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Home My WebLink About1997-2010 MEMORIAL HALL COMMISSION August 25, 2010 5:00 p.m. 1st Floor Conference Room— City Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Marilyn Robinson, Michael Dennis. Members absent: Anthony Tisdale, Jons Olsson. Also present: Suzy Schares, David Jones. Moved by Hastings, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Eight. Moved by Miller, seconded by Courbat that the Minutes of June 23, 2010, as amended to change the oral comments to say five flagpole holders, rather than five flagpoles and to change paragraph two in the treasurer's report to say an invoice in the amount of$225.00, be approved. Ayes: Eight. Citizens Oral Comments David Jones, Ward 1 Council member, spoke to the commission regarding boards and commissions. Suggestions for updating the by-laws will be collected and presented next month. Treasurer's Report Marcia Courbat gave the August 24, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2708 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,400.00, with a balance of$12,547.30 in the Brick Fund. There is a balance of$4,874.40 in the General Fund and $1,296.00 in the Special fund. Ms. Courbat presented an invoice in the amount of$300.00 from Blackhawk Memorial Co., Inc. for engraving of 12 bricks. Moved by Hastings, seconded by Thomas that the invoice be approved and City Clerk authorized to submit for payment. Ayes: Eight. Ms. Courbat explained that the special fund was created by donations. She has compared her books to the City's books and they match but there are no records prior to 2000. Suzy Schares, City Clerk suggested working on a budget for next year and reconciling the treasurer's report with the financial reports from the City. Mr. Courbat requested to buy bricks to replace the old ones. The corners need to be lifted. Chairperson's Report None Committee Reports Building, Grounds & Operations—Richard Hastings suggested taking all of the Freedom Shrines and mounting them. He also suggested using the case to build a bookshelf The window molding needs to be duplicated. The gaps in trim from removing the drop ceiling need to be filled. Moved by Miller, seconded by Courbat to purchase trim for holes on the ceiling. Ayes: Eight. Ms. Courbat requested that the Gold Star Mother's picture be hung. Ms. Robinson stated that the Rolling Thunder has bought the stone from Hagerty Monument for the POW monument. Moved by Miller, seconded by Courbat to proceed with placing the monument. Ayes: Eight. It was suggested to hold a dedication ceremony on Veteran's Day if it is completed. Education/Historical—Randall Miller reported that Veteran's Day is coming up and Memorial Hall needs a program. 93.5 will broadcast live for both Memorial Day and Veteran's Day Ayes: Eight. sat-egos iczns :sa,Cy •urd oc:c pauznofpe aq 2upaauz°quern seuzouj Xq papuooas `siuuaa Act panouz sem Ti `uoisstuzuzoo aT azojaq ssauisnq zagpnj ou Tvt& 71T2TH :saiCy •kela syez310A pug A Q p;Tzouzaw Tog.zoj aAIJ lstopeozq III^ S•£6 •usreaozd g spaau II�H p;izouzaw put do 5uiuzoo sT AeQ symzalaA reTn pa.Todaz It plop uiozeyAT—$uIsTzpuTTaaoueuTd Z°Szd OlOZ `SZ lsn2ny MEMORIAL HALL COMMISSION June 23, 2010 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis. Members absent: Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Six. Moved by Miller, seconded by Thomas that the Minutes of May 26, 2010, as proposed, be approved. Ayes: Six. Citizens Oral Comments Rick Hurtado stated that he may have some treatment for paint in the entryway and that he spoke to Mayor Clark regarding the concerns in the hall. Mr. Hurtado stated that there should be five flagpoles outside and asked for permission to have someone make a replacement for the missing flagpole. There was some discussion on the type of pole material used and size of flags used. Mr. Hurtado stated that he might have some bushes for the Memorial Hall grounds from a school getting demolished. Mr. Hurtado proposed a new walkway area and handed out a sketch. There was some discussion on the proposed walkway, the POW/MIA flag mounting location and the trimming of trees. Craig White asked that the plans be forwarded to Debra Anderson, Building Official/Maintenance Administrator and Paul Huting, Leisure Services Director. Treasurer's Report Marcia Courbat gave the June 23, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2694 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,700.00, with a balance of$12,072.30 in the Brick Fund. There is a balance of$4,874.40 in the General Fund and $1,296.00 in the Special fund. Ms. Courbat presented an invoice in the amount of$220.00 from Blackhawk Memorial Co., Inc. for engraving of 9 bricks. Moved by Hastings, seconded by Thomas that the invoice be approved and City Clerk authorized to submit for payment. Ayes: Six. Ms. Courbat presented a book of articles pertaining to the Memorial Hall. She also spoke about her Honor Flight trip. Chairperson's Report Chairperson White reported that he met with a radio station about a Memorial Day and Veterans Day fundraiser that will go to a veterans cause. It will also help fund the cost of a monument at the National Cattle Congress grounds. Committee Reports Building, Grounds & Operations—Richard Hastings presented a Five Sullivan Brothers photo that has been on loan to the Grout Museum and will now be on display at Memorial Hall. There was discussion of where to display the photo. Mr. Hastings also presented a box with several diaries and books that he is getting surveyed and will be placed in the vault at the City Clerk's office. He stated that a safe might be donated to Memorial Hall from the sale of Grand Hotel to the city and will keep everyone informed on that. He stated that according to Mayor Clark there was $10,000.00 set aside for eaves in the FY 2011 budget and there was some discussion regarding this issue. There was discussion regarding the fire alarm system, a window in the elevator that needs to be fixed, repairing windows so storm windows can be utilized and the cleaning of windows. Mr. Hastings indicated that he has several documents on a USB port that serves as a back up to the computer at Memorial Hall. There was discussion about adding more memory to the computer at Memorial Hall, retrieval of grave registrations, and to start a hanging photo identification program. Ms. Courbat asked about putting more bricks in the Civil War 1Iz3lD santios iizns •xis :soXv •uz•d I0:9 w pauanofpu aq 2upaatu alp Imp Jaiim Xq papuooas `seuzoia Xq panoUI seen `uo?ss?uzuzoa alit azojaq ssau?snq Jam.inj ou tip Ak •x?s :sa.iv •panozdde aq 61 •oil 1sod s1antuv Jo suos alp JOJ appal aq )iouq s2upseH Xq popu000s `s?uuo ,iq panow •uoi uop 00.005$ z?0111 zoj 61 •oM lsod slanuly Jo suos alit zoj appal oq Rio?zq p Tem palsaHns Jam •JJA •sluana Xua ie?zotuow oq tit M luauzanionu? z?atp JOJ auoXzana pa)it q pup auop 2u?aq 01E slapiooq Imp pal.zodaz Jam iiepupu—ieo?zols?Hyuogeonpg •xis :soXy •panozdde oq,ipnn)ileM JEM HAD oq pappe oq sNouq s i ietil zaiim Xq popu000s `wgznoD Xq panow •passnosip uoq sE'M u101? STILL *XEM)iieM Za �d 0I0Z `£Zaunf MEMORIAL HALL COMMISSION May 26, 2010 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis. Members absent: Anthony Tisdale, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong. Moved by Thomas, seconded by Hastings that the Agenda, as proposed, be approved. Ayes: Seven. Moved by Miller, seconded by Courbat that the Minutes of January 27, 2010, as proposed, be approved. Ayes: Seven. Citizens Oral Comments Rick Hurtado announced that all of the flags are now up and will always be up. Rolling Thunder will be putting flags up and will change flags to represent all flags. Craig White suggested that the organization could start saving money for flags and that there are seven extra flag poles. He also suggested to display the United States flag, Iowa flag, POW flag and City flag. It was discussed that if there were too many flags on display they would tear each other up. Treasurer's Report Marcia Courbat gave the May 26, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,687 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,350.00, with a balance of$11,722.30 in the Brick Fund. There is a balance of$4,874.40 in the General Fund and $1,296.00 in the Special fund. Moved by Ticknor, seconded by Miller that payment of$2,460.00 to Black Hawk Memorial Co., Inc., be approved. Ayes: Seven. Marcia Courbat stated that the reason why the amount is so large is because there has not been a quorum since January and the amount has just been adding up since then. Ms. Courbat stated that she also wrote Ms. Gunderson a thank you for a donation that the commission received from her. Chairperson's Report Chairperson White reported that the Memorial Day holiday was fast approaching and the grounds needed to be washed down. Rick Hurtado suggested washing down the Vietnam ground across the river also. Committee Reports Building, Grounds & Operations—Richard Hastings reported the down spouts are needed and was quoted that it will cost approximately $6,000.00 to $10,000.00. There was discussion about going out to bid for this project when money is available. It was suggested that Debra Anderson be contacted to set up a walk through appointment for new eaves and downspouts. Richard Hastings stated that the lights outside the main doors do not work and the light right outside the ramp also doesn't work. Richard Hastings and Rick Hurtado discussed the paint that is used on the outside main doors area. Craig White also suggested that the building be cleaned the Friday before Memorial Day weekend. Education/Historical—Randall Miller reported that the Memorial Day event will take place over the weekend and he has to transport a speaker system. 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Members absent: Dennis Garthoff, Marilyn Robinson, Jons Olsson. Also present: Rick Hurtado, Suzy Schares Moved by Miller, seconded by Tichner that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Robinson, Olsson. Moved by Thomas, seconded by Miller that the Minutes of October 28, 2010, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Robinson, Olsson. Citizens Oral Comments Rick Hurtado announced he received a donation for Elizabeth McCoy for $500 for the sign and needs a receipt from the Memorial Hall Commission. Discussion followed regarding the flag at Veteran's Memorial Hall. The flag cannot be fixed until spring due to snow. The Main Street flags and Chamber flags that are being stored need to be removed. Bud VanKeef can give information regarding when the sign was first lit up. Parks Commission maintains garden, the master gardeners want to help beautify the location. Treasurer's Report Marcia Courbat gave the January 27, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2679 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $2683.00, with a balance of$12,053.30 in the Brick Fund. There is a balance of$4697.40 in the General Fund and $796.00 in the Special fund. Ms. Courbat presented an invoice in the amount of$450.00 from Blackhawk Memorial Co., Inc. for engraving of 18 bricks, an invoice in the amount of$225.00 from Blackhawk Memorial Co., Inc. for engraving of 9 bricks an invoice in the amount of$56.00 from the U.S. Postal Service for the post office box. Moved by Miller seconded by Dennis that the invoices be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Garthoff, Robinson, Olsson. Ms. Courbat requested to establish a petty cash fund in the amount of$50.00. Moved by Thomas seconded by Miller to approve a petty cash fund. Ayes: Eight. Absent: Garthoff, Robinson, Olsson. The Waterloo DAR is disbanding and the money they have will be used towards their brick. The gold Star mothers would like the picture back up on the wall. Members of the Waterloo Fire Dept need to be added to the list of those who need bricks. Chairperson's Report Chairperson White stated he would like to hold an event at Electric Park Ballroom in conjunction with 96.1 for the 35th anniversary of the Vietnam conflict. The funds raised could be used for a monument POW MIA/Purple Heart. Committee Reports Building, Grounds & Operations - Richard Hastings reported that last Sunday morning the boiler went out and after some maintenance it is running. He has found several artifacts in the attic. Someone needs to check the eves on the building. He smelled gas a few weeks ago but nothing was found. He requested a salt container. He questioned whether the alarm should be hooked up to the Police Department. There needs to be a longer list of members to be on call. The DAV would like to polish the ships bill. They have old navy polish. Discussion followed on how to )Iz0i3 kki3 soigos iczns •uossio `uosuigoj `JJotnreD quasgy •TtjSig :saiCV :softy •urd j,s:S pun-wipe aq Sugaauz 0Tp. zautjoTZ Aq papuooas `JamAl Aq panout sem `uotssiuzuioo alp azopaq ssauisnq zatpznJ ou it�1 Irenzgad Jo vt£j alp uo jjntj alp asn a)jij mom wgznoj eiozeJAI ssauisng AtaN •Molls zati Bann alp uatlnn u!end aq s}joizq jtzanas angg •suuoj )jopg pue 1Creuofe1s mau spaau pai.iodaz wgznoD eiorej^j-2uisre.zpundiaout:uia •dn las aq paau s2unaauz put? do 2utuuoa st icuc! jeizoumaw pa todaz Jam jinpue l—jgotzoisijuuop>?onpg •uogeutzoJut dens of ams alp of ualea.ag of pal put punoj azann z>?nn HAD atja. WWOJJ su092J S!Oz ant?zf uzooz $uBaauz 0141. a}jeut abpd OTOZ 'LZ iaenuer MEMORIAL HALL COMMISSION October 28, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis, Jons Olsson. Members absent: Dennis Garthoff, Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Roger Batchelver, Roosevelt Taylor, Maria Armstrong. Moved by White, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Ticknor, Robinson. Moved by Miller, seconded by Courbat that the Minutes of September 23, 2009, as proposed, be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Ticknor, Robinson. Citizens Oral Comments Rick Hurtado reported that the Rally for our Vets event held on October 11, 2009 at Veteran's Memorial Hall from 12:00 p.m. to 3:00 p.m. went well. The event included a Car and Motorcycle Show and tours of Memorial Hall at 1:00 p.m. and 3:00 p.m. The event raised money through the sale oft-shirts made by Nagle Signs. Mr. Hurtado reported that there will be an event held on November 11, 2009 honoring Veteran's at the hall. The event will include cookies, hot cocoa and hot cider. The hall will be open for rededication at 11:00 a.m. with the lighting of the Veteran's Memorial Hall sign at 6:00 p.m. Randall Miller noted it was still being decided as to who was going to flip the switch. Marcia Courbat noted that she contacted Friendship Village about bringing residents to the event. Treasurer's Report Marcia Courbat gave the October Treasurer's Report. Ms. Courbat reported that the commission has sold 2,670 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$134,500.00, with a balance of$11,603.00 in the Brick Fund. There is a balance of$4,697.40 in the General Fund and $796.00 in the Special fund. Ms. Courbat presented a grant check from the Greater Cedar Rapids Community Foundation in the amount of$250.00 will be added to the Memorial Hall fund. Chairperson's Report Chairperson White reminded all members of the event in November and to get the word out. Chairperson White noted that a company representative would be arriving shortly to program each Commission member's code to the building. Committee Reports Building, Grounds & Operations—Richard Hastings reported that there is now a answering machine at the Memorial Hall that was donated by a resident from Friendship Village. Mr. Hastings stated that a thank you letter was sent to the donor of the display case. Mr. Hastings reported that after a walk through of the building there are several issues throughout the building that he will contact Louis Cutwright, City Building Official/Maintenance Administrator about. Mr. Miller now absent at 5:30 p.m. It was moved by White, seconded by Courbat that the meeting be adjourned at 5:30 p.m. due to lack of quorum. Ayes: Six. Absent: Dennis Garthoff, Anthony Tisdale, Don Ticknor, Marilyn Robinson, Randall Miller. Carol Failor Deputy City Clerk MEMORIAL HALL COMMISSION September 23, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Marcia Courbat, Don Ticknor, Michael Dennis, Robert Tabor Jr. Members absent: Richard Hastings, Marilyn Robinson. Also present: Rick Hurtado, Carol Failor. Moved by Miller, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Hastings, Robinson. Motion carried. Moved by Ticknor, seconded by Courbat that the Minutes of August 26, 2009, as amended, be approved. Ayes: Seven. Absent: Hastings, Robinson. Motion carried. Citizens Oral Comments Rick Hurtado reported that there will be a Rally for our Vets event held October 11, 2009 at Veteran's Memorial Hall from 12:00 noon to 3:00 p.m., which will include a Car and Motorcycle Show. There will also be tours of Memorial Hall at 1:00 p.m. and 3:00 p.m. during the event. Treasurer's Report Marcia Courbat gave the September Treasurer's Report. Ms. Courbat reported that the commission has sold 2,665 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$134,250.00, with a balance of$11,703.30. After paying for 9 bricks at $225.00 and adding 1 brick at $50.00, there is a balance of$11,353.30 in the Brick Fund. There is a balance of$4,697.40 in the General Fund and$796.00 in the Special Fund. Ms. Courbat presented an invoice in the amount of$300.00 from Blackhawk Memorial Co., Inc. for engraving of 12 bricks, an invoice in the amount of $2,100.00 from Blackhawk Memorial Co., Inc. for 20 granite pavers and engraving and $8.80 for postage. Moved by Miller, seconded by Ticknor that invoices from Blackhawk Memorial Co., Inc. in the amount of$300.00 and $2,100.00 and reimbursement to Marcia Courbat for purchase of postage stamps at a cost of$8.80 be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: Hastings, Robinson. Motion carried. Chairperson's Report Chairperson White reported that the Waterloo Convention & Visitors Bureau thanked the Commission for allowing them to use Veteran's Memorial Hall on November 7, 2009 for the 4th Annual Five Sullivan Brothers Veteran's Memorial 5K and 10K Races. Chairperson White noted that next month all Commission members should bring their keys to the Commission meeting so that after the meeting the lock on the building could get programmed. It was decided that each Commission member would have their own code. Committee Reports Building, Grounds & Operations—Mr. Dennis reported that the DAV donated a grave marker to Memorial Hall. Ms. Courbat reported that the front door closure needs to be fixed because it doesn't close correctly. Ms. Courbat reported there is a humidifier in the kitchen now to keep the humidity down. Ms. Courbat reported there is 1 brick in row 28 that is chipped. Tizaii AlID poNoH AoueN •patzzio uopow •uosutgoJ `s2uttsuH guasgy •uanas :saXy •urd si:s Tr paumofpu ag Oupaatu ato Imo siuuau icg papuooas 'Jam ig panout sum 1! `uoisstuzutoo ato azojog ssauisng zatptnj ou tom queB u zoJ woo° uqo f of Jana! u zatoa&n Outnnd si atis paa.todaz tugznoD •sTAI-2utsrezpundiooueuid •iTH ivizouzaySI to stoo1ozd zatjlo zoj posn ag pinoo ats uoau 31i1. zredaz 01 1.soo ato anog pue JOAO astrz mom AatTT Aouout Aum Hugo ag pinoM ictiligissod u tuto passnosip sum tI •2utpitng atop ammo ato uo 1.12is uoau UM toYoumIAI s‘umPn ato 2uiiu daz zoj zasrezpunJ u zoj zaiij u zatoaaot 2utnnd passnosip szagutaut uoisstuzumoD lsanbaz i}tuzgns of Not suns puu uoisstuzuuo3 an zoj 000`03 5upsanbaz Suipztgaz som.lutio aup5otod Jo 3ntI.t1u3s3zd0z t 1.11.IM axods ati papodaz olItm uosiodiwq •suon uop lsanbaz ueo noic azatiM atisgom u suti saquutp autz2azad paitodoi alitirn uoszadaretp—IuotzoisnttoguonpH Z a2td 600Z `£Z zaguta'das UOISStuzuzo3 II�H I�izou o MEMORIAL HALL COMMISSION August 26, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. Also present: Rick Hurtado, Carol Failor. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Miller, seconded by Courbat that the Minutes of July 22, 2009, as proposed, be approved. Ayes: Eight. Motion carried. Treasurer's Report Marcia Courbat gave the August Treasurer's Report. Ms. Courbat reported that the commission has sold 2,664 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $134,200.00, with a balance of $11,528.30. There is a balance of $4,697.40 in the General Fund and $796.00 in the Special Fund. Ms. Courbat presented an invoice in the amount of $225.00 from Blackhawk Memorial Co., Inc. for engraving of 9 bricks. Moved by Dennis, seconded by Miller that an invoice from Blackhawk Memorial Co., Inc. in the amount of $225.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Motion carried. Chairperson's Report Chairperson White reported that the Waterloo Convention & Visitors Bureau is requesting to use Veteran's Memorial Hall on November 7, 2009 from 7:00 a.m. through 12:00 noon for the 4th Annual Five Sullivan Brothers Veteran's Memorial 5K and 10K Races. The activities for the Hall will be setting-up and serving of post-race food and the presentation of race awards. Moved by Miller, seconded by Thomas that said request be approved. Ayes: Eight. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Hastings reported that it would cost $25.00 to put casters on the new bookcases if they put them on themselves. Mr. Hastings reported that there are 48 star flags in the closets. He also found GAR large platters in a closet and put them in the cupboard. Mr. Hastings stated he has the draft completed on the new bookcases, and he will get it typed up. Mr. Hastings reported that the electric ceiling fan upstairs is not working. He also noted that there is 80% humidity in the building, and that Wal-Mart has a Haier brand humidifier that holds 45 pints and Menards has a Frigidaire brand humidifier that holds 70 pints. It was the consensus of the commission to leave the air conditioner on and set the thermostat high so it's not running constantly to keep the humidity out of the air. Mr. Hastings reported that the ceiling and the walls in the men's restroom on the second floor need to be touched up. Nancy Eckert stated painters will be here the first week of September. Mr. Hastings reported that flags need to be cleaned out of the utility room and he would contact Main Street Waterloo to pick up their flags at Memorial Hall. Nancy Eckert stated Lou Cutwright had the cleaning people in Memorial Hall today and they will be cleaning the hall monthly. Education/Historical—Mr. Miller suggested that the commission apply to the Black Hawk County Gaming Association for a grant for a POW/MIA/Purple Heart Monument. Chairperson White stated he will contact Russ Wasendorf of Peregrine Charities for a donation of$20,000.00 that could be used for the speaker system and other items. Mr. Miller stated he would get information and a design to Nancy Eckert for the application. The deadline for the application is October 1, 2009. Ms. Robinson reported they have collected about$2,600.00 for the POW/MIA monument. IizaTI 1.Ta)iog JouUN •paiz.zuo uonow 11421g :so v •urd 00:9 pauznofpi oq 2ugaauu aunutp.Jouri' Aq papuooas `siuzouZ Aq panouJ sum pi `uoIssiunuoo aul azojaq ssauisnq aau nj ou unt1c1 ssauisng pagsiugun •poInuo uogoJAI TuOiH :soAy •panozddd aq TIM TeuoumIAT u}TM panionut suonezmualo 2utziu2ooaz qopq 3o asugaznd suwouZ Aq papuooas `zam Aq panoN '2uTALz2ua alp azojaq 1oa11oo sT 2uiTT izana azns a}Teuz 2upaauz lxau aq2 suoip zTT,TLazo jo Ts!' au1 peazjoozd uotsstumioo au2 Jo snsuasuoo alp sum TI '0TOZ Auu ieizouzoJ, Aq ouop oq pinom mpg auk Tem pappodaz lugmop •sJAI 00'01$ oq pinom xopq zad lsoo Tu2o2 aqi 'satin g zoj au!' uouo uo saonds £I unit Notzq zad (x 'SS$ oq pinom 2utneBua aTi� Jo 2soo aq1, •s3iopq TZ poou pinom uoIssTUm oo ata •OT zano AT2uLnb u zoj uaea 00'0S$ 2soo pinom s)iouq gxg au.L rupoulow wino panionui suoDLZIUL2zo zoj mpg a2Tuez2 Jo lsoo alp ouuT palloauo aus papodaz lugznop •slAi-2uTsiuzpunAiootremd •patuuo uopoy4tT :saAV 'panozdde aq lsanbaz plus Imp uosuigo>T Aq papuooas `nun Aq panoyAI •sznoq zA T — T ATa2uuiTxozdde a3Tei. pinom }Tien an 'uz•u 00:0T TB 600Z 'L zaquzanoN uo Ten syuza2an Tenuuu au2 pion o2 palsanbai nun •zJ'\I Z aaed 600Z `9Z 2sanV uoIssTUTTZTo3 Ie?zoUTaJAI MEMORIAL HALL COMMISSION July 22, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Marcia Courbat, Michael Dennis, Marilyn Robinson. Members absent: Dennis Garthoff, Anthony Tisdale, Don Ticknor. