear that the setbacks from all other property lines exceed the minimum required within the Highway 218 Corridor. Andera noted that the parking plan shows 33 parking spaces for the site,and the Zoning Ordinance requires for Industrial and Manufacturing Plants that there be 1 parking stall for each 2 employees on the maximum work shift. Andera noted that at this time, staff has not heard how many employees will be employed at the site on the maximum work shift. Anderson noted that the walls that show only vertical steel siding are expansion walls, where the building would be expanded as the business continues to grow, noting that the developer would not want to invest a in more expensive materials to enhance those walls,then have to remove them when an expansion occurs. Duane Svoboda,AHTS Architects,noted windows are proposed to be on the top portion of the walls on the manufacturing wing of the building,which will enhance the appearance of the building. Svoboda noted that there will not be any windows on the top portion of the east wall, noting that this is an expansion wall, as well as noting the wall will have a very limited visibility from Highway 218. Channer questioned if the windows on the manufacturing wing will be clear. Svoboda noted that the windows will be clear,which will allow for some natural lighting in that portion of the building. Svoboda noted that the majority of the new tree plantings on the site will be honey locust tress. Svoboda noted that the site would require 9,435 DRBMin 6 30 09.doc HIGHWAY 218 DESIGN REVIEW BOARD June 30,2009 Minutes total landscaping points,but noted that only 6,200 new landscaping points would be added to the site, noting that there is a large grove of trees just east of the site,and it is estimated there are approximately 22,000 points that exist currently within that area. Howard questioned what is manufactured at the site. Brad Best noted that many various industrial parts are manufactured at the site for area companies such as John Deere,Terex Cranes and Viking Pump. It was moved by Ritland,seconded by Channer to approve the request and submitted landscaping plan. Motion carried unanimously. V. Discussion Items Deeds questioned if there has been any additional discussion among staff about the possibility of expanding design review requirements to other highway corridors within Waterloo. Anderson noted that there has been some discussion on adding that provision to the current revision of the Zoning Ordinance,noting that Highway 20 has design requirements, however,there is no Design Review Board that oversees that corridor. Howard questioned if there was a survey on where all the steel buildings are located within the Highway 218 Corridor boundaries. Anderson noted there is a report that has a photograph of every steel building within the corridor. Ritland suggested that since the DRB has had a lot of concerns with steel buildings within the corridor,that the Board invite a building representative for steel buildings to come and make a presentation to the Board in regards to steel buildings. Charmer noted that he had contact information for multiple steel building contractors, and noted that he could get in contact with some about the possibility of presenting information regarding steel buildings to the board. VI. Adjourn With there being no further business, Chairperson Deeds declared the meeting adjourned at 1:26 p.m. Respectfully submitted, J621- Tim Andera, Associate Planner DRBMin 6 30 09.doc 2 MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING—2:00 P.M. May 5, 2009 Mollenhoff Conference Room,2nd Floor—City Hall Chairperson Charmer called the regular meeting of the Highway 218 Design Review Board to order at 2:06 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present: Channer, Deeds, Ellis, Howard(arrived 2:15 p.m.)and Ritland. Members absent were Bailey and Volgarino. Staff in attendance was Noel Anderson and Tim Andera. II. Approval of the May 5, 2009 Agenda It was moved by Ellis,seconded by Ritland to approve the agenda as submitted.Motion carried unanimously. III. Approval of the minutes of the November 11, 2008 meeting. It was moved by Ritland,seconded by Ellis to approve the minutes of the November 4,2008 regular meeting as submitted. Motion carried unanimously. IV. Election of a Chairperson and Vice-chairperson for the term ending December 31, 2009 It was moved by Ritland,seconded by Ellis to elect Deeds as the Chairperson with said term ending December 31,2009. Motion carried unanimously. It was moved by Deeds,seconded by Ellis to elect Ritland as the Vice-chairperson with said term ending December 31, 2009. Motion carried unanimously. Upon approval of the nominations, Deeds presided over the remainder of the meeting as Chairperson. V. Decision Items 1. SW Corner of West 11th Street and Jefferson Street—Magee Construction Company Construction of a 2,700 SF Laundromat building at the southwest corner of West 1 lth Street and Jefferson Street,just north of Highway 218. Andera gave the staff report noting that the applicant is requesting approval of the request for the purpose of constructing a new Laundromat building at the southwest corner of West 11 rh Street and Jefferson Street. Andera noted that the applicant has submitted a site plan which only shows setbacks from the west property line and the West 11d'Street right-of-way line, and they would need to submit a more detailed site plan showing the setbacks from all property lines. Andera noted that the parking areas need to be setback at least 8' from property lines as well. Andera also noted that building elevations have been submitted, which show windows facing West 11 th Street with wainescoat and vinyl siding, and the other three sides are proposed to just have vinyl siding. Andera noted that staff has concerns with the all vinyl wall facing towards Highway 218, as it would appear monotonous, and suggested that additional trees be added along that wall, or add additional windows to break up the plain appearance. Andera noted that the submitted parking plan shows 22 parking spaces for the new building, and the Zoning Ordinance requires for launderettes that there be 1 parking stall for every 200 feet of gross floor area. Andera noted that this particular building would require 14 parking stalls, including 1 handicap parking stall. Andera also noted that the current site plans shows 290 points total for landscaping on the lot, and the applicant is needing a total of 627 landscaping points total for the development. Andera noted that 322 points are needed within the vehicular use area, 213 points for street tree points, as well as noting that the Ordinance requires that 65% of the total landscaping points need to come from tree plantings, therefore,the site would require at least 407 landscaping points from tree plantings. DRBMin 5 5 09 HIGHWAY 218 DESIGN REVIEW BOARD May 5,2009 Minutes Ritland noted that there needs to be at least 5' of space between the building and the parking area,and questioned if it is required that this area be landscaped. Andera noted that it is not required that this area be landscaped, noting that the property layout plan shows a 5'sidewalk between the building and parking area. Channer questioned if there would be a handicap ramp on the site, and if it would be ADA compliant. Ray Larson of Magee Construction noted that the ramp would be towards the north end of the building, and the ramp would be ADA compliant. Anderson noted that there have been buildings around Waterloo that have installed "fake"windows, specifically noting that it was initially planned to install fake windows at the Walgreens store at Kimball and Ridgeway Avenues, however,the company decided to go with full windows in stead. Anderson noted that the fake windows usually have a darker tint to not show the wall directly behind the window. Ritland questioned if it would be possible to install small upper windows in the bathrooms,which face towards Highway 218. Larson noted that they would look into that, as well as noting that they could possibly put the sign that is proposed to be on top of the roof facing West 11 th Street, and install it on the wall facing Highway 218 to break up the monotonous appearance of that wall. Andera questioned what the height of the new pole sign would be along West 11`h Street, noting that the maximum height for a pole sign in the Highway 218 Corridor is 40'. Larson noted that he did not know the approximate height of the sign at this point in time. Deeds noted that there are 22 parking stalls shown on the initial site plan, and questioned if the amount of stalls can be reduced some in order to provide for additional greenspace and landscaping. Larson noted that they could potentially reduce the amount of parking stalls needed. Ritland noted that additional landscaping could be added in the water detention area. Larson noted that the plans submitted are still preliminary in nature, and more finalized plans will be submitted. Larson also noted that there are currently 2 18' trees on the property, and it is not known if those 2 trees will be able to remain. Anderson noted that the Ordinance does allow for trees to be planted within the right-of-way, however,the City Forester needs to review any proposed plantings within the right- of-way. Larson noted that there are future plans for the property directly to the south of the site in question that abuts the railroad, and when a plan is ready for that location, it would be submitted to the board as well. Deeds noted that before that future project goes through, it should be looked into to make that appear more commercial in nature instead of having a simple gable roof design, however, Deeds did note that he is pleased with this submitted development, and believes it will be beneficial to the corridor. It was moved by Ritland,seconded by Channer to approve the request, subject to the submission of a more detailed final site plan showing a water detention area, the parking layout and area, an updated building elevation plan, as well a landscaping plan showing the types of species of trees and shrubbery to be planted, as well as detailing the species of landscaping to be kept as a part of the overall development of the site. Motion carried unanimously. V. Discussion Items There was no additional discussion among board members. VI. Adjourn With there being no further business, Chairperson Deeds declared the meeting adjourned at 2:31 p.m. DRBMin 5_5_095.5.09 2 HIGHWAY 218 DESIGN REVIEW BOARD May 5,2009 Minutes Respectfully submitted, ci621- Tim Andera, Associate Planner DRBMin 5_5_095.5.09 3 MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING—2:00 P.M. January 15, 2008 Mollenhoff Conference Room,2°d Floor—City Hall Chairperson Channer called the regular meeting of the Highway 218 Design Review Board to order at 2:07 p.m. in the Mollenhoff Conference Room on the 2 floor of City Hall. Roll Call The following members were present: Bailey, Channer,Ellis, Howard and Ritland. Members absent were Deeds, and Volgarino. Staff in attendance was Aric Schroeder, and Tim Andera. II. Approval of the January 15, 2008 Agenda It was moved by Bailey,seconded by Ritland to approve the agenda as submitted.Motion carried unanimously. III. Approval of the minutes of the September 4, 2007 meeting. It was moved by Bailey,seconded by Ellis to approve the minutes of the September 4,2007 regular meeting subject to changing the word family at the end of sentence one,paragraph two of Decision Item one to friendly. Motion carried unanimously. IV. Election of a Chairperson and Vice-chairperson for the term ending December 31, 2008. It was moved by Bailey,seconded by Ritland to elect Channer as Chairperson an elect Ellis as Vice- chairperson with said terms ending December 31, 2008. Motion carried unanimously. V. Decision Items 1. 