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HomeMy WebLinkAbout2005-2009 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—NOVEMBER 17,2009—5:00 P.M. MEETING ROOM A,WATERLOO PUBLIC LIBRARY Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:01 p.m. Commission Members in attendance were: Andera,Berry, Morgan, Ottesen(5:14), Olsson, Potter and Quirk. Commission Member(s)absent were: Brockway and Newton. Also present was Craig Clark, Waterloo Building Inspections Department. Approval of Minutes Motion made by Potter,seconded by Morgan to approve the minutes of the October 20, 2009 regular meeting. Motion carried unanimously. Approval ofARenda Motion made by Olsson,seconded by Berry to amend the agenda,placing discussion with Waterloo Building Inspections Department employee Craig Clark, regarding Building Code issues affecting historic structures as Item 1 of IV,Public Hearings. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report, noting that Main Street Waterloo has been certified for another year. Ottesen also noted that Main Street and downtown businesses are preparing for the upcoming holiday season. 2. Silos and Smokestacks No report this month. 3. Grout Museum Olsson gave the Grout Museum report, noting that a Hollywood Canteen Party will be held this upcoming Saturday,November 21, 2009,recognizing the 1 year anniversary of the 5 Sullivan Brother, Iowa Veterans Museum, as well as recognizing war veterans. 4. Rath Administration Building Project Update Andera noted that the Project Manager for MAKO Waterloo Corporation has sealed up all the windows on the building, as well as reinforcing the doorways to further prevent entrance and vandalism to the historic structure. Andera noted that the project manager has also covered -1- portions of the roof that leak. Andera noted that in discussion with the project manager,the intent is to keep the building sealed up and as dry as possible until warmer weather comes in Spring of 2010. Public Hearings No Public Hearings this Month. Discussion Items/Possible Action Items 1. Building Code Issues affecting historical structures—Craig Clark, City of Waterloo Craig Clark with the City of Waterloo Building Inspections Department attended the HPC meeting to answer questions Commission members had over building code issues that affect historical structures. Berry noted that he is currently working on restoring a house at 714 West Mullan Avenue, and during that process, some building code issues have come up that have prevented him from restoring the house to its previous historical character, specifically noting that the railing on the front porch of the house had a previous height lower than what is currently allowed by the code. Craig Clark noted that International Residential Code (IRC) 2003 applies to all buildings, whether, residential, commercial or industrial. Clark noted that that in the International Existing Building Code(IEBC),there is a Historical Chapter, and it allows historical structures that are listed on the National Register of Historic Places(NRHP)to retain their historical character, therefore, if a building is not listed on the NRHP, it would be required to meet the current building code standards under the IRC 2003. Olsson questioned what would need to be done or presented to show the previous historical character of a structure. Clark noted that if the proposed changes fit the character of the structure that would be sufficient enough to prove its past historical appearance. Olsson also noted that the Rensselaer Russell House needs new flooring,joists and columns on the front porch, and questioned if the porch would be required to have footings due to the repair work that will be done to the porch. Clark noted that any structural components, such as footings,would have to be reviewed by the Building Official, and it would be up to their discretion if footings would be required. Berry questioned if recycled lumber could be used for restoration projects. Clark noted that more than likely,recycled lumber could not be used on structural components, such as rafter, joists, studs, etc. but could be used for other components of a structure that are not considered structural, such as trim, wood siding, etc. Clark noted that it is strongly recommended that a property owner first check with the Building Inspections Department to see if it is allowable to use recycled lumber for certain projects. Berry questioned what would need to be done to replace a window next to a bathtub, noting that the potential exists for somebody to fall out of the window when using a bathtub/shower. Clark noted that if the window is replaced,the new window would have to have tempered glass, which is resistant to shattering. -2- 2. Historical Preservation Ordinance and Guidelines Revision Olsson noted that herself and Quirk have done further revisions to the Historical Preservation Ordinance. Olsson noted that on page 11 of the draft of the revised ordinance under A, Nominations,2 and 3,the language requiring that a Historic of Preservation District be supported by 51%of the land owners within the proposed district was stricken. Olsson noted that once the new Ordinance is adopted,the nomination of a historic or preservation district shall be made by an owner of record of property within a proposed district,the Commission, or any other person or organization. Olsson questioned if it would be necessary to add a provision into the Ordinance that addresses Protest and Effect, noting that Iowa City has this within their Ordinance. Olsson noted that a historic or preservation district overlay zoning is a type of zoning map amendment(rezoning), as well as noting that there is a certain process that is followed when rezoning land. Olsson questioned if a similar process should be done when establishing a historic district. Olsson requested that planning staff and the City attorney examine this. Hearing no further discussion chairperson Quirk adjourned the meeting at 5:59 P.M. Respectfully submitted, J621- Tim Andera, Associate Planner For Adam Poll, Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—FEBRUARY 16,2010—5:00 P.M. lst FLOOR CONFERENCE ROOM, CITY HALL Chairperson Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:03 p.m. Commission Members in attendance were: Berry,Morgan,Ottesen, Olsson,Potter and Quirk. Commission Member(s) absent were: Andera,Brockway and Newton. Others Present: Sue Pearson and Kim Vandeest Waterloo Public Library, Orin Miller and Heidi Honkola Approval of Minutes Motion made by Potter, seconded by Morgan to approve the minutes of the January 19, 2010 regular meeting. Motion carried unanimously. Approval ofAgenda Motion made by Potter,seconded by Quirk to approve the agenda adding representatives from the Waterloo public library and Heidi Honkola to speak before the other reports were given. Motion carried unanimously. Reports 1. Waterloo Public Library Sue Pearson of the Waterloo Public Library noted that the Library would be conducting a genealogy and local history gala from April 5-9. Kim Vaneest of the Library noted that the featured speaker would be Megan Smoleniyk who has previously appeared in the New York Times and on the Today Show due to her work in genealogy. Vaneest noted that classes on how to use genealogical databases and a five-hour lock in at the end of the week. Vaneest noted that most of the classes would be attended by Library patrons and that the Library has a similar event that occurs in October as the month of October is National Genealogy Month. Pearson noted that sessions have been attended by about 100 people in the past and provides those involved to show a positive face to the community. Pearson invited the Historic Preservation Commission to participate and suggested possible activities such as researching the history of historic buildings, a Q and A panel, a permit process class or something similar in nature. Sue noted that and off site tour would also be a possibility and recommended the possibility of inviting a representative from the State Historic Preservation Office. Potter noted that it sounded like a great program but noted that there would not be much time to come up with an activity. Quirk agreed noting that there was not much time,but added that we would definitely participate in the event in October if the Commission could not help with this one. Quirk noted that we would try to participate, and try to get the State Historic Preservation Office involved. -1- 2. 1926 Franklin Heidi Honkola of 1926 Franklin spoke noting that the home she lived in was a very unique property and she wished to place it on the National Register of Historic Places. Orin Miller, Honlola's neighbor noted that he had been doing a great deal of research on the property and found that the property was designed and built by Frank Noss who was a brick layer and architect. Miller noted that Noss built a number of homes in the area including a stone home on University Ave in Cedar Falls and another at the corner of Bryon and Hammond. Miller noted that this home was unique in the fact it was one of the first homes to use radiant heat. Honkola noted that she had contacted the bricklayers association and noted that Noss was at one point president of the bricklayers association in the area. Miller noted that Noss had used the residence on 1926 Franklin to construct Masonry levels and shipped them across the US. Poll noted to the Commission that according to the Historic surveys that had been completed on the home that it was individually eligible for the National Register of Historic Places. Quirk noted that this property would be a great addition to the Register, but asked Honkola what she would like from the Commission. Honkola noted that she would like any information on how to get the home on the Register and any assistance that the Commission would provide to help her cause as she was hoping to use the incentives to make updates to the home. Poll noted that she would have to submit an application to the State Historic Preservation Office, and that these applications were quite in-depth and that in the past most properties that made the list in Waterloo used a private consultant to prepare the application and provided her with a list of consultants. Potter noted that some citizens had completed the process on their own and gave Heidi the contact information for them. Berry noted that he was happy that she was trying to get the home on the register, but also noted that funds available for upgrading private residences were scarce, and very little had been available in the past. Poll noted that he would provide Heidi with a copy on a completed application. 3. Main Street Ottesen gave the Main Street report,noting that they were currently involved in fundraising. Ottesen noted that they are taking applications for an events coordinator which was a full time position used to coordinate event and get sponsors. Ottesen noted that taste d' loo sold 204 tickets. 4. Silos and Smokestacks No report this month. 5. Grout Museum Olson noted that the Grout received a grant for the Russell Renslar House and the doors and shutters were being repaired by Stone House, a new restoration company. 6. Rath Administration Building Project Update No report this month. Public Hearinjis -2- No Public Hearings this Month. Discussion Items/Possible Action Items 1. Annual Awards Ceremony Poll noted that the award recipients should be limited to two or three recipients as there were to many the previous year. Quirk noted that the ceremony should take place in May, as that is National Historic Preservation Month. Potter noted that she would attempt to have the Courier put an article in the paper. Morgan suggested that we try to include a picture and past winners. Potter noted that she would try but it is up to the Courier. The commission agreed to attempt to have the ceremony on May 27 with a nomination deadline of April 15. Potter noted that the ballroom in the elks club was redone and would be a great place to hold the event and that she would check and see if it would work. Morgan noted that the invitations should be very professional. Potter noted that she would like to see a nomination form available on the website. 2. Historical Preservation Ordinance and Guidelines Revision Due to the time the Commission decided to review the guidelines and discuss potential changes at the next Committee meeting on March 10. Hearing no further discussion chairperson Berry adjourned the meeting at 6:15 P.M. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MARCH 16,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM, CITY HALL Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:03 p.m. Commission Members in attendance were: Berry (5:12), Andera,Morgan, Olsson, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway and Newton. Approval of Minutes Motion made by Potter,seconded by Olsson to approve the minutes of the February 16, 2010 regular meeting. Motion carried unanimously. Approval of Arenda Olsson noted that she would like the Old house tour to appear in the reports section. Motion made by Potter,seconded by Morgan to approve the amended agenda. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report, noting that an events coordinator had been hired. 2. Silos and Smokestacks No report this month. 3. Grout Museum No report this month. 4. Rath Administration Building Project Update Andera gave the Rath Administration Building project update noting that the windows would be the first improvement made to the building. Andera noted that the owner of the building was in discussions with a possible tenant for the building. Berry arrived at 5:12 p.m. 5. Old House Tour -1- Olsson gave the old house tour report noting that the Old House Tour would like to partner with the Historic Preservation Commission. Olsson noted that more locations were needed for the tour, and that the group was looking for potential houses. Potter suggested the home on 214 Leland belonging to Roman and Penny Frackiewicz. Potter also suggested the Rouix Orleans restaurant as a possible location for the tour noting that this year it is complete. Quirk noted that the train station may be a possibility, noting that the work was completed by Heaton. Morgan suggested the Screaming Eagle property. Olson noted that property had been used in the past. Potter noted that the Sacred Heart Church renovation had recently been completed. Public Hearinjs No Public Hearings this Month. Discussion Items/Possible Action Items 1. Annual Awards Ceremony Potter noted that she had been in communication with the Elks Club noting that they would furnish appetizers and that there would be no wine this year. Potter noted that the room was reserved from 5:30 to 7:00 pm on May 27t. Potter noted that the Courier would be publishing a request for nominations from the public, noting that they would be due on April 15 . Quirk noted that she would be helping with the flowers. Poll noted that he would give the blank nomination forms to Potter to distribute and would also keep some available at City Hall. 2. Historical Preservation Ordinance and Guidelines Revision Commission members reviewed the doors section for the Guidelines. Berry noted that language regarding replacing garage doors with smooth or simple panel type design should be removed. Berry noted that language should be added noted that two single garage doors should be used when historically consistent with the neighborhood. Commission members then reviewed the guidelines pertaining to gutters and downspouts. Ottesen noted that any new gutters installed should be consistent with the historic style and that composites and metal gutters are acceptable,but must be paintable to match the historic style. Commission members then reviewed the site and landscaping requirements. Ottesen noted that the wording regarding mature trees close to a house seemed to be contradictory and should be better explained. Berry noted that plain concrete should not be used to replace brick paving,but certain types of decorative concrete could be used if it appeared to match the historic style. Adjournment Hearing no further discussion chairperson Berry adjourned the meeting at 6:13 P.M. Respectfully submitted, Adam Poll, Associate Planner -2- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—APRIL 20,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera(5:17),Berry, Morgan, Olsson, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway. Others Present: Poll (5:06) Staff to the Commission. Approval of Minutes Motion made by Potter,seconded by Quirk to approve the minutes of the March 16, 2010 regular meeting. Motion carried unanimously. Approval of Agenda Quirk noted that we should bump the public hearings section ahead of the reports on the agenda. Motion made by Quirk,seconded by Olsson to approve the amended agenda. Motion carried unanimously. Poll arrived at 5:06 Public Hearings 1. Request by Robert Hilton and Catherine DeSoto of 205 Prospect for a Certificate of Appropriateness to replace their deteriorating brick/sandstone front porch with a visually similar concrete replacement with brick stenciling. Poll gave staff report noting photos submitted by the applicants showing the need for repair of the porch. Robert Hilton, 205 Prospect noted that the columns may need to be replaced as well if they are rotten and if that is the case would be replaced with identical wood columns. Hilton noted that the concrete stenciling that replaces the brick would be identical to the brick that is currently in existence is design and color. Ottesen noted the damaged limestone and wondered if that would have to be replaced. Hilton noted that they would make an attempt to save it,but if it could not be save concrete would be used to replace it as limestone was tough to fmd and expensive. Berry noted that limestone may be available through several sources he was aware of,but did note that it could be cost prohibitive. Potter noted that Craig Ritland Landscaping may be able to replace the limestone as well. -1- Motion made by Quirk,seconded by Morgan to approve a Certificate of Appropriateness to replace their deteriorating brick/sandstone front porch with a visually similar concrete replacement with brick stenciling. Motion carried unanimously. Andera arrived at 5:17 2. Request by Daniel Ankrum of 215 Prospect for a Certificate of Appropriateness to add a 5' tall black chain link fence in the rear of the property. Poll gave staff report noting photos of the property, and the site plan of the applicant. Poll noted that the existing fence in the rear is not original to the property and is not properly anchored. Daniel Ankrum, 215 Prospect noted that the purpose of the fence was for his dogs, and that he chose to use the black vinyl coated chain link fence to lessen the visual impact on the area. Ankrum noted that currently part of the fence in the rear is simple chicken wire and that the addition of this fence would benefit his property. Ankrum noted that most of the fence would be visually screened from the street view from several plants and shrubs that grow on the property. Motion made by Potter, seconded by Quirk to approve a Certificate of Appropriateness to add a 5'tall black chain link fence in the rear of the property.Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report,noting that the first Fridayloo's started in May. Ottesen also noted that volunteer training for Main Street would take place on May 11th and 15t. 2. Silos and Smokestacks No report this month. 3. Grout Museum No report this month. 4. Rath Administration Building Project Update Andera noted that no further progress had been mad on the Rath Administration building. 5. Old House Tour Olsson gave the old house tour report noting that more locations were needed. Potter noted that Sacred Heart, and Hellman and Associates may be good sites to consider. Olsson noted that she was also going to ask Bob Heaton to tour the Depot Building. Discussion Items/Possible Action Items 1. Washington Park Local Historic Landmark -2- Ottesen noted that Lincoln Park falls into the boundaries of Main Street,but Washington Park does not, noting that if main street does choose to support the historic nominations,they would only be able to support that of Lincoln Park. Quirk asked if she could make a motion to officially start the process for the nomination of both Washington and Lincoln Parks to designate them as local landmarks. Poll noted that could be done. Motion made by Quirk,seconded by Potter to start the process of nominating both Washington and Lincoln Parks as locally designated landmarks. Motion carried 6-0 with Andera abstaining. Olsen noted that Billie Bailey of the Grout Museum was neutral about the use of Washington Park, although Bailey had noted that she would like more handicap parking available. Potter noted that Vanderwall and Assoc. surveyed Washington Park and thought that any MLK tribute should be located in a higher traffic along the river. Potter noted that the committee appeared to be leaning toward the river location. Andera noted that there should be a researched historic justification for a property to be locally designated. Potter noted that she had talked to members of the City government at this point the MLK tribute would not pass at Lincoln Park. Potter noted that she would start researching the history of both parks. Quirk noted that she would talk to Sue Pearson at the library as well. 2. Annual Awards Ceremony Poll noted that the deadline for nominations from the public had passed on April 15 and that none had been submitted. Potter noted that she would like to nominate the Roux Orleans Restaurant at 501 Sycamore. Quirk nominated the Depot building at 333 W 4th Street. Potter the nominated Sacred Heart Church at 624 W 4th Street. Motion made by Quirk,seconded by Olsson to award the nominated properties an award for excellence in historic preservation. Motion carried unanimously. Poll collected contact information for the properties. Ottesen noted that Structure Architects had helped with the Depot building and he may be able to provide some photos. Poll noted that he would talk to the winners and collect information as well as take additional photos. Poll also noted that he would also prepare the certificates and programs for the event. Potter noted that everything else was prepared and that she would take care of the invitations and asked Poll for the names and addresses of past award winners. Poll noted that he would provide that information on the following day. 3. Historical Preservation Ordinance and Guidelines Revision Berry noted that due to the time spent on other items revision of the Guidelines and Ordinance would have to wait for the following meeting. -3- Adjournment Motion made by Olsson,seconded by Quirk to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:51 pm. Respectfully submitted, Adam Poll, Associate Planner -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JUNE 15,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:09 p.m. Commission Members in attendance were: Andera, Berry, Morgan, Ottesen,Potter and Quirk. Commission Member(s) absent were: Brockway and Olsson Others Present: Poll- Staff to the Commission, Jon Olsen of 321 Highland, Approval of Minutes Motion made by Morgan,seconded by Quirk to approve the minutes of the April 20, 2010 regular meeting. Motion carried unanimously. Approval of Agenda Quirk noted that the public hearings section should be placed ahead of the reports on the agenda. Motion made by Morgan,seconded by Quirk to approve the amended agenda. Motion carried unanimously. Public Hearings 1. Request by Jon Olsen at 321 Highland Blvd for a Certificate of Appropriateness to replace a decorative wood split rail fence that was damaged and removed due to a collision with a vehicle with a decorative Pickett style fence. Poll gave staff report noting the previous existence of a split rail fence, and the photos submitted by the applicants. Poll noted that the previous fence was damaged when a neighbor backed into the fence. Jon Olsen noted that he the color of the new fence would be white. Motion made by Morgan,seconded by Quirk to approve a Certificate of Appropriateness to replace a decorative wood split rail fence that was damaged and removed due to a collision with a vehicle with a decorative Pickett style fence. Motion carried unanimously. 2. Request by Michael Mc Namee of 1155 Independence Avenue for a Certificate of Appropriateness to repair and alter existing tree damaged carport by adding a handrail system to allow for appropriate drainage. Poll gave staff report noting the applicant is asking to repair a damaged carport, and in the process change the drainage from the carport from draining towards the home to draining away from the home. Poll noted that the applicant feels that in order to change the drainage,the pitch of the roof would be changed, although it would not be visible from the street, and a handrail -1- would have to be installed to allow for appropriate drainage. Poll noted that the building would appear no different from the street, and would replace all other elements to match the previous carport. Ottesen noted that he did not like the changing the roof line for drainage and would prefer that the downspout is moved to the outside of the porch. Morgan noted that the request should be tabled until the contractor can appear at a meeting to explain the need to change the roof line. Poll teleconferenced Dan Zech,the contractor for the project. Zech noted that currently a down spout is used that runs against the living area, and when it gets clogged, the water pools and has been rotting away the side of the home. Zech noted that he would prefer to not use downspouts as the existing carport uses a downspout that clogs constantly and must be manually cleaned out. Berry noted that this was a common problem with the flat roofs, and there was no easy solution. Morgan suggested the use of a wire cage to keep the spout clear. Berry noted that those would clog as well. Ottesen noted that the rail should be lowered to the level of the current roofline and angled to the level of the mansard roofing. Motion made by Morgan,seconded by Quirk to approve a Certificate of Appropriateness to repair and alter existing tree damaged carport by adding a handrail system to allow for appropriate drainage. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report, noting that they would be going through the process of Federal review in July. Ottesen noted that they were in the process of searching for a new director and that Ragbrai was coming up. 2. Silos and Smokestacks No report this month. 3. Grout Museum No report this month. 4. Rath Administration Building Project Update Andera noted that no further progress had been made on the Rath Administration building. 5. Old House Tour No report this month. Morgan noted that she would like Highway 63 added to the reports section of the agenda every month. Discussion Items/Possible Action Items -2- 1. Reappointments Poll noted that Councilmen David Jones had indicated his concern regarding reappointments of current members. Poll noted that concern had also been expressed with finding new members. Potter, Quirk and Andera expressed interest in being reappointed. 2. 2009 CLG Reports Poll noted that the 2009 CLG Report had been included in the packet, and that it was a summary of the commission actions and information for the year 2009. Motion made by Quirk,seconded by Morgan to accept and place on file the 2009 CLG report Motion carried unanimously. 3. Annual Awards Ceremony Poll noted that the awards ceremony had once again been a success this year and asked for suggestions for future improvement. Quirk noted the need for a greeter at the door as no formal introductions were made till the end of the ceremony. Poll noted that he would like every winner next year to be assigned to a member of the commission, so they have a chance to get to know the winners better and have a better understanding of the projects. 4. Fire Station#5 Smart Control Insulation Poll noted the inclusion of an update for Fire Station#5, and a summary of improvements they were going to install. Andera noted that the original intent was to install new windows but the type chosen was not approved by SHPO. Berry questioned the reasoning for electric motors included. Andera noted they were part of the smart control system that could conserve energy. 5. Guidelines Revision Berry noted that due to the time the guidelines would have to be discussed at the following meeting. Quirk suggested that the next committee meeting occur on June 30th at noon. Adjournment Motion made by Morgan,seconded by Quirk to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 6:20 pm. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JULY 20,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:03 p.m. Commission Members in attendance were: Andera,Berry, Olsson, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway Others Present: Poll- Staff to the Commission Approval of Minutes Motion made by Potter,seconded by Quirk to approve the minutes of the June 15, 2010 regular meeting. Motion carried unanimously. Approval of Agenda Motion made by Potter,seconded by Quirk to approve the agenda. Motion carried unanimously. Poll noted that Commission member Lana Morgan had passed away. Poll noted that she had been a valuable member of the Commission since long before his arrival and that she would be missed. Reports 1. Main Street Ottesen gave the Main Street report,noting the successful BBQ Loo. Ottesen noted that Main Street was accepting resumes for the executive director position. 2. Silos and Smokestacks No report this month. 3. Grout Museum Olson noted that the Old House Tour had been canceled. Olson noted there would be a science fair at the Grout over RAGBRAI weekend which would include some good events for kids. 4. Rath Administration Building Project Update Andera noted that there had been a glitch in the tax credit program,which was delaying the Rath Building progress. The current system did not allow for a phased project, and would add extra review for each phase. The current method only locks in the credits for one phase and not future -1- monies. Andera noted that there was a letter sent to the Governor's office and a meeting was set up. Andera noted that the problem stems from the state guidelines. Motion made by Ottesen, seconded by Potter to support the request for a time extension for the development of the Rath Administration Building. Motion carried unanimously. Quirk suggested that a letter of support from the Historic Preservation Commission be sent to the Governor's Office as well noting the Commission's support for the redevelopment of the Rath Administration Building. Poll noted that he would draft and send a letter. 5. Highway 63 Expansion Poll noted that there had been some issues moving the houses along Highway 63 that had slowed down progress. Poll noted that some of the houses that were being moved were relying on a historic designation, which initially had not been given as the original siding had been covered up. Poll noted that the non-original siding had been removed and the houses were being re- evaluated. Public Hearinyis None Discussion Items/Possible Action Items 1. Reappointment of Commission Members Poll noted that Commission members Potter, Quirk and Andera had been reappointed to the Commission. 2. Amending current Ordinance No.3727 Section 18, '/2-4. Historic Preservation Commission, Composition (a) to set Commission membership minimum which currently reads "shall consist of no fewer then 7 members" to read "shall consist of no fewer then 5 members". Poll noted that even with the new appointments,the membership of the Commission was currently at its minimum level. Poll noted that he had changed the draft of the new ordinance, but also questioned if the current ordinance should be amended. Olsson asked if that would have to go before City Council. Poll indicated that it would. Olsson noted that it should be left as is for now, and changed on the new ordinance that was currently under revision by the state. Quirk noted that a citizen had expressed interest in joining the Commission. Poll noted that he would send out an application. Quirk also suggested possibly moving the meeting dates to allow for Brockway to attend the meeting more frequently. Poll noted he would attempt to contact Brockway to see if another time would work. 3. Work with library for Historic Preservation Month Poll noted that Sue Pearson had asked the Historic Preservation Commission to put together a presentation for the Library's preservation month. Poll noted that due to the few meetings to plan -2- for it that one of the members take charge of planning the event. Olsson noted that she would talk to Sue Pearson and organize some sort of presentation. 4. Guidelines Revision Berry noted that due to the time the guidelines would have to be discussed at the following meeting. Adjournment Potter noted that she would not be able to attend the next meeting due to a conflict. Olsson noted that she would also not be able to attend. Quirk noted that the meeting should be rescheduled and suggested August 31 St as a more suitable date. Poll noted that he would reserve the meeting room. Motion made by Olsson,seconded by Quirk to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:45 pm. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—AUGUST 31,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM, CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Berry, Olsson, Ottesen, Potter and Quirk. Commission Member(s) absent were: Andera and Brockway Others Present: Poll- Staff to the Commission, Candy Streed- Silos and Smokestacks,Judy Toeffer- Citizen, Mason Fromm- Chairman Cedar Valley Peace Walk Approval of Minutes Motion made by Potter,seconded by Olsson to approve the minutes of the July 20, 2010 regular meeting. Motion carried unanimously. Approval ofARenda Poll noted that Mason Fromm, Chairmen of the Cedar Valley Peace Walk Committee was here to give a presentation and noted that it should be moved just after the public hearing were heard. Potter noted her agreement. Motion made by Potter,seconded by Quirk to approve the amended agenda. Motion carried unanimously. . Public Hearings Gordon Kilpatrick, 135 Prospect Avenue-requests a certificate of appropriateness for new white seamless gutters to replace the original gutters currently on his home. Poll gave the staff report noted that the applicant was requesting a Certificate of Appropriateness to replace original gutters with new white seamless gutters. Poll noted that the structure in question was rated a"C" structure for architectural significance and is rated as an "A" structure in historical significance and is considered contributing to the Highland Historic district. Poll noted that the applicant had provided a home inspection for his property that noted"Gutter system is defective and is no longer in usable condition. Rusted through in many places. Replacement recommended."Poll noted that the applicant has also submitted a list of the houses on the 100 block of prospect with white seamless gutters,which includes 11 homes,while indicating that only 2 homes (including his)have the original gutters. Poll noted that The Design Guidelines for Historical Buildings recommend, "that original drainages and built-in gutters should be retained and repaired, if practical."Poll noted that the gutter system in question is original to the home,but is not built into the home. Olsson questioned the difference between the existing gutters and the proposed seemless gutters. Berry noted that the original style had a lower profile the most seemless gutters. Berry noted that -1- the home at 159 Prospect had new rounded gutters and questioned if the applicant had priced that style of gutter. Kilpatrick noted that he had not as he had not notice those gutters were rounded. Olsson questioned how much larger the seemless gutters would be then the original style of gutter. Kilpatrick noted that the difference would be about an inch. Berry asked if the applicant planned on painting the home. Kilpatrick noted that the home would need to be painted eventually but noted that the Historic Guidelines do not control or dictate paint color. Kilpatrick noted that all other houses on the block have white gutters. Kilpatrick noted that the gutters needed to be replaced as they were damaging the homes foundation. Quirk noted that after walking the block many times she has not noticed the white gutters on that block. Potter noted that she did not oppose the request. Ottesen noted that white is the predominate color for most gutters as it is generally cheaper and matches more types of home colors then other options. Ottesen recommended that the applicant maintain a three-color combination when he repaints the home. Kilpatrick noted that he would suggest it to his son,as he would be the one living in the home. Ottesen noted that color scheme is important for the value of the property. Kilpatrick noted that he does not intend to lower the value of the home. Streed noted that she was aware of a home on Kennilworth that had burgundy colored seemless gutters. Olsson noted that she would like the new gutters to maintain gutter hangers and would not like to see fascia installed, as that would change the look of the home. Kilpatrick noted that would probably cheaper for him. Berry questioned if Kilpatrick would install the new gutters all the way around the home. Kilpatrick noted that he would. Motion made by Quirk,seconded by Olsson to grant a certificate of appropriateness to install new seemless gutters on the condition that gutter hangers continue to be used Motion carried unanimously. Discussion Items/Possible Action Items 1. Martin Luther King Jr. Peace Walk Presentation Mason Fromm, Chairperson of the Cedar Valley Peace Walk noted that the plan for the Martin Luther King Jr. Peace Walk was drafted in April of 2008 and was designed to chart the path of key events in Martin Luther King Jr.'s life. Fromm noted that this park was designed to educate and inspire the public as well as act as a tourist destination for the Cedar Valley. Fromm distributed a conceptual design for the park to the Commission noting that it was planned to be placed in Washington Park. Fromm noted that the existing Tea House would remain untouched. Fromm noted that the main entrance to the Peace Walk would be opposite the new entrance for the Veteran's Museum. Fromm noted that along the walk,there would be different mile stones on the path noting events in Dr. King's life. From noted that in the middle of the park the conceptual design indicated there would be a splash pad,which may end up being removed. Fromm noted that near the end of the walk there would be a podium in a raised area to encourage free speech and possibly to be used for public addresses and finally at the end of the walk there would be a life sized bronze sculpture of Dr. King which would symbolize the need for the public to continue his work. Fromm noted that he was giving the presentation because some of the minutes from the Historic Preservation Commission indicated the intent to turn the park into a locally designated landmark, which in essence would prevent the park from changing from its current state. -2- Potter noted that the conceptual design was not to scale, noting that Washington park was only one block in size and it appeared that the drawing was closer to 4 city blocks. Quirk noted Washington Park was one of the oldest parks in Waterloo and questioned why this park had been chosen. Fromm noted that Doug Schindel of AE COM was hired to find other possible locations. Fromm noted that another location near the river was looked at next to Wells Fargo,but the location was found to have no parking easily accessible and there was concern that people visiting the park would park at the bank, and not at the parking garage across the street. Potter noted that Lou Henry Hoover School seemed more appropriate,noting that Washington Park is highly used by the community, and appears to be too small for the conceptual design. Berry noted that he had done some research on Washington Park's origin and found out that Washington Park was deeded for the sum of$450 to the City of Waterloo in 1864 for the purpose of being a"public square and pleasure ground" and was officially became a park in 1872. Lincoln Park is also on Park Lane on the East side of the river, and was designed to be the same size and roughly the same distance from the river in the opposite direction. Potter noted that choosing Washington Park was bad judgment and added that this Peace Walk should add to Waterloo and not detract from what we already have. Olsson noted that she would like to see the Peace Walk on the West side but noted that she would like to keep the look of the existing Washington Park including the Japanese garden. Potter questioned what kind of funds have been raised for the Peace Walk. Fromm noted about $25 and that his organization was working to establish a 501C3 and a location before they begin fundraising. Fromm noted that they had looked at a number of sites including the river walk area,but that area was found to be too narrow and their was concern about hampering the movement along the bike path. Potter noted that she supported the Peace Walk project,but questioned the choice of location. Potter noted that she believed we should move some of Waterloo's attractions such as this away from the highway so that tourists would get to see more of Waterloo. Quirk noted that she was opposed to the construction of the Peace Walk in Washington Park and noted that Washington and Lincoln Park have a deep history in the community. Potter noted that we cannot enlarge the community by detracting from one part of it to add another. Berry asked if land across from the Russell Rendsler House had been looked at, noted that there are many vacant lots that could be used to create a home in that area. Fromm noted that this Peace Walk could be a springboard for new development. Olsson noted that she could live with a smaller scale if the peace walk only used the lower half of Washington Park. Potter noted that if it is smaller, it loses its components,noting that she believed it's a good idea and would lose some of its impact if it were forced to be smaller. -3- Streed noted that she is a non-voter, but that she spends a lot of time at Riverfront Park and is appalled by the condition of that park, and noted that moving the Peace Walk to that location would seem to be a great fit as it would improve that park and would appear to have more foot traffic. Potter noted that there are areas in the Church Row neighborhood that are available that would be a more suitable location for the Peace Walk. Berry noted that he believed that the bike trail would be the best location as it would have the most traffic. Quirk asked if a property along Martin Luther King Jr. Drive would be a better location. Fromm noted they would like the park to be close to downtown so children and tourists don't have to go to far out of their way. Berry noted that narrowing Park Avenue would lead to unhappy citizens who use that road, as it is a major access for daily access to downtown. Potter noted that the conceptual drawing, although beautiful, are inaccurate. Motion made by Quirk,seconded by Potter to support retaining Washington and Lincoln Parks historically intact and encourage the Cedar Valley Civil Rights Peace Walk to find a different location. Motion carried 5-0. Reports 1. Main Street Ottesen gave the Main Street report, noting that 40 applications had been received for the open director position, and they had been narrowed to 16 who will participate in phone interviews. 2. Silos and Smokestacks Streed gave the report noting that Silos was sponsoring a photo contest which includes historic and current photos. Streed noted a workshop was coming up in Dubuque on November 9. Streed went on to note that Kingsley School was having a neighborhood meeting regarding possible expansion. 3. Grout Museum No report given. 4. Rath Administration Building Project Update Poll noted that the developers were still working with the state to obtain tax credits for all phases of their project. 5. Highway 63 Expansion No report given. Discussion Items/Possible Action Items 1. 2nd Quarter Financial Statement -4- Poll noted that the financial statement was included in the packet. 2. Work with library for Historic Preservation Month Olsson noted that she had contacted Paula Mohr who had agreed to give a presentation on"How to research the history of an old house."And discussed possible dates for the presentation. The commission decided October 5th at 7:00 pm was the primary date and October 11th at 7:00 pm would be the back up date. 3. Guidelines Revision Berry noted that due to the time the guidelines would have to be discussed at the following meeting. 4. Discussion Berry noted that 525 E 3rd Street was in the process of being demolished by Habitat for Humanity who would then erect a much smaller home on the property that would not fit in with the neighborhood. Berry noted that this property would have been a prime candidate to be restored, as the home is structurally sound. Poll introduced Judy Toeffer as a perspective new member of the Commission. Poll noted that Judy lived in the Highland District and had an interest in Historic Preservation. Adjournment Poll noted that a committee meeting to revise the guidelines would be needed. The commission decided to have the next committee meeting on October 21 at 12:00 pm. Motion made by Quirk,seconded by Potter to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 6:31 pm. Respectfully submitted, Adam Poll, Associate Planner -5- i WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—SEPTEMBER 21,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL s ervation Com mission Berry called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:00 p.m. Commission Members in attendance were: Berry, Olsson, Ottesen,Potter and Quirk. Commission Member(s) absent were: Andera Others Present: Poll- Staff to the Commission, Judy Toepher- Citizen, Steve Schmitt- City Council Approval of Minutes Motion made by Quirk,seconded by Potter to approve the minutes of the August 31, 2010 regular meeting. Motion carried unanimously. Approval of Ajienda Berry noted that he would like to add salvage efforts on San Souci to the discussion items section. Potter noted that she would like to add historic nominations of Washington and Lincoln Parks to the discussion items area. Olsson noted that she would like to add a report on the Ordinance to the agenda. Motion made by Potter,seconded by Quirk to approve the amended agenda. Motion carried unanimously. Public Hearings Patrick and Luann Kafer, 250 Prospect Avenue-Request a certificate of appropriateness to construct a new 26'x 28'detached garage in the rear of the home along the alley. Poll gave the staff report noted that the applicant was requesting a Certificate of Appropriateness to construct a 26' by 28' detached garage in the rear yard. Poll noted that the structure in question was rated a"C" structure for architectural significance and is rated as an "A" structure in historical significance and is considered contributing to the Highland Historic district. Poll noted that this garage would replace a 18' x 20' (360 SF) garage demolished last year because the garage was beyond repair. Poll noted that The Design Guidelines for Historical Buildings states under recommendations for Outbuildings and Garages (P. 17): New out buildings should be subordinate to and compatible with the main building and goes on to note that garages highly visible from the street are not recommended. Poll noted that the proposed garage would appear to meet these qualifications as the garage is positioned behind the home off the alley and the siding on the garage will match the home. Poll noted that The Design Guidelines for Historical Buildings also states that doublewide garage doors are not recommended. The proposed garage would have a doublewide garage door,but it would not face the street. -1- r Quirk questioned if the garage was accessed from the alley. Patrick Kafer indicated that the garage would be accessed from the alley. Ottesen noted that the windows on the house were tall and narrow and had decorative trim, and questioned if the applicants would be willing to try to incorporate these design elements into the garage windows. Berry added that the using a hip roof would also be more compatible with the existing home. Kafer noted that the cost of the hip roof on a garage would be significantly more, but added that he would be willing to add trim to the garage windows and would talk to the contractor about changing the shape to a narrower window but added that he does have security concerns about making the window too large. Kafer questioned if the use of aluminum siding would be an issue. Ottesen noted that as replacement siding has been used on the home, it would not appear to be out of character to use it on the garage as well. Motion made by Quirk,seconded by Olsson to grant a certificate of appropriateness to construct a new 26'x 28'detached garage in the rear of the home along the alley. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report, noting that an executive director would soon be selected. Ottesen noted that Fridayloo's are ended for the year and that the farmers markets would finish up at the end of October. Ottesen noted that Main Street had been able to paint a great deal of light poles this year. Quirk and Potter commented on the flowers used downtown and how much they added to that area. 2. Silos and Smokestacks No report given. 3. Grout Museum No report given. 4. Rath Administration Building Project Update Quirk noted that the commission would be willing to write letters of support it that would aid the developer to restore the Rath Administration Building. 5. Highway 63 Expansion Poll noted that there was not any new information and that houses were still in the process of being moved. -2- Discussion Items/Possible Action Items 1. Work with library for Historic Preservation Month Olsson noted that on October 7th at 7:00 p.m. Paula Mohr would be giving a presentation on How to Research an Old Home. Olsson noted that we should try to get an announcement in the paper. Quirk noted that she would notify the Highland Neighborhood Association. 2. Review National Registrar Nomination of the Master Service Station located at 500 Jefferson Street. Poll noted that the Mater Service Station located at 200 Jefferson Street had applied for National Registrar of Historic Places. Poll noted that the application had been submitted privately and that it was the responsibility of the Historic Preservation Commission to submit any comments. Quirk questioned if anyone had spoken to the owners about a local designation. Motion made by Quirk,seconded by Olsson to recommend to James Walsh to consider a historic nomination as a locally designated landmark. Motion carried 5-0. Motion made by Ottesen, seconded by Quirk to endorse the National Registrar Nomination of the Master Service Station located at 500 Jefferson Street Motion carried 5-0. 3. Guidelines Revision Berry noted that due to the time the guidelines would have to be discussed at the following meeting. 4. San Souci Island Salvage Efforts. Berry noted that he had talked to Rod Scott, who was heading up the salvage operations on the island. Berry noted that Scott had moved down to the gulf coast to work in that area but wanted to finish this project. Berry noted that Scott had arranged for Americorps volunteers to help out with salvage operations,but they needed a place to stay. Potter noted that Bridges is a possibility and may be able to house the volunteers. Poll noted that salvage operations were still tentative, as arrangements had not yet been made with planning staff. 5. Lincoln and Washington Park nomination for Local Historic Landmark status. Quirk noted that she intends to nominate Lincoln and Washington Parks and prepare and application. Olsson volunteered to assist and Potter noted that she could construct a timeline and find what changes have been made to the parks. Quirk noted that Sue Pearson had been very helpful with research. Adjournment Poll noted that a committee meeting to revise the guidelines would be needed. The commission decided to have the next committee meeting on September 28th at 11:30 pm. -3- Motion made by Quirk,seconded by Olsson to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:41 p.m. Respectfully submitted, Adam Poll, Associate Planner -4- • WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—OCTOBER 19,2010—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera,Berry,Ottesen,Potter,Toepher and Quirk. Commission Member(s)absent were: Olsson Others Present: Poll- Staff to the Commission Approval of Minutes Poll noted that Toepher had officially been appointed by City Council to serve as a member of the Historic Preservation Commission. Motion made by Quirk,seconded by Potter to approve the minutes of the September 21,2010 regular meeting. Motion carried unanimously. Approval ofAgenda Quirk noted that the local historic nomination of Washington.and Lincoln Parks should be added as#1 under discussion items. Motion made by Potter,seconded by Quirk to approve the amended agenda. Motion carried unanimously. Public Hearings Charles Alexander, 1000 Vine Street-requests a certificate of appropriateness to construct a new 24'x 26'detached garage in the rear of the home along the alley. Poll gave the staff report noted that the applicant was requesting a Certificate of Appropriateness to construct a 24' by 26' detached garage in the rear yard. Poll noted that the house at 1000 Vine Street is rated a"C"structure for architectural significance and is rated as an"A" structure in historical significance and is considered contributing to the Highland Historic district.Poll noted that this garage would replace an existing 12' x 18' (216 SF)garage.Poll noted that the applicant has indicated that the garage is too small for his needs. Poll noted that The Design Guidelines for Historical Buildings states under recommendations for Outbuildings and Garages(P. 17):New out buildings should be subordinate to and compatible with the main building and goes on to note that garages highly visible from the street are not recommended. Poll noted that the proposed garage would appear to meet these qualifications as the garage is positioned behind the home off the alley and the siding and roof on the garage will match the home.Poll noted that The Design Guidelines for Historical Buildings also states that doublewide garage doors are not recommended. The proposed garage would have a doublewide garage door,but it would not face Vine Street, although it would face Steely Street as the property is a corner lot. Ottesen noted his concern about the use of a doublewide door that would be visible from Steely Street. Charles Alexander, 1000 Vine Street,noted that if the door were to face another direction he would have to move the garage closer to his home and that would greatly reduce the size of his rear yard. -1- Quirk noted that the applicant seemed to have good intent,and that it seemed like it would fit well with the home and area. Berry noted concern that the peak would be higher then the original garage and could be a distraction from the home. Motion made by Quirk,seconded by Toepher to grant a certificate of appropriateness to construct a new 24'x 26'detached garage in the rear of the home along the alley.Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report,noting that the new executive director was Jeff Kurte, formally of the Cedar Falls Historic Society. 2. Silos and Smokestacks No report given. 3. Grout Museum No report given. 4. Rath Administration Building Project Update Andera noted that the developer met with the State of Iowa's Attorney Generals Office to discuss the issues that exist in the Iowa Historic Tax Credit program,with one of the issues being that the current statute does not specifically address phased projects like Rath,and there is uncertainty that the approved tax credits for Rath will be available in the future.Andera noted that since the Rath redevelopment consists of multiple phases that the applicant needs to submit a request for tax credits,even though the project has already received tax credit approval.Andera noted this then puts the project back in the "lottery"process,meaning the project would have to go through another drawing process for tax credits. Andera noted that the Attorney Generals Office was waiting on the election results before any additional progress could be made. 5. Highway 63 Expansion Poll noted that there was not any new information and that houses were still in the process of being moved. 6. Historic Preservation Ordinance Poll noted that the Ordinance was completed and was awaiting review from the attorney.Poll noted that the State Historic Preservation Office had not reviewed the ordinance and had requested a summary of the changes made. Poll noted that the finished Ordinance should be ready for approval at the following meeting. Discussion Items/Possible Action Items 1. Local nomination of Washington and Lincoln Parks. -2- Quirk noted that she had talked to the Leisure Service Director,Paul Hutting and that he had asked her to attend a Leisure Services meeting at 7:30 a.m.Tuesday November 9,2010. Quirk noted that Hutting had been interested in the fact that Washington Park may be the 3rd oldest public park in the nation. Potter noted that residents of Church Row have been upset at the lack of neighborhood participation in proposed plans for the Martin Luther King Peace Walk,citing concerns as to why Washington Park was chosen and not another location. Quirk noted that she talked to several City Council members and many feel as she does that Washington and Lincoln Parks should not be changed. Berry noted that if West Park Avenue is closed public safety could be affected,as there would be limited access to the area for emergency services. Potter noted her concern that other possible locations for the Martin Luther King Jr.Peace Walk were not properly evaluated and noted that Vanderwall and Associates,the consultant used,felt that the Peace Walk should be closer to downtown. Quirk asked permission to attend the Leisure Services meeting as a representative of the Historic Preservation Commission.No objections were heard. 2. Guidelines Revision Toepher noted that she had a list of grammatical corrections she had located in the proposed guidelines and would submit that list to Olsson to make the appropriate changes. Adjournment Motion made by Quirk,seconded by Andera to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:44 p.m. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—NOVEMBER 16,2010—5:00 P.M. MOLLENHOFF CONFERENCE ROOM,2ND FLOOR CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:03 p.m. Commission Members in attendance were: Andera,Berry, Olsson,Ottesen,Potter(5:12 p.m.),Toeper and Quirk. Commission Member(s)absent were:None Others Present: Jeff Kurtz,Main Street Waterloo Director Approval of Minutes Toeper noted that her last name was spelled incorrectly in the October 19,2010 Minutes,noting that the correct spelling is"Toeper",not"Toepher". Motion made by Quirk,seconded by Ottesen to approve the amended minutes of the October 19,2010 regular meeting. Motion carried unanimously. Approval of Agenda Motion made by Quirk,seconded by Toeper to approve the agenda. Motion carried unanimously. Public Hearings None Reports 1. Main Street Jeff Kurtz,Main Street Waterloo Director,introduced himself as the new director that took over after Sindee Kleckner vacated the position. Kurtz noted that previously he was the chairperson for the Cedar Falls Historical Society for 6 years,as well as noting that the oversaw the operations of a museum in Muscatine. Kurtz noted that he and his wife reside in Waterloo and he has an interest in downtown and historical structures,noting that he is looking forward to working with the HPC. Kurtz also noted "Downtown Lights the Night"is scheduled for December 4,2010,which is a festivity to bring people downtown and to kick off the holiday season. Kurtz also noted that Main Street received a grant to paint light poles and flower baskets,along with installing new light fixtures on West 4th Street in Downtown Waterloo. 2. Silos and Smokestacks No report given. 3. Grout Museum Olsson noted that the Grout Museum is hosting a"Mash"party on December 2,2010. Olsson noted that the theme of the party will represent the popular television show that aired in the 70s and 80s,and the party will honor those who have and are currently in the military. -1- 4. Rath Administration Building Project Update Andera noted since the last update that he gave at the October 19,2010 meeting;there have been no changes to report. 5. Highway 63 Expansion Andera noted that some of the houses along Highway 63 have begun to be moved and relocated to different City owned lots in the nearby area. Andera noted that some of the properties were saved,rather than just demolishing them and having their taxes removed from the tax rolls. Discussion Items/Possible Action Items 1. Historic Preservation Ordinance Revision Andera noted that Adam Poll,Associate Planner,has made further revisions to the Historic Preservation Ordinance since the last meeting. Andera noted that the City Attorney had questions on what constitutes a"substantial"modification in terms of when or when not a public hear before the HPC can be waived. Andera noted the attorney questioned what would trigger a public hearing, such as adding more than additional property to a district, an entire block,etc,noting that the term"substantial modification"can appear arbitrary and may need to be defined further. Andera also noted the attorney questioned on who has the authority to waive a public hearing,noting he would assume the HPC would,however,the process to determine substantial and non-substantial modifications needs to be better laid out. Ottesen suggested a percentage method possibly be used to determine what is a substantial or non-substantial modification. Ottesen suggested that a"public hearing by the HPC may be waived if the proposed modifications do not exceed 10%of the original application for nomination of a historical district or historical landmark, and that a proposed change does not alter the purpose and/or integrity historic district or historic landmark". HPC members agreed with the proposed wording and gave the direction for staff to forward these comments onto the City Attorney for their review and opinion. Olsson questioned why the attorney is suggesting that the term"Historic Preservation Commission"be in lower case letters,noting that it should be capitalized in the Ordinance,as it would appear to be a proper name and refers to a governmental entity. 2. Local nomination of Washington and Lincoln Parks as Historic Landmarks Quirk noted that she had attended the Leisure Services Commission meeting on November 9,2010, noting that there was discussion on the agenda relating to Washington Park being utilized for a proposed Martin Luther King Jr.Peace Walk. Commission members noted that Washington and Lincoln Parks have been a part of Waterloo for nearly its entire history, and believe the parks shall remain as they currently are. Quirk suggested that a committee among some of the Commissioners be established to write up applications to nominate the 2 parks as local historical landmarks. Quirk noted that nominating the parks as local landmarks would then require any changes or plans to the park would need to be reviewed by the HPC if deemed necessary. Andera noted that he had attended a National Register seminar at the State Historical Preservation Office in Des Moines,noting that he was provided a booklet that explained the process to request that a property be nominated, as well as giving suggestions on how to research a historic property. Andera noted that the would make copies of the booklet he received and provide them to the HPC members. Ottesen noted that the HPC could look at the possibility of working with a historical consultant to draw nomination forms to submit. -2- 3. Guidelines Revision Toepher noted that she had a list of grammatical corrections she had located in the proposed guidelines and would submit that list to Olsson to make the appropriate changes. Adjournment Motion made by Quirk,seconded by Andera to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 6:12 p.m. Respectfully submitted. Tim Andera, Associate Planner -3- • WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JANUARY 18,2011—4:45 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:49 p.m. Commission Members in attendance were: Andera, Berry, Olsson,Ottesen,Potter,Toepfer and Quirk. Commission Member(s)absent were:None Others Present: Jeff Kurtz-Main Street Waterloo Director, Candy Streed—Silos and Smokestacks,Joyce Ankrum, President of Highland Neighborhood Association Approval ofARenda Motion made by Ottesen,seconded by Olsson to approve the agenda. Motion carried unanimously. Approval of Minutes Toeper noted that her last name was spelled incorrectly in the November 16,2010 Minutes,noting that the correct spelling is"Toepfer",not"Toeper". Motion made by Olsson,seconded by Quirk to approve the amended minutes of the November 16,2010 regular meeting. Motion carried unanimously. Public Hearings Joyce Ankrum,President of the Highland Neighborhood Association, introduced herself to the Commission noted that she had recently taken over for Matt Boyd, and noted that she looked forward to getting to know and working with the Commission. Election of Officers Quirk noted that Pat Berry has done a very good job at being the Chairperson and noted that she thought he should do it again. Motion made by Quirk,seconded by Toepfer to elect Pat Berry as Chairperson. Motion carried unanimously. Motion made by Toepfer,seconded by Olsson to elect Gale Quirk as Vice-Chairperson. Motion carried unanimously. Reports 1. Main Street Jeff Kurtz,Main Street Waterloo Director,noted that Taste of the Too would take place on Thursday, January 27th and noted that tickets would be$20.00. 2. Silos and Smokestacks -1- Candy Streed, Silos and Smokestacks,noted that there would be a grant information secession on February 2nd at the Silos and Smokestacks office. Streed noted that projects involve Agricultural Industrial Heritage and began at 10:30 a.m. Streed noted that on April 6th the Golden Silo awards would be held at the Sky Events Center and noted that Silos and Smokestacks is currently involved in a project with the Geography Department and UNI to survey the rural landscape to show how land changes over time noting that a prototype could be shared with the City of Waterloo. Berry noted that a book is available in the Library called the"History of Black Hawk County"which is a very good geographical source. Andera questioned if the study would show the history of the land uses. Streed noted that it would,noting the study was being preformed by Professor Alex Overly showing the relationship between the culture and the land. 3. Grout Museum Olsson noted that there was nothing new to report. 4. Rath Administration Building Project Update Andera noted that there would be a development meeting,taking place on January 17 with Senator Dosler,noting that the economic development director from Souix City,the location of another project with the same developer,is not the Economic Development Director for the State of Iowa. Streed questioned the developer's intentions for the structure.Andera noted that the developer intended to use the structure for commercial office space and possibly for computer servers. Andera noted there is currently a problem with obtaining historic tax credits for phased projects which has to be worked out before rehab can be underway. Quirk questioned if the Commission should call the Senator.Andera noted that it probably would not be necessary at this point as a new Governor and State Congress recently took control. 5. Highway 63 Expansion Poll noted that the houses are still waiting on Enterprise Zone funding and a few other issues. Kurtz questioned where the Dollar General store was locating.Andera noted that it would be located north of Airline Highway. Discussion Items/Possible Action Items 1. Annual Historic Preservation Awards Poll noted that it was once again to start thinking about candidates for the Historic Preservation Awards. Poll as last year's winners consisted of commercial structures,and was hoping some residences could be included in the nominations for the year.Poll also noted that individual Commission members would be meeting about the winners this year and giving the presentations at the ceremony. Potter noted that Roux Orleans would be a possible location for the ceremony and noted that Bob Heaton's building could be a potential back up. Kurtz noted that Main Street was having its 15 year anniversary celebration and that possibly the events could be combined.Kurtz noted the celebration would be on April 14th. -2- Berry noted that Newton's restaurant could be a potential nomination. Andera noted that the building was rehabilitated by JSA Development who have who awards fairly recently. Quirk noted that potential dates for the ceremony could be Thursday,May 12th or May 5`h. Olsson questioned if Potter could get an ad in the paper asking for nominations from the public. Potter noted that she would look into it. 2. Local nomination of Washington and Lincoln Parks as Historic Landmarks Quirk noted that the City Council meeting would discuss Washington Park at their meeting directly following the Historic Preservation meeting and invited all the Commissioners to attend. 3. Guidelines Revision Berry noted that as the City Council meeting was about to begin it would be prudent to discussion guidelines revisions at a later date. 4. Ordinance Revision Andera noted that the City Attorney had made a few corrections to the proposed ordinance,but noted that it was ready to move to the next step which would be going before the City Ordinance Committee and then to council. Olsson noted that we should move forward and send it on to the Ordinance Committee. Motion made by Quirk,seconded by Ottesen to accept the proposed Historic Preservation Ordinance. . Motion carried unanimously. Motion made by Ottesen,seconded by Quirk to send the proposed Historic Preservation Ordinance to the Ordinance Committee for approvaL Motion carried unanimously. Adjournment Motion made by Quirk,seconded by Toepfer to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:25 p.m. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—FEBRUARY 15,2011—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:02 p.m. Commission Members in attendance were:Andera, Olsson,Ottesen,Potter,Toepfer and Quirk. Commission Member(s)absent were: Berry Others Present: Candy Streed—Silos and Smokestacks Approval of Agenda Motion made by Potter,seconded by Olsson to approve the agenda. Motion carried unanimously. Approval of Minutes Motion made by Potter,seconded by Olsson to approve the amended minutes of the November 16, 2010 regular meeting. Motion carried unanimously. Public Hearings None Reports 1. Main Street Ottesen noted that there was a Main Street conference on June 22-25 in Des Moines. Ottesen noted that he would be attending. Ottesen noted that the Taste d' Loo had been successful and had good attendance. 2. Silos and Smokestacks Candy Streed, Silos and Smokestacks,noted that the Open Silos Award luncheon would be held on Tuesday,March 26th at the Sky Events Center. Streed noted that there was class called Grant Seeking 101 coming up that helped attendees learn to better write grants. Streed noted that the speaker would be Jeanie Lovell from Luther College,who had a great deal of expertise in grant writing. Streed mentioned that any members of the commission that were interested could attend for a reduced rate. 3. Grout Museum Olsson noted that the Grout Museum was moving forward with their Tour of Historic Homes/Places this year. Olsson questioned if the Historic Preservation Commission would like to partner with the Grout Museum noting that the Commission and the tour would get additional publicity.Potter suggested that the Grout look into using the Greek Orthodox Church as a potential location. Streed noted that her neighbors owned a Lustron home that could possibly be used in the tour. 4. Rath Administration Building Project Update Andera noted that the developer had met with Senator Dotzler and would soon be meeting with the Director of Cultural Affairs. -1- 5. Highway 63 Expansion Poll noted that the State Historic Preservation Office was providing historic tax credits to some homes but those homes needed to be oriented to face the same direction they did on the original lots. Poll noted that meant the lots that had been reserved for these homes were oriented the incorrect direction and new lots were in the process of being obtained. 6. Proposed Ordinance Poll noted that he had contacted the Councilman Hart in regards to having the proposed ordinance reviewed by the Ordinance Committee.Poll noted that Hart had asked if it could go before a work session of the whole council in order to refresh everyone involved about the wording in the original Historic Preservation Ordinance and the changes proposed in the proposed ordinance. Poll noted that work session would be on February 28th at 4:30 and noted that time was subject to change and that he would keep the Commission informed. Poll noted that members of the Commission could attend. Discussion Items/Possible Action Items 1. Annual Historic Preservation Awards Potter noted that she had talked with Donna Nelson,noting that she had reserved a portion of Roux Orleans for May 12. Potter noted that she would move forward with contacting the Courier to put in an ad seeking nominations with a dead line of April for a turn in date. Poll questioned if any nominations had been made. Quirk noted that Greek Orthodox Church was a possibility as they have preserved their historic building. Potter questioned of Roman and Penny Frankowitz should receive an award for the work that they did on their home. Quirk questioned if Newton's should receive an award for the restoration and reuse of a Historic Building. Poll noted that would seem to work well as that consisted of one residential home,one commercial building and a church. 2. Local nomination of Washington and Lincoln Parks as Historic Landmarks Quirk noted that there had been no significant changes and that her and other members of the Commission continued to do research in regards to these properties. 3. Guidelines Revision Quirk noted that due to time constraints,further Guidelines Revisions could be made next month. Adjournment Motion made by Quirk,seconded by Toepfer to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:48 p.m. Respectfully submitted, Adam Poll, Associate Planner -2- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MARCH 15,2011—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were:,Berry,Olsson,Ottesen,Potter,Toepfer and Quirk. Commission Member(s)absent were: Andera Others Present: Poll-Staff to the Commission Approval of Agenda Berry noted that he would like to discuss a notice for the construction of a cell tower that he received.Poll noted that it could be added to the discussion portion of the agenda. Motion made by Toepfer,seconded by Quirk to approve the amended agenda. Motion carried unanimously. Approval of Minutes Toepfer noted there were some the date on the motion portion of the minutes was incorrect as well as noting some grammatical errors that needed to be corrected in the minutes.Poll noted he would make the appropriate changes. Motion made by Quirk,seconded by Olsson to approve the amended minutes of the February 15,2011, regular meeting. Motion carried unanimously. Public Hearings None Reports 1. Main Street Ottesen noted that there was a Main Street conference on June 22-25 in Des Moines noting that he will be in attendance. Ottesen noted that on April 14,2011 at the Sky Events Center Main Street was having its 15th anniversary celebration. Ottesen then noted that Fridayloo's began the last weekend in May. 2. Silos and Smokestacks Ottesen noted that the Golden Silo Awards Luncheon was being held at the Sky Events Center on April 6th at noon. 3. Grout Museum Olsson noted that she was helping organize the Old House Tour,noting that they had two houses confirmed for the tour. Olsson noted that the date had been pushed back to August 20th. 4. Rath Administration Building Project Update -1- No update given. 