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Ticknor. Motion carried. Moved by Miller, seconded by Courbat that the Minutes of June 24, 2009, as amended, be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Ticknor. Motion carried. Treasurer's Report Marcia Courbat presented the July Treasurer's Report. Ms. Courbat reported the commission has sold 2,663 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$134,150.00, with a balance of$11,703.30. There is a balance of$796.00 in the Special Fund and $4,697.40 in the General Fund. Ms. Courbat presented invoices in the amount of $150.00 and $75.00 from Blackhawk Memorial Co., Inc. for engraving of bricks. Moved by Hastings, seconded by Thomas that invoices in the amount of$150.00 and $75.00 from Blackhawk Memorial Co., Inc. for engraving of nine bricks be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Ticknor. Motion carried. Chairperson's Report Chairperson White reported that the commission received a letter from the Black Hawk County Gaming Association denying the commission's second request for funding in the amount of $7,903.02 to help fund the indoor/outdoor sound system for Veterans Memorial Hall. Committee Reports Building, Grounds & Operations—Mr. Hastings reported that the elevator inspector for the state was unable to complete his inspection because they did not have a key for the hydraulic room. There was a little water by the elevator and the inspector suggested sloping it away toward the sump pump. Mr. Hastings reported that he looked at the display case at the Waterloo Public Library and he feels the commission should accept it. Mr. Hastings noted that he and Randy Miller discussed building new bookcases. They discussed measurements, coasters, etc. and feel the cost could be at $6,000.00 or $7,000.00. They will put together specifications and a list of vendors to be mailed the bid document. Education--Mr. Miller suggested that the commission put in a brick for each organization that has been involved with the commission since it was established. Chairperson White asked Ms. Courbat to see if Blackhawk Memorial would engrave 20 bricks at a cost of$1,000.00 for bricks for the organizations. Moved by Miller, seconded by Hastings that the commission authorizes bricks be engraved recognizing all organizations involved with Memorial Hall, and that they be placed in the donor area. These bricks are in addition to the bricks approved at last month's meeting. Ayes: Seven. Absent: Garthoff, Tisdale, Ticknor. Motion carried. Finance/Fundraising—Ms. Courbat reported she is working on another application for a John Deere grant due in November. NialD'T3 1zarg 1iouuN •pai10 uoilow 'tour!' `alepsa `jjotplup :Tuasgy •uanas •ut•d pauinofpu aq 2ui3aaut alp Imp siuuaa papuooas `sutuoq j ,Cc' panout sum p `uoissiutuaoo aql a.iopaq ssauisnq iaqpinj ou qum •paureo uogoj, •Jouxo!Z `awps!Z `jJoglaeD :luasq •uanas :sa,Cy •,C.I 1gi'I aiignd ooljalem aql uto.ij asUo ,CEIdsip aql 2d03o•E of iaiiiyV ,Cq papuooas `s2uusuH panow •IIeH Ieuoutaw of owuop 'um Xing!'"Jgi'I oilgnd oottawm alp lrgl asio ,Cujdsip u passnosip szaquzayi ssauisng ntaJ Z a2i:d 600Z `ZZ /lnf uo!ssiututoJ II'H IuitoutayAl MEMORIAL HALL COMMISSION June 24, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis. Members absent: Dennis Garthoff, Anthony Tisdale, Marilyn Robinson. Moved by Dennis, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Robinson. Motion carried. Moved by Dennis, seconded by Miller that the Minutes of May 20, 2009, as amended, be approved. Ayes: Seven. Absent: Garthoff, Tisdale, Robinson. Motion carried. Treasurer's Report Marcia Courbat gave the June Treasurer's Report. Ms. Courbat reported that the commission has sold 2,652 bricks at $50.00 each and 4 bricks at $250.00 each or a total of$133,625.00, with a balance of $11,445.80. Twenty Civil War bricks were put in the walkway at a total cost of $500.00, which was paid out of the Special Fund leaving a balance of $796.00 in the Special Fund. There is $4,643.09 in the General Fund. Ms. Courbat presented a invoices in the amount of$28.00 for the post office box, $225.00 from Blackhawk Memorial Co., Inc. for engraving of nine bricks and $92.50 from Regal Plastic Supply Co. for repairs to the kiosk. Moved by Hastings, seconded by Miller that invoices in the amount of $28.00 for the post office box, $225.00 from Blackhawk Memorial Co., Inc. for engraving of nine bricks and $92.50 from Regal Plastic Supply Co. for repairs to the kiosk be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: Garthoff, Tisdale, Robinson. Motion carried. Chairperson's Report Chairperson White reported that the City Clerk is requesting authorization to re-submit on behalf of the commission an application to the Black Hawk County Gaming Association for grant funding in the amount of$6,303.00 for an indoor/outdoor sound system for Veterans Memorial Hall, with $1,600.00 match from the commission. It is hoped that Black Hawk County Gaming Association will approve the request since the commission is contributing some funds toward the purchase of the sound system. Moved by Miller, seconded by Thomas that the City Clerk be authorized to reapply to the Black Hawk County Gaming Association for funding in the amount of $6,303.00, with $1,600.00 match, for the indoor/outdoor sound system. Ayes: Seven. Absent: Garthoff, Tisdale, Robinson. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Hastings reported that there is a broken window in the back stairwell and the window by the elevator has a slit screened. Mr. Hastings asked if the pilot light for the oven needs to be kept on since no one is using the oven. It was the consensus of the commission to have the pilot light shut off. The front door lock needs to be changed so that it can be locked from inside the building so that we can activate the security system. The City Clerk will notify the city's Building Official/Maintenance Administrator about the repairs to the windows. Mr. Hastings presented pictures of handmade bookcases that have adjustable shelves. Mr. Hastings and Mr. Miller will put together specifications for the bookcases so that request for bids can be sent out. Education/Historical—Mr. Miller submitted $54.31 that was raised selling books and miniature flags during the Memorial Day celebration. Mr. Miller reported that the Cedar Valley Civil War Round Table took up a collection for bricks to put around the Civil War Monument. The first brick will be engraved with "Cedar Valley Civil War Round Table" and the second brick will be engraved "Honoring the Blue & Grey 1861-1865". Mr. Miller asked if he could have $50.00 31I0ID/CITE 2.1013H iioueM •pauieo uoflow •uosuigoJi `aiepsTZ `JJoipseD :wasgy •xis :sa/Cy •uz•d Sy:s paumofpe aq uilaauz aqq papuooas `Jouxai' Ag panow SEM 1! `uoissiuzuzoo aii2 aiojag ssauisnq aaipanj ou TtY1 •suofeznle2io 0S0111.Ioj paAR12113 sjouq o iei aaup. aneiJ o2 aoud ati2 102 vegmoD •syq paNse alum uosiadireti3 •Jiem)iiem alp uT piei aq JJTM pue panei&ua uaaq aneg s piq .iem HAD aiouz uoJ •siati2oyAi ids anig pue siatpow AneN `siati2ow ie}s plop alp ioj iielsui uoissiuuad pa2sanbai wqmoj •sw •Suipllnq !pH ieuouzaw ati2 jo aied aiam iati2 2eti2 2uimogs panei&ua )iouq a anuq pp-tom ORM siat.poy\I 'e2s pion atI2 Ij2TM &uTxiom si atgs papodai wgmoD •sw--2uisit?ipun,Jaoueu!d 'algei puno'J ieAk 'TAD AaiieA iep33 0q1 Cg pasn aq ueo Teti sa2eogiaiao man o2 )IIOID APD aii2 moiie uoissnuuzoo jo snsuasuoo sum aiii icg jjo paijjui aq pinoo 2etn apeui sawoHiaiao NoTig Z a2ed 600Z `7Z aunt UOTSSTuituo3 iieH ieTiotuay\i MEMORIAL HALL COMMISSION May 20, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Dennis Garthoff, Anthony Tisdale. Also present: Carol Failor. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Tisdale. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of April 22, 2009, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Tisdale. Motion carried. Citizens Oral Comments Chairperson White reported that he spoke with Rick Hurtado and he stated he is working with the electricians to get the work done on the lights. Treasurer's Report Marcia Courbat gave the May Treasurer's Report. Ms. Courbat reported that the commission has sold 2,645 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $133,250.00, with a balance of $11,573.80. There is a balance of $4,446.09 in the General Fund, and the sale of booklets at $55.00, with a balance of $4,501.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat submitted $50.00 to be added to the brick fund due to a mathematical error. Ms. Courbat presented an invoice from Mike Dolan Concrete & Masonry to clean, sand and re-seal the bricks at Memorial Hall in the amount of $2,000.00. Commission members decided to power wash and seal the bricks themselves in the fall. Ms. Courbat presented an invoice from Miller Fence Company in the amount of$75.00 to check and re-instate truck assembly on the POW/MIA flag. Chairperson White reported he had called them to come and check it because the top of it had worked it's way loose. Ms. Courbat presented invoices from Black Hawk Memorial Co., Inc. in the amount of $675.000 for engraving 20 civil war bricks that will be paid out of the Special Fund, and $225.00 for engraving 16 bricks that will be paid out of the Brick Fund. Moved by Miller, seconded by Thomas that the invoices from Black Hawk Memorial Co., Inc. in the amount of$675.00 and $225.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Garthoff, Tisdale. Motion carried. Chairperson's Report Chairperson White wanted to thank everyone that came down and helped put the bricks in. Chairperson White also reported that there is a possibility that the Waterloo Visitors and Convention Bureau may have antique military vehicles from Jesup lined up to be at the Memorial Day Parade. Committee Reports Building, Grounds & Operations—Ms. Courbat reported that she had spoke with Nancy Eckert and was told that the City will clean the building once a month. Chairperson White reported he has notified Lou Cutwright with a list of things that need to be taken care of. 3I13D 'l!J 1za)tog ICouuN •pai.uuo uogoy I •aiups!Z `33ogio :wasgd •nqpg :spicy •ur•d L£:s pau.mofpu aq Stipaauz all lull aupsuH ,Cc' papuooas `Jour!' panour sum T! `uoissiuzuzoo alp a.iojaq ssauisnq .zagirn3 ou lliM •uopuooi Jalpouu ;uana lsadMarg ali piol umasnw inalo alb isanbal papioap szaquiauz uoissiuruzoj `uoissnosip auros iajy �I.red sJoires 2g sioIpios Juana lsadmarg alb pial 'cap 3i uznasnyA woarJ alp wag uopsuop u lsanbaz io XuMNIUM alb uo you az,iagl os do uznasnw wozrj all Moir palsaHns sum •uZEid odxg alp lu Juana lsa3Marg all anal moo umasnyAl lnoig all XIgissod lull poTuls 31I1m uosiocUI qJ •paMainaz sum 600Z `9Z .raquzadas uo wana lsadmaig alb .zoj NP d &lours ag siaipios asn uznasnw wo.zrj all woij lsanba.z ata ssauisng maN •a•zalp anpou si o4M iaToiq SILT pm )toalo pinoM al paws amp& uosnd.Iiug3 •uias1cs VVd Jopaxa of sallow saQ u! snid.ms X.ruliiiJAJ alp pm 'Ioago pinols /Cali imp pa iodai auUsuH p'lo?J ssauisng pagsiu.Jun •suru.i2oid joogos ioj ono anr� o��uuM 'Cai 1ulT puu wo anI2 iuuM /caps 1u4M ioj 4Jiiunb 1,uop /Carp imp pawls als •uorun �1parJ uurppan wag ou pal aqs pa.iodai lugmoD •siAl—Sursru•rpund/aouuu!d 'PH H Isu0u131A1 Jo s),oup.re alu Jo autos g2no.n42 of an mom icoLp Stumm .HJ1 Jo pud su puu IIM isuouraw si aiqulpuno' .rem IIADJ al.3o 2uilaauz aunt alb lutp paiodaa Jam 'INA 'anal iCa1 spunJ alb Jo auros )tooi of uapp Impala!202 /capj!puu zauunb lxau alb 1! u mgns puu palsanns %TIN •uralsiCs nluads acp ioj oursuo alb Aq uMop pawn a.raM 'Cali gulp po.iodai Jam Apuul—Isouols!wuopuonpg •pasmquria.z 1 uagT puu mogp ioj Aud `slodzaaou all u! s OMop end mom ails imp pavodai uosurgo' uiCumw Z aud 600Z `OZ AEVI uoissrurtuoD IIEH isuourayAJ MEMORIAL HALL COMMISSION April 22, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Richard Hastings, Marcia Courbat, Michael Dennis, Marilyn Robinson. Members absent: Randall Miller, Dennis Garthoff, Anthony Tisdale, Don Ticknor. Also present: Rick Hurtado, Carol Failor. Moved by Thomas, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Six. Absent: Miller, Garthoff, Tisdale, Ticknor. Motion carried. Michael Dennis reported that there is a correction to the Minutes of March 25, 2009 under Committee Reports — Educational/Historical. The Minutes stated that the Sons of Union Veterans of the Civil War had a campout, but the Minutes should read that the Sons of Union Veterans of the Civil War had their Annual Department Convention. Moved by Courbat, seconded by Dennis that the Minutes of March 25, 2009, as amended, be approved. Ayes: Six. Absent: Miller, Garthoff, Tisdale, Ticknor. Motion carried. Citizens Oral Comments Rick Hurtado reported that the lights on the sign outside are not working. Mr. Hurtado reported that he is going to check into it to see if he can get the lights working and report back next month. Treasurer's Report Marcia Courbat gave the April Treasurer's Report. Ms. Courbat reported that the commission has sold 2,632 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $132,600.00, with a balance of $10,923.80. There is a balance of $4,446.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat submitted $55.00 from the sale of Randy Miller's book, "Echoes of Soldiers & Sailors Memorial Hall", from the Sons of Union Veterans Department Convention- 2009. Ms. Courbat reported that this year's special fund was set up for people sending in money for bricks for other people. She reported they're putting in 20 Civil War bricks around the circle. Committee Reports Building, Grounds & Operations—Richard Hastings reported there is a floodlight outside the building hanging by,wires, and there is still water coming down on the cement because there is a hole in the horizontal eaves spout. Chairperson White noted that he would talk with Lou Cutwright about it. Finance/Fundraising—Ms. Courbat reported she received a letter from John Deere Credit Union informing her of an educational grant seminar on May 6, 2009 at 9:00 a.m. to learn more about the overview of the grant application process and grant guidelines. Ms. Courbat noted that she is going to attend the seminar. Michael Dennis reported he spoke with Donald Palmer of the Sons of Union Veterans National Organization who stated there are grants available. There was discussion on getting a grant for a glass bookcase to display all the books. With no further business before the commission, it was moved by Dennis, seconded by Thomas that the meeting be adjourned at 5:45 p.m. Ayes: Six. Absent: Miller, Garthoff, Tisdale, Ticknor. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION March 25, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Marcia Courbat, Michael Dennis. Members absent: Dennis Garthoff, Anthony Tisdale, Don Ticknor, Marilyn Robinson. Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Moved by Dennis, seconded by Miller that the Minutes of February 25, 2009, as proposed, be approved. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Treasurer's Report Marcia Courbat gave the March Treasurer's Report. Ms. Courbat reported that the commission has sold 2,631 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$132,350.00, with a balance of$10,857.20. There is a balance of$4,446.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat presented an invoice in the amount of $175.00 from Black Hawk Memorial Co., Inc. for lettering of seven bricks and $8.40 for postage. Moved by Miller, seconded by Thomas that an invoice from Black Hawk Memorial Co., Inc. in the amount of $175.00 and reimbursement to Marcia Courbat for purchase of postage stamps at a cost of$8.40 be approved and City Clerk authorized to submit for payment. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Chairperson's Report Chairperson White reported that a grant application has been submitted to Black Hawk County Gaming for $7,903.02 for funding of an indoor/outdoor sound system for Memorial Hall. The deadline for the application is April 1, 2009. Committee Reports Educational/Historical—Randy Miller reported they continue working on the bricks for the Civil War veterans. The Sons of the Union Veterans of the Civil War have a campout this weekend, and he will do a tour/overview of Memorial Hall for them. Finance—Marcia Courbat reported she will be sending another letter/application to John Deere for a grant. Ms. Courbat contacted the Guernsey Foundation for funding for a glass bookcase to display all the books. Mr. Hastings suggested that Prison Industries might be able to make a barrister bookcase. The May meeting will be moved to the third Wednesday of the month, May 20, 2009 due to the Memorial Day holiday. With no further business before the commission, it was moved by Thomas, seconded by Miller that the meeting be adjourned at 5:30 p.m. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION April 22, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Richard Hastings, Marcia Courbat, Michael Dennis, Marilyn Robinson. Members absent: Randall Miller, Dennis Garthoff, Anthony Tisdale, Don Ticknor. Also present: Rick Hurtado, Carol Failor. Moved by Thomas, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Six. Absent: Miller, Garthoff, Tisdale, Ticknor. Motion carried. Michael Dennis reported that there is a correction to the Minutes of March 25, 2009 under Committee Reports — Educational/Historical. The Minutes stated that the Sons of Union Veterans of the Civil War had a campout, but the Minutes should read that the Sons of Union Veterans of the Civil War had their Annual Department Convention. Moved by Courbat, seconded by Dennis that the Minutes of March 25, 2009, as amended, be approved. Ayes: Six. Absent: Miller, Garthoff, Tisdale, Ticknor. Motion carried. Citizens Oral Comments Rick Hurtado reported that the lights on the sign outside are not working. Mr. Hurtado reported that he is going to check into it to see if he can get the lights working and report back next month. Treasurer's Report Marcia Courbat gave the April Treasurer's Report. Ms. Courbat reported that the commission has sold 2,632 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $132,600.00, with a balance of $10,923.80. There is a balance of $4,446.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat submitted $55.00 from the sale of Randy Miller's book, "Echoes of Soldiers & Sailors Memorial Hall", from the Sons of Union Veterans Department Convention- 2009. Ms. Courbat reported that this year's special fund was set up for people sending in money for bricks for other people. She reported they're putting in 20 Civil War bricks around the circle. Committee Reports Building, Grounds & Operations—Richard Hastings reported there is a floodlight outside the building hanging by.wires, and there is still water coming down on the cement because there is a hole in the horizontal eaves spout. Chairperson White noted that he would talk with Lou Cutwright about it. Finance/Fundraising—Ms. Courbat reported she received a letter from John Deere Credit Union informing her of an educational grant seminar on May 6, 2009 at 9:00 a.m. to learn more about the overview of the grant application process and grant guidelines. Ms. Courbat noted that she is going to attend the seminar. Michael Dennis reported he spoke with Donald Palmer of the Sons of Union Veterans National Organization who stated there are grants available. There was discussion on getting a grant for a glass bookcase to display all the books. With no further business before the commission, it was moved by Dennis, seconded by Thomas that the meeting be adjourned at 5:45 p.m. Ayes: Six. Absent: Miller, Garthoff, Tisdale, Ticknor. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION February 25, 2009 5:00 p.m. Veterans Memorial Hall Members present: Phil Thomas, Randy Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis. Members absent: Craig White, Dennis Garthoff, Anthony Tisdale, Marilyn Robinson. Moved by Ticknor, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Six. Absent: White, Garthoff, Tisdale, Robinson. Motion carried. Moved by Thomas, seconded by Ticknor that the minutes of January 28, 2009, as proposed, be approved. Ayes: Six. Absent: White, Garthoff, Tisdale, Robinson. Motion carried. Treasurer's Report Marcia Courbat gave the February Treasurer's Report. Ms. Courbat reported the commission has sold 2,625 bricks at$50.00 each and 4 bricks at $250.00 each for a total of$132,250.00, with a balance of$10,757.20. There is a balance of$4,446.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat reported that Mr. Miller donated $143.00 to the General Fund from the sale of his book and the raffle. Moved by Ticknor, seconded by Thomas that the Treasurer's Report be accepted. Ayes: Six. Absent: White, Garthoff, Tisdale, Robinson. Motion carried. Committee Reports Educational/Historical—Randy Miller reported that he and Ms. Courbat have been working on the Civil War bricks. Finance/Fundraising—Ms. Courbat reported she talked with John Deere and she will be submitting a grant application for May. Mr. Miller reported that he has a copy of the grant application for the Black Hawk County Gaming Association and suggested the commission submit one for the sound system and/or the POW/MIA and Purple Heart Monuments. Mr. Miller will work on the application with the City Clerk. Unfinished Business Ms. Courbat reported she talked with Mary Davis and is putting together information on the Gold Star Mothers. Ms. Courbat was given permission to take "Shiloh"home to read. New Business The following members were appointed to the committee: Building & Grounds Chairperson Richard Hastings Don Ticknor Craig White Education/Historical Chairperson Randy Miller Phil Thomas Michael Dennis Finance/Fundraising Chairperson Marcia Courbat Marilyn Robinson Anthony Tisdale Nancy Eckert, City Clerk, reported that the Waterloo Police Department submitted a request to use Soldiers & Sailors Park for the 2009 Police Memorial service on May 14, 2009. If the weather turns bad, they would like to move the service inside the building. Moved by Dennis, seconded by Ticknor that the request of the Waterloo Police Department to use Veterans Memorial Hall and the park for the 2009 Police Memorial service on May 14, 2009 be approved. Ayes: Six. Absent: White, Garthoff, Tisdale, Robinson. Motion carried. liaID 2arg X°ueN •paumo uouow •uosuigo21 `alepsa `JJogpze9 `aTium :Tuasgy •xis :saiiv •ut•d gE:S paumofpu aq 2uiiaauz Imp siuuau Act papuooas `setuoq iiq panout gem u `uotssituutoo alp azopaq ssautsnq zat'j ou uum •envoi Jo ales alp ut zaa.ret'° Auto alp si site se lsazalui laS dlat' o1 anti auto°'lim uoileziugazoFuogeu alp utoIJ,ipel V •du ° ALuN s‘uaumm aql wag uautom 1omuo3 of uBald E uo &uDpoM si aqs paltodaz wgznoj •sj Z a2vd 600Z `SZ,iretugad uoissiututo3 !pH repouzayA' II MEMORIAL HALL COMMISSION January 28, 2009 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis. Members absent: Anthony Tisdale, Marilyn Robinson, Ray Moore. Moved by Miller, seconded by Hastings that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Robinson, Moore. Motion carried. Moved by Miller, seconded by Hastings that the Minutes of October 22, 2008, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Robinson, Moore. Motion carried. Treasurer's Report Marcia Courbat gave the January Treasurer's Report. Ms. Courbat reported that the commission has sold 2,619 bricks at $50.00 each and 4 bricks at$250.00 each for a total of$131,950.00,with a balance of$10,564.00. There is a balance of$5,740.00 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat reported that Randy Miller donated $142.00 from the sale of his book and the raffle. Ms. Courbat reported that starting January 1, 2009, the price per brick lettered at Black Hawk Memorial Co. will increase to $25.00. Ms. Courbat explained that there are about six bricks that need to have the finish date put on them. With the new cost of$25.00 for lettering, Ms. Courbat suggested that new bricks be put in for those six bricks. Ms. Courbat presented an invoice from Black Hawk Memorial Co. in the amount of$80.00 for lettering five bricks and the invoice for the commission's post office box at a cost of$27.00 for six months. Ms. Courbat noted that the City Clerk gave her the invoice from Hawkeye Alarm & Signal Company at a cost of$1,437.00 for the installation of an alarm system at Memorial Hall, which the commission gave prior approval. Moved by Miller, seconded by Dennis that the invoice from Black Hawk Memorial Co. in the amount of$80.00 for lettering five bricks and the invoice for the commission's post office box at a cost of $27.00 for six months be approved. Ayes: Eight. Absent: Tisdale, Robinson, Moore. Motion carried. Chairperson White will talk with Black Hawk Memorial Co. to see if the new rate for lettering the bricks is negotiable. Chairperson's Report Chairperson White explained that he is working with a couple of people designing the new t-shirt and they may put the date that the commission was created on the t-shirts. Committee Reports Building, Grounds & Operations—Ms. Courbat stated that Ray Moore will continue to help with the bricks and other items as needed, but he no longer wants to be a member of the commission. City Clerk Nancy Eckert will ask the Fire Chief if another firefighter who is a veteran would be interested in serving on the commission. Education/Historical—Randy Miller reported that he had conversations with Lonnie at the Convention & Visitors Bureau, and she gave him ideas for applying for a Black Hawk County Gaming Association grant. 