1607 La Porte Road—Priority One Construction of a 60'x 80' (4800 SF)building, with vinyl siding and a metal roof; replacing the existing building on the property. Schroeder gave the staff report noting that the applicant is requesting approval to remove the existing building at 1607 La Porte Road and construct a new 4800 SF building in its place for the purpose of expanding an automobile service shop. Schroeder noted that the site plan shows some plantings along the north, west and east property lines, and noted the existing site does have a limited amount of greenspace areas. Schroeder noted the site would have to obtain 1,156 landscaping points,however, with the limited amount of greenspace available,the Ordinance allows the DRB to vary the landscaping requirements for difficult sites such as this. Schroeder noted that the site plan submitted does show some proposed plantings,however, details of the types of plantings and their sizes are not given. Schroeder noted in 2005, the applicants received approval from the DRB to construct a concrete block addition on the rear of the building, matching the rear exterior of the building. Schroeder noted that the applicants have proposed to build a vinyl sided building on the northwest corner of the lot, with one overhead door facing La Porte Road, along with a few windows and walkout doors. Schroeder noted that staff is concerned with the design of the building having limited doors and windows, particularly along La Porte Road and the rear of the building facing Highway 218, as this would be creating a"long monotonous façade". Schroeder noted adding additional windows or doors would appear to alleviate this concern. Gary Smith and Jack Eherenman were there on behalf of the project, and noted that they had originally proposed to build the building on the northeast corner of the lot, however, they noted that the financial institution lending the money requested the building be put on the northwest corner of the lot, and the applicants handed out an updated site plan on where the building would sit. Ritland questioned why the current building is being proposed to be demolished, noting that an addition was added to the building in 2005. Eherenman noted the main purpose for removing the existing building DRBMin 1.15.08 HIGHWAY 218 DESIGN REVIEW BOARD January 15,2008 Minutes is for efficiency reasons of the business,as well as noting that they would like to establish automobile sales at this location. Howard questioned if the material used on the bottom 3' of the building was going to be brick. Smith noted that the material to be used on the bottom 3' of the building was going to be a hardy plank board, noting its appearance is similar to a stucco finish,which will only face La Porte Road. Smith noted that the remaining bottom 3' around the rest of the building will have vinyl siding all the way to the bottom. Smith presented the DRB with an example of the type of metal roofing that would be placed on the building, noting that it would be a blue ribbed type steel. Channer questioned what the height of the sidewalls would be. Eherenman noted that the height of the sidewalls would be 20' to accommodate for enough space for the floor jacks in the shop area. Eherenman also noted that cars would enter the garage door facing the south property line, and exit the garage door on the eastern portion of the building and outlet onto Howard Avenue. Bailey questioned if the applicants had submitted any signage plan for the building, specifically noting that a wall sign would help add an additional feature to an otherwise monotonous wall facing La Porte Road. The applicants noted that they have not drawn up and submitted a sign plan yet for the building. Channer questioned what types of plantings are being proposed for the building, and noted that additional plantings should be placed along the wall facing Howard Avenue. Smith noted that he and his partner have decided to plant juniper type shrubs, noting that they are proposing to plant larger growth junipers along Howard Avenue, and lower growth junipers along the side of the building facing La Porte Road, as well as additional plantings around the water retention pond on the southern portion of the lot. Ritland noted that the Zoning Ordinance requires that vehicular use areas must terminate at least five feet from any exterior building wall, and noted that this 5' area could provide for additional greenspace and plantings. It was moved by Ritland,seconded by Bailey to preliminarily approve the request,subject to 1)a more detailed site plan being submitted at a later date,2) that the updated site plan meet all underlying Zoning Ordinance requirements, and 3)that there at least be a minimum 5'greenspace area around the entire exterior wall of the building,providing additional landscaping requirement points. Motion carried unanimously. VI. Discussion, potential Action Items 1. Update on changes to the Zoning Ordinance, including the"H-C"Highway 218 Corridor Overlay District Regulations and Guidelines Schroeder noted at the December 4, 2007 Planning and Zoning Commission meeting,the Commission recommended approval of an amendment to the Zoning Ordinance that included a Design Review hearing for development within the Highway 20 Corridor,as well as noting the Commission recommended approval and the creation of a Corridor with Design Review along Highways 63 and 21. Schroeder noted on December 10, 2007,the City Council held a work session on the proposed amendments, and decided to move ahead with the Zoning Ordinance amendment without the expansion of Design Review along Highways 20, 63 and 21,noting the Council decided that more review and consideration is needed, as well as notice and input would be required before any such expansion could occur. DRBMin 1.15.081.15.08 2 HIGHWAY 218 DESIGN REVIEW BOARD January 15, 2008 Minutes VII. Adjourn With there being etn g no further business, Chairperson Charmer declared the meeting adjourned at 2:52 p.m. Respectfully submitted, L/Lr �-t Aric A. Schroeder, Senior Planner DRBMin 1.15.081.15.08 3 MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING-1:30 P.M. July 12, 2007 Mollenhoff Conference Room,2nd Floor—City Hall Vice-Chairperson Channer called the regular meeting of the Highway 218 Design Review Board to order at 1:30 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present:Bailey,Ritland,Howard, Channer, Volgarino, and Ellis(arrived at 1:40 p.m.). Member absent was Deeds. Staff in attendance was Aric Schroeder, and Tim Andera. II. Approval of the July 12, 2007 Agenda It was moved by Bailey,seconded by Volgarino to approve the agenda as submitted.Motion carried unanimously. III. Approval of the minutes of the June 5,2007 meeting. It was moved by Bailey,seconded by Volgarino to approve the minutes from the June 5,2007 regular meeting. Motion carried unanimously. IV. Decision Items 1. West of 1114 Jefferson Street—Sabid Nadarevic Construction of a 50' x 30', 1,500 SF retail commercial building and parking area, constructed with vinyl siding and asphalt shingles, located at the southeast corner of Jefferson Street and W. 9t'Street. Schroeder gave the staff report noting the applicant is planning to build a 1,500 SF building at the southeast corner of Commercial Street and W. 9"'Street for commercial purposes,noting the applicant plans to establish a Bosnian grocery store in the building. Schroeder noted that the new building would have vinyl siding and asphalt shingles. Schroeder also noted that the applicant also owns the adjacent lot to the northwest of the building,and plans for future development there. Schroeder noted the site plan would appear to meet all of the requirements of the Zoning Ordinance,including the setback requirements,parking requirements,as well as landscaping requirements. There were no comments on the project. It was moved by Bailey,seconded by Ritland to approve the request to construct a 50'x 30', 1,500 SF building. Motion carried unanimously. 2. 2026 Bopp Street—Nagle Signs Inc.on behalf of Southtown Lounge Schroeder gave the staff report noting that the applicant is proposing to move the existing pole sign along La Porte Road to a location just off the east portion of the building along Highway 218, and raise the sign to 48', and to install a new post sign along La Porte Road with a height of 45'. Schroeder noted that the sign height limitation in the Highway 218 Corridor Overlay District is 40'. Schroeder noted that the request would not appear to have an adverse impact on the area,however,allowing for a 48' foot sign in the overlay district would appear to set precedent, as well as noting that the site would not appear to be unique compared to other sites along the highway. Ritland questioned what the applicant's main reason was for wanting to exceed the height limitations for a pole sign,noting the request should not be approved arbitrarily. Schroeder noted that the applicant gave no apparent reason why the taller signage was needed,except for the comment they wrote on the DRB 218 Application,noting that their business needs better sign visibility,with the business being located off of a main road with access to La Porte Road only. Ritland questioned why no one was there to answer questions on the request, and called Nagle Signs to speak with the contractor for the project. Ritland spoke with Scott from Nagle Signs,who was responsible for ordering the parts for the new signage. Ritland noted that Scott noted to him that the arrow on the new sign to be placed on La Porte Road would be 5'higher that the sign below,noting that the top of the restaurant sign itself was 40'. Ritland noted that the artist assigned to the project was on vacation,and would not be back until the following week. DRBMin 7.12.07 HIGHWAY 218 DESIGN REVIEW BOARD July 12,2007 Minutes It was moved by Bailey,seconded by Volgarino to deny the request by Nagle Signs on behalf of Southtown Lounge to build 48'and 45'pole signs, exceeding the 40'maximum height limit in the Highway 218 Corridor,unless the applicant can come back to the Board and provide a valid reason why the additional height of the signs are needed. Motion carried unanimously. V. Discussion Items No Discussion Items this month. VI. Adjourn There being no further business,it was moved by Bailey,seconded by Ellis to adjourn at 1:55 p.m. Motion carried unanimously. Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 7.12.07 2 y a MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING-1:30 P.M.August 7, 2007 Mollenhoff Conference Room,2nd Floor—City Hall Vice-Chairperson Ellis called the regular meeting of the Highway 218 Design Review Board to order at 1:41 p.m. in the Mollenhoff Conference Room on the 2"d floor of City Hall. Roll Call The following members were present: Deeds,Ritland,Volgarino,and Ellis. Members absent were Channer, Howard and Bailey. Staff in attendance was Noel Anderson,Aric Schroeder,and Tim Andera. Also in attendance were Jim Blackledge,Howard Allen,Mary Ketels and Russ and Debra Youngblut. II. Approval of the August 7,2007 Agenda It was moved by Volgarino,seconded by Ritland to approve the agenda as submitted.Motion carried unanimously. III. Approval of the minutes of the June 5,2007 meeting. It was moved by Volgarino,seconded by Ritland to approve the minutes of the July 12,2007 regular meeting. Motion carried unanimously. IV. Decision Items 1. North of 1409 La Porte Road—Howard Allen Construction of a 40' x 60' commercial building. Site Plan and Design approved on 10/17/06. Use of "decra"shingles and a centered canopy approved on 11/7/06. The applicant is now proposing Standing Seam Roof Panels with either a 12"or 16"panel with a Petina Green color instead of the"decra"shingles. Schroeder gave the staff report noting that last October,the Design Review Board approved the site plan submitted by the applicant, and now,the applicant is proposing to change the color and type of shingle that will be on the building. Howard Allen noted that he is proposing to change the previously approved"decra"shingle to a 12"or 16"panel in some sort of green color,such as petina green. Blackledge noted that the new roof would be a standing seam roof, similar to the roof that is on the new Isle of Capri casino. Blackledge also noted that he felt the new metal roof would give the building more of a commercial look rather than a residential look with the"decra"shingles, and also noted that the fascia and soffit would be redone to match the roof. Ritland noted that he was fine with changing the roof to a metal roof, with the panels being some sort of green shade. It was moved by Ritland,seconded by Volgarino to approve the request to change the roof of the 40'x 60' commercial building from a "decra"shingle to a standing seam metal roof,subject to the color of the roof being a shade of green. Motion carried unanimously. 