5. Highway 63 Expansion No update given. 6. Proposed Ordinance Poll noted that the Ordinance would be going before the Ordinance Committee on March 21s`at 4:00 p.m. and that HPC members were encouraged to attend.Poll added that discussion from the Council work session had indicated that the Council preferred that a section be added to the proposed ordinance noting that if 40% of the residents of a proposed district were documented as against it becoming a Historic or Preservation District that the proposal would fail. Discussion Items/Possible Action Items 1. Annual Historic Preservation Awards Potter noted that she had talked to the Waterloo Courier and they would run a ad seeking historic nominations. Potter noted that the deadline for nominations would be April 15t.Potter noted that the proposed guest list consists of current award winners,past recipients,HPC members and city officials. Poll noted that would seem to work well as that consisted of one residential home, one commercial building and a church. 2. Local nomination of Washington and Lincoln Parks as Historic Landmarks Olsson noted that she believed a sub-committee was needed to focus on construction the application. Quirk and Potter volunteered as well as Olsson.A meeting was set up for 1:00 p.m. on April 6th. Poll noted that he would reserve a room. 3. Annual Report Poll noted that the 2010 Annual Report was nearly completed. The HPC members updated their personal information on the report. Toepfer noted some grammatical corrections. Motion made by Potter,seconded by Quirk to approve the amended 2010 annual report. Motion carried unanimously. 4. Cell Tower Berry noted that he received notice that a cell tower was proposed for construction on a parcel of land off of Hammond Avenue. Berry noted that the notice was sent to him so the HPC could determine if there was a historic impact on the area.Berry noted that there were not any local or national historic landmarks or districts in the area. 5. Guidelines Revision Berry noted that due to time constraints, further Guidelines Revisions could be made next month. Adjournment -2- ii Motion made by Quirk,seconded by Olsson to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:50 p.m. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—APRIL 19,2011—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera,Berry, Olsson,Ottesen,Potter,Toepfer,Linda and Quirk. Commission Member(s)absent were: none Others Present: Poll-Staff to the Commission Approval ofAjienda Poll introduced Kathy Linda as the newest member of the Historic Preservations Commission.Linda noted that she was happy to be a part of the Commission. Motion made by Potter,seconded by Quirk to approve the agenda. Motion carried unanimously. Approval of Minutes Quirk noted some grammatical errors.Poll noted that he would make the appropriate corrections. Motion made by Quirk,seconded by Olsson to approve the amended minutes of the March 15, 2011, regular meeting. Motion carried unanimously. Public Hearings None Reports 1. Main Street Ottesen noted that Main Street had recently celebrated its 15t anniversary adding that 85 people bought tickets. Ottesen noted that the Friends of Main Street program was kicking off,and that giving donations to Main Street would give discounts on downtown stores. Ottesen noted that the Chamber of Commerce was giving up management of My Waterloo Days and that Main Street was bidding to take over management of the event as well as the Expo area. Andera noted that a gaming grant has been received to make updates on the Public Market building. 2. Silos and Smokestacks No report given. 3. Grout Museum No report given. 4. Rath Administration Building Project Update -1- Andera noted that the developer is still working with the State to recognize phased projects.Andera noted that the state has concerns with"claw backs"which would result if the state was forced to take back tax credits they issued for a phased projects where the later stages are not completed. 5. Highway 63 Expansion Poll noted that there was no new information and that the developer had acquired the needed lots from the City. 6. Proposed Ordinance Poll noted that the next step would be to have the Ordinance recommended by the Planning and Zoning Commission, and noted he would have Chris Wendland apply fmishing touches to the wording. Discussion Items/Possible Action Items 1. Annual Historic Preservation Awards Poll questioned who the Commission felt should be the winners of this years awards. Potter noted that the Greek Orthodox Church and Newton's should receive the awards. Ottesen noted that the Landau's had ties to a number of historic buildings in the City including Doey Joeys,the Russell Lampson and now Newtons. Potter suggested that the family receive the award. Potter noted that the event would start at 5:00 pm and the ceremony would take place at 5:30 in the Black's Building.Potter noted that people should bring food. Gale noted that she would bring fruit.Berry noted that he could bring some wine if needed.Potter noted that she would send out invitations. 2. Local nomination of Washington and Lincoln Parks as Historic Landmarks Quirk noted she would once again talk to Paul Hutting with Leisure Services to get more information about the parks.Poll noted that he had found the abstract for Lincoln Park and he also provided a copy of the City plat showing the parks. Quirk noted that she would have a joint meeting with Leisure Services about the possibility of these parks becoming local landmarks. Berry noted that a pond/landscaping club is present in Waterloo and suggested that they may help maintain the Washington Park pond.Berry noted that the current configuration has the pond water coming from City water lines and draining into the river.Berry noted that a system that recycles the water might be more feasible. 3. Review the National Register nomination of the Waterloo East Commercial Historic District located in downtown Waterloo Poll noted that the Commission had received two nominations for the National Registrar and that the first of which was for the East Commercial District.Andera noted that the district was created at the behest of Jim Walsh, noting that several of his building would be within the district.Andera noted that the President Hotel on Clark Street would not be included in the district. Linda questioned the term"good"that was used in the application and how the term relates to historic preservation. Poll noted that commonly used verbage used included"poor, average, good and excellent". Ottesen noted that there would be a possibility of expansion to the district as there were so properties that could be included in the future but noted the district is worthy of being added to the National Register. -2- Ottesen noted that as his place of employment lies within the proposed district,he would abstain from voting. Motion made by Potter,seconded by Linda to recommend approval of the National Register nomination of the Waterloo East Commercial Historic District located in downtown Waterloo.Motion carried 7-0 with Ottesen abstaining. 4. Review the National Register nomination of Grace Methodist Episcopal Church located at 633 Walnut Street. Berry noted that he had some concerns with this application. Berry noted that limestone was used on the façade of the church and was not listed on the materials included for the church. Berry expressed concern that the dates used may be inaccurate and questioned what became of the original church.Poll noted that this application was for the church building and whether or not the building was historic in nature. Potter questioned what the role of the Commission.Ottesen noted that the role of the Commission was to determine if the property in question met the criteria to be placed on the National Register.Andera questioned if the Commission felt the church building qualified for the National Register. 5. Motion made by Quirk,seconded by Potter to recommend approval of the Grace Methodist Episcopal Church located at 633 Walnut Street.Motion carried unanimously. 6. Guidelines Revision Berry noted that due to time constraints,further Guidelines Revisions could be made next month. Adiournment Andera noted that we now had more control over the City website and if one of the Commissioners wanted to put together some material,he could make sure a page for Historic Preservation was created. Linda noted that she could help write information for the site. Motion made by Quirk,seconded by Toepfer to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 6:11 p.m. Respectfully submitted, Adam Poll, Associate Planner -3- r WATERLOO HISTORIC PRESERVATION COMNIISSION REGULAR MEETING—MAY 17,2011—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera,Berry,Ottesen,Potter,Toepfer,Linda and Quirk. Commission Member(s)absent were: Olsson Others Present: Poll- Staff to the Commission,Bob Yount,representative from B&P Construction Approval ofARenda Motion made by Potter,seconded by Ottesen to approve the agenda. Motion carried unanimously. Approval of Minutes Toepfer noted that the wording used to accept the Grace Methodist Church had the same wording as the wording to accept the Waterloo East Commercial Historic District and should be changed.Poll noted he would make sure the wording is changed. Motion made by Quirk,seconded by Potter to approve the amended minutes of the April 19,2011, regular meeting. Motion carried unanimously. Public Hearings Request by Romona and Thomas Glaza of 257 Alta Vista Avenue for a certificate of appropriateness to replace existing wood windows with new wood windows of a similar style and replace the gutters on the home. Andera gave the staff report noting that the house is rated as a"C" structure for architectural significance and is rated as an"A" structure for historical significance. Andera noted that the structure is eligible as contributing to the district. Andera noted the contractor was proposing to replace the existing wood windows with a dark aluminum type window but the wood from would remain and the appearance of the window would not be altered. Andera noted that in October of 2006,the contractor completed a similar project at 212 Alta Vista Avenue,where the lower windows of the house were replaced, however the outside frame remained and the appearance was minimally affected. Andera noted that the HPC approved the request subject to only the sashes of the windows being replace and not the entire window itself. Andera noted that the windows on the 2nd floor are not original to the house, as at one time,the second level above the 1st floor porch was also a porch. The applicant has noted that the window located in the second story are warped and not energy efficient. Andera noted that the applicant has requested to change the gutters on the house. Andera noted that staff would recommend the approval to change the gutters as long as they are dark brown in color to match the existing home. Andera noted that staff recommends the approval of the request to replace the windows subject to the new windows being of a darker color and the -1- outside frame of the window remain, as well as not changing the appearance of the windows from the public right-of-way. Bob Yount, B&P Construction was present and noted that the window sashes would be a chocolate brown in color. Yount noted that the cottage style of the windows would be matched and that all work would be done from the interior. Yount noted that the 4-wide unit on the second floor leaked badly and the window would need to be replaced. He noted that work would need to be done on the exterior for this window but all replacement materials would be wood and built to match was currently exists. Yount noted that the gutters would be switched from a half moon style to a seemless gutter, and noted there would be a small variation in the rafter tails used for support. He also noted that the applicant had asked that they be white in color. Andera noted that staff is recommending that the gutters be chocolate brown in color. Potter agreed with the recommendation,noting the brown color would more closely match the existing home. Ottesen questioned if the rehab would be reversible. Yount noted that was the case. Ottesen questioned the age of the windows on the second story. Quirk noted they have been around at least 40 years. Motion made by Quirk,seconded by Potter to approve the request for a certificate of appropriateness to replace existing wood windows with new wood windows of a similar style and replace the gutters on the home at the property located at 257Alta Vista with the condition that brown gutters are used Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report noting that the first Friday'loo of the year would be held on May 20. Ottesen noted that Main Street would be taking over planning and running My Waterloo Days in the future. 2. Silos and Smokestacks No report given. 3. Grout Museum No report given. 4. Rath Administration Building Project Update Andera noted that the status on the project had not changed. 5. Highway 63 Expansion Poll noted that the status on the project had not changed. -2- Discussion Items/Possible Action Items 1. Annual Historic Preservation Awards Poll noted that the Historic Preservation Awards had taken place and were a success. Quirk asked if staff could draft a thank-you note to Donna Nelson for her donation of the time, space and help with the food. Poll noted he would draft and send a thank you letter. 2. Financial Report Poll noted that the financial statement was included in the packet showing a balance of$1,405.31 in the Historic Preservation account. Ottesen questioned the need for some categories listed in the statement including the council of foundations and the Endow Iowa Education legislation fee.Andera noted that he could look into why those categories show up on the statement. 3. Proposed Ordinance Poll noted that the Chris Wendland had reviewed the proposed changes and written in the wording to set the standards for the formation of a historic district to be similar to that of the SSMID district as was requested in the City Council Ordinance Committee work session.Poll noted that those changed needed to be approved by the HPC. Motion made by Quirk,seconded by Potter to accept the proposed Historic Preservation Ordinance and forward it on to Planning and Zoning and then City Council for approval. Motion carried unanimously. Poll noted that the proposed ordinance was on the Planning and Zoning agenda for June 7th and would then be forwarded back to City Council to set a hearing. 4. Discussion of Washington and Lincoln Parks as Historic Landmarks Quirk noted that she will meet with Olsson upon her return from vacation to continue working on the local historic landmark nomination for Washington and Lincoln Parks. Potter noted that this needs to happen,noting that plans to change Lincoln Park are still in existence. Poll noted that it is important to keep Leisure Services informed of the Commissions plans and also important to keep other City Departments informed as well.Potter noted that working with Leisure Services was very important. 5. Guidelines Revision Berry noted that due to time constraints, further Guidelines Revisions could be made next month. Adjournment Motion made by Potter,seconded by Quirk to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 5:49 p.m. -3- Respectfully submitted, Adam Poll, Associate Planner -4- WATERLOO HISTORIC PRESERVATION COMNIISSION REGULAR MEETING—JUNE 21,2011—5:00 P.M. 1st FLOOR CONFERENCE ROOM,CITY HALL Berry called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera,Berry,Ottesen,Potter,Toepfer,Linda,Olsson and Quirk. Commission Member(s)absent were: none li Others Present: Poll- Staff to the Commission Approval ofARenda Motion made by Potter,seconded by Toepfer to approve the agenda. Motion carried unanimously. Approval of Minutes Potter noted a typo.Poll noted he would fix the error. Motion made by Potter,seconded by Olsson to approve the amended minutes of the May 17,2011, regular meeting. Motion carried unanimously. Public Hearings Request by Erin Leyen on behalf of Michael Heneghan of 1003 Vine Street for a certificate of appropriateness to repair or demolish the existing attached garage and repair the exterior wood on the sunroom. Poll gave the staff report noting that the house is rated as a"C"structure for architectural significance and is rated as an"A"structure for historical significance.Poll noted that the structure is eligible as contributing to the district. Poll noted that the applicant is requesting to demolish a portion of the single stall garage on the northern portion of the house,facing the rear yard.Poll noted that in 2007 the applicant obtained permission of the HPC to demolish a lean-to structure that was attached to the garage which has still not been demolished. Poll noted that, the applicant is currently in litigation with the City over the Property Maintenance Code, and has received recent citations from the City Code Enforcement Department to either bring the property up to code,or demolish the house. Code Enforcement has noted that the house is currently in a dilapidated state, structurally unsound and a threat to the surrounding neighborhood and public welfare. Poll noted that on June 1st of this year,Code Enforcement cited the home and gave the owners 30 days to replace or repair the roof on the garage and enclosed porch and remove the lean-to structure.Poll noted that the applicant indicated that she would like to keep the garage,but portions appear to be rotted that it may prove to be impossible without extensive investment.Poll noted that if the garage is demolished the applicant has proposed to use vinyl siding on the newly exposed portions of the home.The applicant has indicated she would match the existing color and style of the siding.Poll noted that staff would recommend using wood for the exposed portion of siding as it would match with the existing wood on the home,although the applicant has noted it is in the plans to reside the entire home and they have looked at the possibility of using vinyl.Poll noted that the garage does not appear to be original to the structure,but does appear to be constructed shortly after the home.Poll also noted that some repairs to the front porch -1- would be necessary as well,but the applicant has noted that she will not be changing materials or the appearance. Potter noted concerns that code enforcement is not enforcing their policies as little to no action has been taken since 2007 to ensure this house in brought up to a livable standard.Linda questioned if the HPC should take any action in order to ensure that the garage is removed.Poll noted that whatever happened to the garage would need HPC approval whether it be repair or demolition.Potter noted her concern that cheap repairs would be made that would be just good enough for code enforcement to let the house deteriorate for another five years and noted that if the garage is demolished that she is against using vinyl on the house in that area as the rest of the home has wood siding. Ottesen noted that he would support the demolition of the garage as it does not appear to be original to the house or contributing to its historic nature, but noted that the siding used should be wood. Motion made by Olsson,seconded by Quirk to approve the request for a certificate of appropriateness to demolish or repair the existing garage according to city code and if repaired to use historically accurate materials and if demolished matching wood siding would be used on the home at the property located at 1003 Vine Street Motion carried 7-1 with Linda voting against . Reports 1. Main Street Ottesen gave the Main Street report noting that Main Street won the bid to manage the Expo Plaza as well as My Waterloo Days. Ottesen noted that he attended the National Main Street Conference in Des Moines. Ottesen noted that he was able to attend a seminar led by a representative from Dubuque,that dealt with how Dubuque HPC,Main Street and the City all worked together for a common goal,noting that the City played a major role of backing up Dubuque and Main Street with support. Ottesen noted that Main Street was also in the process of painting light poles in the downtown. 2. Silos and Smokestacks No report given. 3. Grout Museum Olsson noted that she was continuing work on the Tour of Historic Homes. Olsson noted that 6 houses were lined up as well as a loft and the Greek Orthodox Church. Olsson noted that the tour would take place on August 20 and encouraged HPC members to attend. 4. Rath Administration Building Project Update Andera noted that the developer had given up on the Historic Tax Credit program, as the program will still not allow for phased projects.Andera noted that the developer was now pursuing Heartland Disaster Bonds for the project and would continue moving forward.Andera noted that because of no longer going through the Historic Tax Credit program,the developer may not use the Adams Annex. Andera noted that in addition,the City had started selling booklets tracing the History of the Rath Meat Packing Plant.Andera noted that over 300 books had been sold and that$5 of each book would go toward Historic Preservation Commission funds. Several members of the HPC noted they were interested in purchasing the publication.Poll noted that he would bring copies for the interested parties. 5. Highway 63 Expansion -2- Poll noted that the status on the project had not changed. Discussion Items/Possible Action Items 1. Discussion of Washington and Lincoln Parks as Historic Landmarks Olsson noted that she would meet with Quirk to prepare an application to become a local landmark. Olsson noted that she had recently met an individual that had written a National Register Application in the past and could get information from them. Toepfer left at 5:47 p.m. 2. Guidelines Revision Poll noted that the HPC had left off revising the definitions section.Potter noted that in the definition of Historic Districts and Preservation Districts that the work"neighborhoods"should be changed to "geographic area". Olsson noted that in the definition of Preservation Districts the wording should read "may not"qualify for a Historic District based on state code. Adjournment Motion made by Olsson,seconded by Ottesen to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 6:05 p.m. Respectfully submitted, Adam Poll, Associate Planner -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—OCTOBER 20,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:02 p.m. Commission Members in attendance were: Andera,Berry, Olsson,Ottesen,Potter and Quirk. Newton arrived at 5:13 pm. Commission Member(s)absent were: Brockway,Morgan Also present was staff member Adam Poll,David Deeds and Councilman Steve Schmit Approval of Minutes Motion made by Potter,seconded by Ottesen to approve the minutes of the September 15,2009 regular meeting. Motion carried unanimously. Approval of Agenda Motion made by Olsson,seconded by Potter to approve agenda.Motion carried unanimously. Reports 1. Main Street Ottesen gave a report on Main Street activities and noted that Main Street was in the process of obtaining recertification through the Iowa Department of Economic Development as well as noting some that Main Street was in the process of various sign approvals. Ottesen noted that work had commenced on the former location of Newton's, and that it was being converted into a diner. 2. Silos and Smokestacks No report was given. 3. Grout Museum Olsson noted that the Grout museum was planning an anniversary celebration and that it would have a World War 2 canteen theme as well as noting that the Grout Museum helped plan the cemetery tour. 4. Rath Administration Report Andera reported the building was now in the developers name and the nearby human services campus was continuing to make progress. 5. Russell Wagner House Poll noted that he had been contacted by the staff at the Russell Wagner House who had informed him that they would be performing maintenance on the exterior of the building which included -1- repainting the shudders and columns, as well as replacing damaged boards on the porch but that no physical changes would be made and this was routine maintenance. Newton arrived at 5:13 pm. Discussion Items/Possible Action Item 1. Ordinance Revision Quirk noted that due to illness of several commission members, an updated revision was not available. 2. Guidelines Revision Quirk noted that due to illness of several commission members, an updated revision was not available. 3. The Fowler Building-Now listed on the National Register Poll noted that the Fowler Building application to the National Register of Historic Places had officially been accepted. Other Discussion Items Ottesen asked about the progress of the Memorandum of Agreement(MOA)that was being drafted to mitigate the loss of the historic Sans Souci neighborhood due to the Flood of 2008. Andera noted that staff was working to revise the budget as the State had recently informed him that total funding available would be between$50,000 to 60,000 for both the downtown historic survey as well as the publication for the history of the San Souci neighborhood.Andera commented that the original estimates had called for about$120,000 in funding and staff was working to bring the budget down to acceptable levels.Andera noted that as part of the documentation of the history of the Sans Souci neighborhood the Grout Museum was planning on conducting video interviews to document as oral history of the island. Quirk noted that the University of Northern Iowa had staff members that specialized in oral history. Potter noted that Sally Kelly of 234 Prospect Ave who had applied for a certificate of appropriateness in order to replace her original wood shudders with vinyl replacements had located historically accurate wood shudders at an affordable price. Andera noted that he had spoken to Rod Scott and been informed that Rod was lobbying for a bill to be passed that would allow tax credits to be obtained for the construction of condos in historic buildings. Quirk asked Councilman Steve Schmitt his stance on historic preservation, as he was a candidate for the upcoming mayoral elections. Schmitt noted that he was supportive of historic preservation and considered himself open-minded. Schmitt added that he had been to other towns in Iowa specifically noting Dubuque and said he had noticed how historic preservation had improved the community. Berry noted his concern that the current building codes do not deal with the restoration of historic properties and the scenarios faced in restoring some elements including front porch railings. David Deeds noted that the building official in Dubuque had dealt with similar issues and allowed -2- historic properties to reconstruct historically accurate porches and other changes as long as safety was not compromised. Potter left at 5:28 pm. Berry noted that current building codes required a 36"handrail,and in several historic properties around Waterloo several historic handrails were 30"tall or lower.Deeds noted that this type or handrail was fairly common in turn of the century homes in the area.Poll noted that he and Andera would contact with other building officials in Iowa and see if they had special allowances for historic properties. Newton noted that she would be spending the winter in Arizona and would not be available till April. Hearing no further discussion Potter motioned to adjourn the meeting,Andera seconded. Meeting was adjourned the meeting at 5:36 P.M. Respectfully submitted, Adam Poll, Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—SEPTEMBER 15,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera,Berry,Newton,Olsson,Ottesen,Potter and Quirk. Commission Member(s)absent were: Brockway,Morgan Also present was staff member Adam Poll Approval of Minutes Quirk noted that Lana Morgan was not present at the last meeting and that Glenda Berry was present as well.Poll noted that he would update the minutes. Motion made by Newton, seconded by Berry to approve the minutes of the August 19, 2009 regular meeting. Motion carried unanimously. Approval of Agenda Motion made by Olsson,seconded by Potter to approve agenda.Motion carried unanimously. Reports 1. Main Street Ottesen gave a report on Main Street activities.He noted that Main Street approved a roof sign on the Walker Building and noted that Main Street had begun drafting guidelines for infill development. He went on to note that the Tour De Loo' would be held on October 8th from 5pm- 9pm and that the Grout Museum would be on the tour. 2. Silos and Smokestacks Olsson noted that Silos and Smokestacks were planning their one-year anniversary. 3. Grout Museum Olsson noted that Brewfest would be held at the Grout Museum and several local and regional Breweries would be participating. 4. Rath Administration Report Andera reported that there was nothing new to report in regards to the Rath Administration Building. Poll noted that he had sent a thank-you letter as requested by the Commission to thank the developers for there work at preserving the Rath Administration Building and also noted the progress of the Human Services Campus was making just to the north of the Rath Admin site and that when the campus is constructed,that could attract tenants to the Rath Admin building. Discussion Items/Possible Action Item -1- 1. Review request for Certificate of Appropriateness for 234 Prospect Avenue Poll gave staff report stating that the applicant was requesting a Certificate of Appropriateness to replace existing wood shudders on the upper level of the home with similar looking vinyl shutters,replace the wood siding on the garage with similar looking vinyl siding, replace concrete front steps with ceramic tiles,and replace windows with energy efficient vinyl windows on the rear and side of the home and noted that the home did contribute historically to the district. He noted that the homes former owner already replaced the shutters on the lower portion of the home with vinyl replacements many years ago and that the wood shutters on the upper level of the home were rotting and falling off the home. Poll also noted that the applicant would like to replace the siding on the garage as it was also rotten and in disrepair. Poll noted that it was the policy of The Design Guidelines for Historical Buildings that covering wood siding with a synthetic replacement would damage the visual integrity of the home and could trap moisture underneath and further rot the wood underneath. Poll then noted the applicant was requesting to replace the front steps as they were in disrepair and crumbling. Also Poll added that the applicant wished to replace the windows in her sunroom with more energy efficient vinyl varieties to lower her heating bills. Olsson asked if the garage was original to the property. The applicant stated that she believed that it was and it had been there as long as she was aware. Olsson went on to ask if the current wood siding would have to be removed or if it would be kept. Ottesen stated that generally with this old of garage,the siding could not be removed as it was of a tongue and grove design which created the actual wall and would have to be sided over. Ottesen noted that he thought that replacement siding would be appropriate as long as the color and style is matched.Berry noted that he did not have a problem, as the garage was located in the rear of the property and not visible from the street. Ottesen then stated that the replacement shutters that had been installed on the lower level appeared to be narrower then the original shutters on the upper level and questioned if older style vinyl shutters were locally available. Potter stated that certain decorating stores carried them, but it would be unlikely to find vinyl shutters to match the originals. Quirk noted that it was important to maintain the integrity of the home. Olsson added that she believed that all the shutters should be replaced with wooden shutters that match the originals. Quirk noted that it would be difficult to find shutters that exactly matched the original ones. Andera arrived at 5:18pm. Berry noted that he would like to see the steps replaced with limestone as that was the original building material, although he noted this could be cost prohibitive and that stamped poured concrete would be a more affordable option. Poll noted that he would prefer that The Design Guidelines prefers to keep the original wrought iron railings. The applicant stated keeping the railing would not be an issue and asked if landscaping tile would be allowed.Berry stated that he would encourage her to avoid the landscaping tile as it could be slippery and would not match the original stairs. Ottesen noted that stamped concrete is slip resistant. Potter noted that the concrete could be colored different colors and stated that a friend of hers had done that for about$120.00 more then the non-colored variety. Berry noted that he had no problem with concrete as long as the limestone facing the street was saved. Berry then addressed the window replacement stating that vinyl windows are not as energy efficient as they are advertised and that wood windows would last longer. The applicant noted that it was very cold in the sunroom,where the windows would be replaced, and that is where they spent most of their time. Quirk questioned if the applicant had any insulation in the walls and -2- that could easily be where the cold air is coming from. The applicant stated she did not know and Potter noted that they could have insulation blown in from the inside, into the walls, and that could help out a lot. Olsson noted that the Commission does not generally prefer the use of vinyl windows and that they are not recommended in the Design Guidelines,but the commission might be willing to make an exception after the applicant did some more research on the possibility of wood windows as these are located in the rear of the house. Berry noted that the Amish make some high quality wooden storm windows that would be more visually appealing for the home as he believes that replacement windows very rarely appear the same as the originals. Motion made by Olsson,seconded by Potter to approve residing the garage with vinyl siding, provided the color and style matched the original wood siding.Motion carried unanimously. Motion made by Potter,seconded by Olsson to approve the reconstruction of the stairs using stamped concrete.Motion carried unanimously. 2. Guidelines/Ordinance Chairperson Quirk proposed that due to time constraints,the commission could revisit this topic at a future work session.The Commission agreed and set up a work session for September 22°d at 8:00 am. Olsson questioned if the ordinance had been sent to SHPO for review.Poll stated that it had not as the commission had wanted to revise the process in which a historic district was created.Olsson stated the Commission should revisit that topic at the work session.Poll noted he would provide a copy of the ordinance at that time.Andera stated he would research different methods used to establish historic districts around the State of Iowa. 3. Other discussion: FEMA MOA activities-Potential historic preservation projects to be included under agreement Andera reported on the status of the Memorandum of Agreement process noting that SHPO had approved the first two items submitted for potential historic preservation projects.Andera stated that SHPO approved the San Souci recordation of history as well as a downtown historical survey. Ideas not approved by SHPO included a rural survey,a booklet on the ethnic history of the cedar valley,the establishment of a salvage barn and a historical kiosk located downtown. He noted that SHPO had not yet specified the monetary amount that would be received for these projects. Hearing no further discussion Potter motioned to adjourn the meeting,Ottensen seconded. Meeting was adjourned the meeting at 6:02 P.M. Respectfully submitted, Adam Poll, Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—AUGUST 18,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:00 p.m. Commission Members in attendance were: Andera,Berry,Newton, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway, Morgan and Olsson Also present was staff member Adam Poll and Cindy Kleckner, Main Street Executive Director and Glenda Berry Approval of Minutes Motion made by Potter,seconded by Berry to approve the minutes of the June 16, 2009 regular meeting. Approval of Agenda Motion made by Berry,seconded by Potter to approve agenda. Motion carried unanimously. Reports 1. Main Street Ottesen gave a report on Main Street activities. He noted that Main Street was evaluating construction guidelines, and also that the tour de'loo was scheduled was occurring soon. 2. Silos and Smokestacks Newton passed out a handout from Candy Streed, from Silos and Smokestacks regarding several grants they were giving out, as well as several other events sponsored by Silos and Smokestacks. 3. Grout Museum No report was given. 4. Rath Administration Report Andera reported that all the debris in the building as well as the asbestos has been removed and the building has been deeded to the developer. Quirk asked if the windows would be saved. Andera added that most of the windows have rotted beyond the ability to repair them, and would have to be replaced,however, as the building is applying for historic tax credits through the National Registrar of Historic Places,the windows would -1- have to be replicas of what is currently existing. Quirk then asked what the commission could do to assist the developer and volunteered to draft a letter stating the Commission's support of the project. Andera noted that he believed the letter was a good idea, and he would inquire if there were anything else that the Commission could do beyond a letter of support. Discussion Items/Possible Action Item 1. 