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Members absent: Chuck Howlett, Anthony Tisdale, Michael Dennis, Ray Moore. Moved by Thomas, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Howlett, Tisdale, Dennis, Moore. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of September 24, 2008, as proposed, be approved. Ayes: Seven. Absent: Howlett, Tisdale, Dennis, Moore. Motion carried. Treasurer's Report Marcia Courbat gave the October 2008 Treasurer's Report. Ms. Courbat reported the commission has sold 2,613 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $131,650.00, with a balance of$10,296.00. There is a balance of$5,740.00 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat submitted an invoice in the amount of$32.00 from Black Hawk Memorial Co. for engraving of bricks. Randy Miller submitted $20.00 from sales of his book. Moved by Miller, seconded by Hastings that an invoice in the amount of $32.00 from Black Hawk Memorial Co. be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: Howlett, Tisdale, Dennis, Moore. Motion carried. Ms. Courbat reported she submitted a letter to John Deere for donation for two benches. The benches cost about $784.00 each. Chairperson's Report Chairperson White reported that the following members' terms expire on December 31, 2008: Craig White, Randy Miller, Anthony Tisdale, Michael Dennis, Marilyn Robinson. The organizations need to submit a letter to Mayor y Hurleyreappointing the ir alternate. Pp g members along with the Chairperson White discussed the grand opening of the new the Sullivan Brothers Iowa Veterans Museum on November 15, 2008, with a parade at 10:00 a.m. Chairperson White noted that he talked with Craig Ritland regarding the veterans park and was shown the plans, which will make the park better than ever. Committee Reports Building, Grounds & Operations—Richard Hastings noted that the brick list has been vandalized again. Education/Historical—Randy Miller reported he plans selling "Echoes of Soldiers & Sailors Memorial Hall" booklet during the Veterans Day event. Nancy Eckert, City Clerk, reported she made a copy of the Civil War diary and she is having the diary typed. New Business Randy Miller noted that the annual walk-a-thon will be on November 11, 2008 with all funds donated for veterans. There will be no meeting in November due to the Thanksgiving holiday. The next meeting will be Wednesday, December 17, 2008. :za)1ag coup •pap.It uogoj azooW `stuuaU `appsis `uaimoH :wow •uanas :sapid •urd 0£:S pauznofpi aq Sugaauz auk 1ugi auUstH papuoaas `1 IIM Sq panow stm `aaUiuxuzoa oq azoJaq ssauisnq zacpznj ou u1iM Z aud 800Z `ZZ 13go1oO uotss!uzuzo3 tigH !Eizouzay� MEMORIAL HALL COMMISSION September 24, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Anthony Tisdale, Ray Moore. Also present: Rick Hurtado. Moved by Thomas, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Tisdale, Moore, Robinson. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of August 27, 2008, as proposed, be approved. Ayes: Seven. Absent: Tisdale, Moore, Robinson. Motion carried. Citizens Oral Comments Rick Hurtado reported that the flags are missing at Paramount Park. Marilyn Robinson now present at 5:04 p.m. Treasurer's Report Marcia Courbat gave the September 2008 Treasurer's Report. Ms. Courbat reported the commission has sold 2,613 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $131,650.00, with a balance of$10,472.20. There is a balance of$5,740.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat presented an invoice in the amount of$176.00 from Black Hawk Memorial Co., Inc. for engraving 11 bricks. Moved by Dennis, seconded by Thomas that the invoice in the amount of$176.00 from Black Hawk Memorial Co. be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Tisdale, Moore. Motion carried. Committee Reports Education/Historical—Randy Miller reported that he received a thank you from the USS Callahan for the Memorial Hall tour. Mr. Miller noted that he has not sold any "Echoes of Soldiers & Sailors Memorial Hall" booklets since last month, but he is planning on selling them during the Brewfest. Mr. Miller noted that the Civil War diary is filed in a vault in the City Clerk's office and that no one was able to enjoy it. The City Clerk, will have the diary typed so that it can be read without touching the pages. Finance—Marcia Courbat reported that Ray Moore suggested that the commission use benches rather than the limestone monuments because we do not have dates. It was suggested that a date could be engraved later. Ms. Courbat reported that there have been requests to move some of the old bricks so that a new brick could be put with a family group. Ms. Courbat has explained that there is a section for new bricks and that we don't move them around. It was suggested that Ms. Courbat should inform people if they want to place a brick where there are no more spots, they should appear before the commission and make a request. New Business Members discussed the Veterans Day event. Commission members noted that they have been working with the American Legion committee helping arrange the program. Randy Miller reported they will hold the annual walk-a-thon on November 11, 2008 from 9:00 a.m. to Noon and would like to reserve the room. pa)ag XotreN -puma uoiuow `aippsa :2uasgv •Itpa :so( •w•d 9Z:S paumofpg aq Supaw sSuUstH Aq papuoaas `s!uuau panow sum `uotssiunuoa auk aiojaq ssautsnq Jaqvnj ou uiTM Zaud 800Z `VZ iagwNdog uoissiwwo3 'pH p1zowaw MEMORIAL HALL COMMISSION August 27, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Dennis Garthoff, Marcia Courbat, Don Ticknor. Members absent: Anthony Tisdale, Michael Dennis, Marilyn Robinson, Ray Moore. Also present: Rick Hurtado. Moved by Hastings, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Tisdale, Dennis, Robinson, Moore. Motion carried. Moved by Ticknor, seconded by Garthoff that the Minutes of July 23, 2008, as amended, be approved. Ayes: Seven. Absent: Tisdale, Dennis, Robinson, Moore. Motion carried. Citizens Oral Comments Rick Hurtado explained that he would be working with the Community Foundation to set up an annual contribution to the commission in memory of a friend. Treasurer's Report Marcia Courbat gave the August 2008 Treasurer's Report. Ms. Courbat reported the commission has sold 2,611 bricks at $50 each and 4 bricks at 250.00 each for a total of$131,550.00, with a balance of$10,372.20. There is a balance of$5,740.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat reported she would be putting an item in the paper about the bricks and asking folks to get their orders in early if they want them in the walkway by Veterans Day. Committee Reports Building/Grounds & Operations—Marcia Courbat noted that the bricks in the walkway need to be cleaned next spring. Mike Dolan Concrete performed the job the last time the bricks were cleaned and refilled. The commission will ask for a new quote from Dolan before proceeding. Education/Historical—Randy Miller reported he toured the building with the ship reunion group on July 31, 2008, which included an honor guard and a memorial service. Mr. Miller reported that the sale of"Echoes of Soldiers & Sailors Memorial Hall" is at a break even point. Finance/Fundraising—Marcia Courbat gave an update on the benches. Ray Moore is suggesting that the next donation received from John Deere be used to purchase a bench to honor veterans who work at John Deere. Unfinished Business Randy Miller reported that the flags have been moved from the office to the boiler room. New Business Chairperson White reported that Dennis Garthoff is resigning from the commission, and he thanked him for his service. Mr. Garthoff's term of office does not expire until December 1, 2010. The Veterans of Foreign Wars will submit a new name to fill the unexpired term. Commission members discussed the Veterans Day service that has been put on by the American Legion. Commission members would like to be a part of the committee putting together the program, etc. Chairperson White will attend the next Legion meeting to discuss a joint committee for the Veterans Day event. With no further business before the committee, it was moved by Miller, seconded by Ticknor that the meeting be adjourned at 5:40 p.m. Ayes: Seven. Absent: Tisdale, Dennis, Robinson, Moore. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION July 23, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis. Members absent: Dennis Garthoff, Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Carol Failor. Moved by Ticknor, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Moved by Miller, seconded by Courbat that the Minutes of April 23, 2008, as proposed, be approved. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Treasurer's Report Marcia Courbat gave the July 2008 Treasurer's Report. Ms. Courbat reported the commission has sold 2,600 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $131,000.00, with a balance of $9,893.20. There is a balance of $3,740.09 in the General Fund and $1,296.00 in the Special Fund. Moved by Thomas, seconded by Dennis that the Treasurer's Report be received and placed on file. Ayes. Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. Chairperson's Report Chairperson White reported that the ceiling in the Hazel Gilbert Room needs painting. There is also damage that needs to be repaired to the north wall in the main meeting room upstairs due to the leak in the roof. Committee Reports Education/Historical—Randy Miller reported he has a tour scheduled at Memorial Hall on Thursday, July 31, 2008 at 2:00 p.m. Randy Miller reported he has completed his book, "Echoes of Soldiers & Sailors Memorial Hall". The cost of the book is $5.00 each. With the sale of the books, there is the possibility of$450.00 to start a fundraiser. Finance/Fundraising—Ms. Courbat reported she has received a check from John Deere in the amount of$2,000.00 for installation of a security and PA system. Unfinished Business Randy Miller stated that he would like to get the Healing Fields flags that are being stored in the office removed so they don't get damaged. New Business Chairperson White presented the yearly agreement with the American Red Cross for use of Veterans Memorial Hall as a shelter during times of emergencies. Moved by Miller, seconded by Dennis that said agreement be approved and forward to the city council for approval. Ayes: Six. Absent: Garthoff, Tisdale, Ticknor, Robinson. Motion carried. xtaiD'l!D 'axog icouUN •paiuuo uotloj •uosuigoll `iouxotl, `apvpsil, `33otp.I :luasgy .xis :saicv ux d Zt:s lE pauanofpu ag 2uilaauz act luul stuuaU papuooas ig panoW srm lI `uo!ssiuzuzoo acg aio ag ssauisng zaiiiinj ou twit Z aEd 800Z `£Z 1Inf uoissiunuoD IIH IeuouiaN MEMORIAL HALL COMMISSION April 23, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Dennis Garthoff, Anthony Tisdale, Marcia Courbat, Marilyn Robinson, Ray Moore. Members absent: Don Ticknor, Michael Dennis. Moved by Miller, seconded by Garthoff that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Ticknor, Dennis. Motion carried. Moved by Miller, seconded by Moore that the Minutes of March 26, 2008, as amended, be approved. Ayes: Nine. Absent: Ticknor, Dennis. Motion carried. Treasurer's Report Marcia Courbat gave the April Treasurer's Report. Ms. Courbat reported the commission has sold 2,584 bricks at $50.00 each, and 4 bricks at $250.00 each for a total of$130,200.00, with a balance of$9,312.40. There is a balance of$3,725.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat submitted invoices in the amount of $112.00 and $64.00 from Black Hawk Memorial Co., Inc.; $25.00 from Regal Plastic Supply Co. and $16.40 for purchase of stamps from the Waterloo Post Office. Moved by Moore, seconded by Miller that the above invoices be approved and City Clerk authorized to submit for payment. Ayes: Nine. Absent: Ticknor, Dennis. Motion carried. Chairperson's Report Chairperson White reported that the city council has approved the bid in the amount of$1,187.00 from Hawkeye Alarm & Signal Co. for installation of a burglar alarm at Memorial Hall. Members discussed installation of smoke alarms for the building, using the quote from Hawkeye Alarm. The smoke detectors were bid at a cost of$90.00 each. Moved by Thomas, seconded by Miller that installation of up to five smoke detectors and one heat detector for the building be approved and this request be forwarded to Lou Cutwright, Building Official/Maintenance Administrator. Ayes: Nine. Absent: Ticknor, Dennis. Motion carried. Chairperson White reported that the city council has approved the bid in the amount of $17,210.00 from Service Roofing for the roof repairs. The repairs should be completed by Memorial Day. Repairs to the walls from the leaking roof were also approved. Chairperson White noted that the Waterloo City Council is holding their council meeting on Monday, May 19, 2008 at 5:30 p.m. at Memorial Hall. Members of the commission and all veterans are invited to attend. The council is requesting that the veterans present the colors and lead the Pledge of Allegiance. Committee Reports Building, Grounds & Operations—Ray Moore reported that seven bricks will put in the walkway today and more will be installed throughout the month to try to have them in by Memorial Day. Mr. Moore noted that the bricks need to be cleaned, with Randy Miller volunteering to clean them. Chairperson White will power wash the limestone benches. Education/Historical—Chairperson Randy Miller reported that he continues working on his book, Echoes of Soldiers & Sailors Memorial Hall" and hopes to have it completed by Memorial Day. Most of the information is about the Civil War, but he also included other wars. 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SutpuriJ .ioj uon oiidde s‘uoissituwoo alit lull paliodai wq.mo3 El rew—BuisT.zpun3/aougui3 •slsoo Jo alEuzilsa JOJ ppotuaJAJ Xl.regEH of u8isap pug paau Kati, '00'000`£$ JOAO pasrei OALti pure Iui'oumul VIIAI/MOd aql JOJ sItoJJa 8uts!EipunJ anuiluoo 1Catil pai.iodai uosuigog uiCiuuyAI Z a2gd 800Z `£Z Iudd uotssitutuoD "pH puotuow MEMORIAL HALL COMMISSION March 26, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Richard Hastings, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis, Ray Moore. Members absent: Randall Miller, Anthony Tisdale, Marilyn Robinson. Also present: Chuck Howlett, Rick Hurtado, Carol Failor. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Miller, Tisdale, Robinson. Motion carried. Moved by Thomas, seconded by Hastings that the Minutes of February 27, 2008, as proposed, be approved. Ayes: Seven. Absent: Miller, Tisdale, Robinson. Motion carried. Treasurer's Report Marcia Courbat gave the March 2008 Treasurer's Report. The commission has sold 2,564 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$129,200.00, with a balance of $8,312.40. There is a balance of $3,725.09 in the General Fund and $1,296.00 in the Special Fund. Committee Reports Building, Grounds & Operations—Ray Moore reported that they're still waiting to hear from Lou Cutwright, Building Official/Maintenance Administrator, regarding the repairs to the roof Mr. Moore reported the sidewalks need to be swept and cleaned up outside. Mr. Howlett reported he would contact the ROTC at West High to see if they would come out and help clean up the outside. Finance/Fundraising—Ms. Courbat reported she has a form from John Deere that needs to be filled out for a grant for the security and PA system. Ms. Courbat indicated she needs a price for each. Ms. Courbat noted that the grant cannot be used for any repairs to the building because it's a city-owned building. Unfinished Business Ms. Courbat reported they're going to set up tables at the Grout Museum on April 18, 2008 for Memorial Hall for brick forms, pins and t-shirts. She is going to have the Women's Army Corp., Memorial in Washington, D.C. forms and Memorial Hall forms. With no further business before the commission, it was moved by Ticknor, seconded by Courbat that the meeting be adjourned at 5:40 p.m. Ayes: Seven. Absent: Miller, Tisdale, Robinson. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION February 27, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis, Ray Moore, Marilyn Robinson. Members absent: Anthony Tisdale. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Moved Thomas, seconded by Courbat that the Minutes of January 23, 2008, as proposed, be approved. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Robinson now present at 5:04 p.m. Treasurer's Report Marcia Courbat gave the February 2008 Treasurer's Report. The commission has sold 2,563 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$129,150.00, with a balance of $8,389.40. There is a balance of $3,725.09 in the General Fund and $1,296.00 in the Special Fund. Chairperson's Report Chairperson White reported that water is damaging the upstairs wall due to the leak in the roof. Chairperson White noted that Lou Cutwright, Building Official/Maintenance Administrator, is working on this project and would like an update on the status of the repairs. Chairperson White also asked for an update on the security system for the building. Committee Reports Education/Historical—Randy Miller reported he is continuing with the Memorial Hall manuscript. Mr. Miller noted he is including pictures in the manuscript and has concerns about copyright laws. Ms. Eckert suggested that Mr. Miller send a letter to the city attorney asking for a legal opinion on use of the pictures. Finance/Fundraising—Marcia Courbat reported she is putting together a letter to John Deere for a grant. It was suggested that the grant could be used for another granite bench or the security system. Ms. Courbat submitted an invoice in the amount of$112.00 from Blackhawk Memorial Co. Inc. and an invoice in the amount of $15.00 from Regal Plastic. Moved by Moore, seconded by Ticknor that invoices in the amount of$112.00 from Blackhawk Memorial Co. Inc. and $15.00 from Regal Plastic be approved and City Clerk authorized to submit for payment. Ayes: Ten. Absent: Robinson. Motion carried. Unfinished Business Michael Dennis reported that a meeting of the Waterloo Memorial Day Parade Committee will be held at 6:00 p.m. today at Memorial Hall. Several commission members will stay for the meeting. Chairperson White reported that the Exchange Club has given the commission authorization to use the Healing Field flags for Memorial Day. New Business The request from the Grout Museum District to use Soldiers & Sailors Park on September 27, 2008 was reviewed. They will be using the park for the Tall Grass Prairie BrewFest. There will be no vehicles on the park, only tents, and the tents will be placed on the grass area only. 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Xq papuooas `aiooN Xq panow •IaluaD UOIILiaAUOD SIaulozg uLniiins anu alp le Juana aul.zoj uosiad lonuoo aul aq of pa.zaalunlon Jam JpU N •Juan° alp W Aeidstp t angu of pal!Au! uaaq sou uo!ssiuituo3 IePouiay\i 341 '800Z `81 judy uo dalua3 uoiluanuoD szaulozg uUniiins ani,4 aul l� piau aq HIM Juan° a4Z •p0m31n3.1 SUM luang luauzi!uiumo3 krui iJA .10J uo9111200011 s.iaulo.ig u�niilns 3111,3 aul JO lied aq of !ming sIol!s!A 2g uo!luanuoD ool1alup alp U.IO1J uopul!nu! a4Z Z agd 800Z `LZ Xn ruga3 uoisstuicuo3 !PH ltuowalAl MEMORIAL HALL COMMISSION January 23, 2008 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Dennis Garthoff, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Anthony Tisdale, Marcia Courbat, Ray Moore. Moved by Miller, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Tisdale, Courbat, Robinson, Moore. Motion carried. Moved by Miller, seconded by Thomas that the Minutes of November 28, 2007, as proposed be approved. Ayes: Seven. Absent: Tisdale, Courbat, Robinson, Moore. Motion carried. Chairperson's Report Chairperson White reported that the Exchange Club is willing to donate flags left over from the Healing Fields event to veteran organizations. He suggested flying the flags in Soldiers & Sailors Park on Memorial Day. Chairperson White suggested that a meeting be held with representatives of the three veteran organizations that plan the Memorial Day Parade and the Veterans Day event. Mr. Dennis reported that Dale Hixson will be scheduling the first meeting, maybe in February. Committee Reports Education/Historical—Randy Miller explained that a few months ago at the Sons of Union Veterans of Civil War meeting he met a gentleman who had written a story in the first person about the Civil War monument. Mr. Miller has put together a manuscript in the first person on the Memorial Hall building that later could be put into a book. Robinson now present at 5:15 p.m. New Business The request from the Waterloo Convention and Visitors Bureau to use Veterans Memorial Hall on Thursday, July 31, 2008 was reviewed. The U.S.S. Callaghan DD-792 Reunion is holding a memorial service in the afternoon for about 80 people plus a color guard and would like to use the grounds and the building. Moved by Miller, seconded by Ticknor that said request be approved. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. Mr. Dennis requested to reserve Memorial Hall for March 29, 2008 for Sons of Union Veterans of the Civil War event. Moved by Miller, seconded by Garthoff that said request be approved. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. With no further business before the committee, it was moved by Ticknor, seconded by Garthoff that the meeting be adjourned at 5:21 p.m. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION November 28, 2007 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randall Miller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Ray Moore, Phil Thomas, Marilyn Robinson. Members absent: Richard Hastings, Anthony Tisdale, Michael Dennis. Moved by Miller, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Six. Absent: Thomas, Robinson, Hastings, Tisdale, Dennis. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of October 24, 2007, as proposed, be approved. Ayes: Six. Absent: Thomas, Robinson, Hastings, Tisdale, Dennis. Motion carried. Treasurer's Report Marcia Courbat gave the November Treasurer's Report. The commission has sold 2,555 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $128,750.00, with a balance of $8,015.40. There is a balance of $3,725.09 in the General Fund and $1,296.00 in the Special Fund. Moved by Ticknor, seconded by Miller that the November Treasurer's Report be received and placed on file. Ayes: Six. Absent: Thomas, Robinson, Hastings, Tisdale, Dennis. Motion carried. Ms. Courbat reported she will try to get a write-up in the paper informing citizens that bricks are available for Christmas gifts. Phil Thomas now present at 5:06 p.m. Chairperson's Report Chairperson White reported that a wreath has been donated for veterans killed in Iraq. Chairperson White called Eric Steffeney's parents, and they requested the wreath be placed on the Steffeney memorial bench in the park. Committee Reports Building, Grounds & Operations—Ray Moore asked where the kiosk containing the list and location of the bricks has been stored. Chairperson White believes he left it off at Regal Plastic for them to repair, and he will get back with Moore. Education/Historical—Randy Miller reported that he has left copies of the letter regarding tours of Memorial Hall at the schools and hopes that some classrooms will be interested in learning about the building. Mr. Miller inquired as to what is happening with the security alarm bids. Ms. Eckert will check with Lou Cutwright, Building Official/Maintenance Administrator, as he has two quotes and was going to present that information to the city's Finance Committee for approval. Robinson now present at 5:12 p.m. Commission members are interested in applying to the Exchange Club for funds raised during the Healing Fields event. Suggested use of the funds were: POW/MIA monument, Iraq Freedom Stone, and Alarm System. Chairperson White will discuss the process with Frank Magsamen. Finance/Fundraising—Marcia Courbat reported she is working on a letter to apply for John Deere foundation funds. '1tD Pax3H Aouum •patuuo uopow •siuuau `ajupstj `sSupsuji :wasp/ 1q iH :sa,Cy •urd S£:S paumofpu aq 2upaatu lute oiooj, papuooas `suutotj j Xq panotu suns `uotssttuutoo atp aiopaq ssauisnq iatilinJ ou gjiip •2u9aaut Arenuur alp lu is ping sN1 ssnostp 'pm siagtuauz uotsstuzuzoD •sapured 'iuu syuialaA puu xuu jut.zoutaw alp uric' lull saa1tunuo3 atjl 71IOM 2uiaaJJo passnostp siaquzauz uolsstuzutoD •patuuo uotIoyAI •ajupst j `s2ugsuj- `siuuaQ :ivasgy •1112!H :saXy •lamsuail su luginoj utoreyl puu `uosiadJi q3 ao!A sr a•zooiAi /Cull `uosaaduutj3 su alttiticl 2tuaj :palutodduaJ aq s.zaogxo Sulmoiio3 aquutj2 Jou3iot j, papuooas `JaiTHAI /Cq panoyAI •paiutodduai aq siaogjo luauno alp palsa22ns siaqutaut uotsstututoJ •s.tao!Jo Jo uot4uututou ioJ atuU alp sum mou paounouur al!tiAN uos1adtn?tj3 ssamsng eau Z a2ud LOOZ `8Z Jaqutanoj\j uotsstuautoJ iiuH juuoutay�i MEMORIAL HALL COMMISSION October 24, 2007 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randy Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis, Robert Tabor. Members absent: Dennis Garthoff, Anthony Tisdale, Ray Moore. Moved by Miller, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Tisdale, Moore. Motion carried. Moved by Miller, seconded by Thomas that the Minutes of August 22, 2007, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Tisdale, Moore. Motion carried. Treasurer's Report Marcia Courbat gave the October Treasurer's Report. The commission has sold 2,554 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$128,700.00, with a balance of$8,301.40. There is a balance of$3,725.09 in the General Fund and $1,296.00 in the Special Fund. Invoices in the amount of$272.00 and $64.00 from Black Hawk Memorial Co. Inc. were submitted for payment. Moved by Dennis, seconded by Ticknor that said invoices in the amount of$272.00 and $64.00 from Black Hawk Memorial Co. Inc. be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Garthoff, Tisdale, Moore. Motion carried. Chairperson's Report Chairperson White reviewed the terms of office of the following members. Phil Thomas and Dennis Garthoffls terms will expire December 1, 2007 and Don Ticknor's terms expired on December 1, 2006, and those members need to have their veteran organization submit a letter of appointment to the City Clerk as soon as possible. Once the letters have been received, the City Clerk will forward the recommendation of appointment to Mayor Hurley for council approval. Chairperson White reported that due to the Christmas Holiday, the commission will not hold a December meeting. Marcia Courbat is looking for a speaker for the Veterans Day event. Organizers of the Veterans Day event have been discussing whether they will hold the event on Sunday, November 11, or Monday, November 12. The consensus of the commission was to hold the event on Veterans Day, Sunday, November 11. Commission members discussed taking over the responsibility of organizing the Veterans Day and Memorial Day events next year. This item needs to be further discussed so that members can get an early start on planning the events. Committee Reports Education/Historical—Randy Miller reviewed the Memorial Hall Tour Guide form. The form will be printed and copies will be left at the School Administration Building, City Hall and Memorial Hall. The form gives a little background on Memorial Hall and the grounds and who to call for a tour. Mr. Miller continues to work on the outline that could be used when giving a tour. Mr. Miller will be available for many of the tours. Mr. Miller indicated that Memorial Hall will be used on November 10 for the annual veteran's walk-a-thon and would like to reserve the building for that date. Finance/Fundraising—Marcia Courbat reported that Memorial Hall may receive some of the funds raised during the Healing Fields event. Ms. Courbat will make a grant application to John Deere for funding of the POW/MIA monument. )IJaID AID uaaiog XouuN •patuBo uoiloyAI •aioolAi `ait?psa 'Bottum :wow •ui ig :saXy •uz'd py:S pauinofpu aq Supaatu oq maul low!' Xq papuooas `Jam Xq panotu sum It `uoissitutuoo aiopaq ssautsnq zauun3 ou tinm Bois iiEw aouidai zo natal Jams ol )isu iilM NiaiD XnD aqj •asoio 1ou HIM 10311.s .1UpOD Suioej loop 3q1 uo 1ois iretu 31.11 pauodai s�ut�s�ii pretiotZi •painuo 'aaooyAi `ait;ps!' `33og2.reD :wow '2112ig :saXy •panoaddu aq isanbai pies mil aoujot' Xq papuooas `.ianAi Aq 'mow •spirmu aog.t jo uopuwasa.d pure pooj aot?i-lsod Jo Buin.tas pug dn-2utpas aq iitM ii�H 10J S q Apag 3 •s30E11 No I pI ?IS it?i.zouzayl ,sUUza3an saati1OJg ut?ntiins anti ienuud puooas atp tinM uouounfuoo ut uoou 112noJtil •ure 00:L uto.tj LOOZ `£ aagutanoN `Xupmuus uo !PH i>?t.zotualAI asn ntamg sJonsin pure uotuanuo0 ooi.talum atp tuo.tj lsanbai ata •awp louxa tie tinM Nouq uodai iilM siuuaci ''i '800Z judy .to tiaareyAi ut .tatMa 'IPH iepowaw luautdureaua 'mum s1t pion o1 a)iii pinoM uopEzitraio awls .rem HAD oq Jo sur1alan uoiun Jo suns atiT Wq pauodat siuuaU iaetiatyAi ssau!sng M 4 Z aged iIEH Ieitotuay\i suE.taIan LOOZ `bZ iago130 uotssiwwo0 iIEH jEUotuayAi MEMORIAL HALL COMMISSION August 22, 2007 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore, Phil Thomas. Members absent: Randy Miller, Anthony Tisdale. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Miller, Tisdale, Thomas. Motion carried. Moved by Courbat, seconded by Ticknor that the Minutes of June 27, 2007, as proposed, be approved. Ayes: Seven. Absent: Miller, Tisdale, Thomas. Motion carried. Thomas now present at 5:05 p.m. Citizens Oral Comments Phil Thomas reported that he received a brochure "Honor Flight Network" which describes a program that flies veterans free of charge to the Veterans Memorial in Washington, DC, starting with World War II veterans. Treasurer's Report Marcia Courbat gave the August Treasurer's Report. The commission has sold 2,534 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$127,700.00, with a balance of$7,629.60. There is a balance of$3,725.09 in the General Fund and $1,296.00 in the Special Fund. Invoices from Blackhawk Memorial Co., Inc. in the amount of $128.00, $32.00 and $160.00 and reimbursement of $8.20 to the Treasurer for postage were submitted for payment. Moved by Moore, seconded by Thomas that invoices from Blackhawk Memorial Co., Inc. in the amount of $128.00, $32.00 and $160.00 and reimbursement of $8.20 to the Treasurer for postage be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Miller, Tisdale. Motion carried. Chairperson's Report Chairperson White gave an update on the Healing Fields event to be held September 7-9, 2007. Chairperson White reported that an event is scheduled for November at Young Arena to honor members of the 133' . A jersey and money will be raffled with proceeds to be donated to veterans organizations. Members discussed purchasing a Healing Fields flag in memory of the 133`d. Moved by Courbat, seconded by Thomas that the commission purchase a Healing Fields flag to donate to the 133`d. Ayes: Eight. Absent: Miller, Tisdale. Motion carried. Committee Reports Building, Grounds & Operations—Ray Moore reported that additional bricks will be installed prior to the Healing Fields event. The ground was sprayed with round-up. Finance—Marcia Courbat reported she spoke with Senator Grassley's staff about historic forms for a grant. New Business Ms. Courbat reported she has the keys for Memorial Hall. Mr. Moore noted that the Civil War Fountain needs to be running for the Healing Fields event. With no further business before the commission, it was moved by Moore, seconded by Ticknor that the meeting be adjourned at 5:32 p.m. Ayes: Eight. Absent: Miller, Tisdale. Motion carried. Nancy Eckert City Clerk 1 MEM RIAL HALL COMMISSION June 2 , 2007 5:00pm. Veter s Memorial Hall Mem rs present: Phil Thomas, Randall Miller, Chuck Howlett, Marcia Courbat, Don Ticknor, Micha 1 Dennis, Ray Moore. Mem rs absent: Craig White, Anthony Tisdale, Marilyn Robinson. Move by Dennis/Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: White Tisdale, Robinson. Motion carried. Move by Dennis, seconded by Ticknor that the Minutes of April 25, 2007, as proposed, be appro ed. Ayes: Seven. Absent: White, Tisdale, Robinson. Motion carried. Rich. le King, a member of the Exchange Club, spoke about the Healing Field event to be held at Mem 'al Hall on September 7-9, 2007. Volunteers will be setting up over 1,000 flags the week prece.4ig the event. Randall Miller will meet with the Exchange Club and be the commission's liaiso for the event. Mr. King will be at the July meeting to report to the commission. Treas 1 rer's Re 1 ort Marci1. Courbat gave the June Treasurer's Report. The commission has sold 2 525 bricks at p , $50.0 i each and 4 bricks at $250.00 each for a total of$127,250.00, with a balance of$6,947.44. There is a balance of $3,725.09 in the General Fund and $1,296.00 in the Special Fund. An invoic in the amount of$151.84 from Miller Fence Co. was submitted for payment. Moved by Howl J , seconded by Miller that the invoice from Miller Fence Co. in the amount of$151.84 be appro ied and City Clerk authorized to submit for payment. Ayes: Seven. Absent: White, Tisdal,, Robinson. Motion carried. Chai I erson's Re 1 ort Vice dhairperson Ray Moore reported that the Iowans for Hillary are requesting to use Soldier's and S 1ilor's Park on July 1, 2007. They are organizing a potluck for the community. The event would be held around the lunch or dinner hours in the outdoor area of the park. This will be a cost- 1 a event for the residents of Waterloo. Moved by Miller, seconded by Dennis that the reque from Iowans for Hillary be approved with the stipulation that the organizers be respo Bible for cleaning up the area after the event. Ayes: Seven. Absent: White, Tisdale, Robin on. Motion carried. li Comiiittee Reports Buildi g, Grounds & Operations—Ray Moore reviewed the bids received for an alarm system for emorial Hall. Lou Cutwright, Building Official/Maintenance Administrator, is reco , ending accepting the bid from Hawkeye Alarm & Signal Company at a cost of $1,181.00. Hawkeye Alarm's proposal includes an option for smoke detectors at a cost of $90.0d each. It was the consensus of the commission members to have a smoke detector installOd on the second floor and one on the first floor. There is a central station monitoring fee of$2 0.00 per year. Moved by Miller, seconded by Thomas to approve the bid from Hawkeye Alanyl 1 & Signal Company for the alarm system, plus two smoke detectors. Ayes: Seven. Abser : White, Tisdale, Robinson. Motion carried. Mr. oore reported that the Exchange Club has indicated an interest in donating funds for a stone ench in memory of the Iraq War. There is a cost for the stone bench, plus $8 per letter. The D sert Storm bench needs the ending date engraved. Mr. oore reported that Mr. Cutwright has received a quote from Service Roofing Company in the . ount of$17,210.00 to repair the gutters at Memorial Hall. That work will start some time after J ly 1. I, I liamjog'ou'N •paureo oijow •uosuigou `ajupstZ `ajtttm :juasgv •uanas :so/Cy •tu•d £S:S iu paumofpu aq 2upaatu jute JouNoiZ ,cq papuooas `lajmoH iiq panotu sum n `uoissitutuoo aqj oiojag ssauisnq iaq o !gm •2utjaatu,ijnf alp of as aj atp 2u q!um Jam •Butpjinq pajjotjuoo ajututjo u ui luatuuotinua OM ui xoq ao/puu .tapjou a.113 pion ire ut pawls uagj `padiij as,Lreip alp jugj Su9saB2ns si aH •,(i ip.rem jini3 3q1 Sutpse2aa ; atoos juouojs!H shed zupaj alp Jo.opal j antjnoaxg alp WOJJ canal u pantaoat aq papodat ialj'iAI •.uni lugaatu ifjn f atp iu pa.snastp aq !pm wan siu j, •siial 0q1 Jo 2uuols puu uotmquusip `uoijuooj passnostp siaquzatu uotsst op 1 •�umu passed anutj o4M suu1ajan Jo sotjituuj 01 uuoj xouq u pug sda j IUDs aqs pa2.todat lugmoj •sj j •BuISt uqo aq Ijim xoq aotjjo sod alp ioj 1soo aq� �utp pawls j gmop •sj,s •juaumuotu djjl alp ioj uoguuop u ioj isanbai s‘uotssptuuzoo all 2u!Iivap uot2 punod aaaaQ ugof OLD uzOIJ .zanaj u paniaoat aqs pajtodai lugmop uiatulAI-2uisiutptmdia uuutd TOM aotdjo atp ut pawls aq jI!M tuNs,Cs au •saua11uq uo una IMO p wpm ssajpjoo u suit tua3sics au •jjuH juuoutaJA.J iu asn ioj tua1sIs Vd ajqultod u paluuop Ja11• •.rjiq 'jjuH juuotuajA of uopuuop u aalutu jjim puu uoguigalao Ajnf Jo 0 atp 2uunp 31red aqj ui puu3s pooj atagi do jas Ilim %amity all Jo suns alp pai.todai iojigA urpuul—IuouojsiH/juuoijuonpg aaud LOOZ 'li aun f uoissiututo3 IIuH luppuzaN MEMORIAL HALL COMMISSION April 25, 2007 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randall Miller, Dennis Garthoff, Marcia Courbat, Michael Dennis, Ray Moore. Members absent: Phil Thomas, Merlin Schueller, Anthony Tisdale, Don Ticknor, Marilyn Robinson. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Six. Absent: Thomas, Schueller, Tisdale, Ticknor, Robinson. Motion carried. Moved by Miller, seconded by Garthoff that the Minutes of March 28, 2007, as amended, be approved. Ayes: Six. Absent: Thomas, Schueller, Tisdale, Ticknor, Robinson. Motion carried. Treasurer's Report Marcia Courbat gave the April Treasurer's Report. The commission has sold 2,515 at $50.00 each and 4 bricks at $250.00 for a total of$126,750.00, with a balance of$7,215.44. There is a balance of $3,725.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat presented invoices for the following: Walden Photo in the amount.of $14.95, Blackhawk Memorial Co., Inc. in the amounts of$80.00, $160.00 and $128.00. Moved by Miller, seconded by Dennis that the above invoices be approved and City Clerk authorized to submit for payment. Six. Absent: Thomas, Schueller, Tisdale, Ticknor, Robinson. Motion carried. Chairperson's Report Chairperson White reported that the Exchange Club is going to hold the Healing Fields on the grounds of Memorial Hall on September 8-10, 2007. There will be over 1,000 flags placed in the park. Committee Reports Building, Grounds & Operations—Mr. Moore reported that bricks are being engraved that he will place in the walkway when finished. Chairperson White reported that the City of Waterloo has budgeted approximately $17,000.00 in the FY08 CIP for repairs to Memorial Hall's roof. In the meantime, temporary repairs will be made to stop the leak from entering the building. Education/Historical—Mr. Miller noted he has the keys for the new locks for the glass cases. Rolling Thunder has completed the re-keying project for the cases. Mr. Miller reported he has had conversation with the Cedar Falls Historical Society regarding the Civil War Diary. Nancy Eckert, City Clerk, reported she contacted Gerald Peterson, an archivist with the UNI Library, regarding the diary. Mr. Peterson is very interesting in preservation of the diary and will contact Ms. Eckert to set up a time to look at the diary. In the meantime, Mr. Peterson recommends that the diary not be handled and that it be stored in a climate controlled environment. Commission members discussed being involved in the Fireworks Festival being held by the Waterloo Jaycees on July 8. Ideas included operating bingo or selling food or items. A suggestion was made to ask the Sons of the Amvets to set up their stand on the grounds and donate one-half of the proceeds to Memorial Hall. It was the consensus of the members not to open the building during the event as there is not enough manpower to oversee the visitors. Moved by Miller, seconded by Dennis that the Sons of the Amvets be asked to bring their food stand and share one-half of the proceeds for Memorial Hall. Six. Absent: Thomas, Schueller, Tisdale, Ticknor, Robinson. Motion carried. Mr. Miller will report back next month to the commission. Pa3ag /Comm •patarea uor1ow •uosuigog `Joupa `aieps!Z `aajiangas `seuzogs :3uasgv •xis •urd j,t:S paumofpu aq 2upaawu alp aiooj, ,Cq papuoaas `iajjj Aq panow srm `aannumoa aqi aiojaq ssaursnq.iaq ou qup •pauama uopoyAI •uosutgog `Iou3ja!Z `airpsa `Jajjangas `sutuogJ luasgv •xis •jrnoJddr .ioj jiaunoa eta aqi paprenuoj pue panoiddd ag luauzaai pies wqi Jam gig papuoaas `aioow Xq panow •pasn sr Surpjinq alp 2uoj JanaMoq io3 `)jaann E s,iEp L pup 'Cup g smog yZ `saun jjE Surpimg aql ur saaannnjon ssoi3 pag pau!un anuq HIM sso'O pax au •saiaualaaura Jo sauna $uunp .103ia14s jFH jeuouiayAj suUza1aA Jo asn ioJ ssoiD pa21 upauaurd 4Ptnn ivauraa r passnasrp siagtuaur uorssrunuoD ssamsng Atom •urals/Cs aqi aoj spiq alp uo uorssru moo alp o1 poda.r o�1qp.mnan3 nog jjim*lap kip aqi •uralslis uuejt aq1 uo awpdn ioj pa3se J3oga.reD 1Ji� •OurpunJ.ioJ 1 wgns o1 uo!un l!pa1O urrpuaA uroiJ uuoJ uopWarjddd uu paniaaar aqs palrodal wgmoO •sw •1uaumuour VIy'i-MOd aqi io3 uor11uop 1relauout r 2ugsanbaz uorssrunuoa aqi wag Jana! aq1 paniaaaa sett aiaau uqo f pa1odaz wgmoO •syl —aauruLd Z 02rd LOOZ `SZ judo' uoisstunuo3 !I H jeuouraN MEMORIAL HALL COMMISSION March 28, 2007 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Merlin Schueller, Chuck Howlett, Don Ticknor, Michael Dennis, Ray Moore, Randall Miller. Members absent: Anthony Tisdale, Marcia Courbat, Marilyn Robinson. Moved by Thomas, seconded by Schueller that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Courbat, Robinson. Motion carried. Moved by Moore, seconded by Ticknor that the Minutes of January 24, 2007, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Courbat, Robinson. Motion carried. Bruce Meisinger, Health Planning & Development Manager with Black Hawk County Health Department, explained that they are in the process of preparing public health plans to deal with community emergencies. One of the contingency plans for a specific emergency requires the use of a public building which may be available for utilization in the event of such an emergency. The Black Hawk County Health Department is investigating the possibility of use Veterans Memorial Hall as an alternative site because of its central location to the downtown and accessibility. The building would be used for community-wide immunization and care of individuals in times of outbreaks. Black Hawk County Health would have multiple buildings to use during the emergencies, such as Allen Hospital, Hawkeye Community College, UNI, etc. During times of emergency necessitating the use of Veterans Memorial Hall, Black Hawk County Health would have some form of security at the site, in addition to management staff. It was the consensus of the commission that Mr. Meisinger come back with a memorandum of understanding. Treasurer's Report Ray Moore submitted the January and February Report. The commission has sold 2,512 bricks at $50.00 and 4 bricks at $250.00 for a total of$126,600.00, with a balance of$7,065.44. There is a balance of$3,725.09 in the General Fund and $1,296.00 in the Special Fund. Moved by Thomas, seconded by Dennis that the Treasurer's Report be received and placed on file. Ayes: Eight. Absent: Tisdale, Court, Robinson. Motion carried. Chairperson's Report Chairperson White reported on information from Randall Miller. Mr. Miller met at Memorial Hall with Jacksons Auction who valued the artifacts at an estimate of$50,000.00 to $75,000.00. Mr. Miller developed a few of the old negatives of pictures from the Spanish American War. Mr. Miller will install a permanent speaker system for the second floor before Veterans Day. Mr. Miller was inquiring who has the keys for all the little locks. Mr. Dennis reported he has the keys. Chairperson White read a letter sent to John Deere requesting a monetary donation for the POW MIA Monument. Nancy Eckert, City Clerk, reported that she talked with the Library Director regarding the preservation of the Civil War Diary. It was suggested that the commission contact the archivist at the UNI Library, the Cedar Falls Historical Society or Grout Museum. Commission members asked Ms. Eckert to contact the individual at UNI. Miller now present at 5:40 p.m. ?ijal0/CID ia)Iog'Comm •paiuuo uoi3ow •uosuigo21 `wugmoD `alupsiZ :luasgv •i142ig :sa,Cv •ui•d },S:S paumofpu aq Bui3aaui alp loin JOIRnuos icq papuooas `aiooj panoui sum 1! `uoissiunuoo oqi aaojaq ssauisnq.iau1in3 ou g1iM •passnosip aq HIM 3uana si4I ua4M Oui1aaui 2uip1 o1 I3i3 alp o3 uoguuuoJui piuM.io3 o Jam pa3su aliul\ uoszadq q3 •suuaa1an aul 2uisuoMous spuuq uaaM3aq luiodaaMod anuu iilM puu s1tun pxun2 auk asuoMous itiM saaoke f aui •2uipiinq alp Jo smo3 Suinuu ui pa1saaaIui aq pinoM uoIssiuzuioo 0113 Ji pa)Isu puu suuaa1an asuoMous o1 axii pinoM btu •aanoXJ u anuu o3 adoq puu luauidinba ui 2ui2uuq aq 'pm saaoku f auZ •sdooil au1 IT o1 aingus u aq iiiM auaX siui map muni1sa3 Alnf Jo yij' saaoXuf au3 Tip pa3iodai `saaoiCuf oolia1uj au3 2ui3uasa.idai 'Jam Spuv ssau!sng AtJ •isanba.i.iiau}pi.ugnsai o3 uiaup No o3 sso0 pal(uuouau v au31ouIuoo tiiM papa •S A •saoinias Aouaaauia apinoid o1 za3laus ssulu u su IIuH Iuuouiay\I uria1an asn o1 ssoij pag uuouauid alp uiou 3sanbai au31apisuooaz pinous uoissiuiuioo aui3i paxsu a.iooJA4 •Thi ssau!sng pagslugun •sanbi3uu alp jo uoi1un1asaid zoJ suoi1uuop 2ui3sanbai suoi1uziuu210 uu.ia3an alp o1 was aq !pm .canal u loin papuodsai a3i4M uos.iadiiuu3 'iigH Iuuouial"I aoJ uoi1uuop moods u ioj 2upisu sIaIaISMau,Clu1uoui 1iau1 ui aussaui u 3nd o1 Buiii!M aq pinoM ,Caul3i aas o1 suoi3uziuuS io uu=NNan IT o1 paliuui aq Jana1 u loin pa1saS2ns UaIMoH •ryN-2uisivapun3/aouuu!d •aulJ aul JO OM a}Iu3 o3 pa.iaa1union au su 330u39 siuuaJ Ituo IiIM a2iiiAk uosaadiiuu3 •aouida,i o3 paau Oyu alp mil pa1uoipui aioow '1Ni pool alp o3 apuui aq uuo siiuda.i kmoduzai Ji aas o11148UM3n3 no 3ou1uoo iilM Jam Cps' •auu1quiauz.iaggn.i u spaau iClqugoid puu paddu aq alit alp 3uui aiinba.i mom 2uipiinq aui uo Jooi jo adAl alp loin pauiuldxa `2ugoog aoinaag 'Jam ipuy Joo.I mil o1 s.iiudoi JoJ a3uuii1sa uu 2upla2 Jo ssaooid alp ui sum 34 iiMln3 '1LAI Tip papuodsa.i 1za3Iog •sy\i •IIuH apisui au} ui 2uiuioo Si ,iaWWM pun Hai o1 sanuiluoo Jooa alp su 14 UM.in3 no'I uiog Nogg p.reaq aM Ji pave mow •JyAI •1CuM)IiuM alp ui 3nd aq o1 paau loin s)iouq lnoqu are aiaup pallodaa a.iooN '1i^i—suoi1u.iado 2g spunOI `21.1ipiing spodag aaWu[moD Z aud LOOZ `8Z uo1VI IIuH Iuuouij4 MEMORIAL HALL COMMISSION January 24, 2007 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Merlin Schueller, Chuck Howlett, Don Ticknor, Marilyn Robinson, Ray Moore, Dennis Garthoff. Members absent: Anthony Tisdale, Marcia Courbat, Michael Dennis. Moved by Schueller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Courbat, Dennis. Motion carried. Moved by Miller, seconded by Moore that the Minutes of December 27, 2006, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Courbat, Dennis. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Moore has received donated World War II military uniforms from St. Vincent DePaul. The uniforms will be bagged and stored in the building and commission members will sort through the items at a later date. Mr. Moore submitted a notebook with a list of Black Hawk County veterans who served in War of 1812, Indian Wars, Mexican War, Civil War and Spanish American War. The notebook will be stored in the vault at City Hall. Garthoff now present at 5:07 p.m. Education/Historical—Mr. Miller reported that Jons Olsson has expressed an interest in looking at the Civil War diary to check dates, events, etc. The diary is now stored in a vault in the City Clerk's office and Mr. Olsson would like permission to read the diary for historian purposes. Commission members discussed the value of the diary and preservation of the diary. The diary is very old and needs to be handled by a professional. Commission members would like a knowledgeable person to help them with the steps that should be taken to preserve the diary. Ms. Eckert will ask for input from the city's library staff as they may know who the commission should contact for help with preservation of the diary. Mr. Miller reported while sorting through the artifacts, he came across a transcript of a diary from an individual who was around Abe Lincoln when he was shot and saw Mr. Lincoln on different occasions. In addition, Mr. Miller discovered old negatives and would like to see if they can be developed. It was the consensus of the commission members that Mr. Miller investigate development of the negatives at a cost not to exceed $50.00. New Business The request of the Grout Museum District to use Soldiers & Sailors Park on September 22, 2007 for the Tall Grass Prairie BrewFest for a fundraising event was reviewed. The Grout Museum invites distributors to bring in high-end ales for the public to taste. There will also be food vendors and entertainment. There will be no vehicles in the park, only tents. The tents will be placed on the grass only. Any heavy material will be left on Cedar Street, which be closed for the event. Moved by Miller, seconded by Schueller that said request from the Grout Museum be approved. Ayes: Eight. Absent: Tisdale, Courbat, Dennis. Motion carried. Commission members discussed priorities and the following list was approved: 1. Paint men's first floor restroom. Work with city maintenance to solve moisture problem. 2. Clean and repair gutters. 311313 X113 1.taxag 1(augj\j •paurea uopoJAJ •siuuau lggmoj `ajgpsi j wasgv •1q ig :so/Cy •urd OS:S lg paumofpg aq Supaauz agp lute sguxoq �q papuoaas `i jjm icq panow sum 1! `uo!ssturcuoa alp aiopaq ssautsnq imp ou tpuk •sueialan ium. HAD ioj sNatiq asggamd GI lump •9 1 uzalsCs Xlimaas g jo uopgjjmuj pug asegaind •S •uzooi Sut1aow ioojj ioj ajq °wool }, •aoojj puoaas uo uzul poonn aagjdax •£ Z a2ed LOOZ `bZ kimlUf uoissp.0 uoD jjgH jguouzaJAI MEMORIAL HALL COMMISSION December 27, 2006 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randall Miller, Merlin Schueller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis, Robert Tabor Jr., Ray Moore, Phil Thomas. Members absent: Anthony Tisdale. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Thomas, Tisdale. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of October 25, 2006, as proposed, be approved. Ayes: Nine. Absent: Thomas, Tisdale. Motion carried. Treasurer's Report Marcia Courbat submitted the December 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,498 bricks at $50.00 and 4 bricks at $250.00 for a total of$125,900.00, with a balance of$6,685.24. There is a balance of$3,725.09 in the General Fund and $1,296.00 in the Special Fund. Ms. Courbat submitted invoices for the following: $72.00 for post office box fee for one year, $7.80 reimbursement to Ms. Courbat for 20 postage stamps, and invoices in the amount of $112.00 and $48.00 from Black Hawk Memorial Co. for engraving of bricks. Moved by Schueller, seconded by Moore that said bills be approved and City Clerk authorized to submit for payment. Ayes: Nine. Absent: Thomas, Tisdale. Motion carried. Chairperson's Report Chairperson White thanked the commissioners for all their hard work this past year. Committee Reports Building, Grounds & Operations—Ray Moore suggested that members create a priority list for next year. The list could be used when donations are received or when submitting grants. Phil Thomas now present at 5:09 p.m. Chairperson White reviewed the 2003 list of priorities. Some of the items on the list have been completed and the list will be updated for the next meeting. Members will work on a new list of priorities at the next meeting and members were asked to have ideas for items to be included. Members discussed the need for flag brackets for the light poles so that flags can be flown in the downtown area. Light poles have been replaced without the brackets. The city's Sign & Traffic Department has been contacted concerning the brackets, but the department is under staffed and has not been able to get the brackets put back on the poles. The department will again be contacted about the brackets. Educational/Historical—Randall Miller reported he will resume going through the artifacts after the first of the year. Mr. Miller suggested that the commission allow two historians from UNI access to the Civil War diary. Mr. Miller suggested that the information in the diary be typed. Members discussed finding someone who has the expertise to restore the diary. Once the diary is restored, the diary could be sold and the money from the sale could be used for improvements to Memorial Hall. Mr. Miller will try to locate a person who has expertise in restoration of old documents. Finance/Fundraising—Members discussed drafting a letter to John Deere for a donation to Memorial Hall to be used for the POW Memorial. Ms. Courbat will draft a letter for next month's meeting. 'l!D yta)iog /coueil •urd 0},:S paumofpu Buiiaaui aqZ •patrno uopow •aiepsa :maw uaZ :saXv •.zamsgaii st p ginoj rtonyl pug uosaadzi qD ao!A aiooj /cull `uosiad regj su alms& STIR :paui2ureuz aq siaogjo 111011113 SULMOII0j MD Will gaging papuooas `aaiiangos Mfg panow •sJaogJo nnau Jo uop3aia ioj aunt alp suns mou paounouuU altg1 uosiadH 4D ssoaisng ,eau •Supaatu ixau itagp puauu ginop •syq •slotaq ioj spunj muop o2 Suiii!M aq pinonn itagi pairotpui put s2upaaux italp ioj pull sasn dnoi2 aigmpuno21 alp mil pagodas pgmoD •syl Z a2rd 900Z `LZ.MguzaoaQ uotsstunuoJ Ii�H i�uoutay�i MEMORIAL HALL COMMISSION October 25, 2006 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randall Miller, Merlin Schueller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Ray Moore. Members absent: Phil Thomas, Anthony Tisdale, Michael Dennis, Marilyn Robinson. Also present: Lou Cutwright. Lou Cutwright, Building Official/Maintenance Administrator, reported that the boiler has been started, the water fountain has been drained, and the elevator is inspected annually. The new handrail by the front door will be stained by city staff within the next week. Mr. Cutwright reported that they have been trying to locate the leak from the stack in the bathroom and will continue to search for the leak so that it can be repaired. Mr. Cutwright explained that the gutters were built as part of the roof. Over the years, many layers of tar have been put in the gutters so that there is no room for water to run. Mr. Cutwright will ask Restoration Services for an estimate to clean the gutters, reflash and recoat them so the water can be drained away from the building. Mr. Cutwright reported the city has a contract with Black Hawk County Health Department to spray all city buildings. He will contact them to add Memorial Hall for spraying next spring. Mr. Cutwright will ask Radio Communications for a proposal to install alarms in the doors and motion detectors. Mr. Cutwright will review the cost to add Memorial Hall to the cleaning contract. Mr. Cutwright will have city staff grind down the bolts on the front steps. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Thomas, Tisdale, Dennis, Robinson. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of September 27, 2006, as proposed, be approved. Ayes: Seven. Absent: Thomas, Tisdale, Dennis, Robinson. Motion carried. Treasurers Report—No report submitted. Committee Reports Building, Grounds& Operations—Ray Moore reported that 10 bricks were laid in the walkway. Finance/Fundraising—Marcia Courbat asked commission members for ideas for use of grant funds. With no further business before the commission, it was moved by Schueller, seconded by Garthoff that the meeting be adjourned at 5:31 p.m. Ayes: Seven. Absent: Thomas, Tisdale, Dennis, Robinson. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION September 27, 2006 5:00 p.m. Veterans Memorial Hall Members present: Vice Chairperson Ray Moore, Phil Thomas, Randall Miller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Craig White, Merlin Schueller, Anthony Tisdale. Treasurer's Report Marcia Courbat presented the September 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,476 bricks at $50.00 and 4 bricks at $250.00 for a total of$124,800.00, with a balance of$5,843.59. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and 3.04 in petty cash. Ms. Courbat presented an invoice in the amount of $80.00 from Blackhawk Memorial Co, Inc. for engraving of five bricks. Dennis Garthoff presented an invoice in the amount of$90.95 from Denny's Office Furniture Outlet for two used file cabinets and Locksperts, Inc. in the amount of$7.40 for four keys for the file cabinets. Mr. Garthoff personally paid for the files and keys and asked for reimbursement. Nancy Eckert, City Clerk, stated as a government entity the city does not pay sales tax and will not be able to reimburse Mr. Garthoff for the sales tax. Moved by Dennis, seconded by Ticknor that the invoice from Blackhawk Memorial Co., Inc. in the amount of$80.00, and reimbursement to Mr. Garthoff in the amount of$91.92 be approved and the City Clerk authorized to submit same for payment. Ayes: Eight. Absent: White, Schueller, Tisdale. Motion carried. Ms. Courbat reported she has transferred all the files and information regarding the bricks to the two file cabinets located on the first floor of Memorial Hall. Committee Reports Building, Grounds & Operations—Mr. Moore reported the Kiosk was again vandalized. Education/Historical—Mr. Miller reported members met to sort the memorabilia. They will work on it again in January. Finance—Ms. Courbat reported she received a letter from the John Deere Foundation. Funding requests will be accepted throughout the year, but only awarded in October and April each year. Ms. Courbat is going to pick up an application form from Main Street Waterloo. Ms. Courbat reported she received two calls from people asking for a tour of Memorial Hall. Another request was for information about the veterans with bricks in the walkway. Unfinished Business Ms. Courbat reported the Veterans Day event will be held at Memorial Hall at 10:00 a.m. on November 11, 2006. Ms. Courbat will reserve the hall with Don Ross. Mr. Miller reported they will be holding the Veterans Walk on November 11, not November 4. New Business Mr. Garthoff suggested the commission purchase a security system which would require each person entering Memorial Hall to use an assigned code. Mr. Garthoff explained the quote received from Hawkeye Alarm & Signal Company for the security system. The quote is for $883.00 for installation and equipment, plus a central station monitoring fee of$250.00 per year. Mr. Garthoff reported Platinum Pest Services submitted a quote to spray the exterior of the building for an initial fee of$175.00, and then quarterly for a fee of$85.00. x10I3'2!3 1Iaxog XoutN •pairreo UOUoIN •aitpsa `railanuog :luasgy 1112ig :said •urd i0:9 it paurnofpt oq Suuaauz au2 2tu2 uosuigoZj �q popu000s `stutogZ Xq panout sum 1! `uo!sstututoo oq2 aiojaq ssauisnq .tauarnj ou 4Tim •pai o uot2ow •altpsa `JatlanuoS `a2Tum :wow q ig :sapid •panolddt oq `LOOZ `6-L Jaquiados uo plaid 2utie0H aul pion o1 qno autgoxg au2 Jo lsanbal au2 W42 iouptZ Xq papuooas `.zo gis4I Xq p3n01AI 'LOOZ `6-L raguta;do uo piatA 2uiit0H all pion 402 quip autuoxg au2 wag lsanbal aul pamainoi uotsscunuoo au•I• •2ut1aaut lagoloO aul puom •iiji avail !pm itallog •sj, •su Jos aul uto.g s)ai aul put SOOTA.tas ISO(' umuiltid pue Xutdutoj ieais 78 uttxid oicoN tH uiolj sitsodoid auk nnatnaa 02 `.102t4s!uiutpd aautua2ureyAi/ittog3O SuIplmg `24Slim n3 no' )ISE HIM 1.1a)iog •slAi •2utpimq an Jo .tau.toa OLD uo sujjos an wag 2utddup iolum au2 lnogt pa)ist jJoua re9 •JiAl read.tad ao!ml..io aouo 2!ut0I0 o2 antu iluo kern uot2tZ1Ut ao ue `suogez!utSJo imam Jo iaqumu aul InTm •3utpimq au2 2utuealo ui pa2so1o2ut oq mom /caul Ji uot2tztutaJ0 Imam rtau2 )isu ioqutaut uota pa2sanns atooyAI JJA[ '2uiplmq auk utaio 132 Jaa2union o2 pa)lst aq uot2tz!ueSio utIa3an uoea 2tu1 pa2sanns Botpluo rIAI Z abed 900Z `LZ loquloldog IItH l4uoutay 1 MEMORIAL HALL COMMISSION August 23, 2006 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Ray Moore, Phil Thomas, Randall Miller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis, Merlin Schueller. Members absent: Anthony Tisdale, Marilyn Robinson. Moved by Dennis, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of July 26, 2006, as amended, be approved. Mr. Dennis asked the minutes be amended concerning the discussion on the cornerstone to the Memorial Hall Building. Mr. Dennis asked the following be included: The Hall is also a monument with souvenirs and mementos. It is not to be striped, it is a monument to patriotism of the past, a home for patriotism of the present, and a cradle for the patriotism of the future. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Treasurer's Report Marcia Courbat presented the August 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,473 bricks at $50.00 each and four bricks at $250.00 each for a total of $124,650.00 with a balance of$5,773.59. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund, and $3.04 in the petty cash. Ms. Courbat presented an invoice in the amount of$80.00 from Black Hawk Memorial Co., Inc. for engraving of bricks. Moved by Courbat, seconded by Schueller that the invoice in the amount of $80.00 from Black Hawk Memorial Co., Inc. for engraving of bricks be approved and City Clerk authorized to submit for payment. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Chairperson's Report Chairperson White commented on the spider webs on the outside of the building and the floors on the inside. He said he would try to help with cleaning the floors and the spider webs. Committee Reports Building, Grounds & Operations—Mr. Moore reported that an additional 20 bricks were laid in the walkway. He sprayed all the weeds in the brick walkway. Education/Historical—Mr. Garthoff will give his office key to Randall Miller. Mr. Miller reported he would like to get together to sort through the artifacts next Wednesday at 5:00 p.m. Mr. Miller said the Boys and Girls Club has not responded to his proposal. The walk for the Iowa Veterans Home will be held on November 4, 2006. Miller will provide the sound system for the Veterans Day program. Finance—Ms. Courbat reported that John Deere has denied our application for funding. They are using all their extra monies for the Tech Work project. Ms. Courbat talked with Senator Grassley's office about the historic grants. The commission will have to submit proof the building is on the historic list and a proposed outline of uses for the grant. Ms. Courbat reported the index has been updated for the kiosk in the walkway. The list will be laminated with an extra copy available in the building. A gentleman requested a copy of the list of the Civil War and Spanish American war veterans. A copy will be made for him. Members discussed purchasing a file cabinet for all the information Ms. Courbat has in her possession regarding the purchase of bricks and other building information. Chairperson White and Mr. Garthoff will check on purchasing a used one from a merchant who is going out of business. Moved by Miller, seconded by Thomas that authorization to purchase a used file cabinet at a maximum cost of$100.00 be approved. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. 1.131D /C1DD liarg /CauuNi •pat.z.ma uoilojA •uosutgo'i `aiupsa :luasgd •auti i :saXd •urd ££:S lu pauanofpu aq 2utlaauz all lull dou?ioiI icq papuooas `JatiIYAI Aq pa/win suns It `uotssuuxuloa all aiojaq ssautsnq iallin3 ou !pm ;uauivano!pd •painpalas salup OTJtaads 3t 2utpitnq alp Jo sznol lanpuoa of pazaalunion luginoJ •sw ssautsng ""aN aud 900Z `£Z 1sanV uo!ss u tuoD IIuH Iutiouzay� MEMORIAL HALL COMMISSION July 26, 2006 5:00 p.m. Veterans Memorial Hall Members present: Vice Chairperson Ray Moore, Phil Thomas, Randall Miller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Michael Dennis. Members absent: Craig White, Merlin Schueller, Anthony Tisdale, Marilyn Robinson. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Seven. Absent: White, Schueller, Tisdale, Robinson. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of June 28, 2006, as proposed, be approved. Ayes: Seven. Absent: White, Schueller, Tisdale, Robinson. Motion carried. Treasurer's Report Marcia Courbat presented the July 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,469 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $124,450.00, with a balance of$5,717.59. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and $3.04 in petty cash. Ms. Courbat presented an invoice in the amount of$144.00 from Black Hawk Memorial Co., Inc. for engraving of bricks. Moved by Dennis seconded by Thomas that the invoice in the amount of $144.00 from Black Hawk Memorial Co., Inc. for engraving bricks be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: White, Schueller, Tisdale, Robinson. Motion carried. Committee Reports Building, Grounds & Operations—Ray Moore reported he talked with Craig Ritland regarding Ms. Loughren's offer to donate the statue of St. Mary to Memorial Hall. No further communication has been received from the Sullivan family concerning the statue. Ms. Eckert reported legal counsel has advised that the trend of court decisions is to deny purely religious icons/documents/exhibits a place on public property. Education/Historical—Nancy Eckert reported that Lou Cutwright, Building Official/Maintenance Administrator, said items can be hung on the walls, but we are not allowed to put big holes in the wall. Mr. Cutwright will look at the bolts on the front step. Randall Miller reported that there have been meetings with other commissioners to sort through the artifacts. They are also sorting through what work was completed by the Hamilton College students and Lorraine Ihnen. Mr. Dennis reported that the cornerstone to the building was laid on September 2, 1915 during a dedication ceremony. Mr. Dennis feels the cornerstone is not only a memorial but a monument. Ms. Courbat reported on the progress of boxes she has been sorting. Finance—Ms. Courbat reported she has investigated three grants for the building. We would be ineligible because we do not have the building open for tours and/or because it is a city building. Ms. Courbat reported Memorial Hall is listed as an historic building, and there are grants available, but the commission needs to compile a list of uses for the grant. Mr. Miller reported the Amvets have submitted a proposal to take over the Boys/Girls Club bingo fundraising. The proposal would have a small percent of the proceeds from bingo to be allocated to Memorial Hall and to the Grout Museum. If the Amvets is awarded the bingo fundraising event, Mr. Miller would like commission members to volunteer to help. )1I0ID/CIDD 1.1a3ioH icouuN •pawo uotuoj, •uosuigo>i `aIEps!Z `Joiiangos `auigm :luasgv •uanas :spicy •urd OS:S pau.mofpe aq 2upaut alp wqi Jouxoiy Xq papuooas iiIAI panout sLM `uotsstutuzoo aiojag ssauisnq iaqpnj ou !pm •aaputq .ioj Ouu pals 2uisn puu swags alp Suptuiurei palsaHns Jam ij •uzsgrpuen alp luana1d dial" xoogaiou alp 2utgoq paisanns a1ooJ,s •JT •)1.1oM pinoM iadrd Jatnraq Jamo 3i pas illm p gmo3 •syAi •Arivo it'M aq� u! slouq jo Sups!! aql spioq goIgM 'isop! uisiiupuen alp passnosip siaqutaw ssau!sng pagsiugun Z avd 900Z '9Z iinf uotsstutuio3 IPH ivuoutayAi MEMORIAL HALL COMMISSION June 28, 2006 5:00 p.m. Veterans Memorial Hall Members present: Vice Chairperson Ray Moore, Phil Thomas, Randall Miller, Merlin Schueller, Marcia Courbat, Michael Dennis, Marilyn Robinson. Members absent: Craig White, Dennis Garthoff, Anthony Tisdale, Don Ticknor. Also present: Kelly Sullivan Loughren. Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Seven. Absent: White, Garthoff, Tisdale, Ticknor. Motion carried. Moved by Miller, seconded by Thomas that the Minutes of May 24, 2006, as proposed, be approved. Ayes: Seven. Absent: White, Garthoff, Tisdale, Ticknor. Motion carried. Citizens Oral Comments Kelly Sullivan Loughren discussed the statue of St. Mary that is currently located in front of St. Mary's Catholic Church. The Sullivan family would like the statue to be located in the grounds of Memorial Hall . The statue was donated to St. Mary's Catholic Church in honor of all veterans. Ms. Loughren reported she has contractors who would be willing to donate the cost of moving the statue to Memorial Hall. Ms. Loughren still needs to visit with the archdiocese to seek their approval of moving the statue to Memorial Hall. Vice Chairperson Moore commented if the commission approves moving the statue to Memorial Hall, we would have to talk to Craig Ritland, who has been our consultant on the walkway. Mr. Ritland would be involved in the decision as to where to locate the statue. Ms. Loughren commented that the Sullivan family does not want the statue to leave Waterloo and would like to locate it to an area where veterans have access to it. Moved by Thomas, seconded by Miller to accept the statue of St. Mary if the archdiocese gives approval, subject to Craig Ritland's input on the location. Ms. Loughren stated we will need the assistance of Mr. Ritland and others regarding location and a base for the statue. Ayes: Seven. Absent: White, Garthoff, Tisdale, Ticknor. Motion carried. Treasurer's Report Marcia Courbat presented the June 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,466 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $124,300.00, with a balance of$5,759.59. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and $3.04 in petty cash. Ms. Courbat presented invoices in the amount of$36.00 for the post office box, $11.93 from Staples for plastic folders and staples, and two invoices from Black Hawk Memorial Co. Inc. in the amount of$96.00 each for engraving of bricks. Moved by Miller, seconded by Dennis that said invoices be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: White, Garthoff, Tisdale, Ticknor. Motion carried. Chairperson's Report Vice Chairperson Moore filling in for Chairperson White noted he had no report. City Clerk Nancy Eckert asked questions concerning the commission's denial of the agreement with the American Red Cross to use Memorial Hall for a shelter during times of emergencies and disasters. Commission members had concerns with allowing an organization to use the building because of the artifacts and the lack of security for the building. Members felt there were other structures available for the Red Cross to use during emergencies/disasters. *I D /CID 2zalog XouuN •papzeo uogow •zou3l3IZ `algpsis `B3ogazuO `aligm luasgy •uanas :sa1d •ui•d 00:9 lu pauznofpu aq 2ugaaw age iugl suuioq, papuooas `zallangos Xq panow sum 1! `uoissiuuuoo am azojaq ssauisnq zagiznj ou gpim •sdals aqug zoigz3siuiuipv aouuualummupidjO 2uiplmg s,Xlio alp Ise Ilim Xzaij Xl!D aq j, gjo uaxozq anug dais luau alp uo suog pawau woo wgznop •sj, ssaalsng maN •uza2sXs ag1 asn o1 paMoiiu ag Ilim ogm puu uialsis am Jo amp ui aq Il m ogm 2uguls paleazo aq 1coilod g Imp pasegoznd Si uiaisAs Vd u 3i Tem pa2sanns uosuigou uXlizuyAl •suoiluln2az ouolsiq aq2 2uiuzaouoo palouluoo aq zo1uz2siupnpv aoueualuieyAyleiogjo 2uipling s,X1io age mil pa2sa ins liallog •sw •pallu1sui si uzalsXs dd u 3i pamolloJ aq o2 paau pinom saznpaoozd legm pue IIeH leizouiayAl zoJ uoip u2isap oizo2siq uo pzuag sum uoissnosm •sogsnood flu wog lusodozd age puauzuiooaz pinom aq anssi ug loll NNOM Xauouz ji inq `00'000`Z$ punozu zoJ uzalsics Vd aotu e XIqugozd moo uoissiuuuoo alp palms Jam ''F'I '00'6IL`8$ Jo 3soo u uare apislno am pug iluH leizouiaJA apisui Tog uialsics VVd u Ilulsui of sogsnoov gQ wog lusodo.i('u pauiuigns Jam '.q, •Tsq u g2im do auzoo o2 s3ouJiPu am mainaz o1 alnpagos z311a2o2 2nd o2 Pau o2 uoissiuuuoo ag2 Jo snsuasuoo age sum 2I •2uixapui uo pa)lzom Oslo ao.iod )liom umol Jo slunpinipui pug s1ogjgiu alp xapui o2 lunpinipui uu pied uoissiuuuoo aqj •anlun oizo2siq aim"saop magi goes uiplinq am ui 2uig2 auo 2uilias Jo zon1J ut 3ou si aq palms zallangos •gAl •uzag2 Jo autos 2uillas Xlgissod pue spoeJp.ie ag2 passnosip szaquiauz uoissiuiuioj •sioujia.iu alp lie Jo sza lu2azuo aq asu.iadxa age anug Iou saop uoissiuiuioo alp slaa3 ag pales zaIIIIAI •Thi •szugop ogioads ui lou agXulu `ssalaoiud aq pinom /Czuip age pies ogm ,Czeip .1% HAD am 2utpze2az uossio suo f g1im pa)llu2 aq papodaz Jam 'zIAI •Xuldsip o2 uoissiuiuioo age zoJ small g2noua azu azag2 pug spuJw aq2 g2nozg2 3uam aligm 2iuz3 pee aq pa iodaz zam iiupug2I—ieoizoisg-vuoguonpg •uougzapisuoo zapun ggs Si azama ugof wog 2uez2 u zoJ uoi3eoilddu s‘uoissiuiuioo age pa.zodaz lugznoj uiozey\i—aouuui,. •uio2oq age 2e pa)looq 2ou si Sug mod 31T2 1ug2 pug `pazilupuen sum 1sil )loizg age palzodaz azoow •zyAI •Xum)llum age Jo aouuua1uiuui Jo prd se zeaX izana paluasaz aq pinogs ium)llum age Iug2 pa1sanns azoow •JJA •zaziliqu2s Iuiof pugs pinbil u g2im sriug age Buuanoo pug 2ui2sglg za1em palaldmoo suq £iuosuyq a2azouo3 uulou aNgAl 2eg2 palms azooyAI •zyAl •sgam zapids pue szapids age anouzaz o2 HUH luizouz°I I Jo ammo age pai(uzds aq Tegm pai.iodaz azoow /WZl—suoguzadO 2g spuno1O `Ouipimg sj.