2. North of 2141 La Porte Road—Leon K.Lauver&Associates on behalf of Ranch Properties,LLC Construction of a 10,944 SF,4-story hotel and parking areas,and variances to the"H-C"Highway 218 Corridor Overlay District requirement for a 25' setback for the parking areas from the Highway 218 right- of-way,to allow for a 17' setback. Additional variances required that are not apart of the"H-C"District include: the 3-story building height limit to allow 4-stories,the 48' height maximum to allow 53',the 150' minimum lot width to allow a 125' wide lot, and the 30' building setback from the northerly property line to allow a 28' setback. Schroeder gave the staff report,noting that the applicant is proposing to construct a 4-story, 10,944 SF hotel on property directly adjacent to the existing Holiday Inn Express at 2141 La Porte Road. Schroeder noted that the new hotel would be a new Holiday Inn Express,and the existing hotel to the south would be remodeled and rebranded. Schroeder noted that the applicant has submitted a landscaping plan,but staff has not reviewed it yet,but also noted that briefly looking at it,it would appear to meet the requirements of the Ordinance. Ritland DRBMin 8.7.07 HIGHWAY 218 DESIGN REVIEW BOARD August 7,2007 Minutes noted that the landscaping plan shows Ash trees being planted,and recommended that these trees be removed from the plan, as the Ash Bore is moving towards our area. Deeds questioned once the existing hotel is remodeled,would it have to come before the DRB for review. Schroeder noted that it depends of the remodeling project is considered a major or minor amendment,which would depend on how much of the proposed changes are to take place on the outside of the building. Deeds noted as comment to have the two parking lots of the existing hotel and the new hotel have a connection point near the rear of the lots towards Highway 218,but did not suggest that it be a condition of approval. Schroeder noted that the new hotel will have to obtain multiple variances,with one to the"H-C"Highway Corridor to allow for the parking area to exceed the minimum 25' setback from the Highway 218 right-of-way,and allow it to be 17' from the r-o-w. Schroeder also noted the hotel will need to obtain variances not apart of the"H-C"Highway Corridor to include:the 3-story building height limit to allow 4-stories,the 48' height maximum to allow 53',the 150' minimum lot width to allow a 125' lot,and the 30'building setback from the northerly property line to allow a 28'building setback. The Commission noted other hotels in the area with similar heights and setbacks. It was moved by Ritland,seconded by Deeds to approve the request subject to the landscaping plan being changed to remove the Ash trees from the plan, and replacing them with some other species of tree. Motion carried unanimously. 3. 2026 Bopp Street—Nagle Signs,Inc.on the behalf of Southtown Lounge Variance for construction of two pole signs,one with a height of 45' and one with a height of 48', 5' and 8' taller than the 40' maximum allowed within the Highway 218 Corridor Overlay District. Schroeder gave the staff report,noting the applicant came before the DRB last month with the same request, and the Board denied the request unless the applicant came back and provided a valid reason why the additional height in the signage was needed. Mary Ketels of Nagle Signs provided the Board with pictures along La Porte Road looking at the site,noting all the"clutter"located on the same side of the road as Southtown Lounge, particularly noting the Witham Ford site and all of its flagpoles and signage. Ketels noted that this obstructs the view of the current sign for the restaurant along La Porte Road. Russ Youngblut,the owner of the lounge noted that the sign is not visible until you are right up on it. Youngblut noted that he has travelers come in off the highway who have noted that they didn't know this restaurant was there and happened to just stumble upon it. Youngblut noted that the additional sign is needed along Highway 218 to make motorists aware of the restaurant,and also noting there is a large amount of flora between the highway and the property line,and the taller sign is necessary to clear the tops of the trees. Ketels noted that the Heartland Inn further up the street got a variance for a 65' sign,and also noted that there are multiple signs along the corridor that are over 40' in height. It was moved by Ritland,seconded by Volgarino to approve the request due to the uniqueness of limited visibility along La Porte Road blocking the signage,and the substantial amount ofgreenspace and vegetation between the highway and the property line. Motion carried unanimously. V. Discussion Items 1. Design Review Board Guidelines Schroeder noted that the Planning and Zoning Commission has been reviewing the Ordinance for amendments as well recently and recommended to establish design review for Highway 20 and corridor guidelines for Highway 63 and Highway 21 as well. Schroeder noted that Commission members felt that all highway corridors in the City should be treated the same,and also noted that a corridor such as Highway 21 is for the most part undeveloped,and having guidelines in place before development occurs would be a good idea. Anderson noted that staff does have some concern with requiring design guidelines for all corridors,specifically noting that issues of a taking could arise by possibly restricting land owners to the size of building they could put on their lot due to tighter lot setbacks and greater landscaping requirements. Anderson noted that currently, there are numerous planned districts in the City,and felt that these district should be exempt from further DRBMin 8.7.07 2 r 4 HIGHWAY 218 DESIGN REVIEW BOARD August 7,2007 Minutes review by a DRB,due to these districts being site plan specific and if considered a major amendment,would have to go through a site plan amendment process. Ellis noted that if further DRB duties are granted,there are going to be far more requests for this board, and felt some sort of exemption was needed to keep the requests lower. Deeds noted that this particular subject is going to need further review and discussion. The Commission suggested that the establishment of such corridors may be a good idea and should be further investigated. No action was taken on this item. 2. Design Review Board Guidelines No action was taken on this item. VI. Adjourn There being no further business, it was moved by vice-chairperson Ellis declared the meeting adjourned at 2:36 p.m. Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 8.7.07 3 2 MINUTES HWY 218 DESIGN REVIEW BOARD REGULAR MEETING-1:30 P.M. June 5, 2007 Mollenhoff Conference Room,2°d Floor—City Hall Chairperson Bailey called the regular meeting of the Highway 218 Design Review Board to order at 1:31 .m.in Mollenhoff Conference Room on the 2"floor of City Hall. P the Roll Call The following members were present:Bailey,Ritland,Howard,Deeds,and Ellis. Members absent were Charmer,and Volgarino. Staff in attendance was Aric Schroeder,and Tim Andera. Also Present:Glenn Petersen—Kitchens Plus. II. Approval of the June 5,2007 Agenda It was moved by Ritland,seconded by Ellis to move Agenda Item 4,Election of Officers to Agenda Item 6,and to move Discussion Item 2 to Discussion Item 1.Motion carried unanimously. Ill. Approval of the minutes of the November 7,2006 meeting. It was moved by Ritland,seconded by Howard to approve the minutes from the November 7,2006 regular meeting. Motion carried unanimously. IV. Decision Items 1. 802 Rainbow Drive—Kitchens Plus Placement of a wall/roof sign and request for covered storage areas within the 50' setback area Schroeder gave the staff report,noting that the applicant is requesting to place a new sign on the gambrel styled roof facing Highway 218,as well requesting to have covered storage along the fence line within the 50' setback area. Schroeder noted that the current gambrel roof is ribbed steel,and there is currently landscaping on the lot, and there is none proposed,and no additional landscaping is needed. Petersen questioned if he was able to extend a roof from his fence over portions of his property for outside storage,similar to what exists at the Menards store on Hammond Avenue. Schroeder questioned if Petersen was able to store some of his outside materials in the 800 SF space above the 2"d floor,as well as noting,if Petersen extends an overhang from his fence, it would be considered an accessory structure,and would not meet minimum lot setbacks,as well as encroaching on the 50' minimum setback in the Highway 218 corridor. Petersen noted that most of his outside storage would be able to fit into the 800 SF above the 2"d floor he already has,but noted it would be more inconvenient for him to store materials and tools there. Petersen noted that he took pictures of the back of his property from Highway 218,and it is not visible from the highway. Howard questioned why the applicant is requesting to put a sign on the back of his business if you cannot see it from the highway. Petersen noted that some of the trees that have been planted back there have grown significantly over the past year,but also noted that there is some visibility of his property from the highway. Petersen also noted that he wants to reside his building with either vertical steel siding or vinyl siding,noting he would prefer the steel siding due to it having better durability. Petersen noted that the steel siding would be similar to the ribbed roofing on top of his building,and passed around a picture of what it would look like. Petersen noted with the new gambrel roof that he was required to install on the building by the 218 Design Review Board,he was looking to give his building more of a barn appearance. Schroeder noted that in the past,the DRB has made exceptions for steel buildings in the corridor, but typically,does not want to see steel buildings. Ritland questioned what type of siding was on the building across the street. Petersen noted it was steel siding. Howard noted he had no problem if the building is the type of vertical steel siding that applicant had shown in the picture he had brought. Howard also questioned if the applicant is not allowed to keep the"cave"structure in the rear of his lot,then would he be required to have the additional storage on the 2"d floor of the building. Schroeder noted that the"cave"structure does not meet the Ordinance,and if it is removed,the applicant may need to provide some area for storage. Petersen noted he could install"locker"type storage areas on the 2"d floor where he can keep supplies such as tarps and ladders. Ellis made the suggestion that the"cave"be DRBMin 6.5.07 3 HIGHWAY 218 DESIGN REVIEW BOARD June 5,2007 Minutes removed by September 1st,2007,that storage be allowed to be added to the 2nd floor,and that the applicant is allowed to place up a roof sign. Petersen noted he wants to install new signage on the north and south sides of the building,and has no interest in placing them on the east side of the building. Deeds noted to Petersen that 1 steel siding could dent,and questioned if it would be durable enough for the type of work he will be doing. Petersen noted he was aware the siding could dent,but felt it would last longer than vinyl,and that it also provided more color choices. It was moved by Ellis,seconded by Ritland to 1) approve the request for a new sign on the northern portion of the building,2) allow only a beige color vinyl or vertical steel siding,3)limit the height of the new "locker"storage additions on the back of the building to 8 feet.Motion carried unanimously. 