2009 Annual Awards Ceremony Quirk noted that the awards ceremony this year was very well done and thanked everyone who had assisted in helping with the ceremony. Poll added that he was very pleased how it turned out, and especially the efforts but forth by several of the Commission members in particular. He also commented that in the future, it might be prudent to be more selective process in which to pick the award winners, as well as establish a date well in advance in order that more of the commission members might be able to attend. Quirk noted that the selection process needed to be better researched. Potter suggested that more conununication with those that have been nominated as well as fewer awards on a yearly basis. Berry agreed, and stated it would be nice to have some pictures of the homes as well as some more extensive background available at the awards ceremony. Poll suggested setting the date before the end of the 2009. Potter suggested that we have the award ceremony in May. Potter also suggested that we continuing publishing an article in the Courier asking for award nominations from the public, and then if to few of nominations are received, that the Commission would then propose nominations. 2. Attendance of Commissioners Poll gave a report in regards to the attendance of the commissioners. He noted that Commissioners were required to attend 80%of the meetings in a 12-month period according to the Historic Preservation Ordinance. After some discussion, Poll noted that he would contact those Commissioners that did not meet this requirement and discuss the matter with them and inquire how the situation might be rectified. Potter noted that she was aware of some people that might be interested in serving on the commission. Andera added that if anyone knew anyone interested in serving on the commission, they should turn in an application to the City. Ottesen noted that his and Olsson's terms were expired and that would need to be addressed as well. Quirk noted that Ottesen was the only architect on the Commission and that the Historic Preservation Ordinance called for at least one architect to sit on the board. Newton added that she would be returning to Arizona for 6 months again this winter. 3. FEMA MOA activities-Potential historic preservation projects to be included under agreement Andera reported on the status of the Memorandum of Agreement process and how the City was asked to draft a list of potential projects to mitigate the loss of the San Souci neighborhood as that had the potential of being a historic district. Andera suggested that a -2- Downtown Historic District Building Survey was completed. Poll inquired what the boundaries of this district would be. Andera said that had not been determined,but would probably end up being the Self supported Municipal Improvement District(SMID) boundaries that surround the downtown area and also act as the boundary for the Main Street area. Berry asked if this would be a locally designated district. Andera added that had not been determined as of yet,but if it was,both the new boundaries would overlap Main Streets, and more then likely Newton added that she was in support of this,but felt that the area would have to be marketed correctly, noting also that we should not limit the type of data collect by the title of our request, and that perhaps we should broaden the description to include not only a building survey,but a"survey of historic properties". Andera noted that the list we turn in would be more like a"wish list" and that the Commission should not limit themselves to just one or two ideas. Poll noted that the salvage barn idea should be included in the list, noting that funding may be difficult as it may take some time before the concept would be self sufficient and this would not seem to be the type of grant that would provide annual funding.Newton added that perhaps only 6 months of funding would be necessary before the salvage barn would become self sufficient. Andera asked what other areas of the community the Commission would be interested in completing a survey to create potential historic districts besides the downtown area specifically noting the Chruch Row area. Ottesen stated that the Historic Plan already listed several areas in order of priority and it would make sense to base our requests using that plan. Newton then mentioned the possibility of a rural building survey that could create an agricultural historic district that would allow for new funding opportunities outside of traditional areas. Andera mentioned that many of these areas were covered under National Heritage Districts, as many times in these areas,historic districts cannot be created as there is little or no concentration of qualifying properties. Newton then mentioned that she had recently obtained a great deal of information regarding the historic theaters in the downtown area and would be willing to share them with whomever would conduct the downtown survey. Andera noted that the he was aware of several people at the state level that are researching historic Iowa theaters that could use that information for their research. 4. Historical Preservation Guidelines revision Chairperson Quirk noted that as the time was getting late, that perhaps this item should be discussed at the following meeting. The Commission agreed to table this item to the meeting on September 15. Poll suggested that we have a special meeting to make progress on this topic. After some discussion on dates,Potter suggested a meeting earlier in the day on September 15 at 8:00am, followed immediately by the normal meeting. Poll noted that there was a good chance that an applicant would be requesting a Certificate of Appropriateness and that applicant had been given a normal meeting time of 5:00pm. He added that he would schedule the 8:00am time,but if the applicant turned in their request, the normal meeting would have to be held at the normal time of 5:00pm on September 15th. -3- Hearing no further discussion Potter motioned to adjourn the meeting, Ottensen seconded. Meeting was adjourned the meeting at 6:12 P.M. Respectfully submitted, Adam Poll, Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JUNE 16,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:05 p.m. Commission Members in attendance were: Berry,Newton, Olsson, Ottesen, and Quirk. Commission Member(s) absent were: Andera, Brockway, Morgan and Potter Also present was staff member Adam Poll. Approval of Minutes Quirk noted that the minutes from May 19, 2009 meeting regarding the "Request by Susan Smith for a Certificate of Appropriateness to replace wood lap siding and cedar shake siding with new vinyl siding at 1140 Independence Ave." should note that the replacement ceramic fiberboard siding should visually match the cedar shake siding that it would be replacing. Poll noted the change would be made. Motion made by Olsson,seconded by Ottesen to approve the minutes of the May 19, 2009 regular meeting. Approval of Ajienda Motion made by Olsson, seconded by Ottesen to approve agenda. Motion carried unanimously. Reports 1. Main Street Ottesen gave a report on Main Street activities. He noted that Darren Beck had gone through preliminary review for signage on the Black's Building and could open as soon as the end of July. He also noted a review for a banner for a new hair studio downtown. A review was underway for a proposed pole type building for overhead door on 6th Street and Commercial Street. Ottesen mentioned that the downtown flowers were up and Sycamore crossing was now open. 2. Silos and Smokestacks Newton gave a report that Silos and Smokestacks was sponsoring a information session covering Americorps National Civilian Corps that would be help on July 14th and that she had additional information for anyone interested. 3. Grout Museum -1- Olsson reported that the Grout Museum was conduction a search for buildings to participate in the Old House Fair on August 22"a 4. Rath Administration Report No report this month. 5. Salvage Barn Poll reported he and Andera would have a meeting with Rod Scott on June 17th to discuss any progress pertaining to the salvage barn idea. Discussion Items/Possible Action Item 1. Historical and Architectural Reconnaissance Survey for 2008 Flood Projects in Waterloo, Black Hawk County Poll gave report that FEMA had completed a Historical and Architectural Survey for the areas that were the most heavily effected by the Flood of 2008. This survey included Sans Souci Island and other areas that contained homes that would have to be moved or demolished. Poll stated that the purpose of this study was to determine which properties in the flood- affected areas were part of a potential National Register of Historic Preservation(NHRP) District, and of these contributing properties, which ones faced demolition, and what steps could be taken to mitigate the loss of these properties. The study identified 2 structures individually NHRP eligible and 12 properties as contributing to the district. These properties would have to be moved or demolished according to FEMA regulations, and because of the loss of these historic properties, FEMA would undertake treatment measures to mitigate the adverse effects that this would cause. 2. FEMA MOA activities-Potential historic preservation projects to be included under agreement Poll noted that he, Quirk and Andera attended a meeting that had occurred that on June 12, 2009 to start the Memorandum of Agreement (MOA)process to mitigate the adverse effects of the removal of the historic San Souci District. Because of the loss, FEMA was going to compensate the City of Waterloo with the opportunity for grants. The grants could be used for nearly project historic in nature. Potential options for this included moving historic structures, creating a record of the effected historic district (written, or video), creating surveys of historic areas in other areas of the community, museum exhibits and any other options that could be generated. The grants would require matching funds, but options the other City leaders at the meeting seemed optimistic these funds could be raised. -2- Ottsen noted that he believed that the downtown districts should be the focus area, as that is what is labeled a priority in the Historic Preservation Plan. Olsson noted that another idea might be to use the funds for a walking tour of the Highland Neighborhood. She added that she would like to see some sort of plaque commemorating the San Souci Neighborhood to be placed on the island as well. Poll noted that members of the San Souci neighborhood had also recommended that idea as well as generating a written history of the island and possibly a film documentary. Quirk inquired that when future MOA meetings took place if it was possible to invite the entire Historic Preservation Commission. Poll stated he would look in to that, and added that the next meeting date was not yet set. 3. Historic Preservation Guidelines Revision A work secession for reviewing the new guidelines was arranged for 12:00 pm July 29, at the library. Poll reminded the Commission to submit the sections of the guidelines that they were responsible for to him for formatting purposes. 4. 2009 Annual Awards Ceremony nominations Quirk noted that Potter was out of town but would return in time for the awards ceremony. Poll inquired if the invitations went out, and how many of the recipients had responded. Quirk was uncertain, and added that she would call Potter to confirm arrangements regarding the awards ceremony. Olsen and Newton stated that they would not be able to make the ceremony. Quirk asked that the author in the Waterloo Courier be nominated for an award for all the stories recently done on historic buildings around Waterloo. Poll said he would look into getting the contact information. Newton stated that she would e-mail Poll the name of the author of the articles. Hearing no further discussion Newton motioned to adjourn the meeting,Berry seconded. Meeting was adjourned the meeting at 5:57 P.M. Respectfully submitted, Adam Poll, Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MAY 19,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:16 p.m. Commission Members in attendance were: Andera, Berry, Morgan,Newton, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway, and Olsson Also present was staff member Adam Poll and 1 citizen. Approval of Minutes Motion made by Morgan,seconded by Newton to approve the minutes of the April 21, 2009 regular meeting. Motion carried unanimously. Approval ofAgenda Motion made by Andera,seconded by Berry to approve amended agenda with the addition of the request by Susan Smith for a Certificate of Appropriateness to replace wood lap siding and cedar shake siding with new vinyl siding at 1140 Independence Ave be added as item IV-1 as well as Architectural/Historical Intensive Level Survey— Chamberlain Manufacturing Site—550 Esther Street be added as item V-2. Motion carried unanimously. Reports 1. Main Street No report this month 2. Silos and Smokestacks No report this month 3. Grout Museum No report this month 4. Rath Administration Report Andera reported that asbestos removal would be completed on May 22. He also noted that the developer requested to withhold the local landmark designation until the remodel of the structure was complete. Andera noted that this should not be a problem as they have to meet the Secretary of the Interior Guideline's for the Treatment of Historic -1- Structures, which are fairly strict in order to obtain the tax credits, which are needed for the project. 5. Salvage Barn No report this month Public Hearings 1. Request by Susan Smith for a Certificate of Appropriateness to replace wood lap siding and cedar shake siding with new vinyl siding at 1140 Independence Ave. Poll gave staff report noting that the applicant is requesting to replace existing wood lap siding and existing cedar shake siding as indicated by the Iowa site inventory form. Poll noted that the house is considered a"shingle style"home and is eligible as contributing to the district in both architectural as well as historical significance. The applicant states that existing siding has become an entry point for pests and is currently extremely high maintenance. Poll also noted that the Design Guidelines for Historic Buildings states under recommendations for wood siding that repair is better then reconstruction and covering wood siding with synthetic siding can trap moisture as well as damage the visual integrity of the home. Quirk noted that the front of the home still looks like its in good condition,but after looking at the photos could see that the rear and sides needed assistance. Scott Hermann, the contractor for Susan Smith, stated synthetic options were available to match the appearance of cedar shake siding. These included vinyl or a ceramic options, noting that vinyl could not be painted, while the ceramic would have to be painted, and thus would better match the existing color of the house. Mr. Hermann noted that it would cost about twice as much to side the property as it would to paint the property,but additional maintenance would not have to be done for 10 to 15 years. Poll asked if the wood siding was actually rotting, Mr. Hermann said it was along the base. Potter stated that there was a commercial epoxy type material that works very well when repairing wooden siding. Mr. Hermann stated that the wood lap siding on the lower portion of the house could be repainted, but the cedar shake siding on the upper portion of the home would continue to blow off and create entrances for pests. Mr. Hermann also noted that he could not seal the cedar shake siding, as cedar is a type of wood that cannot easily be sealed. Berry expressed concern that the contractor would cover up the large corner boards on the home. The contractor noted that the siding was designed to maintain the large corner boards, and that the new siding can withstand winds up to 200 mph. So unlike the cedar shake siding, it would not blow off. Newton left at 5:41 Motion made by Potter, seconded by Berry to deny the certificate of appropriateness for the use of vinyl siding to replace existing wood clapboard siding on the lower portion of the home. Motion carried unanimously. -2 Motion made by Berry,seconded by Morgan to approve the certificate of appropriateness for the use of ceramic fiberboard siding to replace existing cedar shake on the upper portion of the home as long as the ceramic fiberboard matched the appearance of the original cedar shake siding. Motion carried unanimously. Discussion Items/Possible Action Item 1. Green construction proposals for the Rath Administration Building presented by Americorps Representatives Jennifer Betsworth and Cortney Schiappa of Americorps stated that they spoke with the architect,Dale McKinley of the Rath Administration Building in regards to green construction methods that could apply in the redevelopment of the Rath building. Betsworth noted that raised floors would not only allow space to run new utilities, but would allow for more efficient heating. They would also be much easier to replace if damaged and would allow for preservation of historic integrity. She a green roof would not be an option on this building as there was simply not enough structural integrity for the ceiling to support the additional weight. Another option would be the installation of light shelves in the windows. These would reflect light further into the room in the building and thus not only save on electricity used,but also help offset some heating costs. Betsworth also noted that geothermal heating could be used to heat the facility. This would use naturally existing heat in the ground for climate control in the building. She added that it would be expensive but very efficient. In addition, because most of the system is buried, it would not be visible from the outside and thus not detract from the appearance of the building. Another option would be to recycle the existing ceiling material. Currently the existing material is full of rust, but that material could be melted down and reused to create a new roof. She noted that Blacksmithing and Manufacturing of Waterloo is a local company that would be able to perform this kind of task. 2. Architectural/Historical Intensive Level Survey—Chamberlain Manufacturing Site —550 Esther Street Andera gave a report on the historic study of the Chamberlain site. He stated that the study found that the buildings were not eligible historically, and that the site had not archeological significance. Motion made by Morgan,seconded by Berry to accept the conclusions of the Architectural/Historical Intensive Level Survey as well as the Archaeological Survey of the Chamberlain Manufacturing Site at 550 Esther Street. Motion carried unanimously. 3. Historical Preservation Guidelines revision -3- Poll reminded the commission to submit their written sections of the guidelines to staff when they were complete. Quirk stated that do to time constraints additional discussion of the guidelines would wait until the next regular meeting. Ottesen arrived at 5:56 pm 4. 2009 Annual Awards Ceremony nominations Potter stated that June 24th was available at the Hellman's building at 1225 W 4th St. She stated that finger food would be preferable and that stand up type tables would be available. She reserved the room for 30 people for 5:30 p.m. on June 24t. No fee would be charged. Quirk noted that the past recipients should be invited along with the mayor, council members and Rod Scott. Ottesen agreed to provide the beverages and Quirk noted that Olsson agreed to provide the flowers. Berry asked that the home on 255 Martin Rd be added to the list of award recipients. He added that it was an international style home. Potter noted that she opposed an award going to the Dunsmore home, all present council members agreed and it was removed from the list. Potter departed at 6:00 pm Quirk noted she and Potter would take care any further details surrounding the awards ceremony. General Discussion Hearing no further discussion chairperson Quirk adjourned the meeting at 6:30 P.M. Respectfully submitted, Adam Poll, Associate Planner Staff to the Commission -4- . WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—APRIL 21,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:02 p.m. Commission Members in attendance were: Andera, Berry,Newton, Morgan, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway and Olsson Also present was staff member Adam Poll and 1 citizen. Approval of Minutes Motion made by Morgan,seconded by Potter to approve the minutes of the March 17, 2009 regular meeting. Motion carried unanimously. Quirk noted that she had not seconded approval of the agenda on March 17. Poll said that he would make the appropriate correction. Motion made by Morgan,seconded by Potter to approve the minutes of the March 31, 2009 special meeting. Motion carried unanimously. Approval of Affenda Motion made by Morgan,seconded by Potter to approve agenda with the addition of a report on the salvage barn added after the Rath report. Motion carried unanimously. Reports 1. Main Street Ottesen gave report on Main Street activities. He noted that May 6th was design day. Façade Design would be discussed for perspective downtown businesses as well as market analysis for perspective businesses. This is located at the main street offices at noon on May 6t. He also noted that May 9 is the annual clean up day for downtown and flower baskets would be hung up at this time as well as interviews for basket waters'. In addition to this, Ottesen also mentioned the approval of outdoor patio areas located at the Screaming Eagle and Cottonwood Canyon. 2. Silos and Smokestacks Ottesen handed out a flyer for a class on Thematic Writing that was put together by Silos and Smokestacks. -I- • r y 3. Grout Museum No report this month 4. Rath Administration Report Andera reported that he met with the architect in charge of the redevelopment of the Rath Administration Building, Louis Starks or Community Development and Jay Luellyn of Advanced Environmental. According to the architect, the debris piles in the building would be cleaned up in the near future. He also noted that due to cold weather over the winter, the asbestos removal would not be completed till mid-May, as well as noting that, two Fire hydrants were damaged over the winter due to freezing, as water is a very important part of the remediation process. 5. Salvage Barn Quirk expressed the desire to draft a letter to show the Historic Preservation Commission's support for Rod Scott's salvage barn idea. Potter volunteered to draft the letter. Quirk noted that it would be a good idea to have the Historic Preservation Commission present the letter to the City Council so they would have a record of support. Motion made by Potter seconded by Morgan that a letter of support be drafted for Rod Scott's salvage barn project and presented to the City Council. Motion carried unanimously. Public Hearings None Discussion Items/Possible Action Item 1. Application of The Fowler Building for The National Register of Historic Places. Andera commented that if the nomination request is approved by the Historic Preservation Commission, the application be forwarded on to the Planning and Zoning Commission on May 5th. Ottesen commented that he has not heard from Jim Walsh, the owner of the building, about his plans for other properties he owns that could be added to the National Register. Morgan inquired when this building had been sold to Jim Walsh from the previous owner Chuck On. Ottesen replied that an exact date was not known but it was about two years ago. Poll noted that this was an application for the National Register and passing this would not create a local designation. Quirk asked what would happen if a building did receive a local historic designation in the Main Street area, and she asked how Historic Preservation and Main Street would work together if that situation occurred. She then commented that the application, completed by Jan Nash, was very well done. Motion made by Ottesen, seconded by Newton to support the application. Motion carried unanimously. -2- 2. Nomination of The Rath Administration Building for local designation as a historic property. Andera noted that he had talked to the owners and the architect of the building and this would designate the Rath Administration as a local landmark which would mean that any material changes to the exterior of the building would have to be approved by the Historic Preservation Commission. Ottesen questioned if the property had been approved for The National Register of Historic Places. Andera stated that it had been approved in October 2008. Motion made by Morgan, seconded by Berry to nominate The Rath Administration Building for local designation as a historic property. Motion carried unanimously. 3. Historic Preservation Guidelines Revision Ottesen noted some corrections in the first paragraph correcting some of the wordings in the Introduction section. Hearing no other corrections, Andera stated that the commission should go over the guidelines for alterations at the next meeting. 4. Waterloo Historic Preservation Fund Andera noted the quarterly loss of$56.20 for the account,noting this was due to the funds being pooled with other funds and then invested. Andera noted the current cash balance is $1,064.10. 5. 2009 Annual Awards Ceremony nominations Potter stated that on April 8, 2009 an article requesting nominations for Historic Preservation Awards was published in the Waterloo Courier. Quirk questioned who was currently nominated. Poll noted that the Architects for UNICUE were nominated in addition to the owners of the property at 214 Leland Ave. Potter suggested that 720 W Mullan be added, as well as possibly a posthumous award for Lucy Proctor. Ottesen said there was a house near Martin Rd, close to 4th Street and Ansborough that he would like to nominate, noting that he would get the address for the following meeting. Morgan suggested David and Michelle Larson for their work on a home on the 220 E 9th Street. Quirk suggested that Sue Pearson from Highland be nominated for her service in historic preservation as well as her father Ray. David Deeds suggested that in 2010, 1020 Lafayette would be a good candidate for an award, but as of this year, the project was incomplete. Potter noted that this year the awards ceremony needed more fanfare. She stated that more background on the recipient's accomplishments needed to be given as the award was handed out. Morgan suggested that the ceremony should be held at a restaurant or the Grout Museum. Potter suggested Walshes, or the Cellar at CU. Andera noted that the Tea Room in the Black's building would be completed, although it would not be ready for this year. Quirk suggested the Center for the Arts had rooms overlooking the Cedar River. She also commented that she would like to see dinner served on real dishes, and not the disposable type. Potter suggested that Helman's might have a room that works that she would get the details for. She also suggested that we invite past award recipients. -3- • • f Quirk suggested that the ceremony be held on Wednesday, June 24 with a backup date of Wednesday June 10. General Discussion Andera suggested that the next guidelines meeting occur on Thursday April 30, 2009 at 11:30am. The Commission was in agreement. Andera also noted that MET would not be able to perform shuttle service during My Waterloo Days unless no other private companies wanted the charter which would be unlikely. This is due to a relatively new policy that MET has in place that requires them to notify private companies and give them the first chance at charters as MET is government funded and it would be unfair to the private companies for them to allow discounted rates. Quirk noted that she had seen many school groups using the trolley and wondered if how they were exempt. Ottesen questioned whether the Historic Preservation Commission had reviewed the property at 116-118 E 8th Street as this property is now on the list to be demolished under 657A. He requested that the minutes be reviewed to see if the Historic Preservation Commission voted to block this property from being demolished. Andera commented that there is a workshop of Iowa's Historic Preservation Partners on May 13th and 14th. The cost would be $25.00 and he would provide further information for whoever wanted it. Hearing no further discussion chairperson Quirk adjourned the meeting at 6:17 P.M. Respectfully submitted, °OIL' Adam Poll, Associate Planner Staff to the Commission -4- i WATERLOO HISTORIC PRESERVATION COMMISSION SPECIAL MEETING—MARCH 31,2009-11:45 A.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 11:49 a.m. Commission Members in attendance were: Andera, Berry, Olsson, Ottesen and Quirk. Commission Member(s) absent were: Brockway, Morgan,Newton and Potter Also present was staff member Adam Poll and Glenda Berry Approval ofAjienda Motion made by Olsson,seconded by Berry to approve the agenda. Motion carried unanimously. Discussion Items 1. Historical Preservation Ordinance and Guidelines Revision Olsson asked if the Ordinance had been sent to the state for their thoughts. Andera responded that he was waiting for the guidelines to be completed before he sent the ordinance to the State. Olsson added that the timetable for the completion of the guidelines was unknown and it may be a good idea to have the state look at the latest version of the Ordinance. Berry, Ottesen and Quirk agreed. Andera said that he would send the most recent version of the ordinance to the state. Olsson then began her appraisal of the Guidelines. She asked staff to add a table of contents in outline form based upon the outline constructed for the guidelines. Poll said he would add it before the next meeting. Olsson continued and noted that in the "Intent and Purpose" section of the Guidelines, it often refers to"historic districts". She believed as the Historic Preservation Commission dealt with"historic districts" as well as "preservation districts"that the wording could be confusing. Ottesen agreed and suggested that the wording be changed to read"locally designated districts" Olsson also suggested that we include "landmarks" as well, as some landmarks may not be located within a designated district. Commission members then discussed various wording changes and the overall order of the Guidelines. Olsson suggested that possible exceptions listed in the Guidelines be listed after the section they apply. Berry noted that some of the listed exceptions appear to be somewhat dated and that the Commission should review the exceptions before the Guidelines are approved. Olsson then noted that several definitions appeared in the Guidelines and suggested that all the definitions be moved to a separate appendix that will be found attached to the Guidelines. Andera suggested that the Guidelines did not adequately mention historic barns and suggested that a paragraph might be devoted to them in the next revision. Berry -1- agreed and mentioned that outbuildings such as carriage houses were also not mentioned. Andera suggested that these structures be added to the definitions section. Olsson and Ottesen then noted that row houses and double houses would have to be defined as well. Berry then inquired about the lack of reference to landscaping in the Guidelines. Quirk noted that there was a section in the Ordinance that covered landscaping and Olsson added that further details would be added later in a section of the Guidelines that was yet to be written. Berry also inquired about whether the City would allow various exceptions to the City of Waterloo Building Code in order to maintain historic accuracy. Andera noted he would have to check with the Building Official. Glenda Berry asked whether new locally designated districts would need to be approved by a majority of the property owners in an area, or simply a majority vote of those at a neighborhood meeting or something similar. Andera noted that currently the Ordinance requires 51%of the property owners need to be in favor of establishing a new district. Berry and Quirk suggested that the commission talk to other cities and inquire how they set up new districts. Andera noted he would ask the state historic office. Ottesen recommended waiting to send the Ordinance to the state till after this is addressed. The commission was in agreement. Non Agenda Items Quirk noted that there was an article in the Des Moines Register that detailed how historic preservation created jobs and asked Poll to distribute copies to the City Council. Quirk also inquired as to the status the"salvage barn"idea that was addressed in the March 17, 2009 Meeting. Andera noted that he was in the process of setting up a time to discuss the idea with the Mayor and City Council. Poll reminded everyone to bring in suggestions for award nominations. Quirk recommended that we discuss the architects who designed the UNICUE building located at 800 Sycamore. Hearing no further discussion chairperson Quirk adjourned the meeting at 12:49 P.M Respectfully submitted, ajA, Adam Poll, Associate Planner Staff to the Commission -2- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MARCH 17,2009—5:00 P.M. WATERLOO PUBLIC LIBRARY—405 COMMERCIAL ST Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:07 p.m. Commission Members in attendance were: Andera, Berry, Morgan, Olsson, Ottesen, Potter and Quirk. Commission Member(s) absent were: Brockway and Newton Also present was staff member Adam Poll, Jennifer Betsworth with Americorp and Rod Scott- President of Board of Directors of Iowa Historic Preservation Alliance Approval of Minutes Motion made by Potter, seconded by Olsson to approve the minutes of the February 17, 2009 regular meeting. Motion carried unanimously. Approval of Agenda Motion made by Morgan, seconded by Potter to allow guest speakers Jennifer Betsworth and Rod Scott to address the commission before reports were given and to approve the remaining agenda. Motion carried unanimously. Discussion Items 1. Jennfier Betsworth-Americorps Betsworth introduced herself to the commission as a representative of Americorps as well as an interested party in the community. She recently received her degree in History and Archaeology and is looking to obtain her Master's in Historic Preservation. She is currently an Americorps volunteer working to promote energy efficiency in historic preservation. She will be in the area till the end of August. Quirk informed Betsworth that the commission was in the process of revising the Historic Preservation Ordinance and that the commission would look into incorporating energy efficiency into the ordinance. Andera added that he would work to set up a time for Betsworth to tour the Rath facility as she is interested in incorporating"green"technology into the restoration of the building. Ottesen asked if Betsworth had contacted any local architectural firms. She stated that she had not looked into that as of yet and so far had done most of her work with Habitat for Humanity. -1 - 2. Rod Scott-President of Board of Directors of Iowa Historic Preservation Alliance Scott introduced himself to the commission as the President of Board of Directors of Iowa Historic Preservation Alliance. He said that he was a contractor by trade and has worked in the restoration of historical structures after natural disasters or floods. He has been doing work in Cedar Rapids and has seen a great response by groups in assisting Cedar Rapids. He stated that there are 1,300 homes in Cedar Rapids that would be bought out or demolished. Scott said that most his first priority has been commercial structures to create jobs and then emphasis will shift to residential properties. Scott stated that the proposal for Cedar Rapids by the alliance consisted of three principal aspects. 1.) Move historic structures to infill lots. 2.) Promote deconstruction rather then demolition. If a structure needs to be demolished, the federal government will reimburse for deconstruction. This would allow building materials to be reused. The alliance would like to use unemployed labor to deconstruct these homes, thus creating additional jobs. 3.) Minimize waste going to the landfills. Potter asked if consideration were taken into which homes would be deconstructed. She asked if houses were graded on quality of materials or simply just age. Scott said that members of his group are "practical preservationists"and that the choice of houses that are deconstructed are made by the building materials that can be salvaged. Scott then added that another focus of the alliance was to create computerized records to maintain a proper inventory of the building materials salvaged. He discussed a"salvage barn"in Iowa City that worked with that city in CDBG rehab projects. They were able to give $60,000 back to the city from the materials that were sold, as they are a non-profit organization. Scott said that the alliance would like to establish three warehouses in the area, one in Cedar Rapids, Burlington and Waterloo. He said they would like to work with local community colleges including Kirkwood and Hawkeye. Scott stated that the emergency jobs program funded by a recent stimulus plan is currently being used at Kirkwood College and he would like to start this program at Hawkeye Community College as well. He discussed how"soda blasting"techniques (A safer method then sandblasting for restoration purposes.) allowed mold to be removed from wood without damaging the wood and that the proper equipment could be purchased by these institutions. He stated that he would like to work with the City of Waterloo and the Historic Preservation Commission on creating a deconstruction and warehousing program in the area. Olsson inquired how the Historic Preservation Commission could assist the alliance. Scott said that the alliance would like the commission to show support for the program and added that they are also looking for a warehouse in the area to create a salvage barn. Potter left the meeting at 6:17 pm. -2- 3. 