[odag aa33[mmoD •ungn g ui IieH X2!D 1e pazoms 2uiaq moo si (mip au Tare aogjo ag2 ui ,Szuip zem HAD age punoj a2igm •zyq pug paiiodaz Jam %ITN Z aud 900Z `8Z aunf uoissiuiuzoJ IIuH iuuouiayAl MEMORIAL HALL COMMISSION May 24, 2006 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randall Miller, Merlin Schueller, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Phil Thomas, Dennis Garthoff, Anthony Tisdale. Also present: Chuck Howlett, Carol Failor. Moved by Miller, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Thomas, Garthoff, Tisdale. Motion carried. Phil Thomas now present at 5:05 p.m. Moved by Miller, seconded by Ticknor that the Minutes of April 26, 2006, as proposed, be approved. Ayes: Nine. Absent: Garthoff, Tisdale. Motion carried. Treasurer's Report Marcia Courbat presented the May 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,449 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $123,450.00, with a balance of $5,149.52. There is a balance of $3,725.09 in the General Fund, $1,296.00 in the Special Fund and $3.04 in petty cash. Invoices from Blackhawk Memorial Co., Inc. in the amount of $80.00 for engraving five bricks, Covington Ironworks LLC in the amount of$861.20 for a park bench, and Mike Dolan Concrete & Masonry in the amount of $1,800.00 to repair bricks were presented for payment. A check from Gerald Crowe in the amount of$861.20 was presented. Moved by Miller, seconded by Ticknor that the May 2006 Treasurer's Report be received and placed on file. Ayes: Nine. Absent: Garthoff, Tisdale. Motion carried. Moved by Dennis, seconded by Schueller that invoices from Blackhawk Memorial Co., Inc. in the amount of$80.00, Covington Ironworks LLC in the amount of$861.20, and Mike Dolan Concrete & Masonry in the amount of$1,800.00 be approved and City Clerk authorized to submit for payment. Ayes: Nine. Absent: Garthoff, Tisdale. Motion carried. Chairperson's Report Chairperson White reported that work is being done on the Memorial Day Parade. Chairperson White suggested the commission pay for the cost of printing the programs for the Parade in the amount of$160.00. Committee Reports Building, Grounds & Operations—Ray Moore reported that the weeds were sprayed with Roundup around the bricks. Members discussed replacing the torn flags. Education/Historical—Randall Miller reported that he was going to obtain quotes on a PA system. He suggested purchasing a portable unit so that it could be used inside and outside. Finance/Fundraising—Ms. Courbat reported she has not heard from John Deere regarding the application for a grant. Ms. Courbat also stated she does not know when the article about Memorial Hall will be in the Courier. Unfinished Business Randall Miller reported he talked to Roger Smith regarding the Civil War diary. II DJ ��!J ltaxag XauuN •pai.uua uoiloyAJ •alupsa 'Bo q rnJ :puasgv •autN :saAiy •urd SS:S paumofpu aq 2ugaauz aq1 suuzogj Xq papuoaas `.ta'langas Xq panout suns 1! `uoissiuumoa aqp mpg ssauisnq Jagp.tn3 ou Hum •ssoij pa'j uuauautd alp asn ui aq pinom TIMH luiaouI IAJ altgM duiaq sum! popolsiq Jo ipiligissod alp JOAO sutaauoa anp paivajap sum uoUout luautaaffy..alp uo uotssnasip a1out JaJV •paLuua uot1ol^I •alupsa `jjog1.tuD 3uasgv •auiN :saAd •panoaddu aq aalsusip Jo sutgain a.zt? o4M slunpinipui .iq; saain'as X31132.zauta .zoJ iluH luPouiaN Jo asn 1oJ ssoIJ po'J uuai.taUIV alp g1IM luaucaa V alp Imp 1ou)lai.L Xq papuoaas `atooy�l Xq panow •.m.sustp Jo su 0!A a.re 01M slunpinipui .103 saainzas 1Caua2.tauza .toJ 'pH lui1outayAI Jo asn JoJ sso3J pa21 uuaiaauWV alp gun ivauiaaBy alp passnasip siaquiayAl ssau!sng MaM Z aSud 900Z ` 7Z ,CulAl uotsstututoD !PH luuow31/ MEMORIAL HALL COMMISSION April 26, 2006 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Merlin Schueller, Dennis Garthoff, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Anthony Tisdale, Marcia Courbat, Ray Moore. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of March 22, 2006, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. Treasurer's Report In the absence of Marcia Courbat, Chairperson White presented the April 2006 Treasurer's Report. Chairperson White reported the commission has sold 2,442 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $123,100.00, with a balance of $6,679.52. There is $3,725.09 in the General Fund, $1,296.00 in the Special Fund and $3.04 in petty cash. John Deere has received the application for funds, but they have not acted on the request. The article on Memorial Hall has been accepted for the Waterloo Insider and will be in the May issue. The Memorial Parade will be held on May 29, 2006. Moved by Miller, seconded by Thomas that the April 2006 Treasurer's Report be received and placed on file. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. Chairperson's Report Chairperson White reviewed the proposal from Mike Dolan Concrete & Masonry, Inc. to raise the sunken bricks by the Civil War Fountain and water blast, fill with sand and cover with a liquid sand joint stabilizer the other bricks within the walkway at a cost of$1,800.00. Moved by Miller, seconded by Garthoff to approve the proposal from Mike Dolan Concrete & Masonry, Inc. in the amount of$1,800.00 for stabilizing the bricks in the walkway. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. The City Clerk will submit the proposal to the City's Finance Committee for approval. Once it has been approved by the Finance Committee, the City Engineering Department will contact Mike Dolan. Chairperson White will contact Gerald Crowe concerning their donation for the memorial bench in memory of Eric Steffeney. Chairperson White reported the Memorial Day Parade and ceremony is in the planning stage. Commission members discussed including the Memorial Day Parade with either the Fourth Street Cruise or My Waterloo Days events. The consensus of the commission was to continue with the Memorial Day Parade because of the service honoring veterans which follows the parade. Committee Reports Building, Grounds & Operations—Marilyn Robinson reported the NYC bench honoring Eric Steffeney is in place. Craig Ritland looked at the bench and said it fit in nicely with the park. Ms. Robinson reported she showed Mr. Ritland a picture of the proposed POW memorial to be located on the West Fifth Street side of Memorial Hall by the flag pole closest to the building. The memorial will be black granite stone with a limestone base. They continue to raise funds for the memorial. Randy Miller suggested that the flags behind Memorial Hall be flown from Memorial Day to Labor Day. Dennis Garthoff volunteered to maintain and take care of the flags. Moved by Miller, seconded by Garthoff that the flags behind Memorial Hall be flown from Memorial Day to Labor Day. Ayes: Eight. Absent: Tisdale, Courbat, Moore. Motion carried. 1 °13 IIi3 1axag XOLIUN •palino uoilow •aiooJ, `legmoJ `alt?psa :wow •142t3 :sapid •urd OS:S paumofpu aq &gloom alp imp smog' Xq papuooas `Jowl Xq panout sum li `uotsstututoo atp aio aq ssou!snq iaq inJ ou tpi/Y1 •pauaeo uoiioj •aaooJA `3egmo3 `alEps!Z 3uasgy •1110!g :sapid •panotdde aq lsanbai pies stuuau ,Cq papuooas `Jam Aq panop •slaaa1s tns Isom pure int lsam uoompq loans sepap 2ur oolq 2uiutaouoo Rio atp piiuoo !um Japunuj $utiio2i 'u'd 0£:L 0£:9 Wag Xuotua.iao otlgnd a 2uiuueld si I xaldegD rmoi .iaptmtll, 21!tiio)i 'paMatnaJ SUM /CPU 1.101[1t12033)i 11093d ut $utssm .reM JO .zauosud a141 .10j 900Z `S i iaqutaWas uo saipjtoej IIeH j uotuow sueman alp asn of iapuntj 2uiiio)i wag isanbaa oqj ssautsng Atam •gpitus loeluoo IIiM Taii?ICI 'icpn1s )1.1o/A aallo3 uo1lituuH atp wag sluapms otp 2utprn i papmuoo ag !plats Jo2oZi Imp uotssututuoo atp jo snsuasuoo atp seM •X.zetp .reM HAD alp passnosip siaqulo •uotssttutuoo atp of Noeq 2uuq pue tualsXs dd atp aoj soionb III taiilI�I •.JJA1 •tualsXs atp asn sualolon Molly pure u oisXs dd atli jo asegomd atp ioj uogt?uop a °Num o�pa)ls1 aq ueJa3an gora igg3 pa3saUns BBo °J '•'N '11 H iei.zotuayq ut plan s3uana.toj alqulrene act mom 3etp 2utplmq alp 1OJ tua3siCs Vd t? asegaind uoissttutuoo otp pa1sanns Jo!iii^I !Ippm-a Ieaiaooig/Ieuoyeanpa Z abed 900Z `9Z ludd uotssttutuo3 !pH leuotuoiAi MEMORIAL HALL COMMISSION March 22, 2006 5:00 p.m. Veterans Memorial Hall Members present: Chairperson White, Thomas, Miller, Garthoff, Courbat, Dennis, Robinson. Members absent: Schueller, Tisdale, Ticknor, Moore. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Schueller, Tisdale, Ticknor, Moore. Motion carried. Moved by Miller, seconded by Courbat that the Minutes of February 22, 2006, as proposed, be approved. Ayes: Seven. Absent: Schueller, Tisdale, Ticknor, Moore. Motion carried. Treasurer's Report Marcia Courbat presented the March 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,438 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $122,900.00, with a balance of$6,479.52. There is $3,725.09 in the General Fund, $1,296.00 in the Special Fund and $3.04 in petty cash. Moved by Thomas, seconded by Garthoff that the Treasurer's Report be received and placed on file. Ayes: Seven. Absent: Schueller, Tisdale, Ticknor, Moore. Motion carried. Committee Reports Building, Grounds & Operations—The NYC bench has been ordered and will be delivered in a few weeks. Finance/Fundraising—Ms. Courbat reported she has filled out the application for a grant from John Deere. Ms. Courbat will write an article about Memorial Hall and the brick walkway for publication in the Hometowner. They have asked for a picture to be published along with the article. New Business Moved by Miller, seconded by Garthoff that the request from Grout Museum to use Soldiers & Sailors Park on September 30, 2006 for the Tall Grass Prairie Brew Fest be approved. Prior to a vote on the above motion, the following comments were heard. The Tall Grass Prairie Brew Fest involves distributors bringing in high-end ales for the public to taste. There will also be food vendors, entertainment and free Pepsi products for designated drivers. There will be no vehicles in the park, only tents. Any heavy material will be left on Cedar Street, which will be closed for the event. It was suggested that the commission request Grout Museum make a donation to Memorial Hall as a token of their use of Soldiers & Sailors Park. Last year when this event was held some veterans felt it was disgusting to allow beer on the walkway. Members discussed the work Grout Museum is doing with the veterans museum. Chairperson White will send a letter to Billie Bailey, Director of the Grout Museum, requesting that out of respect for veterans that no items be allowed on the brick walkway and only the cement portion of the walkway be used by the vendors. A donation will also be requested for use of the walkway. Following comments a vote was taken on the above motion with the following result. Ayes: Five. Nays: Dennis, Courbat. Absent: Schueller, Tisdale, Ticknor, Moore. Motion carried. Ms. Courbat reported that Ray Moore and her are working on rearranging the closet where the flags are stored. 'I'°ID'1iD 1.ta)log AouuM •patareo uot1ovi •a1oow `lotnlo!Z `ampsi' `iallantios :maw •uanas :saXv •urd LZ:S paumofpt? aq Supaatu alp lain sumac' Xq papuooas `Jam Xq panow suns 1! `uoisstututoo aqi aiopaq ssautsnq 1atp.tttJ ou u1!M •slonpoid SuDlouts pure siagap `tusgepuun uumj Xum.)HUM)louq atl� 2uuoa1oJd gum paunouoo st uotssttutuoo a4Z pare loans repay atp o1 pnnato a5,rel u smell) 1uana atl,j, •ummunnop matt Si goigM 1uana s)l1onna.tid /Cln f jo go. lenuuu atl1 passnostp sioquzaw •algE.toneJ Si Jag1eann alp se uoos s1 )laom alp gsiut3 Ilim aq pa1eoipui sett uuloJ a)IIJAI aq1 ui *tom iiudai louq aq� 2utpte2aJ uuloa aNgAi pa1oe1uoo 1uatu1iudaU 2uuaaupug /chip alp le41 pollodai 2ta)log )Cotrem Z aud 900Z `ZZ tiosgFAI uotsstutuzoD HRH ieuotuaw MEMORIAL HALL COMMISSION February 22, 2006 5:00 p.m. Veterans Memorial Hall. Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Merlin Schueller, Dennis Garthoff, Marcia Courbat, Don Ticknor,Michael Dennis, Ray Moore. Members absent: Anthony Tisdale, Marilyn Robinson. Moved by Miller, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Moved by Moore, seconded by Miller that the Minutes of January 25, 2006, as proposed, be approved. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Treasurer's Report Marcia Courbat presented the February 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,431 Bricks at $50.00 each and 4 bricks at $250.00 each for a total of $122,550.00, with a balance of$6,129.52. There is $3,725.09 in the General Fund, $1,296.00 in the Special Fund and$3.04 in petty cash. Moved by Thomas, seconded by Miller that the Treasurer's Report be received and placed on file. Ayes: Nine. Absent: Tisdale, Robinson. Motion carried. Chairperson's Report Chairperson White reported he has been trying to get in touch with Mr. Steffeney regarding the bench for his son, Eric Steffeney. Mr. White commented that the commission may become involved with planning of the Memorial Day Parade. Mr. Dennis will contact Roosevelt Taylor to discuss the parade with him. Committee Reports Educational/Historical—Mr. Miller reported he would like the Memorial Hall building to be opened during the 4th of July celebration to allow citizens an opportunity to tour the building. Mr. Miller discussed the possibility of involving some of the schools this fall and bringing in school kids to tour the building and artifacts. Finance/Fundraising—Ms. Courbat is meeting with a representative from John Deere at Memorial Hall in connection with an application for a grant. Ms. Courbat hopes to meet with the editor of the Insider for an article about Memorial Hall and the Memorial Day festivities. Ms. Courbat reported she will be sending a letter to the editor and letters to veteran organizations about the brick walkway and flags for the cemeteries. Unfinished Business Mr. White distributed copies of the list of new subcommittee members and reviewed the new assignments. New Business Members discussed the Riverfront Renaissance Project and its affect on Memorial Hall and the walkway and the likelihood of more visitors. A question was asked if we would need to look at security lights. Mr. Garthoff reported the Veterans of Foreign Wars is involved with the American Legion in putting up the flags downtown. Mr. Garthoff stated that many of the poles are missing flag holders. He will contact the Sandie Greco, Superintendent of Traffic Operations, concerning the flag holders. The commission discussed the flags around Memorial Hall and the downtown area. Members would like the flags to be flown all summer until just before winter. )IJOID ICIiD 2axag ACaurN •paurea uogoj •uosuigog `appsij :3uasgy •auiN :sa1cy •uz•d L£:S pauinolpe aq uilaaui auk 3utp Ja1I!JA Aq papuoaas `aiooj Aq pa/um' suns 1! `uoissiuiuioa alp aiooaq ssauisnq iatpinj ou 1TM Z aged 900Z `ZZ i rugad uotss!uiuzoJ i1M iuuouiaJA MEMORIAL HALL COMMISSION January 25, 2006 5:00 p.m. Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Merlin Schueller, Dennis Garthoff, Donald Delamore, Marcia Courbat, Don Ticknor, Michael Dennis, Randall Miller. Members absent: Marilyn Robinson, Ray Moore. Moved by Courbat, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Miller, Robinson, Moore. Motion carried. Moved by Courbat, seconded by Ticknor that the Minutes of December 28, 2005, as proposed, be approved. Ayes: Eight. Absent: Miller, Robinson, Moore. Motion carried. Treasurer's Report Marcia Courbat presented the January 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,429 bricks at a cost $50.00 each and 4 bricks at a cost of$250.00 each for a total of $122,450.00, with a balance of $6,173.52. There is a balance of $3,725.09 in the General Fund, $1,296.00 in the Special Fund and $1.16 in petty cash. Ms. Courbat presented an invoice from Blackhawk Memorial Co. Inc. in the amount of$144.00 for engraving nine bricks. Moved by Dennis, seconded by Delamore that the invoice from Blackhawk Memorial Co. Inc. in the amount of$144.00 for engraving nine bricks, be approved and the City Clerk be authorized to submit same for payment. Ayes: Eight. Absent: Miller, Robinson, Moore. Motion carried. Randall Miller now present at 5:07 p.m. Ms. Courbat reported that John Deere is in the process of reviewing our request for a donation. Ms. Courbat suggested an article be submitted to the Hometowner that the commission continues to accept applications for bricks to honor anyone who has served in the military to be displayed in the walkway behind Memorial Hall. In order for a brick to be placed in the walkway by Memorial Day, the application must be submitted by April 15, 2006. Ms. Courbat will send a letter to all veteran organizations reminding them of the brick walkway. A suggestion was made that when a brick is placed in the walkway that the person submitting the order be notified by phone where the brick is located in the walkway. Committee Reports Building, Grounds and Operations—Ms. Eckert reported Mr. Moore ordered the 5 foot New York bench and two plaques at a cost of$861.20. New Business Chairperson White announced it was time for nomination for election of officers. Mr. Schueller nominated Craig White for Chairperson, Ray Moore for Vice Chairperson and Marcia Courbat for Treasurer. With no further nominations, Chairperson White closed nomination of officers. Moved by Dennis, seconded by Schueller that Craig White be appointed Chairperson, Ray Moore be appointed Vice Chairperson and Marcia Courbat be appointed Treasurer. Ayes: Nine. Absent: Robinson, Moore. Motion carried. Chairperson White reviewed members on the subcommittees and commission members were given an opportunity to volunteer for one of the three subcommittees. The list will be typed and presented at the next meeting. }Isar/CIDD Ja)iog caugN •paruua uoi3oJ, `uosuigog 3uasq •auiN :saAy •urd OZ:S pauznofpg oq Stipa= atp siuuaa Aq papuoaas 'JoIIIIN Aq panouz senn i `uoiss!wwoa 3q1 oiopq ssauisnq aagi.znj ou Z abed 900Z `SZ kmnuu f uoiss!tutuoD HRH IuuouzayAI MEMORIAL HALL COMMISSION December 28, 2005 5:00 p.m. Memorial Hall Members present: Chairperson Craig White, Randall Miller, Marcia Courbat, Don Ticknor, Marilyn Robinson, Ray Moore. Members absent: Merlin Schueller, Dennis Garthoff, Anthony Tisdale, Michael Dennis. Moved by Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Six. Absent: Schueller, Garthoff, Tisdale, Dennis. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of October 26, 2005, as proposed, be approved. Ayes: Six. Absent: Schueller, Garthoff, Tisdale, Dennis. Motion carried. Treasurer's Report Marcia Courbat presented the January 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,426 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $122,300.00, with a balance of $6,023.52. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and $1.16 in petty cash. Committee Report Building, Grounds and Operations—Ray Moore reviewed prices for the New York City Park Bench. The cost for a 5 foot bench is $620.00, which is recommended by Craig Ritland. The cost of the plaques is $120.00 each. One plaque will be inscribed "City of Waterloo Vets. Hall, and the other plaque will have"In Memory of Eric M. Steffeney". Moved by Miller, seconded by Courbat that Mr. Moore be authorized to order the 5 foot bench at a cost of$620.00 and two plaques at a cost of$120.00 each, plus any shipping costs. Ayes: Six. Absent: Schueller, Garthoff, Tisdale, Dennis. Motion carried. Ms Courbat reported she sent a letter to John Deere requesting funds for office equipment to help complete indexing of artifacts. Election of Officers was delayed to the January meeting. With no further business before the commission, it was moved by Miller, seconded by Ticknor that the meeting be adjourned at 5:38 p.m. Ayes: Six. Absent: Schueller, Garthoff, Tisdale, Dennis. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION October 26, 2005 5:00 p.m. Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randall Miller, Merlin Schueller, Dennis Garthoff, Donald Delamore, Marcia Courbat, Michael Dennis. Members absent: Don Ticknor, Marilyn Robinson, Ray Moore. Also present: Don Ross. Moved by Randall Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Ticknor, Robinson, Moore. Motion carried. Moved by Randall Miller, seconded by Courbat that the Minutes of September 28, 2005, as proposed,be approved. Ayes: Eight. Absent: Ticknor, Robinson, Moore. Motion carried. Citizens Oral Comments John Rooff, former Mayor of Waterloo, addressed the commission. Former Mayor Rooff noted that the Memorial Hall Building has been a labor of love for the commission, firefighters and a lot of other interested persons and organizations. Comments were heard from Randy E. Miller, Courbat and Garthoff. Treasurer's Report Marcia Courbat presented the October 2006 Treasurer's Report. Ms. Courbat reported the commission has sold 2,421 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $122,050.00, with a balance of$5,871.52. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and $1.16 in petty cash. Ms. Courbat presented an invoice from Black Hawk Memorial Co., Inc. in the amount of$64.00 for lettering of four bricks and $34.00 for the post office box. Moved by Randall Miller, seconded by Garthoff that the invoice in the amount of$64.00 from Black Hawk Memorial Co., Inc. and the U.S. Post Office in the amount of$34.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Ticknor, Robinson, Moore. Motion carried. Chairperson's Report Chairperson White updated the commission on the event being planned for November 11, 2005 at the Five Sullivan Brothers Convention Center to recognize veterans. This is a dinner event, and tickets can be purchased for$30.00 each. Committee Reports Building, Grounds and Operations—Mr. Garthoff gave an update on the benches. Mr. Garthoff has an estimate from George Shimek for a four foot bench at a cost of$430.00, which does not include the plaque. The medallion will also be an additional cost. The consensus of the commission was to have Craig Ritland recommend where to place the benches and to review if the proposed bench is compatible with the walkway. Don Ross reported that his family is cleaning the building about once per month. If we hired a private contractor, they would only clean the building once per month. Mr. Ross noted he is working with the schools to see if students could help with cleaning the building through community service. Ms. Eckert reported that the city's Maintenance Department has been working on the front door entrance steps. Education/Historical—Mr. Dennis reported the display cabinets on the second floor have asps, but they were not installed properly so they will need to be replaced. .zaxag Aougm •pat.ugo uouoj1\ `uosutgo>I `Jour!' :puasgy 1112!H :saiCy 'uvd LS:S pautnofpg ag 5upaam agp legl Apurx �Cg papuooas `ZaiTIIAI Iit?putli iCg panotu svm li `uotssututuoo aqp aiopag ssauisng iagpmJ ou tpIm •pa!nvo uotloj, `uosutgoJ `Jourio!' :luasgd •242ig :saky •At?pgoq Su!A!SsNug4Z alp op anp paiaougo ag Suipaaut .IogwanoN aql l'gl Joiiangos i(q papuooas `Jam iiupue2I iig panow •drum alp puappu !pm suutalan umol map anipupuasatdaJ d 'IIuH tut.zoutaw pu 2utpsels )iium atil gpim `•uz•u 00:0I lu SOOZ `S JaguzanoN `Aupanlus uo Nag ag ptm Nium suu.zalan aql papodal iaiiip irepuu?I ssau!sng maN •2utpimg alp putgag saiod2uij aqp.ioj pasn azu mil asi3 3o aSu tots alp uo pauaq sum uotssnostQ •Suuaatu lxau agp lu uotssttuutoo aql of It luasatd !pm pug lut?.z3 alp gpim pasugoind aq pinoo Nip swap!jo Isii u man !pm pugmoj •sj, •luu12 alp gum asugpind of luauzdtnba Jo isti g paau !pm aqs •Suipimg aqp op uoiluuop ioj =au utior of gupCiddu ag !pm aqs lugp paliodaa luginoD •sw ssautsng pagstugun •duuz aqp pua1 of moq Suiutuidxa Nium 3ioug alp Joj suotpotulsut papuato aq pugl papups JaiiiJ 'ij 'lsany ut papaumu spunj Jo food lsaSiui alp glim `S i isanv pug SZ goirw a tt? sautipuap at11, •satiouag agp Jo asugomd alp piumop patiddu ag pinoo lugl uouupuno,j itasutanO aql wag BuipunJ .toJ Aiddu of aiguirenu suotpuoiiddu pugp pap.uodat .zaim .ij, •uziq Suiouidai uo uotpupuaumiooa.z gpim ma! u 2utpuas ag !pm uotluz!uaao maim '.IAI •umol Jo lno SutnoW ag !pm pug umol Jo SltsJantun alp pu gof papdaoou suq aq paounouuu .taiim 'H ApurN—$utsretpundiaougui,l Z a2ud SOOZ `9Z iagoloO uotssttutuoD iiuH Ir?