2. 506 W.9111 Street—La Crosse Sign Co.on behalf of Kwik Trip,Inc. Schroeder gave the staff report,noting that in 1998 there was a staff error in signing off on the initial sign permit,noting that staff had signed off on a 120 SF sign in a"C-1"Commercial District,as well as noting in 1999, a permit was signed off by staff to allow an additional 20 SF of signage. Schroeder noted that the initial sign permit said the new Kwik Star store was located in a"C-2"Commercial District,which would have allowed for a sign of this size. However,Schroeder noted that it is in a"C-I"district in the Highway 218 Overlay District,and the maximum size for a pole sign is 40 SF and 20 feet of maximum height. Schroeder noted that the current size of the existing sign is 142 SF,and the applicant is proposing to downsize,by installing a new 136 SF pole sign,that will be 23 feet high and have digital reading boards for sale items and gas prices. It was moved by Ritland,seconded by Howard to approve the request by La Crosse Sign Company to build a 136 SF,23 foot high pole sign. Motion carried unanimously. V. Discussion Items 1. Design Review Board Guidelines No comments at this meeting. 2. Review of the"H-C"Highway 218 Corridor Overlay District Regulations No comments at this meeting. VI. Adjourn There being no further business,it was moved by Ritland,seconded by Howard to adjourn at 2:30. Motion carried unanimously. Respectfully submitted, dei_c_Zotel Aric A. Schroeder, Senior Planner DRBMin 6.5.07 2 MINUTES HWY 218DESIGN REVIEW BOARD 5 SPECIAL MEETING-1:15 P.M. October 17, 2006 Mollenhoff Conference Room,2°d Floor - City Hall Chairperson Bailey called the special meeting of the Hwy 218 Design Review Board to order at 1:16 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present:Bailey,Howard, Ritland,Channer,and Deeds. Members absent were:Ellis and Volgarino. Staff in attendance was Aric Schroeder, Noel Anderson,and Tim Andera. II. Approval of the October 17,2006 Agenda It was moved by Channer,seconded by Volgarino to approve the agenda as submitted Motion carried unanimously. III. Decision Items 1. N of 1409 La Porte Road—Howard Allen(tabled at 10/10/06 meeting) Construction of a 40' x 60'commercial building. Site Plan and Design approved on 4/4/06 with split-faced block siding with stone,EIFS(stucco),and glass. Proposed change in site plan and design includes 2 overhead doors on the west side elevation(along La Porte Rd)and a vertical ribbed steel building with 4' of wainscoting along the south elevation and 4' of brick or stone along the west,north,and east elevations and a 6'canopy along the north elevation. Bailey noted that this is a special meeting to review the tabled request at N of 1409 La Porte Rd and asked the applicant to explain the revised design as shown on the side elevation diagrams passed out at the meeting. Jim Blackledge(the contractor) and Howard Allen(property owner)spoke on the request noting that the revised design shows 4'of stone or brick on all 4 sides(including the south side abutting Design Studios)and then dryvit (EFIS)above that on all 4 sides,except within the gable ends,and it shows decorative corners. Blackledge noted that it still has the metal roof. Schroeder noted that at last weeks meeting they did not really discuss landscaping,noting that in the April approval it was approved subject to some additional trees along the north end,but that the landscaping plan that was submitted at that time did not show existing trees on the property. Schroeder noted that the current landscaping plan essentially shows the same landscaping as proposed in April,as well as showing the existing landscaping that consists of 3 fairly large overstory trees. Bailey questioned if the landscaping plan would meet the minimum requirements of the Ordinance,of which Schroeder indicated that it would. Channer questioned why the original design was abandoned and if it was primarily cost. Allen noted it was cost, and also Fred Rose,who he was originally going to have build it,did not come back with a proposal for him. Charmer commented on the concern that the design still does not appear to fit with the character of the neighborhood. Ritland noted the Guidelines of the Board,reading portions of the Guidelines,and indicated that it did not appear to him that the design meet the Guidelines. Blackledge commented that he did not see how it was felt that it would be out of character of the neighborhood expressing his belief that it would be the best looking building in the area and commented on several buildings along the La Porte corridor that he felt were of a similar design and felt that the Board just did not want to see this type of building(post frame buildings). There was a lengthy discussion as to the quality of the design and the fact that the design as submitted may be very acceptable in many location,perhaps even in some locations with the Hwy 218 Corridor,but that it was not the right design for this location,noting its high visibility and need for a design that did not look as much like a rural building. Schroeder noted that the Board can approve the site plan and design as submitted,can deny it, or can approve it subject to changes as the Board sees fit,noting that if it is to be approved subject to changes,the Board needs to decide what elements of the proposed design are felt to be acceptable and what elements are not and need to be changed. There was a discussion as to the overall design,the amount of metal(which is still shown on the roof DRBMin 10-17-06 HIGHWAY 218 DESIGN REVIEW BOARD October 17,2006 Minutes and within the gable ends). Ritland commented his belief that the copula needs to go,and that the 6' canopy needs to go,so that the structure did not have such a rural character,and that the dryvet should extend up into the gable ends. Blackledge questioned if the metal roof was acceptable. Ritland commented that he was not as concerned with the metal roof but Channer commented that in his opinion the structure should have a shingled roof. Blackledge questioned if Decra shingles could be used,noting they are a steel panel shingle that resembles residential shingles,but have a 50' lifespan. Board members indicated that they were not that familure with Decra shingles but if they appear similar to residential shingles they may be acceptable. It was moved by Ritland,seconded by Channer to approve the site plan and design as submitted with the following changes: 1)Removal of the copula,2)Removal of the 6'canopy(covered walk way)with the option to replace with a fabric or vinal canopy if it is brought back in front of the Board for design approval,3) Utilization of an architectural shingled roof(not 3-tab)with the option to use Decra shingles if it is brought back in front of the Board for design approval,4)Siding to consist of 4'of brick or stone on all 4 sides as shown on the design elevations and to consist of a gray colored dryvit(EFIS)on the remainder of all 4 sides including the gable ends, 5)Removal of the "decorative corners",and 6) Overhead doors to be an "ice grey" color to closely match the drivel and the entrance doors,trim and window trim to be white. Motion carried unanimously. Ritland noted that the staff report notes that the canopy has to end before the east end of the building to avoid encroaching out into the setback as approved by variance and suggested that the canopy,if used,be allowed to run the entire length of the building instead of having to stop. Schroeder discussed that it was the support structure extending into the setback that was at issue. Blackledge noted that with the change to a fabric or vinyl canopy that the support structures would not be needed. Schroeder noted based on not having the support structures,it would be able to have a canopy that ran the entire length of the building. Blackledge questioned if they wanted to not run the entire length and perhaps ended it 10 feet short on both ends if it would be ok. Board members indicated they thought that would be acceptable,but it was noted that the canopy would have to come back in front of the Board anyway. IV. Discussion Items Deeds made a commented that the Board and staff should look at adding wording to the Ordinance and or the Guidelines to address that the purpose of the Hwy 218 Corridor regulations is to raise the design standards,and not just accept the same standard as what is already around,noting that there are lots of less than acceptable designs on many buildings throughout the Corridor and as with the request on the agenda today,they get point at as the reason that a new building should be able to go with a similar design,but it needs to be made a clear point that the Board expects the design standard to be better. Anderson noted that they could take a look at some potential wording and bring that back at the next meeting,noting that we are currently reviewing the Ordinance and Guidelines anyway. V. Adjourn There being no further business,it was moved by Ritland,seconded by Channer to adjourn at 2:10. Motion carried unanimously. Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 10-17-06 2 MINUTES 2 HWY 218DESIGN REVIEW BOARD RESCHEDULED REGULAR MEETING-1:15 P.M. October 10, 2006 Mollenhoff Conference Room,2"d Floor - City Hall Chairperson Bailey called the rescheduled regular meeting of the Hwy 218 Design Review Board to order at 1:20 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. The meeting was to be held on Octo ber 3,2006 but due to a lack of a quorum was rescheduled to October 10,2006. Schroeder introduced Jim Ellis and David Deeds,both newly appointed members of the Hwy 218 Design Review Board. Roll Call The following members were present:Bailey,Howard,Ritland,Channer,Ellis,Deeds,and Volgarino. Members absent were:none. Staff in attendance was Aric Schroeder, Noel Anderson,and Tim Andera. II. Approval of the October 10,2006 Agenda It was moved by Channer,seconded by Volgarino to approve the agenda as submitted. Motion carried unanimously. III. Approval of the minutes of the April 4,2006 and August 15,2006 meeting. It was moved by Volgarino,seconded by Channer to approve the minutes.Motion carried unanimously. IV. New Business 1. 