2009 Annual Awards Quirk suggested UNICUE as a possibility for an award. Andera informed the commission that building was owned by the City and would inquire how the project was funded and completed. Berry suggested Roman and Penny Frackiewicz at 214 Leland Avenue. Andera inquired if the date had been set for the awards ceremony. Quirk said that she would talk to Potter and see if a date has been chosen. 4. Historical Preservation Ordinance and Guidelines Revisions. Andera went over changes that were made in the ordinance since the last meeting. Olsson and Morgan inquired as to what the next step would be in the process. Andera said that he would look into submitted the finished ordinance to the State Historic Preservation Office for comment before sending the ordinance to the City Council for review. Poll noted that the commission might want to finish the construction of the guidelines and submit both the ordinance and the guidelines to the State at the same time. Andera said that he would contact the State and see if they would need both the ordinance and the guidelines or simply the ordinance. Olsson questioned where the additional material in the guidelines came from. Andera noted that everything beyond the checklist was added in using Iowa City guidelines as a model. Poll added that the reference numbers would need to be fixed. Reports 1. Main Street Ottesen gave the Main Street report, noting that there had not been to many reviews recently. He said that the downtown flowers would be going up soon. He stated that towards the end of March to early April the 100 block of East 4th Street would be under construction. Potter asked if anyone would be watering the flower baskets again this year. Ottesen added that they were looking for individuals to water the flower baskets on a part time basis. 2. Silos and Smokestacks Morgan gave report about possible grants that can be obtained to help fund Historic Preservation projects. She stated that grants for 2009 were due on May 1, and included many varieties of grants including: 1. Farm to factory 2. Agribusiness 3. Science and Technology 4. Organizing These grants would have to be done in partnership with the City of Waterloo. The greatest value to the commission would be marketing. The Historic Preservation -3- Commission could use grant funds to create publicity concerning what Waterloo has preserved and what is already listed on the National Register of Historic Places. The grants require a 30%match and in order to receive the grant the project must relate to agriculture or history. She noted one possible example of an acceptable project would be Tom Poe's Rath Museum directly west of the Rath Administration Building. She also added that the 30%match could come in the form of staff or volunteer hours worked and in order to be eligible for a grant, a site would need active participation. A possible example could be walking tours of historic properties in the downtown, highland, and Kingbard areas. She noted that grant money could not be used to provide transportation. Other potential examples could be the Highland flea market craft sale and tour as a combined event, or a monthly tour that occurs over the summer. Morgan also noted that grants could help with interpretative signage as well. Grant funds could also be applied for yearly as different phases of potential projects are completed. (year one-program, year two-marketing) Finally, grants must include an evaluation plan(questionnaire). 3. Grout Museum No report this month 4. Rath Administration Building Andera reported that the City was in the process of selecting a company for visual inspections of the asbestos remediation. He added that continued removal of the asbestos was occurring on schedule and would be completed by the end of April. Hearing no further discussion chairperson Quirk adjourned the meeting at 6:36 P.M. Respectfully submitted, Adam Poll, Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—FEBRUARY 17,2009—5:00 P.M. MOLLENHOFF CONFERENCE ROOM—CITY HALL Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:03 p.m. Commission Members in attendance were: Berry (5:14 p.m.), Brockway, Morgan, Ottesen, Olsson(5:06 p.m.), Potter and Quirk. Commission Member(s) absent were: Anderson and Newton. Also present was staff members Tim Andera and Adam Poll. Approval of Minutes Motion made by Potter, seconded by Olsson to approve the minutes of the January 20, 2009 regular meeting. Motion carried unanimously. Approval ofAjienda Motion made by Potter, seconded by Olsson to approve the agenda as submitted. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report noting that the new director for Main Street Waterloo, Sindee Kleckner has begun. Ottesen noted that the new director is from Appleton, Wisconsin, and previously worked as a municipal employee for the community. Ottesen also noted that he is the Chairperson for the Main Street Design Council, and the review board has heard recent requests for a new boutique that will go into the space that formerly housed Home Comforts, as well as a new restaurant named Barbados, that will be in the space at the southwest corner of East 4th and Lafayette Streets where Southern Soul Club used to be. Ottesen also noted that a lot of interest has been expressed at Design Review meetings by downtown property owners that tax credits would greatly benefit the downtown area, and a historical survey would need to be completed to see which buildings would qualify as historic. Ottesen noted that it would be beneficial and important that a grant is secured to hire a consultant to complete the survey. 2. Silos and Smokestacks Andera noted that he received an e-mail from Candy Streed, as she was unable to attend the meeting, which noted that on February 24, 2009, Silos and Smokestacks would be hosting an informational session to learn about the grants that Silos and Smokestacks has available. Andera noted that the seminar will teach attendees the purpose of each Silos programs, as well as how to make a successful proposal. 3. Grout Olsson gave the Grout report,noting the first meeting of the year was held for this upcoming Old House Tour in late summer of this year. Olsson noted that organizers of the event are looking for homes for the tour. 4. Rath Administration Building Project Update Andera noted that Advanced Environmental is still working on asbestos removal from the building, and recently,the basement portion of the building has been completed. Andera also noted that the developer for the project is currently seeking out project manager for the restoration of the building. Andera also noted that the City has spoken with the United Way and the Northeast Iowa Foodbank about possibly leasing space in the building once it is complete for new office locations, as well as trying to consolidate those organizations under one roof Public Hearings No Public Hearings this Month. Discussion Items/Possible Action Items 1. Historical Preservation Ordinance and Guidelines Revision Olsson noted that at the previous HPC meeting in January, she addressed the question that there are still some other areas in the Ordinance that still list"material change in appearance", noting that the definition was removed by Chris Wendland in his proposed Ordinance changes. Olsson questioned if"material change in appearance" should still be listed in other sections of the Ordinance, or should it be removed to keep the wording throughout the Ordinance consistent. Wendland noted that"material"is listed within the Ordinance, as it is an appropriate term to be used, as most historic reviews heard by the HPC have to do with a request to change materials, and keeping"material change in appearance" in other sections of the Ordinance should not cause any problems in the future. Wendland questioned the HPC if they had additional changes to the definition for "landscaping"that was added into the Ordinance. Commission members noted that they had no additional changes to the definition. Wendland noted that the Commission has the capability to make rational decisions when the Ordinance does not specifically cover a request, and landscaping can be a gray area. Wendland noted that landscaping is looked at such as hardscaping, berms, fences, etc. and landscaping such as flowers or other smaller plantings should not be taken into consideration. Wendland noted that the minutes from the January 20, 2009 meeting noted that Commission members expressed concerns that the section detailing "preservation districts"appeared too strict, noting that the HPC is aiming to have "preservation districts"be less restrictive than"historic districts". Wendland suggested that the it be made clear in the Historic Preservation Ordinance that a"preservation district"is less restrictive than a "historic district", and supplement what's in the Ordinance by attaching -2- Guidelines to "preservation districts", noting that the HPC can amend the Guidelines without needing an official review by the City Council. 2. 2009 Annual Awards Ceremony Andera noted that the annual awards ceremony would be coming in May, and suggested that the Commission get a head start on finding award recipients well in advance of the ceremony. Potter suggested that an article be published in the Courier to notify readers that the HPC is looking for nominations. Andera noted that he has drafted up an application for the awards ceremony, however, it has not been used yet. Olsson noted that she had concerns with that application being too strict, and would rather have nominations brought directly to the HPC to make a decision on whether or not the nominee qualifies. 3. Historic Preservation Commission Activities/Projects Morgan noted that she would like to see more of Waterloo's historic past included in tourism promotion of the area. Morgan suggested that historic preservation activities, events and promotions be included on the City webpage, as well as brochures being published and placed throughout different locations within the community. Andera noted that the City webpage is being redone, and hopefully,the new website will be up and running this spring. Commission members noted that buildings listed on the National Register of Historic Places be shown on the webpage, as well as which building are designated locally. Brockway suggested that the Commission organize a tour of downtown buildings, detailing the history of a particular building or site. Brockway suggested that the tour be held in conjunction with the My Waterloo Days festivities, and noted that he would make contact with the director of the festivities. Brockway also suggested that MET Transit be contacted about the possibility of using their trolley for the tour. Andera noted he would get in contact with MET about using the trolley. Ottesen noted that it is important that the HPC seek out grant opportunities that can be used for HPC projects, as well as educational activities for Commission members. Hearing no further discussion chairperson Olsson adjourned the meeting at 6:08 P.M. Respectfully submitted, ,(=>/. Tim Andera, Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JANUARY 20,2009—5:00 P.M. MOLLENHOFF CONFERENCE ROOM—CITY HALL Vice-Chairperson Quirk called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:03 p.m. Commission Members in attendance were: Berry, Morgan, Ottesen, Olsson (5:06 p.m.), Potter and Quirk. Commission Member(s) absent were: Anderson, Brockway and Newton. Also present was staff members Tim Andera and Adam Poll. Approval of Minutes Motion made by Potter, seconded by Quirk to approve the minutes of the November 18, 2008 regular meeting. Motion carried unanimously. Approval of Agenda Motion made by Morgan, seconded by Quirk to approve the agenda with an addition to Discussion Items/Possible Action Items that an update on the Rath Administration Building restoration be provided every month, as well as adding an agenda item to discuss possible future projects for the Historic Preservation Commission. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report noting that Sindee Kleckner has been hired as the new director of Main Street Waterloo, and she is expected to begin her job in the near future. Ottesen also noted that there have not been many Main Street Board reviews over the winter, but expects things to pick up as the weather warms. 2. Silos and Smokestacks No report this month. 3. Grout Olsson gave the Grout Museum report, noting that the new Five Sullivan Brothers, Iowa Veterans Museum opened up in November, and the festivities for the grand opening went great. Olsson also noted that the Grout is planning a year long celebration for the 2009- year, marking the 200-year anniversary of Abraham Lincoln's birth. -1- Public Hearings 1. Election of a Chairperson and Vice-Chairperson for the 2009 Calendar Year. Motion made by Potter, seconded by Morgan to elect Quirk as the Chairperson for the 2009 Calendar Year. Motion carried unanimously. Motion made by Potter, seconded by Morgan to elect Berry as the Vice-chairperson for the 2009 Calendar Year. Motion carried unanimously. Discussion Items/Possible Action Items 1. Iowa 2008 Certified Local Government(CLG) Annual Report. Andera noted that every year,the State requires that the Historic Preservation Commission submit a CLG Annual Report to provide an update on any changes within the Commission, as well as summarizing Commission actions over the calendar year. Andera noted that last year, the report needed to be signed by the mayor, and once the Commission provides comments for the report, it would be forwarded on to the City Council for the mayor's signature, and then sent to the state. Andera questioned if any of the Commissioners attended any seminars or workshops during 2008. Ottesen noted that he would check and see if there were any seminars that he attended, and let Andera know. Other Commissioners noted that they did not attend any seminars or workshops. Olsson noted that she helped the Grout Museum with the "Old Homes Tour" during August. 2. Historical Preservation Ordinance and Guidelines Revision Andera noted that he had received an updated copy of the Historical Preservation Ordinance in November, and it was planned to review the revision at the December meeting, however, that meeting was postponed. Andera noted that Chris Wendland made some changes to the last version of the Ordinance that was reviewed in November of 2008. Andera noted that Wendland included a definition for"landscaping" in the Ordinance, and noted that he questioned if"flowers" should be excluded from that definition, noting that plantings that are wood, such as shrubs, bushes and trees can be regulated. Commission members agreed that"flowers" should not be included as a part of that definition. Andera noted that Wendland removed the definition of"material change in appearance", noting that it effectively could make all changes in appearance to be material changes. Andera noted that Wendland therefore made a new definition for"change in appearance" and tagged the indication of possibly materially changes to the end. Andera noted that Wendland notes that this manner of handling clarifies that the Commission would have the ability to make determinations of what is or is not a material change. Olsson noted there are still some other areas in the Ordinance that still list"material change in appearance", and questioned if this needs to be changed to keep the wording of the Ordinance consistent, and requested further clarification on the matter. -2- Olsson noted that she did have a concern with the definition for"preservation district", noting that it seemed too restrictive, specifically noting that preservation districts are intended to be less restrictive, and requested that the definition be reexamined. 3. Historical Preservation Attendance Rates for 2008 Andera noted that every year he hands out a graph depicting the attendance rates of the HPC Commissioners for the corresponding year. Ottesen noted that the expiration dates of the acting Commissioners should be looked into to ensure that all terms are current. Andera noted that he would begin making requests to the mayor's office for term limits. 4. Rath Administration Building Progress Update Andera noted that Advanced Environmental continues to remove asbestos from the former administration building, noting that the majority of the basement area has been completed, and crews are beginning to work on the 1st and 2"d floors of the building. Andera noted that the asbestos needs to be removed by May 1, 2009, so that the building can be transferred MAKO Waterloo Corporation to begin restoration of the building to market it for Internet technologies. Ottesen questioned if the building had been locally designated through the recent process that was heard by the State Historical Society and the National Park Service. Ottesen noted that the building needs to be designated locally in order for the HPC to review any exterior changes and restoration to the building. Andera noted that he would look into getting the correct City forms to begin the process, as well as checking with the architect for the restoration project to see if they have any objections in nominating the building locally. 5. Upcoming HPC Plans and Activities Potter noted that the HPC needs to begin organizing plans and reservations for this years Historical Preservation Awards Ceremony that takes place in late May. Potter noted that the ceremony planning and the actual ceremony itself seemed rushed last year. Potter noted that she wants this years ceremony to be well planned out in advanced. Hearing no further discussion chairperson Olsson adjourned the meeting at 6:04 P.M. Respectfully submitted, c>/J Tim Andera, Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—SEPTEMBER 18,2007—5:15 P.M. MEETING ROOM B,WATERLOO PUBLIC LIBRARY **AMENDED** Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:19 p.m. Those in attendance were: Anderson, Berry, Morgan,Newton, **Olsson, Ottesen, Potter, and Quirk. Those absent were: Brockway Also present was staff members, Tim Andera and Don Temeyer. Approval of Minutes Motion made by Morgan, seconded by Quirk to approve the minutes of the August 21, 2007 Regular Meeting. Motion carried unanimously. Approval of Agenda Motion made by Olsson, seconded by Quirk to approve the agenda as submitted. Motion carried unanimously. Reports 1. Main Street Anderson gave the report noting that numerous projects were reviewed at the last Main Street meeting, as well as noting, a preliminary streetscape plan for East 4th Street Downtown was also looked at. Anderson also noted that the Main Street board is looking at the possibility of expanding the boundaries of their Main Street Review area. Currently, the district is bounded by Franklin Street on the north, Washington Street on the south, East 6th Street on the east, and East 3`d Street on the west. Ottesen noted that the Tour De'Loo is still planed for Thursday, October 11 from 5 p.m. to 9 p.m., as well as noting there will be a reception held at the Elks Club from 8 p.m. to 10 p.m. 2. Silos and Smokestacks No report this month. 3. Grout Olsson noted that the Old House Tour was held, and a total of 311 people toured through the homes that were listed, noting the tour was a great success. -1- Public Hearings 1. Review Draft Copy of MOA agreement for 93-97 Vinton Street ant the Rath Administration Building completed by Tallgrass Historians with recent amendments suggested by the Historic Preservation Commission, specifically noting that the City of Waterloo continue to pursue an extension of the BEDI Grant, and that the Historic Preservation Commission conduct a public forum to gather public input for a possible reuse of the Rath Administration Building. Andera gave an overview of the changes recently made to the Memorandum of Agreement, noting that section Al was added under"Stipulations", noting that"the City shall work to gain an extension of time for the use of BEDI grant funds, as such fund pertain to the potential future demolition of the Administration Building". Andera also noted that section C2 was added under"Administration Building Redevelopment Efforts, Demolition, Documentation", noting that"the Waterloo Historic Preservation Commission shall hold a public forum for the purpose of soliciting the public's input regarding possible future uses for the Administration Building". Temeyer noted that recently brochures for the building have been made, and the building is being advertised on the Greater Cedar Valley Alliance's homepage. Potter noted that if the HPC plans on holding a public forum to gather input on the building, there needs to be guidelines and rules setup to govern the meeting. Anderson noted that possibly the first half hour of the meeting could be for informational purposes, noting that details such as the square footage of the building, layout of the building, current zoning and comments from previous potential developers could be discussed. Olsson noted that she like the idea of splitting off into groups if a fair amount of people attend the meeting, do some brainstorming, and present ideas back to the HPC. Potter noted that an agenda needs to be created for the meeting. Ottesen noted that ideas for the meeting can be discussed further at another time, noting that the item in question is if the HPC plans to sign on as a participant for the Memorandum of Agreement. Temeyer noted that he has sent a new e-mail to Richard Bender, requesting a time extension of the BEDI Grant until 2010. Temeyer noted that an extension of the grant requires that an amendment be made at the federal level, going through legislative review, as well as noting the timeframe for this action could be quite lengthy. Olsson questioned if the March 2008 deadline has passed, and the pre- demolition process has started, and a developer put forth a business plan for the redevelopment of the building, could the building still be sold for redevelopment. Ottesen noted that section C3 addresses this situation, which states "After March 31, 2008, if no redevelopment plan has been identified or implemented, the City may proceed to let contracts for the demolition of the building and may begin the preparations for its eventual demolition, including hazardous materials mitigation. Redevelopment marketing efforts shall continue during this pre-demolition process". Ottesen noted that the asbestos would be removed from the building first, and then contracts would be let for the demolition of the building. -2- Motion made by Olsson, seconded by Morgan to authorize the Chairperson of the Waterloo Historic Preservation Commission to sign the Memorandum of Agreement for 93-97 Vinton Street(Maintenance Building& Cooper Building) and the Rath Administration Building with the noted changes in sections Al and C2. Motion carried 6-0, with Anderson abstaining due to a conflict of interest. Discussion Items/Possible Discussion Items 1. Choose possible locations to place Preserve America road signs. Andera noted that a previous regular meeting, Anderson noted that the HPC should look at possible locations for Preserve America road signs, and then agree on those locations before any additional signage is purchased. Commission members questioned if the Highland Neighborhood Association was still interested in doing a cost share agreement with the HPC to purchase a Preserve America sign for their neighborhood. Andera noted that he had gotten a quote from a local sign contractor, and the cost for them to make one sign with the Preserve America with the appropriate wording would be $189. Andera noted that the HPC would still need to purchase just the Preserve America logo from the sign contractor in Idaho, and provide it to the local sign contractor so they can complete the full sign. Andera noted that this would be an additional $55, bringing the total cost of the sign to $244. Quirk noted that the Highland Neighborhood Association is interested in constructing a stone sign at their entrance, which would be quite costly. Andera noted that he had spoken to Matt Boyd of the association, and he noted the same thing as well. Olsson noted that the HPC should wait for the neighborhood association to approach the HPC again, before resuming talks on a sign once again. Newton noted that a good location for a new sign would be on West 4th Street just before you cross under Highway 218, noting that there is currently a Cultural and Entertainment District sign on one of the light posts. Potter questioned if the City has a sign shop that can make the sign. Anderson noted the City does have a sign shop, but they do not create their own signage. Discussion Items 1. Review—HPC Workshop with Paula Mohr Morgan noted that she had enjoyed the workshop the day before, and felt it was very educational and informative. Berry noted that Mohr seemed to stress the importance of creating a website for the HPC to garner further public participation in the commission. Anderson noted that currently the City is exploring the possibility of hiring a consultant to redevelop the City homepage, and creating a new HPC homepage could possibly be included with the work to be done. -3- Olsson noted she would like to have another workshop that focuses and trains the commission on how to be more involved with the public and how to gain further public support and participation. Quirk noted she would contact Joanne Goldman at UNI,whom Paula Mohr suggested that the HPC work with in the future for reports, as well as providing assistance to the HPC on historical matters when they arise. 2. Kingbard Walking Tour Potter noted that there have been no changes since the last time she reported. 3. Historical Preservation Ordinance—Update Olsson noted that Conservation Overlays have been added into the definition section of the Ordinance. Olsson noted that Chris Wendland was to provide and add information into the Ordinance on how a public meeting should be conducted, further elaborating what is already there. 4. CLG Grant Timeline for Downtown Survey Andera noted that he will hear from the state in mid December on whether or not the Commission will receive a CLG Grant to conduct a survey on a portion of Downtown to begin the first step to nominating buildings or creating a historic district. Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:17 P.M. Respectfully submitted, c>/.) Tim Andera Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—AUGUST 21,2007—5:15 P.M. MEETING ROOM A, WATERLOO PUBLIC LIBRARY Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:18 p.m. Those in attendance were: Anderson, Berry, Brockway, Morgan, Ottesen, Potter, and Quirk. Those absent were: Newton and Olsson. Also present was staff member, Tim Andera, Lynne Wagner of Silos and Smokestacks, and Matt Boyd of the Highland Neighborhood Association. Approval of Minutes Motion made by Quirk, seconded by Morgan to approve the July 17, 2007 Regular Meeting Minutes with a change to the Silos and Smokestacks Monthly report, noting that Beth Boland of the National Parks Service will be speaking at a conference in Waterloo on September 17th and 18th, and not September 8th and 18th of 2007. Motion carried unanimously. Approval of Agenda Motion made by Quirk, seconded by Morgan to approve the agenda as submitted. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report noting that plans are being organized for this year's upcoming Tour De'Loo event, which tours through Downtown projects that have been completed or are underway on October 11`h, 2007. Ottesen noted that currently there are 12 sites on the tour this year. Morgan noted that the hanging flower baskets along 4th Street look great this year, and it has been great that somebody has been able to take care of the flowers on more of a regular daily basis. Ottesen noted the husband of the Main Street Director has been caring for and watering the flowers this year. Ottesen also noted that it is currently being looked into put more flowers and baskets along Sycamore Street, but currently, more money needs to be raised for this project to move forward. Morgan questioned if Main Street has asked the Waterloo Garden Club to maintain and take care of the flowers along 4th Street. Potter noted that providing some additional landscaping and vegetation downtown may be a good senior project for local students graduating high school. -1- 2. Silos and Smokestacks Lynne Wagner gave report noting that Beth Boland of the NPS will have a presentation at UNI regarding the "Power of Place" on September 17th and how special places hold important stories of past people and events, and how important it is to preserve a sense of place. Wagner noted that a workshop would be held on September 18th by Beth Boland that will relate how teachers can incorporate historic preservation education into their curriculum. 3. Grout No report this month. Public Hearings 1. Vote to approve a cost share agreement with the Highland Park Neighborhood Association for the purchase of one Preserve America road sign to be placed at the gateway to the neighborhood. Andera noted that he had gotten into contact with a sign contractor the week prior to the meeting to get an estimate for a new Preserve America sign. Andera noted that the Commission was aware there was a sign maker in Idaho who would be able to provide us with the Preserve America decal, and then we could pass that decal onto a local sign contractor who could make the new sign. Andera noted he has not heard back from the local sign contractor with an estimate. Matt Boyd of the Highland Neighborhood Association noted that he would like to have an estimate first before he takes the idea to the neighborhood association board. Motion made by Morgan, seconded by Quirk to table the request to a future meeting until an estimate is received. Motion carried unanimously. Discussion Items/Possible Discussion Items 1. Review draft copy of MOA agreement for 93-97 Vinton Street and the Rath Administration Building completed by Tallgrass Historians. Ottesen noted that at the meeting that was held in June with the State, City and consultant, certain guidelines and steps were laid out for what should be included in the Memorandum of Agreement. Ottesen noted that one of the requirements in the MOA is that the City needs to extensively advertise the building and the incentives that go along with it for redevelopment, especially incentives in terms of historical preservation, such as state and federal tax credits. Morgan noted she does not like the idea of having the Rath Administration building included together in the MOA with 93-97 Vinton Street, specifically noting that the HPC has already given permission to the City to demolish the Cooper and Maintenance Buildings. Quirk noted that she agreed as well. Commission members noted that the main reason that 93-97 Vinton Street is being demolished is to make way for the expansion of Crystal Distribution Services. Commission members noted that Crystal has no plans of expanding anywhere in the adjacent areas of the Rath -2- P Administration building, and felt the building should be separated. Quirk noted that the City has not done enough to preserve the administration building to keep it from getting into a state of disrepair. Commission members felt that the administration building and 93-97 Vinton should be under separate MOA's. There was discussion on the time line in terms of demolition of the buildings. Ottesen questioned if the buildings were separated into separate agreements, will the March 31, 2008 deadline to begin receiving demolition estimates for the administration building still exist. Anderson noted that deadline would still be in place, as the grant money for the demolition of the buildings would still be available until September 2008, and also noted that if the City does not utilize the grant money available, the grant will no longer be available after September 2008. Ottesen questioned if the grant money available for demolition can be used for possible rehabilitation of the Rath Administration building, but also use another portion of it for the demolition of 93-97 Vinton Street. Andera noted that the money available for the demolition of all buildings is a Brownfield Economic Development Initiative (BEDI). Motion made by Quirk, seconded by Morgan to allow for demolition of 93-97 Vinton Street, and that the Rath Administration Building be separated into its own Memorandum of Agreement and grant money be located to stabilize the building. Motion carried 6-0, with Anderson abstaining due to a conflict of interest. Discussion Items 1. HPC Workshop with Paula Mohr Andera noted that Paula Mohr from the SHPO office is interested in setting up an education workshop with the HPC on historical preservation matters. Andera noted that he has recently contacted members to see which date worked. Andera noted that September 17th worked the best for everyone, and a morning or early afternoon time would work best. Ottesen noted he would pass along to Paula Mohr that the 17th of September would work best from about 9 a.m. to 12 p.m. 2. CLG Newletter/CLG Grant Application Andera noted that he included in the packet a CLG Newsletter that was sent out to all CLG communities that provided news on what was happening with other CLG's in the state. Andera noted that Sioux City has a very well designed and attractive HPC webpage, and currently the HPC website for Waterloo is below par. Commission members questioned if the City had a web designer on staff. Andera noted that there is no full-time web designer on staff. Anderson noted that it is being currently looked at to hire somebody to redesign the City homepage, and it can possibly be looked into seeing if this person could redesign the HPC homepage. Andera noted that recently, he had submitted a draft grant application to the state for a possible CLG grant to fund a downtown survey. Andera noted that the survey areas include blocks along the north side of the Cedar River, particularly East 4th Street and Sycamore Street. Andera noted that the greatest potential for a historic district exists in this area, compared to the south side of the river, where parking ramps and other new -3- a ' buildings have removed older original buildings to downtown. Andera noted that there are buildings in that area of downtown that would be eligible for the National Register, but no potential for a district. Andera noted that there have been surveys done on residential properties in the city, but none ever on downtown, and it is time to have one done. Brockway questioned with the new expo grounds going in near the library, will it be affecting the Wonder Bread Factory. Anderson noted that this plan would not be affecting the factory, and currently,the company that owns the building is going through bankruptcy. Brockway noted that if something were to happen to Wonder Bread and they vacated the building, he doesn't see any reason why the Wonder Bread building could not be incorporated into the plans for downtown. 3. Kingbard Walking Tour Potter noted that she has contacted interested individuals on the contact list she had recently received for the Kingbard Walking Tour, and noted she did receive some feedback from them. Potter noted that many of the interested people felt May would be the best month to hold the tour, but also noted that June would be just as favorable. Potter noted that she is looking to establish a work session with the residents in either the 2"d or 3rd week of October, and then possibly invite the residents to the regular HPC meeting in November. Lynne Wagner of Silos and Smokestacks noted that this would be a good time to look at coinciding this tour with My Waterloo Days, as events for the festival are currently being changed. 4. HPC Financial Report Andera noted that he had recently received the most up to date HPC financial report, and it showed when$150 was deposited by the Waterloo Conventions and Visitors Bureau to go towards a Preserve America road sign, and the $40 withdrawn from the account to pay for the rental of the Snowden House for the HPC Annual Awards. Andera also noted that currently the HPC has a fair amount of money in their budget. Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:12 P.M. Respectfully submitted, c>,./.)01 Tim Andera Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JUNE 19,2007—5:15 P.M. MEETING ROOM A, WATERLOO PUBLIC LIBRARY Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:25 p.m. Those in attendance were Olsson, Morgan, Ottesen, Berry, Potter, Anderson and Quirk. Those absent were Brockway and Newton. Also present was staff member, Tim Andera. Approval of Minutes Motion made by Morgan, seconded by Quirk to approve the minutes from the May 15th, 2007 regular meeting as submitted. Motion carried unanimously. Approval ofAjienda Motion made by Olsson, seconded by Quirk to remove Discussion Items 3,4, and 5 from the agenda, and table until next month, and to add Training Sessions as an additional Discussion Item. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report, noting that on the June 14th and 15th,the State held their annual CLG Conference in Waterloo at the Elks Club and Snowden House. Ottesen noted that Commission members Berry,Newton, Andera, as well as himself attended the 2-daylong conference, noting it was a good educational experience for the Commission members. Ottesen also noted that the deadline for CLG Grant Applications is August 31, 2007. Anderson noted that about a week before the conference was held, banners were put up on the light posts along 4th Street to add some additional color to the area. 2. Silos and Smokestacks No Report this Month 3. Grout Olsson gave the Grout Museum report, noting that they are still searching for more participants to be on the "Old Home Tour", noting that one of the buildings to be on the tour is Hellman Associates, which recently received a historical preservation award from the Commission. Public Hearinj's No Public Hearings this Month. -1- Discussion Items 1. Moving Monthly meeting time back to 5 p.m. on 3rd Tuesday of the Month Andera noted that recently that some Commission members are needing to leave early due to having other meetings that evening as well. Andera suggested moving the meeting time back to 5 p.m. to give the Commission an extra half an hour to discuss agenda items. Commission members came up with an agreement to move the meeting time to 5:15 p.m. for future meetings. 