-toumlAl MEMORIAL HALL COMMISSION September 28, 2005 5:00 p.m. Veterans Memorial Hall Members present: Vice Chairperson Ray Moore, Phil Thomas, Randall Miller, Dennis Garthoff, Donald Delamore, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Craig White, Merlin Schueller. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: White, Schueller, Garthoff. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of August 24, 2005, as proposed be approved. Ayes: Eight. Absent: White, Schueller, Garthoff. Motion carried. Treasurer's Report Marcia Courbat presented the September 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,420 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $122,000.00, with a balance of$6,969.92. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and $1.16 in petty cash. Invoices from Blackhawk Memorial Co., Inc. in the amount of $144.00, Apollo Energy Systems in the amount of $722.00 for Halcyon shades for the East Room and West Hall, and Sparkle Window Cleaning Inc. in the amount of $250.00 were presented for payment. Moved by Miller, seconded by Thomas that invoices from Blackhawk Memorial Co., Inc. in the amount of$144.00, Apollo Energy Systems in the amount of$722.00 for Halcyon shades for the East Room and West Hall, and Sparkle Window Cleaning Inc. in the amount of $250.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: White, Schueller, Garthoff. Motion carried. Ms. Courbat reported she purchased twenty $0.37 stamps for a total cost of$7.40. Moved by Miller, seconded by Thomas that the purchase of twenty $0.37 stamps be approved. Ayes: Eight. Absent: White, Schueller, Garthoff. Motion carried. Ms. Courbat reported she inventoried the T-shirts and buttons, and there are 18 T-shirts and 142 buttons to sold. Vice Chairperson's Report Vice Chairperson Moore reported that on August 22, 2005 at the City Council meeting the Waterloo Historic Preservation Commission presented an award to the city and the commission for their efforts to maintain Memorial Hall as a publicly owned historic property. Dennis Garthoff now presented at 5:15 p.m. Committee Reports Building, Grounds & Operations—Ray Moore reported 16 bricks were put in the walkway. Cleaning of the building was discussed. Don Ross will be contacted to see if he has the time to continue cleaning Memorial Hall. Mr. Moore stated a few months ago Mike Dolan Concrete & Masonry submitted an estimate in the amount of$700.00 to repair eight locations in the walkway where the bricks have settled and the commission approved the repairs. At this time the repairs have not been made. The City Clerk will check with the Engineering Department to see if Mike Dolan can complete the repairs before Veteran's Day. Mr. Moore reported Randy E. Miller is going to continue to update the list of where the bricks are located in the walkway. The list needs to be updated every time new bricks are laid. The cabinet with the list will be brought into the building after Veteran's Day and located on the table by the back door. 1I10ID/C3 3 1za)iog AouuN •paureo uouoj, •iaiiantios •auu :wow •au!N :sa,Cv •uz•d SS:S pautnofpu aq Suimm am Turn Jour!' icq papuooas panouz sum 1! `aawuzuzoo am a.iojaq ssauisnq aatp.znJ ou q3!J •uot2sanns ship tp!m Ono.zg3 moiio3 03 aa11nuuzoJ 5uiSu Jpun3 am paNsu aIoow •.JJA •suoisioap uoi1uuop gsuo 2ui)iuuz uagm IIuH [ !101110W apnioui o3 .zaputuza.i E tplm 'pH iuuouzaw inoqu .1aiC1 u uanIS aq /Carr `31ouq u sasuga.znd uosiad u uagm palsanns B3owe° •Iysi •s)iooi matt 2uiiiu3sut uo)i.zom o3 2umuUuoo sz .zapunta 5ullo' •1oo1J puooas am o3 panouz aq o3 paau 'pm s3oujp u putt papcuti s! aouds auiols oq •s1au!quo .zoom 3siU alp ui paluooi sloujp.tu jo poi u a zu a tam pauodaz •JIAT ssauisng Ataiti ituH iuuotuai 3u u!Sag 03 NIum 'SON `S JaquzanoN uo piaq aq ipm uog3-u-Nium iunuuu am pal zodai.zaiiivAI RENEW •ola `2uipimq ati3 Sutuiuluiuuz `spjriiu am Suixapui trim uos.zad u aztti o3 paau atp passnosIp s.zaquzauz uoisstuzuzoJ iC.zuip JEM !IADD alp paxapu! Xam Ji aas o2 s2uapn2s aaiioJ uo2inuuH am i q pa3aiduzoo 2utxapui atp Jo spJooa.z ati2 .Jo3 Seupiooi Si ati p32u2s zalliNi iiuPuu2I •papua;xa aq uua Suq ui alp 3i aas o2 sda3s aq2 3u )iooi o21uatuuudaU aouuua2uiuw Sutpims s,43 atp )isu Iiim )IIOID '2TD oq •2uipimq atp out 2uttuoo aouut2ua utuIU ati2 3e sda3s am Jo uzolloq alp 2u iiaJ 2uzpjtnq ate ut 2upaatu uoi2uz!uuS10 uu Jo .zaquzatu u 2utia paizodai stuuou iautiollAi—iuouolsTH/iuuopuonpg Z 3Sud SOOZ `8Z Jaquza3das uotssturtuoD iiuH It?tzouzay�i MEMORIAL HALL COMMISSION August 24, 2005 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Merlin Schueller, Dennis Garthoff, Marcia Courbat, Don Ticknor, Marilyn Robinson, Ray Moore. Members absent: Anthony Tisdale, Michael Dennis. Also present: Carol Failor. Moved by Moore, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Dennis. Motion carried. Moved by Schueller, seconded by Thomas that the Minutes of July 27, 2005, as proposed, be approved. Ayes: Eight. Absent: Tisdale, Dennis. Motion carried. Citizens Oral Comments Randall Miller stated he would keep the list up to date on the brick project. Ray Moore stated he would like a list kept at City Hall. Treasurer's Report Marcia Courbat presented the August 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,416 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $121,800.00, with a balance of $7,045.92. There is a balance of $3,725.09 in the General Fund, $1,296.00 in the Special Fund and $1.16 in petty cash. After paying an invoice from Southwell Co. for a cast bronze National Register plaque, and from Blackhawk Memorial Co. in the amount of $256.00 for engraving of bricks, there is a balance of$6,769.92. Chairperson's Report Chairperson White congratulated everyone on their work they did at Memorial Hall. Chairperson White and Randall Miller discussed getting new t-shirts printed and coming up with a new design to be printed on them. Chairperson White and Mr. Miller were going to check with the Print Zoo about designing and printing new t-shirts. Committee Reports Building, Grounds & Operations—Ray Moore reported he did not have any more bricks to put in. He also presented to the commission a brochure from New York City Park Benches showing samples of benches that could be purchased for the park. Mr. Moore stated that he will call the company for prices. Dennis Garthoff stated he knows someone who might be able to make the benches locally that might be cheaper. Mr. Garthoff is going to look into it further. Ms. Courbat reported that she is putting an article in the newspaper about the Veteran's Day Memorial Program with it stating that there are still bricks that can be purchased. Finance/Fundraising—Chairperson White reported printing of new t-shirts for a fundraiser. New Business Marilyn Robinson discussed with the commission about placing an advertisement in the Rolling Thunder program. Commission members discussed the size and dollar amount to spend on the advertisement. Moved by Thomas, seconded by Ticknor to place an advertisement in the Rolling Thunder program in the amount of$25.00 to be the size of two business cards stating "Buy a Brick in Walk of Honor at Memorial Hall at $50.00 per brick" with telephone numbers of commission members to call to purchase a brick or to pick up an application for a brick at Memorial Hall, City Hall, or the Fire Station. )11aID AID �zaxag Aouum •paumo uot1ovq •sitruaU `alnpsi j :Tuasgy .142Ig :saXV •ut•d Sj7:S pau.mofpe aq Su9aatu imp Jou)lo!Z icq papuooas `iallangos panow sum 2! `uotsstururoo alp aiojaq ssautsnq Jatpinj ou gum Z a2ud SOOZ `jZ lsany uotssttzttuo3 IPH l�uouray�l MEMORIAL HALL COMMISSION July 27, 2005 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Donald Delamore, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Merlin Schueller, Dennis Garthoff. Moved by Miller, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Schueller, Garthoff. Motion carried. Moved by Miller, seconded by Moore that the Minutes of June 22, 2005, as amended, be approved. Ayes: Nine. Absent: Schueller, Garthoff. Motion carried. Treasurer's Report Marcia Courbat presented the July 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,411 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $121,550.00, with a balance of$7,045.92. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and sixteen cents in petty cash. Invoices in the amount of$270.00 from the Southwell Co. for a cast bronze National Register plaque, and from Blackhawk Memorial Co. in the amount of$256.00 for engraving of bricks were presented for payment. Moved by Courbat, seconded by Thomas that invoices in the amount of $270.00 from the Southwell Co. for a cast bronze National Register plaque, and from Blackhawk Memorial Co. in the amount of$256.00 for engraving of bricks, be approved and City Clerk authorized to submit for payment. Ayes: Nine. Absent: Schueller, Garthoff. Motion carried. Committee Reports Building, Grounds & Operations—Ray Moore reported that Dean Fagerlind has volunteered to help and will come to the next meeting. Mr. Moore suggested that persons who need to perform community services could be used as volunteers for sweeping and cleaning up the walkway. Commission members could be available the day of the monthly meeting to supervise the volunteers. Mike Dennis reported that six of the twelve padlocks have been installed in the cabinets. The cabinets with the swords need to have smaller asps. There are 14 cabinets with locks but no keys, and he would like to purchase two keys that would work on all 14 locks. New Business Tim Atkins reported on the POW-MIA Recognition Day to be held on September 17, 2005 from 1:00—4:00 p.m. at the Five Sullivan Brothers Convention Center. Mr. Atkins reported on the POW/MIA monument. The consensus of the commission was that Rolling Thunder would do the fundraising for the monument. They will announce the fund drive at the September 17, 2005 POW/MIA Recognition Day. Marilyn Robinson reported on the POW/MIA monument. The monument is 3' x 7' and 10" thick and would be made of black granite. One side of the monument would have the emblem, and the other side would state what the monument represents. The estimated cost for the monument is $10,500 to $11,500. Once the design is finished it will need to be presented to Craig Ritland for his approval. It was suggested that the POW/MIA monument and Military Order of the Purple Heart monument be of the same height, since they will be located in the same area. IIl°ID ADD CIO)O3 XouuN •papno uopoy4s 3JotI g9 `aapantios :maw •auiN :saiCy •urd £b:S paumofpe ag Supaatu alp lap .iounjoi j cq popu000s `aiooj Icq panotu sem 1! `uoIssnutuoo atp oiojag ssou!snq .zaq.znj ou pm 'AnQ VIIAI/MOd SOOZ `91 iagtuaidas Suugioap uopvturiooid anssi o3/Capnii JoAeIAl'IsE IIIM icatp palms sunny •.iyAT •Suippnq alp ainpatios o2 sso' uoQ o1 pa uapa.' gem aq puu `aoua iajuoo ssaid alp ioj ITOH pi.zotuaw asn o3 pO)isv suppv •Xua uoi3iusoOO)J VIIAI-mOd ati2 aounouuu o� •urd 00:£ Ig SOOZ `SI .zagtua3das uo aouoiojuoo ssaid aq IHM atatp palloda.l supjw zy�i Za ud SOOZ `LZ 1cInf uoIssituuzoJ Hull IuuotualAl MEMORIAL HALL COMMISSION June 22, 2005 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ross, Randall Miller, Merlin Schueller, Marcia Courbat, Don Ticknor, Michael Dennis, Ray More. Members absent: Dennis Garthoff, Marilyn Robinson. Moved by Miller, seconded by Schueller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Garthoff, Robinson, Ross. Motion carried. Moved by Moore, seconded by Ticknor that the Minutes of May 25, 2005, as proposed, be approved. Ayes: Seven. Absent: Garthoff, Robinson, Ross. Motion carried. Ross now present at 5:04 p.m. Treasurer's Report Marcia Courbat presented the June 2005 Report. Ms. Courbat reported the commission has sold 2,400 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $121,000.00, with a balance of $6,996.84. There is a balance of $3,725.09 in the General Fund, $1,296.00 in the Special Fund and sixteen cents in petty cash.. Invoices in the amount of $34.00 for the post office box, Blackhawk Memorial Co. in the amount of$432.00 for engraving of 27 bricks, and Menards in the amount of$34.92 for the purchase of 12 padlocks were presented for payment. Moved by Ross, seconded by Miller that invoices in the amount of $34.00 for the post office box, Blackhawk Memorial Co. in the amount of $432.00 for engraving of 27 bricks, and Menards in the amount of$34.92 for the purchase of 12 padlocks be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. Moved by Miller, seconded by Ticknor that the purchase of a roll of stamps for use by the Memorial Hall Commission be approved. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. Chairperson's Report Chairperson White reported that the Military Order of the Purple Heart has submitted the names of Anthony Tisdale and Donald Delamore to Mayor Hurley for appointment to the Memorial Hall Commission. Mayor Hurley will place the appointments on a future council agenda for council approval. Committee Reports Building, Grounds & Operations—Ray Moore reported the window on the handicap entrance was broken by vandalism. The city maintenance department repaired the window. Mr. Moore reported he met with Craig Ritland, Anthony Tisdale and Donald Delamore regarding the POW/MIA and Military Loyal Order of the Purple Heart monuments. Mr. Ritland approved the location for the monument, but expressed concern that no other items be put in the park to retain an open feel in the park. Mr. Ritland recommends leaving the flagpole as it will be a backdrop for the POW/MIA monument. Rolling Thunder is working on raising funds to purchase the monument. Mr. Moore reported that he and Don Ticknor looked at the table at the airport. The table is not as long as the table we are currently using. The commission will continue to search for a table with enough space for all organizations who meet at Memorial Hall. • 311a1D ADD �taNjog 1courN Talmo uouow •uosuigoN `J3og1.rej :2uasgy •1q ig :saky •urd g£:g pau.mofpr aq Supootu agl Tetp Jouri' icq papuooas `a tooj^j Aq panotu sum n `uoissiututoo oql aiojoq ssauisnq Jag 1nJ ou tjnm 3uauiu.�no,pV •dnot2 Aprils xiom 2uautdojanoa ao.tod 3pom ag2 Xq paziwo i slogjpir atp maina.t o2 aNij pjnom ag polels JajjijN •JIA •slou!gro age ioj posn aq o2 svojpt?d Zj past?gornd aq po.iodat Jou)joi j •JIAT ssaujsng pagsiugun •ajoaej; age Suui dai 2utpre5"al aouo j aajjmj, grim Np ds !pm angm uos.tadnugj •jgua2t?ut 411Su atp asn aM st?2uoj sr sogouaq alp Imm 2uautaa tar ut st ag pur ` pad alp ioj satjouaq alp SwigSal purjlr j •ijN avds aJooJAJ •Jj, •aouguo uirut jo asneoaq saa.z2 alp uo saa3jreut 2nd o2 2ou uoprpuautut000i s‘puwjum •JIAT sum •31trd oq .toj saa.0 pa3Iiuop ogm sjt?np!A!put az!uSooa1 o1 s ta)j.zt?uz Suip tt 1 purj1 2!rip tj1im a)jods a.toojyj •ijAj Z a5gd SOOZ `ZZ aunf uotsstututoD HRH jRuoutayAj D � MEMORIAL HALL COMMISSION May 25, 2005 5:00 p.m. Veterans Memorial Hall Members present: Chairperson White, Randy E. Miller, Randall Miller, Merlin Schueller, Marcia Courbat, Don Ticknor, Michael Dennis, Ray Moore. Members absent: Dennis Garthoff, Marilyn Robinson. Moved by Moore, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. Moved by Randall Miller, seconded by Moore that the Minutes of April 27, 2005, as proposed, be approved. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. Treasurer's Report Ms. Courbat presented the May 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,382 bricks at $50.00 each and 4 bricks at $250.00 each for a total of$120,100.00, with a balance of$8,318.84 in the brick fund. There is a balance of$3,725.09 in the General Fund, $1,296.00 in the Special Fund and sixteen cents in petty cash. Invoices from Apollo Energy Systems in the amount of$2,036.00 for Phase II of the window covering project, $64.00 from Black Hawk Memorial Co., Inc. for engraving of bricks, $50.00 from Regal Plastic for sanding and polishing the acrylic base for the index stand, and $72.00 from General Sheet Metal for drilling holes in the index stand were presented for payment. Moved by Schueller, seconded by Ticknor that invoices from Apollo Energy Systems in the amount of$2,036.00, $64.00 from Black Hawk Memorial Co., Inc., $50.00 from Regal Plastic, and $72.00 from General Sheet Metal be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. Nancy Eckert, City Clerk, reported that Mike Dolan Concrete & Masonry has identified eight locations in the brick walkway where the bricks have settled and is submitting an estimate in the amount of$700.00 to make repairs. In addition, Mike Dolan Concrete & Masonry has submitted an estimate in the amount of $300.00 to water blast out the cracks in the bricks. Moved by Moore, seconded by Schueller that the estimate of $700.00 from Mike Dolan Concrete & Masonry to repair seven locations in the brick walkway be approved. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. At this time, commission members do not wish to proceed with water blasting the bricks. Ms. Eckert reported the city is donating a Pentium II PC with 17" screen, keyboard and mouse with Window 98 to the Memorial Hall Commission. Ms. Eckert reported that she asked Lou Cutwright, Building Official/Maintenance Administrator, to look at the gutters, men's first floor restroom and the railing on the interior steps by the front door. Commission members looked at samples of plaques that identify a building as being on the National Register of Historic Places. Moved by Moore, seconded by Schueller that the City Clerk be authorized to order a bronze, classic style 10" by 15" historic marker at a cost of $270.00. Ayes: Eight. Absent: Garthoff, Robinson. Motion carried. Committee Reports Building, Grounds & Operations Committee—Mr. Moore reported the concrete base for the index cabinet has been poured and the cabinet installed. The index list needs to be updated. Members discussed recognition markers for the trees donated by Elaine Clemens and Wayne and Dorothy Billman. Moved by Moore, seconded by Randall Miller to purchase two markers to recognize Elaine Clemens and the Billmans for their donation of trees for the park. With approval of the mover and seconder the above motion was withdrawn. Mr. Moore will investigate what kind of material to use for the markers and report back. )IJOLD'3iD ; ova JcouEN •paureo uoi;oj, •uosuigog `JJotpluo :mow •;gig :said •tu•d Z0:9 potunofpu oq 2ui;aatu au; will I0IIII I 'g XPuu2i Xq popu000s `aatm iiupuiji Xq panotu sum ;t `aa itutuoo ati; aiooaq ssauisnq JatpanJ ou trim •pow o not;oj, •uosuigog `jotp.iEO :;uasgy •;trig :sai(d •tunasnysi ;notO ati; o; poluuop aq stua;i atp 2upso25rts so ds •JyN o; Ja ai E puos uosiadnugj ;ELi; 1aiiantios Xq papuooas 'Jam IIEpuEj 'mow •tunasnw ma to ati; o; stua;p aq; a;Euop sa;Eds •ij, ;Eti; papuaututooa i sioqulo •passnosip sum pH IEuoutay\i o; a;uuop ol will pinom a1 stua3t $ut;sq sa;rids saire43 wog Jolla' ata •Iiounoo'io aq;jo IunoJddE Joi AOIJnH iokew o;papJumloj aq IIIM ;uauz;utoddE ati j •uoissttutuoj iiEH IEuotuayAi ati; o; a;utua;iu puE aagtuatu E Jo ;uatu;utoddE .toJ satuEu ;nugns iiim 1'E°H oldtnd alp Jo Jam X-' 1tim 198 1a;dEgD EMoi ;Sug g;.tom ata •sso)J uoU o;pa.uaJa.z sum aIEps!Z •JIN •Suipimq IIEH IEt.tou 3W suEJoloA ut stua3i awls Aati; a.ta4M ;auig10 ati;JoJ uant5 aq uot3Eztuuato.ttati; ;uti; paNsu alupsi j •1JAJ Talmo uoi;oy1 •uosuigog `Jjotplu j :;uasgy •;trig :soAy •;uatunuom Jo adC puu not;uooi ati;Jo puEp j 2!EJD Jo !muddy o; ;oargns `panoaddu oq s;uaidtoai .iEaq aidand iouoq o� V d Iui totuayAI suEJO;an ui ;uautnuout E IIE;sut o; ;.tEaH aidmd atp Jo Jaw) kt1;ti!NI 198 .ta;dEtip EMoi ;sug tploN aq;jo ;sanbat alp imp .tailm Iluptmu Xq papuooas `siuuaQ Xq panow •saamoii puE asuq ati;Jo ;soo ati; snid 00'000`9$ Si ;uatunuom aq;Jo; ;soo pa;Etui;sa ati1 •)Izud ati; ui pa;Eooi oq pinogs 3t aJagm puE ;uatunuom Jo add ati; uo uoi;Epuatutuooat stq.IoJ puEi;tg 21EJ3 g3!M ;istn IIiM atooyAI •4A1 puE aJotu1i0Q •1yq `amEpsi' •1yA •;uatunuotu ati;JOJ JEd pinoM 198 as;duty uMoi ;sug ti;1oN atiZ •)pEd at{; ut luatunuotu iuuotu= u ;nd o3 pamoijE oq /iatip pa;sanba1 `;tEaH aidlnd ati;Jo Jam Xxel iw i 98 1a;dEto EMoi ;sug ti1-ToN Sui3uasa1daa `azoIUEiaQ uoQ puE aiupst j Xuoti;uy ssauisng maxi •papluo not;oyA3 •uosutgog `joq;.t1O :;uasgy •3tpg :soXy •spauuoJ tuog spoipud atp asEgo nd o3 pazuotpn1 aq Jou}Ir!' •ay\T ;uti; Jam IIEpuug Xq papuooas `stuuaQ icq panoy&i xis Jo sai;t;uunb ui ;tiSnoq 3i gouo 16'3 Jo ;soo u ;E smuuoj utoiJ pasEgoind aq uEo mooipud imp pa;.todat iourt j .rye •)Iouq.iodat puE awl alp;u Moot IiiM siaquzatu uotsstuzuzoo Jatj;p •si!mio viSp JO lianas smi puE do; ssup sBq ojge; atij •utoo.z tut ootu ati; 1oJ posn aq pinoo ;Eti; ;.todhu3 alp ;u ai(E; E ;E pallooi oq ;Eti; papodal Jotnio1Z •1y\I ssauisng patigu.un Z aEd SOOZ `SZ XulAl IIEH IEuotuolAl MEMORIAL HALL COMMISSION April 27, 2005 5:00 p.m. Council Chambers Members present: Chairperson Craig White, Randy E. Miller, Merlin Schueller, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Ray Moore. Also present: Don Ross, Randy D. Miller. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Moore. Motion carried. Moved by Schueller, seconded by Ticknor that the Minutes of March 23, 2005, as amended, be approved. Ayes: Seven. Absent: Moore. Motion carried. Citizens Oral Comments Gerald Crowe, Stepfather of Eric Steffaney, was at the meeting to discuss a memorial for Eric. They would like to place a bench in the walkway with a plaque stating the bench is in memory of Eric Steffaney. Commissioners will get an estimate of the cost for a bench and get in touch with Mr. Crowe. Moved by Miller, seconded Ticknor that the request of Grout Museum to use Soldiers & Sailors Park on Saturday, September 17, 2005 for a fundraising event, the Tall Grass Prairie BrewFest, be approved. Prior to a vote on the above motion, the following comments were heard. Ms. Courbat stated she does not feel the park should be used for beer events, and that last year organizers of the event set everything up on the bricks. Mr. Ross suggested that the event be held at the Sullivan Brothers Park. Mr. Miller stated the Grout could use the area across the street from their building, but events like this give exposure for Memorial Hall. Mr. Dennis stated Veterans Memorial Hall and the walkway are memorials, like a sacred ground, and he does not want to have a beer garden in the walkway. Chairperson White commented that a lot of veterans drink beer. If the commission no longer allows beer in the area, citizens won't be able to come to the park during events like the 4th of July celebration. Following comments a vote was taken on the above motion with the following result. Ayes: Five. Nays: Courbat, Dennis. Motion carried. Treasurer's Report Ms. Courbat presented the April 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,370 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $119,500.00. After paying an invoice from Apollo Energy Systems in the amount of$2,032.00 for Phase III of the window covering project, construction retainage fee to Mike Dolan Concrete & Masonry in the amount of$2,047.87 for Phase I and retainage fee to Mike Dolan Concrete & Masonry in the amount of $2,559.73 for Phase II of construction of the walkway, there is a balance of $11,595.84. The invoices from Mike Dolan were paid by the city, but those amounts were not reported to the commission at that time. Moved by Schueller, seconded by Dennis that retainage payments to Mike Dolan Concrete & Masonry in the amount of$2,047.87 paid by the City on December 18, 2002 and in the amount of$2,559.73 paid by the city on January 6, 2003 be approved. Ayes: Seven. Absent: Moore. Motion carried. 