802 Rainbow Drive—Kitchens Plus Replacement of the existing roof with a gambrel roof with stucco sidewalls and ends(beige with white trim)and a ribbed steel roof. Glenn Peterson spoke on the request and noted that he was previously approved by the Design Review Board to build an addition on the rear of the building that he never took out a building permit to finish because of the cost to build it to engineered specs due to its irregular shape. Peterson noted that he has been trying to buy the parcels on both sides of his lot,which are owned by the D.O.T.,but they have delayed the sale due to the fact that there may have been underground tanks in the area,and additional testing is needed. Peterson noted that he needs additional space,and the building needs a new roof anyway,and the proposed roof would give him additional space. Schroeder gave the staff report noting that the property is an irregular shapped lot with an irregular shaped building. Schroeder noted that the applicant began construction of an addition in the rear of the building that was approved by the Board on 9/22/98 but work was halted,and the framing is still in place. Schroeder noted that the property also has an existing solid fence surrounding the majority of the rear yard, and a portion of this fence has been connected by a roof structure and front wall(labeled on the applicant's site plan as the"cave"), effectively turning it into a building that does not meet zoning or building requirements. The staff report from the 1998 approval indicates that this"storage area"is not in compliance with the Zoning Ordinance,and that the intent of the 1998 approval was for the construction of a garage addition so that the"cave"storage area could be moved back of the 50'setback required along the Highway 218 corridor. The 1998 approval was also subject to four 3"overstory trees along the rear or side of the property. It would not appear that there are any trees located on the applicant's property,however there are several trees surrounding the property, including several to the north within the right-of-way of Hwy 218. The applicant has indicated that with construction of the new roof,which will provide 800 SF of storage space in the existing building,he will be able to remove the partially constructed addition as well as the covered fenced area noted as the"cave". Schroeder noted that the proposed roof would not appear to have a negative impact on the area and would appear to improve the area,but given the fact that an addition was approved in 1998 and was not completed and the property has remained in non-compliance since that time,that staff would recommend that if the request is approved,that a condition be added creating a maximum timeframe for which the unfinished addition and covered fence area(cave)must be removed,such as within 6 months. DRBMIn 10-10-06 HIGHWAY 218 DESIGN REVIEW BOARD October 10,2006 Minutes There was a lengthy discussion as the non-compliances of the property, staff's ability to ensure compliance. Volgarino noted that he as been n the Board for some imeand this property has been in front of the Board several times and it has frustrated him that it doesn't meet code and has not been required to be brought into compliance. Peterson noted he can remove the upper structre that was started and not finished in a short timeframe, but noted he would like to be able to keep the"cave"structure until the new roof is put in so he has storage space. It was moved by Channer,seconded by Ritland to approve the request,subject to the removal of the miscellaneous framing to the unfinished addition on the back of the building by December 31,2006 and subject to the completion of the new roof by June 1, 2007 and removal of the "cave"storage structure by July 1,2007. Motion carried unanimously. 2. N of 1409 La Porte Road—Howard Allen Construction of a 40' x 60' commercial building. Site Plan and Design approved on 4/4/06 with split-faced block siding with stone,EIFS(stucco),and glass. Proposed change in site plan and design includes 2 overhead doors on the west side elevation(along La Porte Rd)and a vertical ribbed steel building with 4' of wainscoting along the south elevation and 4' of brick or stone along the west,north,and east elevations and a 6' canopy along the north elevation. Howard Allen spoke on the request noting that he had an original design that he was proposing,but that it did not work out so he came up with a new proposal,noting the building would still be for retail tenants. Schroeder noted that on 4/4/06 the Board approved the previous design,which included a split-faced block siding with stone,EIFS(stucco),and glass,and that changes to that design includes 2 overhead doors facing La Porte Rd and a vertical ribbed steel building with 4'of wainscoting along the south elevation and 4' of brick or stone along the west,north,and east elevations. Schroeder noted that the revised elevation diagrams also show a 6' canopy along the north side of the building,but that the canopy will need to be cut short so that it does not run the entire length of the building,or it will extend closer that 15.3' from the property line,which is the distance that the Board of Adjustment approved a variance to allow them to be. Schroeder noted that the Board of Adjustment approved several variances on 4/25/06 based on the previous site plan,all of which were recommended for approval by the Design Review Board. Schroeder noted staffs concern with approval of this type of steel building,which would not appear to meet the design standards of the Highway 218 Corridor Overlay District. Schroeder noted that the Board has approved such buildings in the past,but only in areas that have limited visibility from Highway 218 and/or are surrounded by other buildings of a similar or less aesthetically pleasing design,and that even with the addition of 4'of brick or stone around the base of the building on three sides,the proposed building would not appear to fit in with the character of the area and would not appear to meet the intent of the Highway 218 Corridor Overlay District regulations or guidelines. Schroeder noted that the site in question is a highly visible site along a major commercial corridor,and there would not appear to be any similarly designed buildings in the area, with the only vertical metal building in the area being across the Highway at 2612 Texas St,but that building is not very visible from the Highway and was built prior to adoption of the Highway 218 Corridor Overlay District. Schroeder noted that staff would recommend that the proposed building be required to be constructed with a siding material consisting of one or a combination of block,brick,stone,EIFS/stucco,and/or glass,and that vertical metal shall not be a permissible siding. Schroeder noted that the Highway 218 Corridor Overlay District states that the purpose of the district is to"insure a high degree of aesthetics,to promote quality and compatible development of land uses,buildings,structures and the physical environment of the community within the highly visible Relocated Highway 218 Corridor"and the Design Review Board is to review the"aesthetics,appearances,and function of the structure in relation to the site,adjacent structures and surrounding community"and shall consider the "guidelines developed by the board and approved by Planning,Programming and Zoning Commission". Those guidelines state that"proposed structures shall be compatible with existing buildings"and shall not be "unsightly or create disharmony within its locale and surroundings",and shall not"impair or interfere with the development,use,or enjoyment of other property in the vicinity or the orderly and pleasing development of the neighborhood as a whole, including public lands and rights-of-ways"and that"the architectural design of structures and their materials and colors shall be visually harmonious with the overall appearance of existing DRBMin 10-10-06 2 HIGHWAY 218 DESIGN REV IEW BO ARD October 10,2006 Minutes and previously approved developments". Schroeder noted the guidelines indicate that no specific architectural style is prohibited,but evaluation of appearance shall be based on quality of design and relationship to surroundings,and that"long monotonous facades,including but not limited to those characterized by the unrelieved repetition of shape or form or by the unbroken extension of line for any buildings are not acceptable". Schroeder noted that the design of the proposed structure would not appear to meet the intent of the regulations of the Highway 218 Corridor Overlay District or the Design Review Board Guidelines. There was a lengthy discussion on the change in design. Jim Blackledge,the applicant's builder,indicated that he felt the proposed building would be the most attractive building in the area and noted that the Board has approved several other metal buildings so did not see how they could not approve the proposed building. Blackledge and Allen noted that additional design elements would be added to further improve the design of the building. Bailey noted that they are talking about the additional design elements that they are going to add, but the elevation diagram that is included in there packet does not show them, and that it is difficult for her to make a determination on the building without having a revised plan. It was moved by Ritland,seconded by Ellis to deny the request due to the fact that the design is out of character with the neighborhood. No vote was taken. There was more discussion as to tabling the request to allow the applicant to provide details of the changed design,and holding a special meeting to review the request. Schroeder noted that under Robert's Rules of Order, a motion to table the request would take precedent over the previous motion to deny. It was moved by Volgarino,seconded by Channer to table the request and review the item at a Special Meeting to be held at 1:15 p.m. on Tuesday, October 17,2006. Motion carried 6-1 with Ritland voting nay. V. Discussion Items 1. Design Review Board Guidelines. and 2. Review of the"H-C"Highway 218 Corridor Overlay District Regulations. Schroeder passed out a copy of the Design Review Board Guidelines and the"H-C"Highway 218 Corridor Overlay District Regulations,noting that staff is doing a review and changes to the entire Zoning Ordinance and that the DRB had previously began the review of the 218 Regulations,including the review of staff suggested changes,but that there were several areas where staff noted needed changes but did not have suggested wording, for which the Commission had requested that suggested wording be provided. Schroeder noted that the suggested wording changes to the regulations are included,but noted they have not prepared any suggested changes to the guidelines,and would try to do so before the next meeting. Schroeder noted that no action is needed at this time and that they would place the items on the next regular meeting of the Board. No action was taken on the request. VI. Adjourn There being no further business, it was moved by Ritland,seconded by Volgarino to adjourn at 2:45. Motion carried unanimously. Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 10-I0-06 3 MINUTES DESIGN REVIEW BOARD 4 SPECIAL MEETING-1:15 P.M.August 15t,2006 Frank Mollenhoff Room-2nd Floor City Hall Chairperson Bailey called the regular meeting of the 218 Design Review Board to order for discussion purposes at 1:19 p.m.in the Frank Mollenhoff Conference Room. I. Roll Call The following members were present Bailey,Ritland,Volgarino,and Channer. Staff representative Noel Anderson was also in attendance. II. There were no minutes of the last meeting,as this was a special meeting. III. Approval of the Agenda for today's meeting. Motion made by Ritland and seconded by Volgarino to approve the agenda as submitted. Motion passed unanimously. IV. Decision Item 1. 