2. Update: Rath Administration Building/93-97 Vinton Street Anderson gave an update to the current MOA process between the City, State and HPC being completed by Tallgrass Historians. Anderson noted that he, as well as representatives from the State, Silos and Smokestacks and the City met at Crystal Distribution to get the lines of communication straight between all groups. Anderson noted the main topic of conversation was whether or not a historic district still exists with the remaining buildings of the former Rath plant. Anderson noted that all parties agreed that there was no longer a district, or there was no chance of their ever being a district due to the dissection of buildings, and the long distance between 93-97 Vinton and the plant and Administration Building. Anderson noted that SHPO questioned if 93-97 Vinton Street would be able to be reused for the plans that Crystal has for the land. Anderson noted to SHPO at the meeting that the buildings do not fit Crystal's plan, and the buildings would not be large enough for their planned operations. Anderson noted that SHPO has requested the City market the Rath Administration Building, by making potential buyers aware of the Historic Tax Credits available through the State and Federal Government, as well as noting that the building is in the Enterprise Zone, giving additional tax breaks. Ottesen noted that he would talk to Terry Poe Buschkamp to see if she would be interested in putting the building on the Tour De'Loo tour in the fall, to make the public aware of the building once again, as well as noting to get former employees together to be able to share stories about working at Rath. Anderson noted that Crystal Distribution has recently bought one of the former bars down the street, and it going to put a Rath Museum in the building with Rath artifacts and other memorabilia. Olsson noted that we should still continue to look at mothballing the building as the Historic Preservation Plan suggests. 3. Kingbard Walking Tour Ottesen questioned Potter if she would be interested in spearheading the tour, and begin to get residents, as well as other materials in place for the tour to happen. Potter noted she would take on the tour, and would search through the City directory for neighborhood residents, and see who would be interested. Andera noted that he had sent letters to neighborhood residents this past spring, and only heard back from about 10 who said they were interested in participating in the tour. -2- 4. Annual Awards Ceremony Review Andera noted that the Commission hosted a successful awards ceremony last month, with 3 individuals or groups receiving awards. Potter noted that next year,the event should be planned to have it on a larger scale basis, so that more in the community will be aware that Waterloo is becoming a community interested in historic preservation. Ottesen noted that next year,the ceremony needs to be planned out farther in advance. 5. Training Sessions Ottesen noted at the recent CLG conference in Waterloo, at one of the meetings it was discussed that more education and training needs to be done by local historic commissions. Ottesen noted that Paula Mohr of the State said she would be more than happy to sit down and discuss and answer any questions the Commission may have regarding historic preservation and the importance it has for our State, as well as Waterloo. Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:25 P.M. Respectfully submitted, c>./J01 Tim Andera Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—APRIL 17,2007—5:30 P.M. MEETING ROOM A, WATERLOO PUBLIC LIBRARY Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:32 p.m. Those in attendance were Olsson, Morgan, Ottesen,Berry, Potter, Brockway, Anderson and Quirk. Also present was staff member, Tim Andera, Candy Streed of Silos and Smokestacks and Ken Langston of Koch Construction. Approval of Minutes Motion made by Quirk, seconded by Olsson to approve the minutes from the March 20`h, 2007 regular meeting as submitted. Motion carried unanimously. Approval ofAienda Motion made by Morgan, seconded by Quirk to approve the agenda as submitted. Motion carried unanimously. Reports 1. Main Street Ottesen gave the Main Street report, noting on May 12th will be the "Festivus, Come Clean with the Rest of Us" in Downtown Waterloo. Ottesen also noted that Main Street is still looking for more volunteers for the Old Home Tour coming up soon. Ottesen did note that at the last Main Street meeting, it was discussed among board members at possibly looking at doing a cost share agreement with the Historic Preservation Commission to purchase one or more Preserve America road signs. Ottesen also noted that the Main Street board is currently planning for the Tour De'Loo Tour to happen some time in early October. 2. Silos and Smokestacks Streed gave the Silos and Smokestacks report, noting that Ron Anzalone of the Preserve America program will be speaking at the annual Iowa CLG conference to be held in Waterloo in June. Streed also noted that Silos and Smokestacks will be hosting an interpretative writing workshop in Newton to help create successful exhibits, brochures and self guided tours. Streed did note as a reminder that the deadline for grant applications was June 1st, 2007. 3. Grout Museum Olsson gave a brief update on the Grout Museum progress, noting excavation has begun for the new 5 Sullivan Brothers/Iowa Veterans Museum addition. Olsson also noted that -1- the Grout Museum is looking for participants, as well and good ideas for the Old Homes Tour. Public Hearings 1. Request by Sharon Smith and Koch Construction for a Certificate of Appropriateness to 1) replace the existing pressboard siding on the existing garage at 104 Prospect Avenue,which was built in 1982, as well as the siding of the east side of the garden shed with '/2"x 4" Cedar Bevel siding, 2) to replace the current wood siding on the west gable of the garage with scallop type siding,3) to replace the existing wood framed window on the west side of the garage with a vinyl clad window, 4) to re-shingle the garage roof with brown,3-tab shingles, 5) replace the current service door with a smooth steel door with a double paned window, and 6) to replace the current gutter system with white gutters and downspouts. Andera gave the staff report noting the applicant is planning to make improvements to a garage at 104 Prospect Avenue, which was built in 1982, and has no historical significance. Andera noted the applicant is planning to use Cedar Bevel siding on the garage walls, as well as a scallop type siding on the west gable of the garage, giving the building a more historic appearance and historic character. Andera noted the applicant was also planning to replace the siding that is on the shed with the same type of wood siding that is currently on the shed. Ken Langston,the contractor there on behalf of the applicant noted that the new service door would not be completely smooth, and would have designs that make it appear to have paneling. Ottesen questioned if the new window would be a slider window like the one already there. Langston noted that the new window would be a slider window and will have wood framing around the edges of it. Olsson noted she appreciated the effort being made by the property owner in trying to make the garage appear more historical in character, as well as all the sample material the contractor brought in for the Commission to take a look at. Motion made by Olsson, seconded by Quirk to approve the request for a Certificate of Appropriateness for work to be performed at 104 Prospect Avenue. Motion carried unanimously. 2. Vote to approve a location for a recently purchased Preserve America road sign. Andera gave a brief overview of the Preserve America program for the newly appointed Commission members, Potter and Berry, noting that Preserve America is a White House designated program that Waterloo was recently honored with and gives Waterloo the opportunity to apply for grants only available for Preserve America communities or neighborhoods. Olsson noted she would like to see the new sign placed on Highway 63 coming into Waterloo near Allen Hospital. Other Commission members suggested that it should be looked at into possibly putting more signs on Highway 218. Potter expressed concern, noting that the current sign on Highway 218 near the "Welcome to Waterloo" sign is difficult to see at higher speeds. Anderson noted that the Commission should first talk to other organizations in the City that would possibly be interested in purchasing or doing a cost share agreement with the Commission. Anderson noted once there are numerous agreements made, then the Commission can begin making decisions on where -2- to place the new signs. Morgan questioned if a local sign contractor has been contacted about how much it would cost to have a new sign made with the Preserve America template. Andera noted he would get into contact with a contractor before the next monthly meeting. Motion made by Anderson, seconded by Olsson to begin networking with local organizations within the City that may have an interest in purchasing or doing a cost share agreement with the Commission to purchase more Preserve America road signs, and once more signs are purchase, begin developing a plan on where they should be placed in the City. Motion carried unanimously. Discussion Items 1. Kingbard Walking Tour Andera noted that he had spoken to Kevan Cortright about possibly donating some materials for signage or some money to put towards the home tour, noting he is interested in donating some materials or money to the tour. Potter questioned if the walking tour was a moneymaker for the Historic Commission. Morgan noted there is no profit from the tour. Olsson gave an overview of the tour to the new Commission members, noting the plan is to hand out brochures to the guests and have them walk by and observe the houses on the tour. Potter noted she felt the tour needed to be more interactive, with possibly having a narrator describing the properties and have a trolley take the guests around the neighborhood. Potter also noted that she felt more research needs to be done on the houses, and more detailed plans need to be completed for the tour to work. 2. Update: Revision of the Historical Preservation Ordinance Olsson noted she has added some new material to the revision of the Historical Zoning Ordinance, with some of the new revisions pertaining to material that was noted in the Historical Comprehensive Plan done by Thomason and Associates. Olsson noted to the new Commission members that one of the key areas that is detailed in the Historical Comprehensive Plan is Conservation Overlay district, which are less restrictive than a typical historic district, but still require some sort of board review to make sure changes being made to the property are compatible and appropriate for the neighborhood. 3. Rath Administration/93-97 Vinton Street-Draft MOA with Tallgrass Historians Andera noted that the City is currently in the process of drafting up a Memorandum of Agreement between the City, SHPO and the Historical Preservation Commission for the purpose of demolishing the Cooper and Mechanical buildings at 93-97 Vinton Street. Andera also noted that the Rath Administration Building would also be included in this MOA. Andera noted that when the MOA is complete, the Rath Building could later be demolished after 93-97 Vinton Street is removed. Andera also noted that if 93-97 Vinton is demolished, the Rath Administration Building is able to stand on its own as a historic property. Commission members noted they had previously given the City the green light to go ahead and remove the buildings at 93-97 Vinton already. Andera noted that an MOA was never drawn up for 93-97 Vinton last time it was given the ok for demolition, -3- as well as noting, the last report completed was only on the Rath Administration Building. 4. Annual Historical Preservation Awards Olsson noted that historical preservation month is coming up in May, and the Commission should start preparing for the historical preservation awards. Olsson noted a list of nominees should be drafted up for possible candidates for awards. Olsson also stated that last year,the awards were held at the Snowden House, and she believed if your organization is a partner with the Grout Museum District, the rental should be free. Commission members asked Andera if he could get a public notice article submitted to the Courier to inform readers of the upcoming event. Andera noted that he would do that soon. Commission members noted that one possibility for an award could be Buck Clark. Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:50 P.M. Respectfully su tted Tim Andera Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MARCH 20th, 2007—5:30 P.M. MEETING ROOM A,WATERLOO PUBLIC LIBRARY Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:27 p.m. Those in attendance were Olsson,Morgan,Newton, Etheredge, Ottesen and Quirk. Also present was staff member, Tim Andera and Matt Boyd of the Highland Neighborhood Board. Approval of Minutes Motion made by Newton, seconded by Quirk to approve the minutes from the February 20th, 2007 regular meeting as submitted. Motion carried unanimously. Approval ofAmenda Motion made by Morgan, seconded by Etheredge to approve the agenda as submitted. Motion carried unanimously. Reports 1. Main Street Etheredge gave the Main Street report noting that on May 12, 2007, Main Street will be having "Festivus, Come Clean with the Rest of Us", which will be a day from 9 a.m. to 2 p.m. dedicated to cleaning up trash, as well cleaning up sidewalks and having the 4th Street bridge hosed down by the Waterloo Fire Department. Etheredge noted that they are still searching for volunteers and block captains, and also noted that the Department of Corrections has donated the time of some individuals to help with the clean up as well. Etheredge also noted that same day as well, Main Street will be hanging up flower baskets along East and West 4th Street and DC Industries has donated the use of a lift and operator to assist with the project. 2. Silos and Smokestacks Newton gave the Silos and Smokestacks report noting she recently heard that the director of the Preserve America program may possibly speak at Silos and Smokestacks annual conference to be held in April in Waterloo. 3. Grout Museum Etheredge gave the Grout Museum report noting that Park Avenue has been closed down between Washington Street and South Street and digging has begun for the new 5 Sullivan Brother/Iowa Veterans Museum to be added onto the existing Grout Museum. -1- Public Hearinjis 1. Request by Robert Sauls for a Certificate of Appropriateness to replace the flat roof on the south side of the house at 326 Highland Boulevard with a 24" elevated shed roof. Andera gave the staff report noting that the applicant is requesting approval of a Certificate of Appropriateness for the purpose of constructing a 24" shed rood on the south side addition of the home, which currently has a flat roof. Andera noted that the house is rated at a"C" structure for architectural significance and is rated at an"A" for historical significance. Andera noted that according to the 1987 survey, both roofs on the one-story wings of the house were originally flat roofs; therefore the wing on the northern portion of the house has already been modified. Andera also noted that the Secretary of the Interior's Standards for Rehabilitation stress the importance of preserving the roof's shape due to the fact that a roof can help define the house's overall historical character. The applicant did not show up for the public hearing and Commission members noted this is the third time this individual has not shown for this request. Etheredge noted that the Commission wants to see the material that the applicant plans to use, and noted in the past, since the applicant has not shown up, this is a main reason for the Commission tabling the request. Newton noted that she would like to see the overall plans the applicant has for the house so in the future, if they applicant has more plans for the home, that a Certificate of Appropriateness can issued for all the work to be done instead of issuing one at a time. Andera noted when he went to take pictures; it appeared the house was empty. Matt Boyd of the Highland Neighborhood Board noted that the house has been vacant for some time now. Etheredge noted that possibly the individual can bring the material he plans on using to Andera's office, and he can bring them to the meeting if showing up for the meeting is a conflict with the applicant's time. Motion made by Newton, seconded by Quirk to table the request indefinitely until the applicant is able to be present and provide examples of the materials to be used. Motion carried unanimously. 2. Approve a cost share agreement with the Waterloo Conventions and Visitors Bureau in the amount of$150 to put towards the purchase of one or more Preserve America road signs with the remaining amount of costs coming from the Historic Preservation Commission's general fund. Motion made by Olsson, seconded by Etheredge to approve the cost share agreement with the Waterloo Conventions and Visitors Bureau with the condition to purchase one or more Preserve America signs with a size and location to be determined at a later date. Motion carried unanimously. 2. Approve a cost share agreement with the Highland Neighborhood Board for the purchase of one 24"x 30" Preserve America road sign for $150 with half of the funds coming from the Historic Preservation Commission's general fund. -2- Matt Boyd was there on the behalf of the Highland Neighborhood Board and noted that he originally thought the new sign would be specific to just the Highland Neighborhood. Andera noted the Preserve America road sign says, "Welcome to Waterloo, A Preserve America Community." Andera noted there is a sign company from Idaho that makes the graphics only for $55 and ships that to the community where a local sign shop could make the signs. Boyd and other Commission members questioned if a template is used to make a sign, can the wording be changed so it says, "Welcome to Highland Historic District", or something similar. Andera noted he would contact someone with Preserve America to see if the wording can be altered. Motion made by Etheredge, seconded by Olsson to table the request until it is determined if the wording on the Preserve America sign can be changed to be specific to the Highland Neighborhood. Motion carried unanimously. Discussion Items 1. Kingbard Walking Tour Andera noted that at this time, there are currently nine homeowners who are interested in participating in the walking tour. Andera noted he sent out another letter clarifying that the walking tour would strictly be from the sidewalk and nobody would be entering the person's home. Andera also noted that a source of funding has not been located yet and the tour will probably not happen in late May or early June as anticipated. Etheredge noted that it should be looked at to hold the tour the Sunday right after the Tour of Homes, which will take place in August. Ottesen and Etheredge also noted that August is National Architects Month and it can be looked at to include the walking tour with some of the planned activities for that month. 2&4. Revision of the Historical Ordinance/Conservation Overlay Discussion Olsson noted at this time, she and the subcommittee have been looking at the possibility of identifying potential historic or conservation districts, but also noted that there are many possibilities and will take some time to get the districts into place. Olsson noted if the Commission had any thoughts on what guidelines should be for conservation overlay districts, questioning if all the conservation districts should have the same requirements, or should there be different requirements for different neighborhoods. Olsson noted some of the example criteria required for an overlay district would be who had lived there previously, what events took place in the neighborhood, or who was the architect for the majority of the homes in the neighborhood. Ottesen noted that neighborhoods being considered for conservation overlay districts should meet some of the criteria mentioned, as well as other conditions. Olsson noted that Andera should get into contact with SHPO to see if they would be able to provide typical guidelines for conservation overlay districts in Iowa. -3- 3. Review definition of a Historical Structure as defined in the Waterloo Zoning Ordinance No. 2479, and determine if any changes are needed. Andera noted that currently, the Waterloo Zoning Ordinance is currently getting revised in some areas, and Aric Schroeder, who is revising the Ordinance, noted that the definition of a historic structure should be brought before the Commission to see if they want to change the definition. Etheredge noted she felt the definition was still fine, and should not be change, with other Commission members feeling the same way as well. Ottesen noted that Historic Structure is numbered at 67a in the definitions section and questioned why this is, instead of being number 68. Andera noted he would question Schroeder about the numbering to see if will be changed with the revision of the Ordinance. Etheredge submitted her resignation from the Historical Preservation Commission after serving six years, and noted she was happy with the time she spent with the Commission and is still interested in being apart of the Kingbard Walking Tour. The Commission members thanked her for her service. Etheredge also noted she has some items she initially received when she started her tenure that she needs to return. Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:25 P.M. Respec fully s mi ed, Tim Andera Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JANUARY 16,2007—5:30 P.M. MEETING ROOM B, WATERLOO PUBLIC LIBRARY Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:31 p.m. Those in attendance were Anderson, Morgan,Newton, Olsson Ottesen and Quirk. Also present were staff members, Tim Andera and Candy Streed of Silos and Smokestacks. Approval of Minutes Motion made by Olsson, seconded by Quirk to approve the minutes from the December 20t, 2006 regular meeting as submitted. Motion carried unanimously. Approval of Ajienda Motion made by Newton, seconded by Quirk to add as item number six to Discussion Items, a Resolution approving the plan submitted by Tallgrass Historians for their evaluation of the John Deere Site at 400 Westfield Avenue. Motion carried unanimously. Reports Main Street Ottesen gave the Main Street report noting the Elks Club would be going through an entire window replacement in the spring of 2007. Ottesen noted that the new windows are being donated and will match the existing windows in style and color. Ottesen also noted that at Main Street's last meeting,the board voted to approve the Bank Iowa sign, as well as the new Expo Grounds Tower. Ottesen also noted that recently Main Street members and volunteers took down the Christmas wreaths along 4th Street, Downtown. Silos and Smokestacks Candy Streed gave the Silos and Smokestacks report, noting that Silos and Smokestacks is offering three different grant programs in 2007. Streed noted that the General Grant will support sites and attractions to tell about American agricultural heritage,the Bus Grant, which would help fund transportation costs for students in the SSNHA to visit partner sites, and the Intern Grant, which would fund 50% of a summer intern's wages at a SSNHA partner. Streed also noted that in April, SSNHA will be hosting its annual conference at the Five Sullivan Brothers Convention Center on the 10th and 11th of the month. Streed also noted that on November 15, 2006, a 10-year anniversary party of Silos and Smokestacks designation as a National Heritage Area was held at the Five Sullivan Brothers Convention Center with over 200 people attending the event -1 - Grout Museum Ottesen noted that a bid has been accepted to begin construction on the new Veterans/Five Sullivan Brothers expansion, as well as establishing a proposed starting and ending dates. It was also noted that the bids for the project came in lower than expected. Public Hearings Vote to approve the Historical Comprehensive Plan completed by Thomason and Associates Andera noted that the Commission needs to approve the plan so a work session can be set up with the Mayor and City Council for Phil Thomason to present the plan to them. Motion made by Olsson,seconded by Newton to approve the Comprehensive Historical Preservation Plan completed by Thomason and Associates. Motion passed unanimously. Election of Chairperson and Vice-Chairperson with term expiring December 31, 2007 Motion made by Newton, seconded by Quirk to elect Ottesen as Chairperson and Olsson as Vice-Chairperson of the Waterloo Historical Preservation Commission. Motion passed unanimously. Discussion Items Kingbard Walking Tour Quirk noted that recently she had talked to Alan McKean and he had noted to her that local realtors were interested in donating funds for signage and brochures for the walking tour. Andera noted that he would contact Alan McKean to get a list of possible interested individuals who were looking to donate money last year. Commission members discussed that there needs to be a designated location to pick up the brochures from, such as a booth at the My Waterloo Days Celebration, or at the Grout Museum District. Streed noted that the Commission should get into contact with Jodi Verbraken, who is the Chairperson for the festivities for My Waterloo Days. Newton noted she would contact Kevan Cortright to see if he is interested in donating money for the walking tour. Olsson noted that the Commission should begin getting quotes on signs and try and purchase a durable sign that is laminated and has some reinforcing plastic around the edges. Historical Preservation Financial Report Andera gave the Historical Preservation Financial Report, noting that the Commission has some money to use. Andera also noted that the Commission was interested in getting some brochures made for a walking tour of the Highland Neighborhood. Morgan noted that Sue Pearson has already gotten some information and photos compiled on some of -2- the homes in the neighborhood. Morgan noted that she would try and contact Sue Pearson to see if she would able to present to the Commission what she has started. Andera noted that recently he had put up a poster at the front counter of the Planning and Zoning Department to begin selling the "Doorways to the Past"postcards and posters that the Commission had made a few years ago. Anderson noted that recently in the past, the Grout Museum and the Art Center had sold the items for the Commission and they should be contacted again to see if they would wish to do so again. Ottesen noted that the money in the fund could be used to purchase more Preserve America signs. Streed noted that the Commission should look at doing a cost share with another group of individuals, such as Silos and Smokestacks,the Convention and Visitors Bureau,Highland Neighborhood Board, or the Grout Museum to purchase more signs. Andera noted he would look into partnering up with some local entities. Revision of the Historical Preservation Ordinance Andera noted that recently the Commission had been working on a revision of the Historical Preservation Ordinance. Morgan noted that the Commission was working with Chris Wendland on a revision of the Ordinance, and also, since a new Historical Comprehensive Plan has been approved,the Ordinance needs to be rewritten to incorporate the plan into our historical preservation efforts. Morgan, Olsson and Quirk formed a subcommittee to review Historical Ordinances of other cities and to begin revising Waterloo's Ordinance. Andera noted that he would find examples of Conservation Overlay Ordinances from other cities and forward them to the subcommittee. CLG/Main Street Workshop -Waterloo Andera noted that recently he and Ottesen were contacted by Paula Mohr from the State Historical Preservation Office about holding a Historical Preservation Conference in Waterloo for two days in June. Andera noted that Mohr noted that there would be some workshop training on the National Register Nomination, Section 106, as well as a craftsman demonstration. Mohr also noted she wanted to recognize the City of Waterloo and the Historic Preservation Commission for the adoption of the Comprehensive Historical Preservation Plan and wants to encourage other cities in the State to develop similar plans. Andera also noted that Mohr is interested in having the Historical Preservation Commission help out with the conference. The Commission discussed possibly sponsoring an intermission break and providing some snacks and drinks. Highway 63/Walnut Neighborhood Plan Andera and Anderson provided the Commission with some information and plans regarding the redevelopment of the Walnut Neighborhood. Andera noted that the plan looks at possibly having the Western Home expand at their existing site adjacent to the historical Walnut Court Apartments. Andera noted that Vanderwalle and Associates, who are completing the Downtown plan, noted that there is a severe need for senior housing and an assisted living facility in this area of the City. Quirk noted that the House of Hope near the Walnut Court Apartments is looking to expand as well. Anderson noted that currently the City has $11.5 million earmarked for the redevelopment of the -3- Highway 63 Corridor from Highway 218, north to Donald Street, and the Walnut Neighborhood plan is a piece of the puzzle in revitalizing the corridor. Andera noted that some homes would be demolished and would need input from the Commission on the Section 106 process. Andera also noted that Vanderwalle has pinpointed a specific area in the Walnut Neighborhood for infill housing development. Andera noted that some of the homes could be saved and could be moved onto that specific block to prevent the creation of too many vacant areas. Resolution Approving the Plan by Tallgrass Historian for 400 Westfield Avenue, John Deere site Ottesen read the Resolution prepared by Andera, approving the plan submitted by Tallgrass Historians, which evaluated the John Deere, Westfield Plant, which noted that only two of the 36 buildings hold some historical significance. Commission members suggested that another"WHEREAS" section be added to the resolution, noting that a history and photos of the buildings will be compiled due to recordation requirements put forth by SHPO. Andera noted he would update the resolution. Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:39 P.M. Respectfully s mitted, Tim Andera Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—DECEMBER 20TH—12:00 P.M. MOLLENHOFF CONFERENCE ROOM—CITY HALL Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 12:04 p.m. Those in attendance were Anderson,Etheredge, Morgan, Olsson, Ottesen and Quirk. Also present were staff members, Don Temeyer, Tim Andera and Chris Western. Approval of Minutes Motion made by Morgan and seconded by Quirk to approve the minutes from the November 28th, 2006 regular meeting with the amendment to make the correction that Ottesen did not make the motion to approve the location of the Preserve America sign due to him being the Chairperson. Motion carried unanimously. Approval of Agenda Motion made by Etheredge and seconded by Olsson to approve the agenda as submitted. Motion carried unanimously. Reports Main Street Etheredge gave the Main Street report noting there were many sign reviews at the last Main Street meeting. Etheredge noted the sign reviews were for Hawkeye Bail Bonds, Bank Iowa and the Dan Gable Museum, with the Design Review Board approving the Bank Iowa and Dan Gable signs. Etheredge noted that the Hawkeye Bail Bonds sign was not approved due to the sign being a backlit sign on a historical building. Etheredge also noted that the Elks Club would be doing a full window replacement soon on its building at East Park and Mulberry Street. Silos and Smokestacks No report this month. Grout Museum Etheredge noted currently the Grout is selecting a contractor for the project and the bids presented were lower than expected. Public Hearinjs Tallgrass Historians Historical/Architectural Study,Deere & Co, 400 Westfield Avenue Temeyer noted that SHPO concurred with the report completed by Tallgrass Historians that 34 of the 36 buildings on the John Deere Westfield site no longer hold any historical or architectural significance. Temeyer noted that currently John Deere is restructuring -1 - their manufacturing process from the multi-level buildings to single level buildings. Temeyer also noted that it is planned to save two of the former manufacturing buildings and have an agricultural museum established to showcase the history of the Waterloo Boy as well as the beginning of John Deere in the City, and where it is today. Olsson questioned what exactly the Commission would be voting on. Andera noted that the Commission is voting on whether they concur with the report and Jan Nash's findings or if they do not agree with the report. Etheredge and Ottesen both noted they are unable to vote on the project due to their architectural firms being involved with the project. Morgan questioned that the reason the buildings are coming down are because Commercial Street is being extended to the west, or that new buildings are going to be built in place of the older buildings. Temeyer noted that the reason the buildings are being demolished is due to both of those concerns. Temeyer also noted that a booklet will be created of the site showing pictures and sketches of the former buildings as well as the manufacturing processes that occurred at the former site due to SHPO recordation requirements. Motion made by Olsson and seconded by Anderson to approve and concur with the plan submitted by Tallgrass Historians for the demolition of 34 buildings located at John Deere do Company, 400 Westfield Avenue. Motion carried 3-1 with Anderson, Olsson and Quirk voting in favor with Morgan voting against and with Etheredge and Ottesen abstaining due to a conflict of interest. Discussion Items Iowa 2006 Certified Local Government(CLG) Historical Annual Report Andera noted that the Iowa 2006 CLG report is an annual report submitted to the State Historical Society of Iowa every year detailing projects, programs, ceremonies, etc. conducted by or helped out by with members of Waterloo's Historical Preservation Commission. Ottesen noted that the 2006 Annual Awards Ceremony should be noted in the annual report. It was also noted that the new Historical Comprehensive Plan should be included in the report as well. Commission members also noted that a request to designate the Newton Jeweler's building was submitted during 2006, an Old House Tour was held in August and the Commission helped plan some of the events and festivities for the Tour De Loo Downtown showcase, as well as some Commission members are actively involved on the Main Street Design Review Board. National Trust for Historic Preservation Grants,2007 Andera noted that there are two grants that are available from the National Trust, one being the Johanna Favrot Fund, which would focus on restoring an authentic sense of place and the Cynthia Woods Mitchell Fund, which works to restore historic interiors. Commission members did not know of any historic interiors that could possibly be restored with a grant from the Wood Fund. Olsson noted that recently in the beginning of the year that a process had started with Cleve Miller's daughter-in-law to identify properties that Miller had designed and begin creating a brochure for a driving or walking tour of those properties as well as a brochure for Highland. Morgan noted that Sue Pearson has already started to compile and create a brochure for the Highland -2- Neighborhood, but the Commission has not see it yet. Olsson noted that being that there is already more information on the Highland District, it would make more sense to start with a brochure for that neighborhood. Discuss moving monthly meeting date to 3id Tuesday of the Month Andera noted that recently in the past there have been conflicts with other Staff members not being able to make the monthly Historical Preservation meeting on the fourth Tuesday of the month due to conflicts with other City meetings such as the Board of Adjustment and Vandewalle and Associates being in town for the Downtown plan. Morgan noted that if the meeting time is changed, it should be held at 5:30 p.m. to allow Newton time to close down her store and get to the meeting. Andera noted that he would get the meeting time and room ready at the library for the monthly meeting and begin holding the meeting on the third Tuesday starting in January. Kingbard Walking Tour Andera noted that he was able to locate a Kingbard Walking Tour brochure that was recently created by a previous intern. Etheredge noted that the Commission would have to contact participants and see if they are still willing to take part in the tour this year. Etheredge noted that she would like to see the brochure designed as a tri-fold type. Adjournment Hearing no further discussion chairperson Ottesen adjourned the meeting at 12:46 P.M. Respectfully submitted, Tim Andera Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—NOVEMBER 28TH—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 5:04 p.m. Those in attendance were Etheredge, Morgan,Newton, Olsson, Ottesen and Quirk. Also present were staff members, Tim Andera and Chris Western. Approval of Minutes Motion made by Olsson and seconded by Quirk to approve