1709 La Porte Road-The request by John Oliver&Associates,on behalf of McDonald's Corporation,to demolish the existing McDonald's restaurant and build a new structure on the same site. Anderson presented the drawings including the landscape plan. Discussion ensued as to this being an improvement to the site with a new building. The landscaping plan also appeared acceptable with a good number of trees to remain,as well as new trees and a variety of shrubs. Anderson further noted the request is a Permitted Use within this zoning classification, and the site plan would appear to meet all applicable zoning ordinance regulations regarding setbacks,etc. Staff recommends approval as submitted. It was then moved by Ritland and seconded by Charmer to approve the request as submitted. Motion carried unanimously. V. Adjourn. With no further business,the meeting was adjourned at 1:46 p.m. Res su itte Noel Anderson City Planner DRBMin.806special MINUTES HWY 218DESIGN REVIEW BOARD 2 REGULAR MEETING-1:15 P.M.April 4, 2006 Mollenhoff Conference Room,2°d Floor - City Hall Chairperson Bailey called the regular meeting of the Hwy 218 Design Review Board to order at 1:20 p.m. in the Mollenhoff Conference Room on the 2°a floor of City Hall. Roll Call The following members were present:Bailey,Ritland,and Volgarino. Members absent were: Howard and Channer. Staff in attendance was Aric Schroeder and Noel Anderson. II. Approval of the April 4,2006 Agenda It was moved by Volgarino,seconded by Ritland to approve the agenda as amended, with an amendment to indicate that agenda item IV should read"New Business",not"Discussion Items". Motion carried unanimously. III. Approval of the minutes of the March 7,2006 meeting. It was moved by Volgarino,seconded by Ritland to approve the minutes of the March 7,2006 meeting. Motion carried unanimously. IV. New Business 1. N of 1409 La Porte Road—Howard Allen Construction of a 40'x 60' commercial building. Schroeder noted that the applicant was proposing to build a 40'x 60' commercial building on the irregular triangle shaped lot between La Porte Road and Highway 218,just north of 1409 La Porte Rd. Schroeder noted that given the irregular shape of the lot and the presence of a 20' utility easement running through the middle of the lot,the site would be rather difficult to develop without some sort of variance to the requirements of the Zoning Ordinance. Schroeder noted that the 218 Corridor regulations would require that the building be setback a minimum of 50' from the right of way of Hwy 218,and that the parking area be at least 25' from the right of way. Schroeder noted that the existing floral business to the south at 1409 La Porte Rd has a building that is approximately 25' from Hwy 218,and has a parking area that is approximately 1' from Hwy 218. Schroeder noted that the applicants are proposing the building to be 15.3 feet at it's closest point,and a parking area that was 11.5' at it's closest point. Bailey questioned if the use had sufficient parking. Anderson noted that based on the size of the building,there would be 12 parking spaces required,which is what the site plan shows. Jack Nooren,representing the applicant,noted that they may want to put some additional parking to the north of the proposed parking to ensure that their would enough for the proposed retail uses. Nooren noted that the building would be constructed of high quality split-faced block siding with stone,effis,and glass,and are proposing landscaping around the building. Ritland commented that the development of this site would be one of the most visible projects that the Highway 218 Corridor has seen in several years and commented the applicant for the high quality design. The Commission had a lengthy discussion on the setback of the building and parking area,and expressed agreement with the issuance of a variance to allow the building to be within 15.3 feet of the Hwy 218 R-o-W and a variance to allow the parking area to be within 3 feet of the Hwy 218 R-o-W. Bailey questioned if the proposed landscaping meet the requirements of the Ordinance. Schroeder noted that due to the unique layout of the lot,staff was considering the request under the "alternative compliance"provision of the Ordinance,so an exact number of points would not be required,and noted that overall it was a pretty good landscaping plan but suggested that additional plantings could be done between the parking lot and the Hwy 218 R-o-W or in the triangular green space to the north end of the lot. Ritland suggested that some additional trees at the north end would be beneficial. It was noted that the building would maintain the required 25'setback from La Porte Rd and the parking would maintain the required 8' from La Porte Rd. It was moved by Ritland,seconded by Volgarino to approve the request and recommend approval of a variance to allow the building within 15.3 feet of the Hwy 218 R-o-W and the parking to be within 3 feet of DRBMin 04-04-06 HIGHWAY 218 DESIGN REVIEW BOARD April 4,2006 Minutes 3 the Hwy 218 R-o-W,subject to additional tree plantings in the triangular green space area at the north end of the lot. Motion carried unanimously. 2. Design Review Board Guidelines. Schroeder noted that staff was not proposing any specific changes to the Design Review Board Guidelines but was just questioning if any changes need to be made. The Board then reviewed the Design Review Board Guidelines provided in the packet. Anderson noted that he thought that the guidelines had been revised in 2001. Schroeder noted that he was not aware of that revision,and has not seen a copy of it. It was decided that staff would determine if such revisions had been made and to place the item back on the next agenda of the Design Review Board. No action was taken. 3. Review of the"H-C"Highway 218 Corridor Overlay District Regulations. Schroeder read through and explained the proposed changes to the"H-C"Highway 218 Corridor Overlay District Regulations. The Board reviewed the proposed changes and recommended that Part 2A-43A(F)(1)(b) should be changed to use similar wording as the"H-C"Highway 20 Corridor Overlay District Regulations. There were several other areas that were reviewed and no decision made as to how the Ordinance should be amended. It was decided that staff would further review and recommend changes and place the item back on the next agenda of the Design Review Board. No action was taken on the request. V. Adjourn There being no further business,it was moved by Ritland,seconded by Volgarino to adjourn at 2:17. Motion carried unanimously. Resp tfully b fitted, Aric A. Schroeder, Senior Planner DRBMin 04-04-06 2 MINUTES HWY 218DESIGN REVIEW BOARD REGULAR MEETING-1:15 P.M.April 4, 2006 Mollenhoff Conference Room,2°'Floor - City Hall Chairperson Bailey called the regular meeting of the Hwy 218 Design Review Board to order at 1:20 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present: Bailey, Ritland, and Volgarino. Members absent were: Howard and Channer. Staff in attendance was Aric Schroeder and Noel Anderson. II. Approval of the April 4, 2006 Agenda It was moved by Volgarino,seconded by Ritland to approve the agenda as amended, with an amendment to indicate that agenda item IV should read"New Business",not"Discussion Items': Motion carried unanimously. III. Approval of the minutes of the March 7, 2006 meeting. It was moved by Volgarino,seconded by Ritland to approve the minutes of the March 7,2006 meeting. Motion carried unanimously. IV. New Business 1. N of 1409 La Porte Road—Howard Allen Construction of a 40' x 60' commercial building. Schroeder noted that the applicant was proposing to build a 40' x 60' commercial building on the irregular triangle shaped lot between La Porte Road and Highway 218,just north of 1409 La Porte Rd. Schroeder noted that given the irregular shape of the lot and the presence of a 20' utility easement running through the middle of the lot,the site would be rather difficult to develop without some sort of variance to the requirements of the Zoning Ordinance. Schroeder noted that the 218 Corridor regulations would require that the building be setback a minimum of 50' from the right of way of Hwy 218,and that the parking area be at least 25' from the right of way. Schroeder noted that the existing floral business to the south at 1409 La Porte Rd has a building that is approximately 25' from Hwy 218,and has a parking area that is approximately 1' from Hwy 218. Schroeder noted that the applicants are proposing the building to be 15.3 feet at it's closest point, and a parking area that was 11.5' at it's closest point. Bailey questioned if the use had sufficient parking. Anderson noted that based on the size of the building,there would be 12 parking spaces required, which is what the site plan shows. Jack Nooren, representing the applicant, noted that they may want to put some additional parking to the north of the proposed parking to ensure that their would enough for the proposed retail uses. Nooren noted that the building would be constructed of high quality split-faced block siding with stone, effis, and glass, and are proposing landscaping around the building. Ritland commented that the development of this site would be one of the most visible projects that the Highway 218 Corridor has seen in several years and commented the applicant for the high quality design. The Commission had a lengthy discussion on the setback of the building and parking area, and expressed agreement with the issuance of a variance to allow the building to be within 15.3 feet of the Hwy 218 R-o-W and a variance to allow the parking area to be within 3 feet of the Hwy 218 R-o-W. Bailey questioned if the proposed landscaping meet the requirements of the Ordinance. Schroeder noted that due to the unique layout of the lot, staff was considering the request under the"alternative compliance"provision of the Ordinance, so an exact number of points would not be required,and noted that overall it was a pretty good landscaping plan but suggested that additional plantings could be done between the parking lot and the Hwy 218 R-o-W or in the triangular green space to the north end of the lot. Ritland suggested that some additional trees at the north end would be beneficial. It was noted that the building would maintain the required 25' setback from La Porte Rd and the parking would maintain the required 8' from La Porte Rd. DRBMin 04-04-06 HIGHWAY 218 DESIGN REVIEW BOARD April 4, 2006 Minutes It was moved by Ritland,seconded by Volgarino to approve the request and recommend approval of a variance to allow the building within 15.3 feet of the Hwy 218 R-o-W and the parking to be within 3 feet of the Hwy 218 R-o-W,subject to additional tree plantings in the triangular green space area at the north end of the lot.Motion carried unanimously. 2. Design Review Board Guidelines. Schroeder noted that staff was not proposing any specific changes to the Design Review Board Guidelines but was just questioning if any changes need to be made. The Board then reviewed the Design Review Board Guidelines provided in the packet. Anderson noted that he thought that the guidelines had been revised in 2001. Schroeder noted that he was not aware of that revision,and has not seen a copy of it. It was decided that staff would determine if such revisions had been made and to place the item back on the next agenda of the Design Review Board. No action was taken. 3. Review of the"H-C"Highway 218 Corridor Overlay District Regulations. Schroeder read through and explained the proposed changes to the"H-C" Highway 218 Corridor Overlay District Regulations. The Board reviewed the proposed changes and recommended that Part 2A-43A (F)(1)(b)should be changed to use similar wording as the"H-C"Highway 20 Corridor Overlay District Regulations. There were several other areas that were reviewed and no decision made as to how the Ordinance should be amended. It was decided that staff would further review and recommend changes and place the item back on the next agenda of the Design Review Board. No action was taken on the request. V. Adjourn There being no further business,it was moved by Ritland,seconded by Volgarino to adjourn at 2:17. Motion carried unanimously. Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 04-04-06 2 MINUTES HWY 218DESIGN REVIEW BOARD RESCHEDULED MEETING-1:15 P.M. March 7, 2006 Mollenhoff Conference Room,2' Floor -City Hall Chairperson Bailey called the regular meeting of the Hwy 218 Design Review Board to order at 1:20 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present: Bailey,Ritland,Howard, and Volgarino. Members absent were: Burt and Channer. Staff in attendance was Aric Schroeder. II. Approval of the March 7,2006 Agenda It was moved by Volgarino,seconded by Howard to approve the agenda. Motion carried unanimously. III. Approval of the minutes of the February 7,2006 meeting. It was moved by Ritland,seconded by Volgarino to approve the minutes of the February 7, 2006 meeting. Motion carried unanimously. IV. Discussion Items 1. 