the minutes from the October 24`h, 2006 regular meeting with the amendment to remove Public Hearings that was typed twice in error. Motion carried unanimously. Approval ofAj'enda Motion made by Newton and seconded by Quirk to add the Kingbard Walking Tour as item number six under Discussion Items and remove the voting required for item number one under Discussion Items due to it not being under Public Hearings. Motion carried unanimously. Reports Main Street Etheredge gave the Main Street report. She noted that the Christmas wreaths are put up on the lampposts and lit along 4th Street and they are preparing for the Christmas season. Etheredge also noted Main Street had their annual review and everything went well. Silos and Smokestacks No report this month. Grout Museum Etheredge noted currently the Grout is accepting bids on the new Iowa Veterans/5 Sullivan Brothers addition. Public Hearings Preserve America Sign Etheredge noted that she would like to see the sign placed somewhere along Highway 20 near the Highway 20/I-380 interchange, specifically between River Forest Road and the interchange. Andera noted that the Preserve America sign requirements do not allow a sign to be placed at driver decision points and noted that the interchange location may not be a possibility, but would check with the Iowa Department of Transportation. Etheredge noted that if that is the case, somewhere near the Welcome to Waterloo sign along Highway 218/I-380 would be her second choice. Western noted that another good -1- location for the sign would be on Highway 63 near Logan Plaza and Welcome to Waterloo sign as well. Commission members also discussed the possibility of purchasing more signs and finding grants to fund the project. Motion made by Newton and seconded by Etheredge to place the Preserve America sign between River Forest Road and Highway 218/20/I-380 Mixmaster, or if that location is not approved by the Iowa Department of Transportation to place the sign next to the Welcome to Waterloo sign along Highway 218/I-380 North near the San Marnan Drive exit as well as giving Planning Staff the permission to purchase additional signs through a grant process. Motion carried unanimously. Discussion Items Historical/Architectural Study, Deere & Company, Tallgrass Historians Ottesen noted that he will not be participating in the discussion over the plan due Struxture Architects working closely with the project, but would answer questions about the plan. Olsson also noted that she would be abstaining from comment due to working at John Deere for 27 years. There were some questions on which buildings were going to be kept and which buildings were going to be demolished. It was determined through the report by Tallgrass Historians that the R-1 and E buildings were slated for demolition, along with the 34 other buildings, but the report noted that the R-1 and E buildings possess the only historical significance out of the 36 buildings and the two buildings should possibly be looked at being saved. Etheredge questioned which buildings were going to be demolished due to the Commercial Street extension and what are the plans for the rest of the property. Andera noted that some of the buildings proposed for demolition are in the path of the Commercial Street extension, but other buildings on the land are proposed for demolition to make room for construction of additional new buildings. Newton questioned if the Commission is supposed to look at this plan through a historical point of view with the concern that historical buildings are being removed to make room for new development. Western noted that in order to complete Section 106 clearance, SHPO requires that there be comments from the Historical Preservation Commission with their thoughts, concerns and suggestions with the application. Etheredge noted she had concerns with these buildings being demolished, noting these buildings are the last intact examples of John Deere's early tractor manufacturing plant in Downtown Waterloo. Morgan questioned if the buildings could be restored instead of being torn down. Western noted that the initial costs to rehabilitate the buildings would be too expensive. Morgan also noted that the site inventory sheet noted the two buildings still have historical significance remaining and believed something should be done to save and reuse the buildings. Etheredge noted that the buildings are in good structural shape and should be feasible to rehabilitate and be used for some other purpose. Etheredge also noted that the site plan submitted with the report by the Tech Works does not really show what is planned for the area where the buildings once stood and noted she does not want to see another parking lot put up in place of the buildings. Newton questioned if the Commission should focus on the whole site or just the two buildings. Ottesen noted that the report pointed out the entire area is not eligible to be a historic district, but the two buildings, R-1 and the E building hold some historical significance. Ottesen noted that there has been a large amount of remodeling, modernization and -2- additions added over the years and there is a lack of historical significance to the property. Etheredge questioned why the R-1 and E buildings were picked in the report as the only buildings holding historical significance. Andera noted that the reason these two buildings were chosen was due to what the buildings represent in tractor manufacturing in Downtown Waterloo. The report noted that the R-1 building represented early twentieth-century tractor manufacturing in Waterloo. The report also noted that the E building is the last John Deere assembly building in Downtown Waterloo and was home of the Waterloo Boy and tractor production until the 1970s. Etheredge questioned if the Commission will need to send letters to SHPO when the request is sent. Western noted that typically in the past, the meeting minutes are sent with the SHPO request. Etheredge noted she would like to see the site inventory sheets for the other 34 buildings that are slated for demolition and believes the other two buildings need to be saved. Newton also noted she wants the Commission to take a look at the other 34 buildings to make sure there is no historical significance to them. Etheredge noted she would like to see an in depth report on the other 34 buildings at the site. Commission Member Terms and Replacements: Update Andera noted that he has an upcoming meeting with the Mayor on December 1st to discuss possible replacements for the Commission. Morgan noted that she recommended Brandon Brockway as a possible candidate for the Commission. Etheredge noted that possibly Morgan Hoosman should be contacted to be on the Commission. Western noted he has talked to her about this and said she has started a new job, recently got married and has two children with one on the way and currently does not have much time. Andera noted that currently the Commission has two members representing the Highland Neighborhood and possibly should look for a new Commission member representing a different neighborhood. Commission members noted they would possibly like to see someone who represents the Church Row Neighborhood. Morgan noted that Glenda and Patrick Berry from Church Row were interested in joining the Commission. Recognition of Citizens Fixing Up Historic Properties: Letter Review Etheredge made note that she wanted to see some wording changed in the letter. Instead of saying "your home may not be up for a historical preservation award," she suggested, "your home may not be eligible for a historical preservation award." Also, she noted that instead of saying, "we hope to see others in your neighborhood do the same," at the end of the letter, she suggested, "we hope that your example inspires others to do the same." December's Next Meeting Time The Commission agreed on the tentative date of holding the next regular meeting on December 20t", 2006 in the Mollenhoff Room at 12:00 p.m. The change was made due to the holiday season. Kingbard Walking Tour Andera noted that he e-mailed both Ryan Malecek and Alan McKean in regards to what stages the walking tour was currently at, but did not receive any feedback or information -3- from either. Western noted that Planning Staff would check for the prepared walking tour guide composed by a recent intern. Commission members were concerned if the plan was still in the works, or if it is no longer going to happen. Adjournment Hearing no further discussion chairperson Ottesen adjourned the meeting at 6:04 P.M. Respectfully submitted, Tim Andera Associate Planner Staff to the Commission -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—OCTOBER 24TH—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:03 p.m. Those in attendance were Etheredge, Morgan,Newton, Olsson, Ottesen and Quirk. Also present were staff members, Tim Andera and Chris Western. Approval of Minutes Motion made by Newton to approve the minutes from the September 26, 2006 meeting regular meeting as submitted. Seconded by Quirk. Motion carried unanimously. Approval ofAQenda Motion made by Etheredge to move public hearings ahead of the reports. Seconded by Quirk. Motion carried unanimously. Public Hearings Request by Scott and Roberta Emerson for a Certificate of Appropriateness to replace windows on the lower level at 212 Alta Vista Avenue. Andera gave the staff report. Bob Yount, contractor from B&P Construction was there on behalf of the applicant. Mr. Yount noted that the glazing is falling off on the outside and the sashes of the windows are beginning to rot. The applicant is requesting to go with an insulated double paned window rather than a single pane window due to heating problems with the house. Mr. Yount noted that Mr. Emerson is concerned in keeping the aesthetics of the house and also, Mr. Yount has done some work in the Highland neighborhood as well. The proposed windows are made by Eagle and will have an all wood interior with and aluminum clad facing the outside. Etheredge asked Mr. Yount that all he was proposing to do was keep the frame and all the outside detail and just replace the sashes of the windows. Mr. Yount stated that was correct. The only aluminum showing on the outside of the window will be the sash and wood framed will remain. Etheredge noted this seemed to be a good compromise being the original frame of the window is being kept and the inefficient, rotting sashes are being replaced. Motion made by Morgan to approve the request to replace the windows on the lower level of 212 Alta Vista Avenue with a second by Quirk and an Amendment made by Etheredge that only the sashes are replaced and not the entire window. Motion carried unanimously. Reports Main Street Etheredge gave the Main Street report. For the Tour DeLoo she said there was a great turnout for the festivity with 422 people signing up and visiting new development sites in Downtown Waterloo. Overall, she was very pleased with the interest that is occurring. -1- Etheredge noted that Main Street is beginning to get the Christmas decorations ready to go for this season and to begin hanging them up. She stated that there are new bows to be hung on the wreaths. Etheredge also noted that there would be a light bulb changing party sometime during the week of October 30th. Etheredge stated that Main Street will be looking to hang up the wreaths sometime in the second week of November before the weather turns too cold. It was also noted that the YabbaDabba Loo pub crawl was coming up soon, touring different pubs in Downtown Waterloo. Silos and Smokestacks No report this month. Grout Museum Etheredge gave a brief report that the Grout Museum is proposing to add on and addition to the museum. At this time, the museum is deciding on whether or not to have a commercial kitchen in the building. Funding for the kitchen is currently being looked at. Public Hearings No Public Hearings this month. Discussion Items Historic Preservation Plan Western handed out the revised and final copy of the Comprehensive Historic Preservation Plan completed by Phil Thomason and Associates of Nashville, Tennessee. Ottesen asked if there has been a time setup for Thomason to present the plan to the City Council. Western noted that there has not been a time designated yet. Western noted that the final bill was received from Phil and that after that, it needs to be looked at how much money is remaining in the budget. Once that last bill is paid, a time to schedule Phil to come back to Waterloo will be looked at. Western noted that there have been some changes made to the plan since the last time it was reviewed. It was suggested that the Commission members review the revised plan and come back to next months meeting with some feedback and thoughts. Ottesen asked if the Commission needs to give their official approval. Western noted that is correct and once that is done, the plan can go before the City Council for approval as the official Historic Preservation Plan for the City of Waterloo. Recognition of Citizens Fixing Up Historic Properties Andera briefly described the idea of recognizing residents who take the time to fix up older homes or building in the City need to be recognized. Etheredge noted that in the past that developers or residents who have fixed up historic properties have been given awards for what they have done. Andera agreed that needed to be done. Andera's other intent was to recognize properties that would not be up for an award or were not rehabilitated to Historic Preservation Standards. He noted that money and time was spent by these property owners in fixing up an otherwise deteriorating property and investing in a struggling neighborhood. Olsson noted that a letter could be worded specifically to -2- those who may not be eligible for an award, but to let property owners know that there are people in the community who are recognizing the work they are doing. Morgan noted that is was great to see that the two homes on Independence Avenue have been demolished. Commission Member Terms and Replacements Etheredge noted that unless a letter of resignation is submitted, a Commission member's term is renewed for another three years. Quirk noted that Western was going to talk to McKean regarding his interest in the Commission. Western noted that he thinks McKean is no longer interested in staying on the Commission. Western also noted that he had discussed with Noel Anderson about McKean's term. Anderson suggested that we get in writing from McKean a letter of resignation. Commission members wanted it mentioned to the Mayor that they are looking for more members on the Commission than what there is now. Morgan wanted it mentioned to the Mayor as well about how important historic preservation is to the City. Other Discussion Items Olsson had a concern since McKean and Malecek are gone from the Commission, what happened to the walking tour that was planned for the Kingbard neighborhood. McKean and Malecek played a large role in the tour that never came to be. Etheredge noted that she thinks Malecek will still work with the Commission in getting this walking tour to become a reality next year. Commission members felt strongly that Malecek needed to be contacted into regards to this tour. Olsson noted that the walking tour should be a discussion item on next month's agenda. Hearing no further discussion chairperson Ottesen adjourned the meeting at 5:39 P.M. Respectfully bmitted, Tim Andera Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—SEPTEMBER 26TH—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:02 p.m. Those in attendance were Morgan,Newton, Ottesen and Quirk. Also present was staff members, Tim Andera and Chris Western. Not a quorum. Approval of Minutes No minutes were submitted with the packet at time of mailing so there were no minutes to approve. Reports Main Street Report Ottesen stated the Main Street has been working on the Tour De Loo that will be taking place next Thursday night (October 5th) showcasing six to twelve restoration projects that have been occurring Downtown. The point of this is to showcase these projects and bring public attention to them point out what is going on Downtown. Silos and Smokestacks No report this month. Grout Museum No report this month. Public Hearings No Public Hearings this month. Discussion Items Historic Preservation Plan- Thomason and Associates Presentation Ottesen briefly stated that Phil Thomason made his presentation last night, September 25th, 2006. He noted that Phil will be taking the comments and concerns addressed to him at the meeting as well as the recommendations from the State and incorporate them into his plan in the next couple of weeks. Morgan then asked when Phil Thomason would present this to the City Council. Western responded and said arrangements are being made with Phil on when he can return and make the presentation to the Council and then invited those commission members who were unable to attend the first presentation to come sit in as well. Newton than asked if there were any questions that arose during the presentation that were related to residents having an interest in the plan or if those questions were more along the lines of clarification. Western responded that both sets of questions were raised during the meeting. Western also noted that he as well as others were interested about -I- the Historical Overlay district. Western also noted he had some concerns on implementing an overlay. He gave examples such as the Highway 218 Review Board. He mentioned that for commercial review, it would be easier because there would not be as many requests, but for residential review,there would be many requests coming to the review board. He briefly stated the overlay would require a certain type of home design limited to the overlay to be compatible with the other surrounding homes and thinks it is something the City to look into. Morgan agreed with his statement. Quirk questioned if certain materials were needed. Western stated the homes need to be compatible with one another such as not having a ranch in the middle of two-story homes. Ottesen noted there wouldn't be a design review to replace a window such as what happens in the Highland District. It's just that new construction or additions need to be similar to its surroundings. Western made the comment that design review be used for alterations made to visible parts i.e. front part of the home. Andera made the comment about also being able to offer tax credits to individuals who fix up their historical property. He also made mention of the revolving fund that Waterloo currently has in place. Western noted he needs to talk with Don Temeyer to see which loans of the revolving fund are in default, how many loans are out, how many have been repaid and how is it working overall. Western noted as well that tax credits are geared towards businesses or if someone is going to rent out a home. It is unavailable for individual homeowners, but said this is something that is currently being worked on to allow for individual homeowners to gain tax credits. Andera said that one of the concerns brought up by individuals attending the meeting said renting has hurt historic properties. Commission members agreed homes are being divided up by owners and trashed out by tenants. Ottesen made the comment that if the area could get developers who are knowledgeable of restoration, fix up the house, rent it for 5 years, then after that, sell it as a single family home. Newton made comment that tax credits would help in having new homes built in older neighborhoods where development is needed, such as Deeds' development. Ottensen noted the Commission is waiting on the final draft of the Historic Preservation Plan, and when it is received, the Commission will need to meet and discuss the project and how to implement it. Western asked if there were any changes or concerns some members saw in the plan mailed out to them. Nobody had any changes or comments. Western brought up that there are three empty spots on the Commission. He stated that there were people who signed a sheet handed out at the Special Meeting that are interested in being on the Historical Preservation Commission. He said that list was sent to the Mayor who appoints the new candidates. Commission members also brought up concerns about current Commission members who have not been present numerous times and what should be done about that situation. Local Historic Landmark Designation No new details on the Local Historic Landmark Designation. -2- Preserve America Andera talked briefly about Preserve America. He had put a summary in the Historic mailing about the general purpose of the program. It was also mentioned again, where are we going to place the Preserve America sign in the community and how many signs can we obtain. Newton noted the Commission has picked several locations such as the Highway 218 entrance or Highway 63 North entrance. Andera mentioned that Waterloo still does not have a summary on the Preserve America webpage. He had typed up a small summary of Waterloo to give to the Commission members to read over and provide some feedback within the next week to two weeks so it could be posted on the website. Next was the explanation of the Americorp Grant by Andera. He briefly explained that it is a grant that would provide funding for a full-time position that would be 100 percent devoted to working on Historical Preservation in the City. Ottesen asked how long it would be for, and Western stated it would be one year. The Commission members gave an ok to proceed with the grant. Quirk brought up another comment about those interested in being on the Commission, she thought Hoosman was still interested as well. Western believed that to still be true. Hearing no further discussion chairperson Ottesen adjourned the meeting at 5:38 P.M. Respe fully submitted, Tim An era Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION SPECIAL MEETING—PHIL THOMASON- SEPTEMBER 25,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the special meeting of the City of Waterloo Historic Preservation meeting to order at 5:02 p.m. Those in attendance were Ottesen, Morgan, Glenda and Patrick Berry, Matt Boyd, Don and Elaine Ernst, Marjorie Morehouse, Mary Potter and Phil Thomason. Also present was staff members, Tim Andera, Chris Western and Noel Anderson. Discussion Items 1. Thomason and Associates Historic Preservation Plan Minutes. Phil began the meeting explaining the purpose behind the Historic Preservation Plan. With this, he gave a brief explanation what the City needs to do to work on preserving the past. He made it an important point that Historical Preservation has been very strong over the last 20 years in terms of economic development,job creation, property value increase and has encouraged tourism and neighborhood investment across the country. Phil noted that Waterloo has an excellent stock of historical properties and this would be an ideal route for the City to take in promoting its historical past. He went on to point out other historic studies done in other cities and states. He mentioned that some communities implemented conservation districts. He said these work by working to preserve and protect character of buildings, as well as the surrounding neighborhood. It was noted that conservation districts do get some noticeable public support for the purposes they serve. The next topic addressed by Phil was describing the late 19th, early 20th century of the City. He explained how the Railroad and large manufacturing facilities such as Rath and John Deere played an important role to Waterloo's early growth. He said there was a lot of money and investment in Waterloo at the turn of the century. Phil said this is evident because the majority of Downtown has late 19th and early 20th century buildings. He noted that the rapid growth led to the development of planned neighborhoods such as Highland and Home Park. Many of these neighborhoods had their own architectural styles. Bungalows were typical of the Home Park area as an example and the neighborhood has kept is historical appearance over the years. He also made it aware that over 50 percent of the housing stock was built before 1960. It was also brought up by Phil that the row houses on Oaklawn Avenue were very unique to the City. He noted that a person from the State Historical Society had never seen row houses like this anywhere else in Iowa. Other historic and very unique structures Waterloo has is the Lustron Houses. These homes were constructed after WWII for GI's returning home. Only 2500 were built in the country. He noted that Waterloo has 7 of them and most communities either don't have any or just one. Phil discussed historic properties that lie within the Downtown area. Specific properties he mentioned were the Russell Lamson building, the YMCA building and the Riverplaza -1- building. He noted that the E 4th and Sycamore district holds an important stance in terms of revitalization. He saw this area someday being nominated as a historical district. He made it point to also say that with the development going on the west side of the river downtown that not to go in and demolish older buildings that may hold some historical significance. He saw these buildings as holding a lot of potential in the redevelopment of that area and that they can be integrated into the new development occurring. He noted this area is in the early stages of tourism. Thomason then addressed some goals and objectives that need to be looked at for preserving and restoring historical properties. Firstly abandonment needs to be addressed. He then gave some examples of some programs that can be used. The Urban Homesteading Program was one example. If the owner of an abandoned home cannot be located, the property can be confiscated. From that point, restoration of the building can begin. Next, he briefly touched on the Revolving Fund. The purpose of this program is funds are set aside to loan out to property owners to restore a property. The owner than pays the money back into the revolving fund, and that money is then loaned back out to other developers. Also mentioned by Phil was infill development. This type of development can be done by terms of overlay districts. With this type of district, there would be design review board for new construction, additions, demolition, etc. The developer also needs to come up with a design that is compatible with surrounding properties in the overlay district. He sees this as a good approach for Waterloo to take. Next, Phil made mention that more areas of the City need to be looked at as being nominated as historic districts. Specific areas he noted were the Kingbard-Prospect Neighborhood, Church Row Neighborhood and the Home Park Neighborhoods. He made it point that historic districts create the opportunity to obtain tax credits. He noted that getting tax credits could be used for rehabilitating or restoring historic properties. He said this has worked well in other cities around the country. Along with nominating city neighborhoods to be historic districts, he said there are other neighborhoods throughout the city that are approaching close to 50 years of age. Such neighborhoods are the Gates Park Neighborhood and Maples Neighborhood. He said in the next 5 to 10 years, these neighborhoods should have a survey and National Register eligibility assessment done. Phil next touched on the Rath Administration Building. He made the suggestion to the City to continue mothballing the structure for another 5 years or so. He believes someone will come up with a good use for it. He noted the structural component of the building is still very well intact. If the building was a safety hazard and was falling down, he would suggest it be torn down. Since he doesn't see that, he does not want to see it demolished. Noted as well that local residents and business individuals need to be more educated on historical properties. He talked about having home tours of historic neighborhoods and homes to gain more public interest and involvment. He also noted it was important to give awards and recognition to people who restore and fix up a historic structure. This tends to gain public interest and attention. He also made it a point that realtors as well as contractors need to be educated on understanding how important historic properties are to the real estate market and how to restore historical buildings correctly. Phil mentioned that there are many programs in the area that can be utilized to promote and recognize historical properties in Waterloo. The Silos and Smokestacks program, -2- The Grout Museum and the African American Museum were some notable suggestions. He said UNI offers a Public History program that could be utilized for to study historical preservation but also obtain interns as well. Phil made quick mention of Waterloo cemeteries holding bountiful amounts of historic architecture in terms of statues and burial vaults. He said there are many Heritage tourists throughout the country who travel and tour cemeteries. He saw it as a great idea that there be tours of Waterloo's cemeteries. Before Phil closed his presentation, he noted that Waterloo is in competition with other Iowa cities that are working as well on restoring historic buildings and trying to bring new jobs, business and residents to those properties. Judging by Waterloo plentiful amount of historical buildings, the City needs to work hard on creating positive economic development from what they already have. Phil then opened up the floor for questions. Question 1 - A participant noted that Phil pointed out in his presentation that renting properties should be looked at as an option to restoring historic homes. He said this is a way one can obtain tax credits. The person asking the questions noted that rental properties are hurting historic structures. In Phil's presentation, individual property owners are not allowed to obtain tax credits. Those who are allowed are ones who are conducting business purposes, such as renting. Phil noted earlier in his presentation that we could work with developers in renting a property out, getting tax credits, fixing it up, and then after some time, turning the home back into single family. Phil said he sees a lot of potential in Waterloo for this happening. He also mentioned it should be looked into to possibly downzoning some properties to allow for just single family to get away from problematic renting. Question 2—Glenda Berry wanted to know what was the advantage of having the Church Row Neighborhood on the National Register of Historic Places? Phil mentioned that by having Church Row on the National Register makes its makes its chances of property owners receiving grants for restoration greater. Phil also mentioned again briefly about tax credits. Glenda then commented if tax credits are for landlords, what good does it do for the neighborhood if the owners will not fix up the homes. Both Phil and Ed Ottesen stated that an overlay could be established in order for a design review committee to be set and govern what type of development can occur. Question 3 —Lana Morgan made mention that she heard that the Kistner Building, located 300 West 3rd St is on the verge of being torn down due to the Riverfront Renaissance Project. At that time, no one had heard anything about that happening and it would be looked into. She also wanted to know why the City Council was not at the meeting? Chris Western responded to her stating this was the open time Phil had and that the City Council wanted to be at the meeting. He said the Council had been provided with the plan and will be provided with Phil's presentation as well. After there were no more questions, Phil did a quick recap of what he had discussed. -3- After that, Chris handed out a sign up sheet for those in attendance who wanted to be involved with the Historic Preservation Commission. The meeting then adjourned at 6:01 p.m. Respectfully submitted, Tim Andera Associate Planner Staff to the Commission 4 guLd I• WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JUNE 27,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:04 p.m. Those in attendance were McKean, Ottesen, Olsson,Morgan,Newton, Anderson and Quirk. Also present was staff member Chris Western, intern Tracy LaZella, applicant Tracie Zweifel, and community members Richard Wilberding and Chuck On. Approval of Minutes A motion was made by Morgan to approve the minutes of the May 23, 2006 regular meeting as submitted. Seconded by Quirk, and passed unanimously. Approval of Agenda A motion was made by Morgan to approve the agenda as submitted. Seconded by Newton, and passed unanimously. Reports 1. Main Street Report. Otteson stated that the sculpture on Lafayette will be landscaped. 2. Silos & Smokestacks Report. No report given. 3. Grout Museum Report. No report given. Public Hearings 1. Request by Tracie Zweifel for a certificate of appropriateness to replace wood windows with vinyl windows,to replace wood lap siding with vinyl siding, to replace a rear window with a door, and to build a rear deck at 1015 Steely Street. Western gave the staff report indicating that all but two of the windows had already been replaced in the house. Zweifel stated that she did not realize that her house was in a historic district. She said that the previous windows were old and rotten. She also stated that she has a Carpenter Ant problem affecting them. The Commission discussed the fact that the windows were already in place so there was not much they could do. Zweifel added that she already disposed of the original windows. She said the main reason why she replaced them was for energy efficiency since her energy costs are significantly more expensive than her neighbor's. Olsson questioned the pictures in the packet, asking if the house still looked the same as it did in the 1994 Survey. Zweifel stated that the awnings and carport were removed before she purchased the house. Regarding the siding, Zweifel stated that wood lap siding is bad in a few spots. She also said that she repainted it a few years ago and it already looks bad again. She said that she is just trying to improve the appearance of her home and does not want to do anything structural. McKean questioned how much of the siding was beyond repair. Zweifel estimated about 5% is not restorable. -1- Olsson moved for approval since the house is on the edge of the district and it is not really historic. A motion was made by McKean to approve the request for new vinyl windows and siding. Seconded by Quirk, and passed unanimously. Zweifel then asked if she would need to come before the board again since she wants to eventually replace the rear window with a door and to build a deck. The Commission questioned the official procedure to follow and decided that they could address it at this meeting. A motion was made by Morgan to amend the request to include the door and the deck. Seconded by Quirk, and passed unanimously. A motion was made by Olsson to approve the amended request Seconded by Quirk, and passed unanimously. Discussion Items 1. Kingbard Hill Walking/Driving Tour McKean reported that he is wrapping up the signage for the tour. Classic Kitchens is sponsoring the signs and McKean is waiting for the go ahead on what they will say. Originally the plan was for 32 signs. He is working with the Board of Realtors and will keep everyone updated by email. The goal is to have the tour ready for Architecture Month in September. 2. Local Historic Landmark designation process. Western requested an update on the process for locally designating buildings. Olsson stated that they were waiting for the final report from Thomason and Associates before moving forward with this. Chuck On stated that he is interested in designating his properties at 618 and 620 Sycamore Street. He wants to bring them back to their historical character. He is working with company in Cedar Rapids who specializes in historic properties. On stated that his building has a former Elks Lodge, which he wishes to preserve. In addition, On stated that the National Trust for Historic Preservation has expressed interest in Waterloo. Orr questioned if the Commission could endorse his efforts. A motion was made by Olsson to set a public hearing for July 25, 2006. Seconded by Morgan, and passed unanimously. 3. Preserve America Staff questioned what is being done to promote the Preserve America designation. The Commission requested that staff refresh their memories on this program. Materials will be brought to the July meeting. -2- Hearing no further discussion, acting chairperson Ottesen adjourned the meeting at 5:45 P.M. Respectfully submitted, Chris Western Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MAY 23,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:02 p.m. Those in attendance were Streed, Etheredge, Ottesen, Olsson,Morgan,Anderson and Quirk. Also present were staff members Morgan Hoosman and Chris Western, intern Tracy LaZella, applicants Brenda& Reginold Parham and Richard Wilberding, and Phil Thomason of Thomason&Associates. Approval of Minutes A motion was made by Etheredge to approve the minutes of the April 25, 2006 regular meeting as submitted Seconded by Quirk, and passed unanimously. Approval of Agenda A motion was made by Etheredge to approve the agenda as submitted. Seconded by Quirk, and passed unanimously. Discussion Items 1. Historic Preservation Month Activites 2006 Currently Malecek and McKean are finishing the Columbia Circle/Kingbard Hill Walking/Driving Tour brochure. Public Hearings 1. Request by Richard Wilberding for a certificate of appropriateness to construct a new 12' x 14' wood detached deck on the rear of the property at 1015 Steely Street. Hoosman gave the staff report noting that the deck is already in existence. Mr. Wilberding constructed it because it did not require a permit and he was unaware that it needed to be approved by the Commission. A motion was made by Etheredge to approve the request as submitted Seconded by Morgan, and passed unanimously. Wilberding then questioned the guidelines for the district, noting that his neighbor would like to replace her siding and windows. He thought that one of her motivations was improving the efficiency of the home. Etheredge stated that installation could be put into existing siding to improve efficiency. She also stated that if the neighbor's windows are not original,they could be replaced with synthetic ones. 2. Request by Brenda and Reginold Parham for a certificate of appropriateness to construct a new 3-stall garage at 1129 Vine Street. -1- Etheredge questioned whether or not the garage door should be flat. Discussion followed regarding the style of historic garage doors. The Parhams arrived and questioned if they could use vinyl siding instead of stucco if they moved the proposed location of the garage to the rear of the house. A motion was made by Etheredge to approve the amended request to allow for a vinyl- sided garage,subject to rear placement. Seconded by Quirk and passed unanimously. 