1716 Jefferson Street—Steve Riley Construction of a 56' x 60' retail building and 24' x 58' warehouse. Schroeder noted that the item was on the agenda for discussion only and that the applicant wanted to be placed on the agenda to discus the project with the Board,noting that he has prepared a draft site plan but given the limitations of the lot was going to have problems meeting some of the requirements of the Highway 218 Corridor, such as the required 8' green space between the parking and the street property line. Steve Riley spoke on the request,noting that it would appear that the City of Waterloo may be buying him out at his existing location at 300 W Park Ave, and that he was interested in re-locating to a vacant lot he owns next to a warehouse he owns at 1716 Jefferson St. Mr. Riley explained the site plan he provided,as well as passed around a side elevation diagram of what the building might look like. Ritland questioned if the 12 parking stalls shown on the site plan were all needed. Riley noted that he did not anticipate needing more than 5 or 6,noting that most of his work is done on site and that there is limited retail sales and customer visits to the site,but that staff had indicated that the use would require 12 to 15 stalls. Schroeder noted that the site plan labels the building as"retail use"and based on that,the 12 parking stalls shown would barely be sufficient,however based on the description of the actual use,it would appear that the use should be classified as a"wholesale establishment",which only requires 1 space for each two persons regularly employed on the premises and 1 space for each 2,000 SF of floor area. Schroeder noted this would not preclude the applicant from having some retail sales as long as the primary business did not involve retail sales, and then the one row of 6 parking stalls would be sufficient, which would allow for a grass strip between the parking and the street property line. Riley noted that this area may also work for storm water retention. The Board also discussed landscaping for the site. It was suggested that it should be determined if trees could be planted within the parking area,with perhaps a few shrubs in the strip between the street property line and the parking. Riley also discussed the material of the building, indicating he would prefer to use ice block with metal siding over it, but it would look like wood panel siding, and would prefer a metal roof. Riley noted that the goal is to have the building look more like a residential structure. The Board noted they would like to see an attractive style building as well No action was taken on the request. DRBMin 03-07-06 HIGHWAY 218 DESIGN REVIEW BOARD a March 7,2006 Minutes 2. Design Review Board Guidelines and Review of the"H-C"Highway 218 Corridor Overlay District Regulations. Schroeder noted that he had completed a draft of the proposed changes to the 218 Corridor District but that it would still need to be reviewed by the City Planner. Schroeder indicated that the items would be ready for review by the Board at their next meeting. No action was taken on the request. V. Adjourn There being no further business, it was moved by Ritland,seconded by Volgarino to adjourn at 2:07. Motion carried unanimously. Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 03-07-06 2 MINUTES HWY 218DESIGN REVIEW BOARD RESCHEDULED MEETING-1:1 S P.M. February 7, 2006 Mollenhoff Conference Room,2°' Floor - City Hall Acting-Chairperson Ritland called the regular meeting of the Hwy 218 Design Review Board to order at 1:15 p.m.in the Mollenhoff Conference Room on the 2nd floor of City Hall. Roll Call The following members were present: Ritland, Channer, Howard, and Volgarino. Members absent were: Burt and Bailey. Staff in attendance was Aric Schroeder. II. Approval of the February 7, 2006 Agenda It was moved by Channer,seconded by Volgarino to approve the agenda. Motion carried unanimously. III. Approval of the minutes of the January 3, 2006 meeting. It was moved by Volgarino,seconded by Howard to approve the minutes of the January 3,2006 meeting. Motion carried unanimously. IV. Decision Items 1. 110 Ida Street—BJ's Bar and Beverage Construction of a 6' high fence to enclose an approximate 37' x 25' beer garden. The applicant noted that he was not able to make the previous meeting where the request was discussed,but noted that they would prefer to build a 6' wood fence,noting that State liquore licenses requirements require a 6' fence. Schroeder noted that the request was reviewed by the Board at their 12/13/05 meeting,where it was approved to have a black tubular steel wrought-iron style fence a minimum of 4' in height, but that it was noted that if the applicant had a problem with the wrought-iron style that the request should be brought back before the Board. The applicant noted that he wanted a nice looking wood fence that would be painted, noting that the area within the fence will be cemented and raised slightly,and that he is planning on an off- set design to allow wind to pass through the area so that it doesn't collect as much litter. Ritland noted that a wood fence would be fine but commented that they can require more maintance and suggested that the applicant will need to ensure that the fence is maintained in an aesthetic manor,to which the applicant indicated that it would be. It was moved by Volgarino,seconded by Channer to approve the request to construct a 6'tall wood fence. Motion carried unanimously. 2. 2115 La Porte Rd—Gartelos,Wagner&Ament Attorneys at Law Construction of a 5' x 32' addition to the existing building and re-roof the existing building with a metal roof and stucco design gable ends and to expand the parking area. Schroeder gave the staff report noting that the applicants are proposing to build a 5' by 32' addition to the back of the building with vinyl siding and re-roof the existing building at 2115 La Porte Rd, of which the new roof would be constructed of metal, and the gable end along La Porte Rd would have a stucco-type design,while the gable end on the rear would have a block design to match the existing building. Schroeder noted that the use in question also requires additional parking, so the applicants are expanding the paved area. Schroeder noted that the building addition is only a 5%increase, so the request would come under the alternative compliance provision for landscaping. Schroeder noted that there was a 5' strip along the side of the new paving area that could have plantings, but that the area will be used as a swale for stormwater detention requirements. Schroeder noted that there is a 36' x 85' grass area in the rear that could be landscaped as well. The Board then discussed the location of the property and its visibility from the Highway. Ritland suggested that the improvements would be an aesthetic improvement over what is there, and also noted that within the Highway 219 right-of-way in this location that there are a lot of existing DRBMin 02-07-06 HIGHWAY 218 DESIGN REVIEW BOARD February 7,2006 Minutes plantings making the building effectively screened. Schroeder noted that given those existing plantings, it may not make sense to require additional plantings in the back grassy area if they are not going to be visible by anyone. It was moved by Channer,seconded by Ritland to approve the request with no additional landscaping requirements. Motion carried unanimously. V. Adjourn There being no further business,Ritland declared the meeting adjourned. Respectfully s bmitted, 611AA-1 Aric A. Schroeder, Senior Planner DRBMin 02-07-06 2 MINUTES HWY 218DESIGN REVIEW BOARD RESCHEDULED MEETING-1:15 P.M. January 3, 2006 Mollenhoff Conference Room,2"Floor - City Hall Chairperson Volgarino called the regular meeting of the Hwy 218 Design Review Board to order at 1:15 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall. I. Roll Call The following members were present: Volgarino, Channer, Ritland, Bailey, and Howard. Members absent were: Burt. Staff in attendance was Aric Schroeder. II. Approval of the January 3,2006 Agenda It was moved by Bailey,seconded by Ritland to approve the agenda. Motion carried unanimously. III. Approval of the minutes of the December 13, 2005 meeting. It was moved by Bailey,seconded by Howard to approve the minutes of the December 13,2005 meeting. Motion carried unanimously. IV. Election of Officers 1. Election of a Chair and Vice-chair for the 2006 Calendar Year It was moved by Volgarino,seconded by Ritland to nominate Bailey as chairperson for the 2006 calendar year. Motion carried unanimously. It was moved by Ritland,seconded by Volgarino to nominate Ritland as vice-chairperson for the 2006 calendar year. Motion carried unanimously. V. Decision Items 1. 715-721 Birmingham Ave—Cedar Valley Dental Lab Construction of a metal roof on an existing building with part flat roof and part gable roof with asphalt shingles. Schroeder gave the staff report noting that the applicants are proposing to re-roof the existing building at 719 Birmingham, of which partially has a flat roof now and partially has a gable roof with asphalt shingles,with the new roof to be constructed of a hunter green"best panel"tin material for the entire roof, and white vinyl siding on the gable ends. The Board discussed the location of the property and its visibility from the Highway. Bailey suggested that the new roof would be an aesthetic improvement over what is there. It was moved by Ritland,seconded by Channer to approve the request. Motion carried unanimously. VI. Adjourn There being no further business, Volgarino declared the meeting adjourned Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 01-03-06 F u a(-0/ MINUTES HWY 218DESIGNREVIEW BOARD RESCHEDULED MEETING-1:15 P.M. December 13, 2005 Mollenhoff Conference Room,2"Floor - City Hall Chairperson Volgarino called the rescheduled meeting of the Hwy 218 Design Review Board to order at 1:15 p.m. in the Mollenhoff Conference Room on the 2nd floor of City Hall(Original scheduled meeting on 12/6/05 rescheduled due to lack of quorum). Roll Call The following members were present: Volgarino, Channer, Ritland,Bailey, and Howard. Members absent were: Burt. Staff in attendance was Aric Schroeder and Noel Anderson. II. Approval of the December 13, 2005 Agenda It was moved by Bailey,seconded by Howard to approve the agenda. Motion carried unanimously. III. Approval of the minutes of the September 6, 2005 meeting, the October 14,2005 fax vote meeting, and the November 3,2005 fax vote meeting. It was moved by Ritland,seconded by Channer to approve the minutes of the threemeetings. Motion carried unanimously. IV. Decision Items 1. 110 Ida Street—BJ's Bar and Beverage Construction of a 6' high fence to enclose an approximate 37' x 27' beer garden. Schroeder gave the staff report noting that the applicants are proposing to build a 6' fence to enclose an approximate 37' x 27' area for an outdoor beer garden for the existing bar at 110 Ida Street. Schroeder noted that the location of the proposed beer garden is on the only portion o the property that is not hard surfaced, and noted that the applicant has indicated that he will utilize whatever fence material the Board decides, and that staff would recommend a solid wood or vinyl material for increased ascetics and to help screen the beer garden from surrounding properties. Schroeder noted that the site currently does not have any landscaping, however based on the fact that the request is for a fence only and does not involve any building or parking addition,the Zoning Ordinance does not require additional landscaping, however the Board could require landscaping as a condition of approval, but given that almost the entire lot excluding the area being fenced in is hard surfaced,there would appear to be little area to place landscaping. Bailey commented that the property is very plain and that any landscaping that could be planted, such as within the street right-of-way, would be an improvement,and noted that improvements to the façade of the building could also be looked at that might help ascetically, noting that she was not even aware that there was a bar located at the site. Ritland suggested a tubular steel fence with a wrought-iron look would make for a very ascetically pleasing design and can be built fairly inexpensively. There was a general discussion regarding the appearance of the building and lack of landscaping, however it was decided that such additional improvements be suggested to the applicant but not required as a condition of approval of the fence. It was moved by Bailey,seconded by Ritland to approve the request subject to a black tubular steel wrought-iron style fence, with a minimum height of 4. Motion carried unanimously. V. Discussion Items. 1. Design Review Board Guidelines The Board reviewed the existing guidelines but did not make any suggested changes. Schroeder noted that staff could review and make some recommended changes and place the item on the next agenda for discussion. DRBMin 12-13-05 HIGHWAY 218 DESIGN REVIEW BOARD December 13, 2005 Minutes 2. Review of the"H-C"Highway 218 Corridor Overlay District Regulations The Board reviewed the proposed changes to the Highway 218 Corridor Overlay District Regulations and discussed several other areas of the regulations that may need to be changed as well. It was decided that staff would review and make a recommendation on what all the changes should include and the Board would then review all proposed changes on the next agenda. VI. Adjourn There being no further business, Volgarino declared the meeting adjourned. Respectfully submitted, ric A. Schroeder, Senior Planner DRBMin 12-13-05 2 MINUTES HWY 218DESIGN REVIEW BOARD FAX VOTE—November 3, 2005 Secretary Schroeder submitted a Fax Vote to the Hwy 218 Design Review Board on November 3, 2005. Decision Items 1. Karr's Construction—217 W 17th St Construction of a 16' x 40' addition to the south side of the existing 40' x 44' building at 217 W 17th Street with vertical metal siding proposed over the addition and existing building(existing building is currently block). Schroeder faxed a copy of the request to each member of the Design Review Board, and noted the request was scheduled to be reviewed by the Board at their November 1,2005 regularly scheduled meeting, but there were only three members present, so there was not a quorum, and requested each member to clearly mark how they wish to vote and fax the form back to the Planning and Zoning Office. The fax gave the following summary of the request: The materials to be used would be 2 x 6 stud walls with a 4/12-pitch truss roof, with vertical metal siding to be used on the roof,the addition, and the existing building(which is currently block construction with a flat roof). The applicant's original proposal did not include any landscaping or any additional hard surfacing, however staff noted that based on the size of the lot and the size of the addition,the Ordinance requires 240 landscaping points for the project. Staff also noted that the site has some existing hard surfacing, however the proposed addition would extend over the hard surface area to the south of the building and that without additional hard surfacing, it would not appear that parking on the remaining hard surfaced area could enter and exit the property in a forward motion,as required by the Zoning Ordinance. Staff also noted that there was a parking area to the east of the building that had been expanded with gravel surfacing,which is in violation of the Ordinance. The applicant was present at the meeting on 11/01/05, and indicated that he would be willing to put in the required landscaping and that he was also willing to put in additional hard surfacing, including a strip along the south side of the proposed addition, as well as the entire area to the east of the building that was graveled. The applicant worked with staff in preparing a revised site plan(which was included with the fax along with other pictures and aerial photographs)which shows the proposed addition to the south side of the building,three two(2)inch caliper over story trees along the south property line between the business and the home also owned by the applicant, and hard surfacing to the south and east of the building. The fax vote indicated that a yes vote with no additional conditions listed would approve the addition as proposed and would approve the site plan as submitted(including the tree 2"caliper overstory trees and the hard surface vehicular use areas. The following members faxed a vote to approve the request:Bailey, Volgarino,Ritland, Chaner. Motion carried 4-0 with Burt and Howard not voting. Respectfully submitted, ric A. Schroeder, Senior Planner DRBMin 11-03-05 fax vote MINUTES HWY 218DESIGN REVIEW BOARD FAX VOTE—October 14, 2005 Secretary Schroeder submitted a Fax Vote to the Hwy 218 Design Review Board on October 14,2005. Decision Items 1. Warren Transport Inc—210 Beck Ave Construction of a 18' x 100' addition to the south side of the existing 73' x 100' maintenance building at 210 Beck Ave. Schroeder faxed a copy of the request to each member of the Design Review Board, and noted that given the minor nature of the addition,and given its location and design, staff felt that the additional could be addressed by fax vote, and requested each member to clearly mark how they wish to vote and fax the form back to the Planning and Zoning Office. The fax gave the following summary of the request: The proposed addition to the south side of the building would be opposite of Highway 218,therefore not be very visible from the Highway. The existing building is 18'2"tall and the proposed addition would match that, being only 6"taller to accommodate the roofline. The proposed addition will match the design of the existing building, including masonry block and steel construction. The proposed addition would be over an existing hard surfaced area, and will not require the loss of any parking stalls, and will be over 95' from the property line along Beck Ave. No additional landscaping is being proposed, and based on the size of the addition,no additional landscaping would be required by the Ordinance. The following members faxed a vote to approve the request:Burt,Howard,Ritland, Chaner. Motion carried 4-0 with Bailey and Volgarino not voting. Respectfully s itt d, Aric A. Schroeder, Senior Planner DRBMin 10-14-05 fax vote MINUTES HWY 218DESIGN REVIEW BOARD REGULAR MEETING-1:15 P.M. September 6, 2005 Mollenhoff Conference Room,2nd Floor - City Hall Chairperson Volgarino called the regular meeting of the Hwy 218 Design Review Board to order at 1:15 p.m. in the 1st Floor Conference Room of City Hall. Roll Call The following members were present: Volgarino, Channer, Ritland, and Howard. Members absent were: Burt, Bailey. Staff in attendance was Aric Schroeder. II. Approval of the September 6, 2005 Agenda Hearing no corrections, Volgarino declared the agenda approved as submitted III. Approval of the minutes of the June 28, 2005 meeting It was moved by Channer,seconded by Howard to approve the minutes of the June 28,2005 meeting. Motion carried unanimously. . IV. Decision Items 1. 125 Courier St—Van Meter Industrial Inc Construction of vertical metal siding on the X wall of the existing,to match existing vertical metal siding on the building. Schroeder gave the staff report noting that the applicants are proposing to place vertical metal siding on the east wall of the building to match the siding on the other walls of the building, which predominantly have vertical metal siding already. Schroeder noted that the applicants are requesting the siding to cover the existing painted block wall because of pealing paint and mildew problems,noting that it was not too much more expensive to side the wall than it would be to re-paint, and re-painting will still leave them with the pealing and mildew problem. Schroeder noted that the building has very little visibility from Hwy 218, is predominantly covered with vertical metal siding already, and that there are several other adjacent building with vertical metal siding,therefore the request would appear to be compatible to the area. Ritland indicated that he felt that the siding would be an improvement and did not see a problem with it. It was moved by Ritland,seconded by Channer to approve the request. Motion carried unanimously. 2. 1512 Jefferson St—Jim Blackledge for Larry Lamfers Request to construct a 32' x 48' post frame building with vertical metal siding to match the siding on an existing garage and building at 1508 Jefferson St. Schroeder gave the staff report noting that the applicant is proposing to build a 32' x 48' post frame building similar(in design and exterior appearance)to the 40' x 90' building built in 2003 on the adjacent lot at 1508 Jefferson St, and similar in exterior appearance to a garage on the lot that was re-sided. Schroeder noted that the applicant is not proposing any additional landscaping for the project, as there are four existing large over story trees on the property, as well as four 1 Y2"under story trees that were recently planted to meet the landscaping requirements of the plan originally approved by the Board in April of 2003. Schroeder noted that if you look at the entire site as a whole,the minimum total landscaping points that the Ordinance requires is only 672, while the existing eight trees have a combined total of 2,920 points. Schroeder noted that the site would appear to be in compliance with all landscaping requirements except for the provision requiring"screening"along the lot line closest to the highway, but given the fact that the property is not very visible from the highway, and that the lot line closest to the highway is along an alley used for access purposes, it would not appear practical or necessary to screen the property. Schroeder noted that despite DRBMin 09-06-05 HIGHWAY 218 DESIGN REVIEW BOARD September 6,2005 Minutes meeting all minimum requirements except for the screening rule,the site is still deficient on landscaping because the applicant's original plan that was approved by the Board for the 1508 Jefferson site showed five 1 '/2"under story trees(only four planted)and 4 shrubs along the front of the building(none planted). Jim Blackledge spoke on behalf of the applicant and indicated that they would agree to plant the one additional tree and 4 shrubs and noted that the building would match the design of the existing structures on the two lots. Howard questioned the design of the building west of 1508. a picture was passed out showing the building to be of a similar post frame type construction with vertical metal siding. Howard questioned what the adjacent property to the east was used for. Schroeder noted that the property is a residential use, with an existing house and garage. Ritland indicated that he felt the proposed building would be an improvement to the area and did not see any problem with it, but noted that the additional landscaping should be required. It was moved by Ritland,seconded by Howard to approve the request subject to four additional shrubs of a two gallon size be planted on the property and subject to an additional 1 %"understory tree planted on the property. Motion carried unanimously. V. Discussion Items. 1. Design Review Board Guidelines Schroeder noted that he had come across a document entitled"Design Review Board Guidelines"and asked that the Board review the document and see if it is something the Board wants to affirm as a policy and questioned if there were any changes or updates that need to be made to the document. Schroeder noted that the item would be placed on the agenda of the next meeting for further discusion. 2. Review of the"H-C"Highway 218 Corridor Overlay District Regulations Schroeder noted that staff is currently undergoing a through review of the entire Zoning Ordinance in an effort to bring it up to date and make it more consistent and effective,noting that many of the changes will be minor only changes a few words,but that staff also wants to review the Highway 218 Corridor Overlay District Regulations and asked the Board review the regulations and relay any suggested changes to the Zoning Office. Schroeder noted that the item would be placed on the agenda of the next meeting with some proposed changes to the regulations. VI. Adjourn There being no further business, Volgarino declared the meeting adjourned Respectfully submitted, Aric A. Schroeder, Senior Planner DRBMin 09-06-05 2