3. Public Input Session-Waterloo Comprehensive Historic Preservation Plan Phil Thomason, of Thomason and Associates, stated he spent this morning driving around town with Barbara Mitchell, viewing properties. The best districts for the National Registry would be Church Row,Home Park,and Kingbard/Prospect. In addition, Hammond, Cedar River, and Walnut(under criterion A)could potentially be additional areas. There is also a possibility of a historic district downtown. Morgan questioned how difficult it is for private property owners to apply for designation. Thomason stated that it could be done with staff assistance. Olsson asked about the potential for Conservation Districts in Waterloo. Thomason stated that almost all of the inner city neighborhoods could be designated as such. Hearing no further discussion, acting chairperson Ottesen adjourned the meeting at 6:45 P.M. Respectfully submitted, CP/TAZ‘ VJ4� Chris Western Associate Planner Staff to the Commission -2- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—APRIL 25,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:02 p.m. Those in attendance were Etheredge, Ottesen, Olsson,Morgan,Newton,McKean, and Quirk. Also present was staff member, Morgan Hoosman. Approval of Minutes A motion was made by Etheredge to approve the minutes of the March 28, 2006 regular meeting as submitted Seconded by Olsson, and passed unanimously. Approval of Agenda A motion was made by Etheredge to approve the agenda as submitted. Seconded by Quirk, and passed unanimously. Reports Main Street Report Ottesen stated the Main Street Design Council reviewed signage for the Eastside Carnegie Library/City Hall Annex,a sign for CU Restaurant, a sign for AHTS Architects, and exterior improvements to the Mexican restaurant on West 4th Street. Etheredge stated that Main Street also reviewed the updated plans for the Fowler Building renovation. Silos and Smokestacks No report this month. Grout Museum Etheredge stated that the Tour of Homes committee has begun to seek homes for this year's tour, which will include Kingsley School and Sycamore Street building renovation by David Deeds. Etheredge stated the committee has received$2000 in sponsorship funds from Koch construction. Public Hearings 1. Request by the City of Waterloo for consultation on the Rath Administration Building as a part of Section 106 compliance Hoosman stated that the City of Waterloo has received comments from the State Historic Preservation Office (SHPO)that they do not concur with the findings that the Rath Administration no longer has historic significance. Hoosman noted that the City has requested consultation from the Advisory Council on Historic Preservation(ACHP) as a part of the process of Section 106 compliance. Hoosman noted that the ACHP has until May 5,2006 to respond and be included in the consultation, otherwise the City will execute a Memordum of Understanding (MOU)with the SHPO and the Historic Preservation Commission will be invited to consult also. Ottesen noted an opportunity for the Commission to hold a Community Initiated Development workshop and have a -1- consultant come into Waterloo to discuss the feasibility of the Rath Administration Building redevelopment. A motion was made by Etheredge to receive and place on file the documents as submitted. Seconded by Olsson, and passed unanimously. Discussion Items 1. Historic Preservation Month Activities for 2006. a) Columbia Circle/Kingbard Hill Walking/Driving Tour Hoosman stated the intern continued to work on the brochure. Hoosman noted that Malecek and McKean will continue to work donation for the signage. b) Historic Preservation Awards Ceremony Hoosman stated the event is scheduled for May 22nd at 7 p.m. at the Snowden House. By consensus the Commission decided on the following awards: 1) Main Street Waterloo—Tour de Loo 2) Waterloo Community Schools—Kingsley&Lowell renovations 3) Michael Douglas—local realtor 4) Alex Darragh—residential property owner at 1200 W. 3r1 Street 5) Donna&Vern Nelson—Winterbottom Building 6) Howard Craven—community volunteer 7) Kelly Miller—local contractor 8) David Deeds—Water Street renovation&development 9) City of Waterloo-18th Street Bridge A motion was made by Quirk to approve the award nominations with the condition that it be restricted to only eight awards. Seconded by Morgan, and passed unanimously. c) Cleve Miller History Project—Local Historic Builder Olsson stated she talked with Linda Miller, granddaughter of Cleve Miller, who is willing to drive around and list all of the homes built by Cleve Miller. Olsson will continue to follow-up with Ms. Miller. The Education& Outreach committee decided to meet to plan Historic Preservation Month activities on Friday, May 5th at 1 p.m. at City Hall. Hearing no further discussion acting chairperson Ottesen adjourned the meeting at 6:45 P.M. Respectfully submitted, 1/41')7 D40 Morgan Hoosman Associate Planner Staff to the Commission -2- iled/kr)( WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—MARCH 28,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Acting Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:00 p.m. Those in attendance were Etheredge, Ottesen, Olsson,Morgan, and Quirk. Also present was staff member,Morgan Hoosman, Planning Department Intern,Adam Broich, Candy Street with Silos and Smokestacks, Phil Thomason& Theresa Douglas with Thomason& Associates. Approval of Minutes A motion was made by Etheredge to approve the minutes of the February 28, 2006 regular meeting as submitted. Seconded by Morgan, and passed unanimously. Approval of Agenda A motion was made by Etheredge to approve the agenda as submitted. Seconded by Olsson, and passed unanimously. Reports Main Street Report Ottesen stated the Main Street Design Council recently reviewed a sign. Etheredge stated that Main Street is planning to purchase new bows for the holiday wreaths. Silos and Smokestacks Candy Streed submitted copies of the new brochure and CD-Rom. Streed stated Silos recently held a conference in Decorah as a kick-off event. Streed noted that the new brochure contained the latest sites with National Passport designation. Streed stated they currently have 91 participating site,which is a significant increase from 40 sites last year. Streed noted that the CD-Rom including applications for designation and grant applications. Streed stated Silos is beginning a new creative campaign, "Come Touch the Heart of Iowa"to bring a more regional tourist audience to the real experiences in cultural and historical sites. Grout Museum Etheredge stated that the Tour of Homes committee held its first meeting on March 27t. Etheredge stated they are beginning to determine potential homes for the tour, and stated they are considering to focus a few homes in the Kingbard Hill/Columbia Circle area. Etheredge stated the Tour is scheduled for August 26th Election of Officers—appointment of Chair and Vice-Chair with terms to expire December 31,2006 A motion was by Morgan to nominate Ottesen for chairperson. The motion was seconded by Etheredge. The nomination was accepted by Ottesen. Motion carried unanimously. -1- A motion was by Quirk to nominate Olsson for vice-chairperson. The motion was seconded by Morgan. The nomination was accepted by Olsson. Motion carried unanimously. Public Hearings There were no public hearings this month. Discussion Items 1. Rath Administration Building Hoosman stated that the City of Waterloo is still awaiting comment for the State Historic Preservation Office. Hoosman stated that due to the need to move forward with the riverwalk project, SHPO will enter into a dual option agreement with the City of Waterloo, one for redevelopment and one for demolition/recordation. 2. Historic Preservation Month Activities for 2006. a) Columbia Circle/Kingbard Hill Walking/Driving Tour Planning intern, Adam Broich, submitted the draft brochure to the Commission for the tour. Broich discussed that he had begun to gather the information to be included in the brochure and the additional information planned to be put in. Streed suggested the Commission could create a theme for the tour related to the industrial history of Waterloo, and in the future apply for a Silos grant to assist with the publication. b) Historic Preservation Awards Ceremony The Commission decided to have the Education& Outreach to meet and plan the event. c) Cleve Miller History Project—Local Historic Builder The Commission decided to have the Education& Outreach to meet and research the project. It was suggested to contact Sue Pearson at the Waterloo Public Library or the Board of Realtors for information. d) Highland Historic District Signage Project It was determined to save this project for a later date since the Highland Neighborhood Association would not be ready for such a project in May. e) Public Service Announcements from National Trust There was no information provided on this item. 3. Waterloo Comprehensive Historic Preservation Plan The consultant,Phil Thomason, with Thomason&Associates, stated the firm had been taking their first visit to Waterloo this week. Thomason stated he and his partner, Theresa, had been taking a site tour of Waterloo looking at the building stock and taking many pictures. Thomason stated they are beginning to formulate some ideas around the concept of conservation districts,which would address many of the struggling historic neighborhoods and success historic neighborhoods to address new infill, additions, and demolitions. Thomason stated there are near 1000 properties in Waterloo built before 1940,and they will be focusing their work on where the City should prioritize their efforts. Thomason stated on their next visit,he would like to visit with the National Register of Historic Places Coordinator with the State Office to get a sense of neighborhoods and properties that would still be eligible for listing. Thomason stated they plan to return in May, and they would like to hold a public hearing and several focus groups. -2- Quirk questioned how conservation districts would be incorporated into the existing ordinance. Thomason stated it would be done through an amendment to the ordinance. Thomason noted that conservation zoning would allow the Commission to review new construction for historically compatible infill. Thomason stated there are three different types of infill: replica,replica-lite, and contemporary compatible. Thomason stated that Waterloo has a large number of old, sturdy homes built in the 1920s and 1930s that can be renovated with a porch, window, or other changes. Thomason stated the Commission should examine a downtown commercial historic district and a National Register listing for the Kingbard Boulevard area and Church Row area. Hearing no further discussion acting chairperson Ottesen adjourned the meeting at 6:45 P.M. Respectfully submitted, L7)715149141 a"lAt/kL-- Morgan Hoosman Associate Planner Staff to the Commission -3- Pi-Lid 4-6( WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—FEBRUARY 28,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Acting Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:00 p.m. Those in attendance were Etheredge, Ottesen, Olsson, Morgan, and Quirk. Also present was staff member,Morgan Hoosman. Approval of Minutes A motion was made by Etheredge to approve the minutes of the January 24, 2006 regular meeting as submitted. Seconded by Quirk, and passed unanimously. Approval of Agenda A motion was made by Quirk to approve the agenda as submitted. Seconded by Morgan, and passed unanimously. Reports Main Street Report Ottesen stated the Main Street Board was holding a retreat that evening. Silos and Smokestacks A report was submitted to the Commission from Candy Streed via email. Grout Museum There was no report this month. Election of Officers—appointment of Chair and Vice-Chair with terms to expire December 31,2006 A motion was by Morgan to table the election of officers for one month. The motion was seconded by Etheredge. Motion carried unanimously. Public Hearings 1. Contract for Comprehensive Historic Preservation Plan Grant Hoosman stated a subcommittee reviewed the three proposals submitted for the project, and interviewed the firms. Hoosman stated the subcommittee recommended selecting Thomason&Associates as the consultant firm to complete the project. A motion was by Etheredge to recommend approval of the request for the selection of Thomason &Associates for the Comprehensive Historic Preservation Plan grant The motion was seconded by Olsson. Motion carried unanimously. 2. Historic Preservation Month Activities for 2006. The Commission members by consensus decided to move forward with the following projects for Historic Preservation Month: -1- 1. Walking/Driving Tour of Columbia Circle/Kingbard Hill Area 2. Signage Project in conjunction with Highland Neighborhood Association 3. National Trust Public Service Announcements 4. Local Historic Preservation Awards Ceremony 5. Public Awareness project of local builder or architect(i.e. Cleve Miller) The Commissioners discussed the various proposed projects for Historic Preservation Month. There was a discussion regarding the architecture puzzle which could be utilized for either Historic Preservation Month in May or Architecture Month in September. Etheredge stated the Tour of Homes committee will begin to meet this month and discuss potential homes, and suggested they could potentially utilize the homes on the Columbia Circle/Kingbard Hill walking/driving tour. Hearing no further discussion acting chairperson Ottesen adjourned the meeting at 6:00 P.M. Respectfully submitted, 1/4727/411/1/ Morgan Hoosman Associate Planner Staff to the Commission -2- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—JANUARY 24,2006—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Acting Chairperson Ottesen called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:00 p.m. Those in attendance were Ottesen, Olsson, Morgan, Anderson, and Quirk. Also present was staff member, Morgan Hoosman, and community member, David Deeds. Approval of Minutes Ottesen stated there were two errors in the minutes,the date and his name as an attendee. A motion was made by Olsson to approve the minutes of the December 24, 2006 regular meeting with corrections. Seconded by Quirk, and passed unanimously. Approval of Agenda Hoosman stated the Commission may wish to table the discussion on Preservation Activities 2006 until the next meeting when the chairperson would be in attendance to report. Olsson noted that the Ordinance Revision could be added as a discussion item if time permits. A motion was made by Quirk to approve the agenda as amended. Seconded by Olsson, and passed unanimously. Reports Main Street Report Ottesen stated the Main Street Board reviewed a couple of signs. Ottesen also noted that they are working on a 4th Street streetscape project with the City, and a downtown market study will be presented to the public on February 2, 2006 at Struxture. Silos and Smokestacks There was no report this month. Grout Museum There was no report this month. Public Hearings 1. Request by City of Waterloo to demolish properties from E. 8th—11th Street between Sycamore Street& the Cedar River as a part of the Cedar River Neighborhood Redevelopment Project Anderson stated the request was a part of the Cedar River Riverfront Housing Project from East 6th—East 11 Street. Anderson noted that the City has acquired properties and is currently working with Cedar Valley Restoration and Development to build from E. 6th to E. 8th Street. Anderson noted that with that phase of the project all of the commercial buildings were planned to be demolished, but there is a historic two-story brick building that Deeds will incorporate into the development project. 1 Olsson questioned if any houses in the area were deemed individually eligible. Hoosman responded that none of the residential structures were surveyed as eligible in 1994. Ottesen questioned which buildings in the area did the City of Waterloo currently own. Anderson responded that the City owned three Black Hawk Sprinkler buildings. Morgan questioned if any residential property owners had been contact or notified about the city's plans, and noted concerns with the relocation of homeowners in the area. Anderson stated that the City has not yet been in contact with the residential property owners, but they have contacted the commercial property owners. Morgan stated concerns with the City buying out owner-occupied properties. Morgan questioned how many owner- occupied properties were there in the area. Deeds stated that the only owner-occupied home he was aware of was the property located at 118 East 10th Street. Olsson stated concerns with the demolition of two homes, 120-122 East 8th Street that still had historic integrity, and 1218 Sycamore Street,which may be one of the oldest homes in the area(built in 1869). Deeds stated that the home at 120-122 E. 8th Street could potentially be renovated and incorporated into the project. Deeds also stated that he did believe there was much historic integrity left to the property at 1218 Sycamore Street, and that it had been significantly altered over the years. A motion was by Morgan to approve the request for demolition with the exception of the properties located at 120-122 East 8th Street due to its historic significance and 118 East 10th Street due to it was an owner-occupied structure. The motion was seconded by Olsson. Motion carried with 3 ayes and 1 abstention (Anderson-conflict of interest). 2. Request by City of Waterloo to demolish the Rath Maintenance and Cooper Building as a part of the Crystal Distribution site expansion. Anderson stated the City was currently working with Crystal Distribution on the expansion of their site, which would include a new$4 million building and new neighborhood jobs. Anderson noted that Crystal currently employs a number of residents who live in the area. Anderson stated the plans are for the City to buy the properties for Crystal Distribution and if they do not build within 2 years then they will reimburse the City. Anderson stated that Crystal currently utilizes over 700,000 square feet of former Rath buildings. Morgan questioned if Crystal Distribution could expand at the site without acquiring and demolishing the buildings. Anderson responded that one of the buildings was multi-level with many lofts and mezzanines, and other is currently in a state of disrepair, making them both unusable. Hoosman also noted that with the buildings there is would make it difficult for semi-truck to maneuver. Olsson questioned if there would be any Rath buildings remaining with the Rath symbol used on the 18th Street Bridge if these were to be demolished. Anderson responded that there would still be buildings remaining. A motion was by Olsson to approve the request. The motion was seconded by Quirk. Motion carried with 2 ayes, 1 nay, and 1 abstention (Anderson-conflict of interest). -2- Hearing no further discussion acting chairperson Ottesen adjourned the meeting at 5:45 P.M. Respectfully submitted, 7//614/1.141 attitywkw-t) Morgan Hoosman Associate Planner Staff to the Commission -3- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—NOVEMBER 22,2005—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Malecek called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:02 p.m. Those in attendance were Malecek, Olsson,Newton,Morgan, Ottesen, Anderson, and Quirk. Also present was Bruce Hanson—applicant, and Chuck Orr—Fowler Building. Approval of Minutes A motion was made by Etheredge to approve the minutes of the November 22, 2005 regular meeting as submitted. Seconded by Olsson, and passed unanimously. Approval of Agenda A motion was made by Olsson to approve the agenda as submitted. Seconded by Quirk, and passed unanimously. Agenda Items Request by City of Waterloo to demolish properties from E. 8th—11th Street between Sycamore Street& the Cedar River as a part of the Cedar River Neighborhood Redevelopment Project It was suggested by Anderson to table the request one month to allow Don Temeyer or David Deeds to be present current and future plans for the area. A motion was by Quirk to table the request for one month. The motion was seconded by Olsson. Motion carried unanimously. Request by Bruce and Kaleen Hanson for a certificate of Appropriateness to remove and replace the front porch and reconstruct the back porch on the Dunsmore House located at 902 Logan Avenue. The applicant, Bruce Hanson,presented information regarding the proportions which would be approximately 6-8' and the materials would be wood, blasts designs. Hanson stated that the front porch would be painted white and the rear porch would be tan. Also, it was noted that the windows on back would be wood. Etheredge noted the Design subcommittee had conducted a site visit. Etheredge also that the worst-case scenario would be to place modern-style door in the rear. Olsson noted that they had used as a 3- season room in the past. Hanson requested a modern half-lite door for security and cost. A motion was by Etheredge to approve the request subject to the dimension drawings, materials to be constructed of a wood with a 6-lite, cedar wood shaker shingle roof, wood constructed steps, wood half-lite door(steel, if necessary), and wood divided lite windows. The motion was seconded by Olsson. Motion carried unanimously. Request by Sherryl Newton to locally designate the Newton's Jewelry Building located at 128 East 4th Street. i A motion was made by Morgan to recommend approval to the Planning, Programming, &Zoning Commission, and final approval from City Council. The motion was seconded by Etheredge. Motion carried unanimously. Discussion Items The Fowler Building Rev. Chuck On discussed the future plans for the Fowler Building as a part of the Fowler project. Rev. On noted the issues with the old canopy on the front of the building. Waterloo Historic Preservation Fund A quarterly report was submitted. There were no comments. Commission Subcommittee Reports There were no meetings due to the holidays. Commission Officer Elections Malecek suggested the Commission hold nominations at the January meeting. Gleason property-925-927 Sycamore Street Anderson stated that Gleason's attorney has been working with the assistant city attorney to execute a development agreement. Rath Administration Building The documentation will be submitted to the State Historic Preservation Office for comment. Commission Retreat It was decided to hold a Commission retreat on Saturday, January 22" from 1-5 p.m. Hearing no further discussion chairperson Malecek adjourned the meeting at 5:40 P.M. Respectfully submitted, 1,141 4.400,7 Mo an Hoosman Associate Planner Staff to the Commission -2- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—NOVEMBER 22,2005—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Malecek called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:00 p.m. Those in attendance were Malecek, Olsson,McKean, Ottesen,Newton, Morgan, Ottesen, Anderson, and Quirk. Also in attendance were staff member Morgan Hoosman and Don Temeyer, community members David Deeds and Carol Deeds,Matt Boyd with the Highland Neighborhood Association,Melissa Edsill with Howard R. Green Co, Tim Jamison with the Courier. Approval of Minutes A motion was made by Etheredge to approve the minutes of the October 25,2005 regular meeting as submitted. Seconded by Quirk, and passed unanimously. Approval of Agenda A motion was made by Ottesen to approve the agenda as submitted. Seconded by Etheredge, and passed unanimously. Agenda Items Request by City of Waterloo to demolish the Rath Administration Building as a part of the Rath Brownfields Area Redevelopment Project. Hoosman gave the staff report noting that the City has received EDA grants to purchase property surrounding the Rath Administration Building in order to encourage potential redevelopment of the site,but the building has been vacant for over 20 years. Hoosman also noted that the survey report completed by Howard R. Green stated the building was no longer eligible for National Register designation due to the loss of integrity of the building and the Rath Packing Plant District and the state of disrepair of the building. Malecek questioned if the building was continued to be deemed eligible by the State Historic Preservation Office would the City of Waterloo still want to pursue demolition of the building. Temeyer stated the City would still want to pursue demolition due to the blighting impact the building has on the neighborhood,the state of dilapidation of the building, and the effect on the surrounding economic base including Crystal Distribution. Malecek opened the floor for comments from the public. There were no public comments. Malecek stated the report submitted does not properly reflect the eligibility of the building,noting that any changes or alterations to the building were made over 50 years ago and would still be included in its eligibility. Malecek also stated the state of disrepair does not determine the architectural or historical eligibility of the building. Malecek stated the building was still locally and nationally significant, and the City of Waterloo should take a more active role in the preservation of the building. Malecek noted the building does not meet the City's minimum maintenance code. Malecek also noted the Commission previously voted to nominate the building for the National Register of Historic Places. Malecek suggested that any funds used for demolition of the building could be utilized as matching funds towards redevelopment,including the application for a Save America's Treasure grant. Malecek noted the Rath Administration building is the only local structure eligible for the grant as a potential National Landmark. McKean stated he concurred with the comments of chairperson, and felt the community should look more at the preservation of its cultural and historic resources. A motion was made by Etheredge to deny the request based on the fact that the Rath Administration building still has architectural and local historical significance. Malecek suggested a friendly amendment to the motion to included that any disrepair of the building was due to the neglect of the City of Waterloo as owner of the property. Ottesen questioned if the City will continue to pursue demolition even if the Commission denies the request. Temeyer stated the City will continue to pursue demolition,but as a last resort if there is no potential developer for the property. Malecek stated the Rath neighborhood residents supported the preservation of the building and more money should be put into its preservation. Temeyer noted the City has saved over 750,000 sq. ft. of Rath buildings. A motion was made by Etheredge to deny the request based on the fact that the Rath Administration building still has architectural and local historical significance, any disrepair of the building was due to the neglect of the City of Waterloo as owner of the property. The motion was seconded by Ottesen. Motion carried with one abstention (Anderson). Request by City of Waterloo to demolish properties from E. 8th—11th Street between Sycamore Street & the Cedar River as a part of the Cedar River Neighborhood Redevelopment Project Hoosman gave the staff report noting the properties would be acquired and demolished as a part of the riverfront housing project which would include mid-rise, market-rate housing from E. 6th—E. 11th Street. Malecek opened the floor for comments from the public. There were no public comments. McKean stated he needed more time to review the document and all of the properties included in the report. Etheredge stated she also needed additional time to visit the area. A motion was by Etheredge to table the request for one month in order to allow additional time to review document and take a site visit of the area. The motion was seconded by McKean. Motion carried with one abstention (Anderson). Discussion Items December regular meeting -2- • Malecek suggested changing or canceling the regular meeting date and time of Commission in December due to the holidays. The Commission decided to leave the meeting on December 27`". Newton Jeweler's Building Newton stated she had applied for a HUD grant, but Main Street did not select the project. Newton stated she is currently seeking a HDTV grant, and it would require the building to be locally designed and listed on the National Register. Newton noted the building would also need to be a multi-use project, and plans were to put loft apartments on the 2nd floor. Newton stated the building was built in 1870, and the art deco architectural design was done by her parents in the 1940s. Malecek stated the Commission would support the local designation of the building, and would offer support for the nomination to the National Register similar to support given to the Fowler Building. Hoosman stated the public hearing for local designation would be put on the next month's agenda. Highland Park benches Malecek stated that the signs in Highland Square Park need repair and he had previously contacted Leisure Services who will only replace the sign with standard green and white park signage. Malecek also noted the Commission would like to work on signage at the Highland Boulevard entrance of the District. Anderson stated Leisure Services will not repair the existing sign due to the fact that they are putting in new maintenance-free signs in all of the parks,and they may agree to leave the sign if there were volunteers to paint the existing signs. Boyd stated the neighborhood association currently maintains the flowers in the park, and they could also take care of the sign. Anderson also suggested that Metropolitan Enhancement Funds could be used for signage, which he would check to see if it would be available. Boyd stated the Highland Neighborhood Association also has funds for preservation. Boyd also suggested that signage and markers for the historic district boundaries would also be helpful for the neighborhood. Boyd stated that the Highland Neighborhood Association was given approximately concrete blocks which are believed to be from the old Black Hawk County building. Boyd stated they did not know what to do with the blocks and want to know if the Commission had any suggestions. Malecek suggested a terrace around the flowers in Highland Square Park. Olsson suggested a pillar for historic signage. Boyd also stated the neighborhood would also like to put benches in Highland Square Park. Boyd noted he has talked with Leisure Services, but the benches available would not be very attractive or compatible to the neighborhood. Boyd submitted some example benches for the park. Boyd stated wood benches are not a very good option since they are easily vandalized. Malecek suggested that the benches would be best if they were powdered- coating metal benches. Boyd stated the association has enough to pay for one bench, and Leisure Services will provide the labor. Etheredge stated the neighborhood association could use catalogues from one of the local architectural firms to find a bench. Malecek stated the Commission would continue to work with the Highland neighborhood in projects. 2006 Historic Preservation Activities Malecek suggested the Commission review the activities at a special meeting in January. -3- Commission subcommittees reports Etheredge stated the Education and Outreach committee met and discussed the website and looked at the historic puzzle as a potential activity. Hoosman stated the Request for Proposals for the HRDP grant was reviewed by the subcommittee and sent out to a listing of potential consultants to respond by the first week in January. Hoosman also stated the Historic Property Redevelopment Committee did not meet,but the 407 Pine Street house was shown to Richard Thomas, a local artist in residence from New Orleans. Hearing no further discussion chairperson Malecek adjourned the meeting at 6:15 P.M. Respectfully submitted, Morgan Hoosman Associate Planner Staff to the Commission • -4- WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—OCTOBER 25,2005—5:00 P.M. WATERLOO PUBLIC LIBRARY—MEETING ROOM A Chairperson Malecek called the regular meeting of the City of Waterloo Historic Preservation meeting to order at 5:00 p.m. Those in attendance were Malecek, Olsson,McKean, Ottesen,Newton, Morgan, Ottesen, and Quirk. Also in attendance were staff member Morgan Hoosman, and community member Michael McGee. Approval of Agenda Malecek requested the following discussion items be added to the agenda: Gleason-925 Sycamore Street property and 2006 Historic Preservation Activities. A motion was made by Olsson to approve the agenda as amended. Seconded by McKean, and passed unanimously. Approval of Minutes A motion was made by Etheredge to approve the minutes of the September 27, 2005 regular meeting. Seconded by Ottesen, and passed unanimously. Agenda Items There were no agenda items this month Discussion Items Governor Boies Grave Preservation—Elmwood Cemetery Michael McGee, a community member, requested to discuss with the Commission the grave of Governor Boies located in Elmwood Cemetery. McGee stated there is a large commemorative column over the grave that is currently in bad condition. McGee noted the column was beginning to lean, and could collapsing destroy potential. McGee wanted to make the Commission aware of the current state of disrepair of the gravesite, and wanted to know if the Commission would be able to assist with the acquiring of grants to preserve the site. McKean questioned if Elmwood Cemetery was interested to fund the preservation of the gravesite, which McGee stated Elmwood Cemetery does not have the monies to repair the column. McGee also noted that all other historic sites in Iowa related to Governor Boies no longer exist, and there is no family locally to be found to assist. Olsson suggested the national organization, Save Our Sculpture, might have funding available to repair the site. Hoosman suggested the issue of Gov. Boies grave preservation be deferred to the Historic Property Rehabilitation and Redevelopment committee, and if there are able to find possible funding sources then staff could forward them to McGee. Walnut Neighborhood Homes Hoosman stated there was no update on the preservation of the Bickley House at 407 Pine Street or the demolition of 205 Walnut and 415 Pine Street. McKean stated he had -1- been in contact with an individual who previously lived in the house and who was also a Katrina Evacuee. McKean stated the individual was currently working to purchase the property for$12,000 from the current property. Hoosman questioned who was the current property the individual was purchasing the property since the deed is held in the name of the dissolved Walnut Historic Neighborhood Association. McKean agreed to forward the contact information for the potential purchaser to staff. Ottesen also stated that Donna Nelson had expressed an interest in the potential purchase of the property. 925-927 Sycamore Street Historic Property—Joe Gleason Malecek questioned if Gleason was able to obtain a building permit from the City. Hoosman stated she had not heard the latest information on the Gleason property, but the city attorney had completed the development agreement for Gleason to sign in order to allow building permits to the issued. 2006 Historic Preservation Activities Malecek suggested the following five activities for the Commission to work on in the upcoming year: 1) Bylaws & Design Guidelines 2) Preservation Month Activities 3) HRDP Preservation Plan Grant 4) Highland signage 5) Historic Buildings Preservation The Commission discussed potential activities for Preservation Month in May including the walking/driving tour of the Columbia Circle area,the preservation awards, and an event and conjunction with Highland. Morgan noted the Highland Board had plans to place a plaque at a trolley site, which could be combined with the signage at the entrance of the District. Olsson suggested the preservation of historic buildings include the potential local designation or National Register nomination for the Masonic Temple and the Elk's Club. Commission subcommittees Hoosman requested that the Survey,Evaluation, and Designation committee be scheduled to work on the HRDP Preservation Plan Grant since the Ordinance,Design Guidelines, and Preservation Plan committee will begin work on the Design Guidelines. The Commission agreed by consensus to allow the Survey Evaluation, and Designation committee to oversee the grant. Other Items McGee noted to the Commission the concern regarding the Mullan House located on West 1st Street could be sold in the future and converted into apartments, and wanted the Commission to assist with the preservation of the property. McGee also noted the plaque along University Avenue commemorating the George Hanna family was damaged and asked if it was possible for him to repair it. Hoosman stated McGee should check with the Engineer Department to ensure it is permitted to repair the plague if it is located within the right-of-way. -2- Hearing no further discussion chairperson Malecek adjourned the meeting at 6:00 P.M. Respectfully submitted, -777/14ri//7 Wati41/414") Morgan Hoosman Associate Planner Staff to the Commission -3-