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Miller, Merlin Schueller, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Also present: Don Ross, Randy D. Miller. Moved by Dennis, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Ticknor, seconded by Courbat that the Minutes of February 23, 2005, as proposed, be approved. Ayes: Eight. Motion carried. Treasurer's Report Ms. Courbat presented the March 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,359 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $118,950.00, with a balance of$8,915.44 plus $8,770.00 received from the Exchange Club for the window covering project. The General Fund has a balance of$3,059.09, the Special Fund has a balance of $1,296.00 and there is $1.53 in petty cash. An invoice in the amount of $2,032.00 from Apollo Energy Systems for Phase III of the window covering project was presented for payment. Moved by Miller, seconded by Courbat that the invoice in the amount of $2,032.00 from Apollo Energy Systems for Phase III of the window covering project be approved and City Clerk authorized to submit for payment. Ayes: Eight. Motion carried. Chairperson's Report Chairperson White read minutes from the October 23, 2002 meeting when the commission authorized the Work Study Group to contact the Smithsonian Institute for ideas on the Civil War Diary. December 18, 2002 was the last meeting attended by Randy D. Miller and he showed some members of the commission where he put the diary. The Work Force Study Group gave a report to the commission on February 26, 2003. Commission members further discussed efforts to locate the Civil War Diary. Committee Reports Building, Grounds & Operations—Mr. Moore will meet with Carl Schuler about a base for the index cabinet. A couple of firefighters are working on a locking system for the index cabinet. Ms. Robinson reported Rolling Thunder is looking for someone to help with the costs of the POW/MIA memorial. Education/Historical—Mr. Dennis reported that ten padlocks with four hasps are needed for the showcase on the second floor. Mr. Dennis stated that it would cost about $35.00 to purchase the locks as they come two in a package. It was the consensus of the commission to buy locks with one master key. Mr. Dennis reported the Waterloo Memorial Board is reserving Memorial Hall for May 30, 2005. Finance—Mr. Miller reported the commission could apply for grants but we would need to seek the funds for specific projects such as the POW/MIA memorial. Mr. Miller suggested monuments for Desert Storm, Afghanistan, and Iraq. Unfinished Business Mr. Dennis reported he is opposed to locating the POW/MIA memorial on the east side of the building. He feels in the future that area could be used for handicapped parking. Sometimes it is hard for vehicles to access Memorial Hall because of the fire lane and no parking on the street. It was suggested the police department could put up handicapped parking bags during events. "PaiD'2i3 paxag AouuN •pauueo uotioj, 11.10ig :saAy •urd LO:9 w palm-wipe aq 2ugaauz a p iem iou pi j Aq papuooas `iojjm Aq panow svm 1! `uoissiunuoo ago aiojaq ssauisnq Jotpinj ou gpim •aseq v uo lnd puu pagsigmJai ag gotgm `Aamau it.ztutpv jo awls g 2upuuop s! pieggnH &.loop papodaz num •Q Apuug •2ugaaut lxau age w satiuoud alp ssnosip JogV T iiim sJaquzaut uoisstuzuzoD •poloidutoo uaaq anug 'cag; asnioaq panoutaI suzali autos grim pamatnal sum £OOZ q itj i ut padoianap lsii aqj •JPH ituoutaw Jo.; saiiuoud do3 passnosip siaquiaui uotsspuuuo3 SSaNISaa AUNT Z agud SOOZ `£Z go•mIN uotssiuzutoJ Hull iruouzay'i MEMORIAL HALL COMMISSION February 23, 2005 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Merlin Schueller, Marcia Courbat, Don Ticknor,Michael Dennis,Marilyn Robinson,Ray Moore. Also present: Don Ross. Moved by Dennis, seconded by Schueller that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Dennis, seconded by Ticknor that the Minutes of January 26, 2005, as proposed, be approved. Ayes: Eight. Motion carried. Treasurer's Report Ms. Courbat presented the February 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,346 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $118,300.00, with a balance of$8,265.44. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and there is $10.73 in petty cash. Ms. Courbat read a letter she is going to send to the Courier concerning Memorial Hall and the bricks. Chairperson's Report Chairperson White reported the Exchange Club of Waterloo donated $8,770.00, which will be used for the window film project. He reported that the city repaired the roof in the back entrance at a cost of$2,500.00. Amvets Post 19 has appointed Randy Miller to replace Thomas Broell as their representative on the Memorial Hall Commission. His appointment as well as Dennis Garthoffs appointment has been forwarded to Mayor Hurley. The city council will have to approve the appointments. Committee Reports Building, Grounds & Operations—Mr. Moore reported that he, Ms. Courbat and Don Ross searched the building for the Civil War diary and did not locate it. They found all the articles that have been tagged along with a disk. Mr. Miller reported that his relative, who was a member of the intern group from Hamilton College who worked on indexing the artifacts, said the last time he saw the diary it was in a cabinet at Memorial Hall. Mr. Dennis suggested that we need to visit with Roger Smith who was in charge of the interns. Mr. Ross suggested that the commission look at the minutes as to when Randy Miller left and when the Hamilton College students worked at Memorial Hall, specifically when the gentleman talked about contacting the Smithsonian Institute about the Civil War diary. Chairperson White will talk to Randy Miler to get a better description of the diary and get copies of the minutes from the City Clerk. Ms. Robinson asked for support of the commission to locate the POW/MIA memorial on the east side of the building where the flag pole is located. Ms. Robinson reported they have several designs for the memorial, and the one submitted by Mr. Ross is solid granite. The question is how to fund the cost for the memorial. It was suggested that Ms. Robinson take the design to Craig Ritland for his approval to make sure it conforms with the design of the walkway. There may be a cost involved to have him design the memorial. Ms. Robinson stated the base could be limestone with the rest a black granite. Moved by Robinson, seconded by Moore that the request to designate the area on the east side of the building by the flag pole for the POW/MIA memorial be approved. Discussion followed the motion. Mr. Dennis stated the location might be too isolated from the rest of the park. Mr. Ross stated that most people enter the walkway by the Statue of Liberty and leave on the east side of the building. Funding would be the responsibility of the organization and not the commission. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Nays: Dennis. Motion carried. 3Ira1D AID tiara AoueN •paiir o uottoyq •tgpig :saAy •urd L0:9 to paumofpe aq Suitaaut aqt Imp tegmo3 iCq papuooas `ijjq, Aq panout seM ti `uotssiututoo aqt arojaq ssauisnq ragtmj ou gtTm tuauttuiodde Mau a gttnn ram!a puss II?M ANTI pue `rapunq j 2uillog roj ateuratle aqt aq raSuol ou !pm ssog uou tegt papodar uosutgog •syq ssawsng esau •aafiuttuo3 Ieouotsw/uogeonpg aqt utog uS!sar of a3pi mom aq pateoipui StuuaU •JJA •ratrego uoitnjonag urouaurd Jo sratg2ne j alp moo! of algeun sum aqs tegt pauodar tegmoj •syq 2utssnu are sMaros aqt tnq `anbeid 89 tsod uosrapuy tragog aqt do tnd of Suioo seM aq paliodai siuuaa •ryi—aamunuop pouolstwuouronpg 'SiCax anal OLIM suosiad ro3 malls ui-uSis a patsaRgns uosuigog syq tauigeo auo ut Ida)! xi !pm sgeg ire paAax tie are stauigeo aqt uagM patrodar arooyq ryq •sSup aqt iredat of awnu Jag pateuop aqs -s2eg srtedar pue sMas oqm ueutoM a iCq pau dar 0r0M parapet ar0M Imp sReg aqt papodar sso21 .ryq •uMerpgtiM sum uopout anoge aqt`rapuooas pue snout aqt 3o Ienordde gum .uotsstutuioo aqt of xoeg ti Suuq pue tsoo Jo ateutitsa ue 332 `tunoo a op uoissiuturoj ouotsTH/uoiteonpg atp tegt paxse atigm uosradrteg3 •sxoolped atp roj tsoo jo ateums° ue xoeq 2uuq pue papaau are sxooiped Amu Moq tunoo auoautos tegt patsa2ns sum ti roog puooas alp uo saseo aarei aqt ro3 sxoolped asegomd of rallryq Aq papuooas `s!truaa Aq panoyq •roog tug aqt uo stauigeo alp roj sxool uo urts of Suta Si rapunq j Sugjog auo of uuagp paiCax rapungi Buillog pue `stradsjoo' Aq pateuop sxool aneq stautgeo sii sdn aqt papodar ssog •ryq Z aaed 500Z `£Z,Cretugad uotsstuzutoJ IIeH teuoutayq MEMORIAL HALL COMMISSION January 26, 2005 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Merlin Schueller, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore, Phillip Thomas. Members absent: Thomas Broell. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Thomas, Broell. Motion carried. Moved by Ticknor, seconded by Schueller that the Minutes of September 22, 2004, as proposed, be approved. Ayes: Seven. Absent: Thomas, Broell. Motion carried. Treasurer's Report Ms. Courbat presented the January 2005 Treasurer's Report. Ms. Courbat reported the commission has sold 2,346 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $118,300.00, with a balance of$9,606.44. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and there is $10.73 in petty cash. Thomas now present at 5:06 p.m. Ms. Courbat presented invoices in the amount of$34.00 for the post office box fee, Regal Plastic Supply Co. in the amount of$285.00, and three invoices from Black Hawk Memorial Co., Inc. in the amounts of$224.00, $480.00 and $352.00. Moved by Ticknor, seconded by Thomas that invoices in the amount of$34.00 for the post office box fee, Regal Plastic Supply Co. in the amount of$285.00, and three invoices from Black Hawk Memorial Co., Inc. in the amounts of $224.00, $480.00 and $352.00 be approved and the City Clerk authorized to submit for payment. Ayes: Eight. Absent: Broell. Motion carried. Chairperson's Report Chairperson White read a letter from the American Red Cross — Black Hawk County Chapter requesting the commission approve an agreement with them to use Veterans Memorial Hall in case of an emergency or disaster. Moved by Dennis, seconded by Schueller that an agreement with the American Red Cross — Black Hawk County Chapter to use Veterans Memorial Hall in case of an emergency or disaster be approved and forwarded to the city council for approval. Ayes: Eight. Absent: Broell. Motion carried. Members discussed the Navy Mothers/Blue Star Mothers organization as to whether they still have members available to serve on the commission. It was suggested that the ordinance be amended to make them ex-officio members. Committee Reports Building, Grounds & Operations—Mr. Moore stated that with the stand completed for the brick list, we will need to have a base constructed, and he will talk to Carl Schuler regarding constructing a base. Mr. Moore reported that the Civil War diary is still missing. Mr. Moore suggested that if the diary cannot be located, we ask the police department to investigate. Mr. Moore suggested that Randy Miller talk to the Iowa Workforce student from Hamilton College for information on the diary. Commission members viewed a video of the Healing Fields event. • WOO 43 axag AouuN •pai.rreo uouoyAl •llaoig :maw •1q ig :saAy •ur d ZS:S paumofpe aq 2uuaatu age p q wgznoj Aq papuooas `siuuaQ Aq panow sum 1i;uoissttuuzoo alp arojoq ssauisnq zaigznj ou g3!M •pow o uopoj, •llaorg :maw •1g2Ig :saAy •Ja.msuais paniodde aq ieq no3 rnzu j, pue uosradiregp aotn paluioddu aq a.rooj, Xtg `uosradtregD paluioddi aq alight 2uuj .tallangos Aq papuooas `Jou pis ,(q panoyAI •s1aogjo roj uogeututou pasolo o iqj uosradtregp `suogeunuou rag mj ou tp!m •ramsua.r j.roj lugmoD ei3JeyAI puu uosJadtregp aotn aoj 0.100W AEg `uosiadff qj .roj 31III Yl 2ierj pa3euiurou rouTloi j • v i •sJaogJo 3o uoi1oala JoJ uogeututou JOJ aum sum 1! 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Members absent: Thomas Broell. Moved by W. Billman, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Ten. Absent: Broell. Motion carried. Moved by Dennis, seconded by D. Billman that the Minutes of August 25, 2004, as proposed, be approved. Ayes: Ten. Absent: Broell. Motion carried. Treasurer's Report Ms. Courbat presented the September 2004 Treasurer's Report. Ms. Courbat reported the commission has sold 2,290 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $115,500.00, with a balance of$7,339.08. The General Fund has a balance of$3,059.09, the Special Fund has a balance of$1,296.00 and there is $0.44 in petty cash. Ms. Courbat reported that organizers of the Tall Grass Prairie BrewFest had tables setting on top of the bricks in the walkway. Commission members discussed the use of the walkway and making sure when organizations hold events they understand that they will not be allowed to put items on the brick walkway. Moved by Courbat, seconded by Miller that future organizers of events held on the walkway be informed that they cannot place items, such as tables, on the center brick walkway. Ayes: Ten. Absent: Broell. Motion carried. Ms. Courbat presented an invoice from Menards in the amount of $21.44 for the purchase of cypress mulch, an invoice from Stetson Building Products in the amount of $10.20 for the purchase of a tube of caulking, and an invoice from Blackhawk Memorial in the amount of $467.00 for engraving of bricks. The invoice from Blackhawk Memorial includes engraving an 8"x8" granite brick for the Northeast Iowa Community Foundation and one 16"x8" granite brick which was placed in the area reserved for donors. Moved by Moore, seconded by Ticknor that an invoice from Menards in the amount of$21.44 for the purchase of cypress mulch, an invoice from Stetson Building Products in the amount of$10.20 for the purchase of a tube of caulking, and an invoice from Blackhawk Memorial in the amount of$467.00 for engraving of bricks be approved and City Clerk instructed to submit for payment. Ayes: Ten. Absent: Broell. Motion carried. Chairperson's Report Chairperson White read a letter from the Midwest Folkfest Coordinator thanking the commission for the use of Veterans Memorial Hall and the park for the 2004 Midwest Folkfest. Chairperson White reported on the Healing Fields event which was held at Veterans Memorial Hall on September 10-12, 2004, to honor those who died while serving their country in the U.S. Armed Forces. Chairperson White read a memo addressed to non-veteran organization concerning the use of Veterans Memorial Hall. The memo states that effective October 31, 2004, Veterans Memorial Hall will no longer be available for meetings by non-veterans organizations due to lack of staffing, security and maintenance of the building. Moved by Schueller, seconded by Ticknor to approve said memo. Ayes: Ten. Absent: Broell. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Moore updated the commission on the purchase of the window shades for the building. The commission received a proposal from Apollo Energy Systems in the amount of$4,207.50, which includes installation of shades for 18 windows on the )JJ00 AID pavg AouuN •pau_Eo uolloj •llao_g :muasgy •ua j •urd Z0:9 paumofpE aq 2ugaauz alp wqi mum!'" 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'um Alto aqZ •sapEgs aq3 Jo asEgo_nd alp p_Enno3 annquiuoo iitm 1Cag3 goner nnoq aas m1 2ur3!Enn OM am puE `gnl3 a2uegoxg alp wag SuIpunJ palsanba_ sEq uoIssIuzuzoo alp 3Eg1 palloda_ -_AT bog wig alp uo smoputnn xIs puE _moll puoaas Z a2Ed b00Z `ZZ_agura3doS uoISSlruruoD IIEH IEL_muIayAI sUE_OIOA MEMORIAL HALL COMMISSION August 25, 2004 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Randy Miller, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Ray Moore. Members absent: Thomas Broell, Merlin Schueller, Marilyn Robinson. Moved by W. Billman, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Broell, Schueller, Robinson. Motion carried. Moved by Moore, seconded by Ticknor that the Minutes of July 28, 2004, as proposed, be approved. Ayes: Eight. Absent: Broell, Schueller, Robinson. Motion carried. Members of the Healing Field Committee updated the commission on the event. The Exchange Club of Waterloo is sponsoring the Healing Field, which will be held September 10, 11, 12, 2004 at Veteran's Memorial Hall to honor those who died while serving their country in the U.S. Armed Forces. The event will require closing Cedar Street between 4th and 5th Streets, putting stakes in the ground for the flags, a stage, portable toilets, and an area for sale of t-shirts and flags. On Friday, September 10, 2004, volunteers will walk flags from the Five Sullivan Convention Center along Jefferson Street to 4th Street to Cedar Street to the walkway. Memorial Hall will be opened from Thursday through Sunday. Profits from the sale of flags will be given to the Police and Fire Honor Guard and Memorial Hall. Members of the commission were invited to participate in the parade. Commission members will be present each day to keep the building open to the public. Treasurer's Report Ms. Courbat presented the August 2004 Treasurer's Report. Ms. Courbat reported the commission has sold 2,274 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $114,700.00, with a balance of $6,811.08. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and there is $1.92 in petty cash. Ms. Courbat presented an invoice from Blackhawk Memorial Co., Inc. in the amount of$272.00 for engraving of bricks. Moved by D. Billman, seconded by Dennis that an invoice from Blackhawk Memorial in the amount of$272.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Broell, Schueller, Robinson. Motion carried. Chairperson's Report Chairperson White read a letter received from the Grout Museum requesting to use Soldiers & Sailors Park on Saturday, September 18, 2004 for a fund-raising event, the Tall Grass Prairie BrewFest. They will require only the use of the park, not Veterans Memorial Hall. At the event, Grout will invite five distributors to bring in high-end ales for the public to taste. There will also be food vendors, entertainment and free Pepsi products for designated drivers. There will be no vehicles in the park, only tents. Any heavy material will be left on Cedar Street, which will be closed for the event. Moved by Moore, seconded by Miller that the request from Grout Museum to use Soldiers & Sailors Park on September 18, 2004 for the Tall Grass Prairie BrewFest be approved. Ayes: Eight. Absent: Broell, Schueller, Robinson. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Moore reported that Mr. Schueller is working on obtaining a plastic box for displaying the location of the bricks. Last month, commission members authorized Mr. Schueller to purchase the box at a cost not to exceed $300.00. The following items will need to be done before the Healing Field event: remove weeds by the paxag/Corium •paLu o uopow •uosutgog `JaiTangos `Iiawg :luasgy 'ltlRig :saXy •ui•d 00:9 In pauinofpn ag all legl unuziitg M Xq papuooas `a.zoow icg panouz sem It `uotsstuuuoo all aiojag ssautsng laglmj ou llij •uoissiuziuoo all of luatulutoddn ioj auinu lnugns uotlnztun2.io un1alan .ztatp anal Iltm 'aLI.L '1700Z `i£ zagutaoaQ angoaJJa uotsstuzuzoo all uzozl IIiM uetulltg XgloioU pun au Intl uotssiututoo all pauuoJut uetulltg auXnm •31.znd &lolies 7g stamps Pun}I d Inuotua1AI glint padlatl aneg oqM asap a0paJMou)lon of nap! un glim dn autoo uoissiunuoo all palsans a1oow •iyq •uosiad all Xjilou IHM ingrnoj •sw •u2isap all uiozj alninap lou of uotsstunnoo all Jo snsuasuoo all sem li pun `uotssttuuzoo all Aq panoJddn sem tloigM )lznd smiles 7g s.zaiplos Joj u2isap guidnospunl all dn marl) loalivary adnospunj punpm 2int3 •Aiouiaui sil ut ved sioji g 7g staiplog lurid of a)Iti PinoM ails •Xmme passed zalln3 asogM tunasnys lnoirj all le s)tioM olm pt2 n wog Ilea auoldalal n pantaoai als paliodai p ginoj •sw ssauisng earl •apu Mau alp jo pagilou aq IItM suotleziut Jo ueialan-uoM •pauino uoiloj, •uosuigog `.iaiiangoS `Iiaoig :luasgy •1421g :saAy •I,OOZ `i Jaguionom aniloaJ3a IInH InuoulojAl asn of pamolln ag iaSuol ou suoilnzpuSio unzalan-uou papuooas `aiooj, gig panouz SUM li •suoilnziunaio Jaw cg IInH Inuoui31A1 Jo asn all passnosip siaguzauz uoissnunio3 •slo1JilJe all uo paxioM otim dnol2 aSalloD uolituiH all jo iagutam lonluoo HIM zaIltiAI lem HAD all passnosip s.zaguiauz uoissturuzo3 •gutpitng all map pue sdigo Room oioui ppn `uogepunoj all punoie 3tlneo `MMM)llem pun uotlepunoJ Sutpitng Z ased b00Z `SZ lsanv uoisstunuoD IInH inuout°JAI MEMORIAL HALL COMMISSION July 28, 2004 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Phillip Thomas, Merlin Schueller, Marcia Courbat, Don Ticknor, Marilyn Robinson, Ray Moore, Randy Miller. Members absent: Thomas Broell, Wayne Billman, Dorothy Billman, Michael Dennis, Jons Olsson. Moved by Courbat, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Dennis, Olsson. Motion carried. Moved by Moore, seconded by Ticknor that the Minutes of June 23, 2004, as proposed, be approved. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Dennis, Olsson. Motion carried. Treasurer's Report Ms Courbat presented the July 2004 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,265 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $114,250.00, with a balance of$6,361.08. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and there is $1.92 in petty cash. Commission members discussed updating the list of brick which is displayed on the window for persons to locate their bricks. Chairperson's Report Chairperson White reported that a new proposal was received from Apollo Energy Systems for window shades for the building. Apollo Systems submitted a proposal in the amount of $4,207.50, which includes installation of shades for 18 windows on the second floor and six windows on the first floor. Chairperson White reported a letter will be mailed tomorrow to the Waterloo Exchange Club requesting funding for the window shades at Memorial Hall. Chairperson White stated that Don Ross reported that someone left the office unlocked. Mr. Ross is working on getting bids for a PA System. Committee Reports Building, Grounds & Operations—Mr. Schueller reviewed a proposal he received for a 32"x 16"x 16"x 17%2" plastic box for displaying the list of bricks. Regal Plastic has submitted a quote of$250.00 for the box. The box will have to be put on a pedestal and it has hand holes on each side for flipping the pages. Mr. Schueller will get an estimate for a 24" box, with adjustments to open the box. Moved by Moore, seconded by Ticknor that Mr. Schueller be authorized to purchase the box for displaying the list of bricks at a cost not to exceed $300.00. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Dennis, Olsson. Motion carried. Mr. Moore reported that city staff has repaired the ceiling in the handicap entrance hallway, and they will be requesting proposals to install new shingles in the area. Miller now present at 5:35 p.m. Mr. Miller reported he is working on the sidewalk list. 1i1a1D'TTD pa)iog Aout:N •pa!zre0 uotTOJAI •uossip `sTuuaG `unuziiig 'Q `uumntH 'M `Tlaozg :Tuasgy •uanaS :saAy •ur•d Sj,:s TC paumofpC aq&gloom aril}Cm iaiiantios 1q papuooas `aiooj,4 Aq panow sCm TT `uoisstuzuzoo oq mpg ssauisnq 1ammj ou gIIm •uotsstuxtuoj iCouols!Fpuopronpg ogjo uoszad IND `stuuaQ ImPI I WA&}aitidured oq ssnostp ITTm a1HTM uosiadhreuj •smog ioj pui suopruop 2utltotios uatim pasn aq pinoo iaitidtzred ata ''C""IICM auk pu' I[ H iCPoutayAI Su!ureidxa pawaio aq pigdumd C 1Ctp paTsanns wq.mop •sj, •paL.ueo uotTow •uossip `s!uuaQ `unmhTTH 'Q `uCTTTg 'M IIao.zg :Iuasgv •uanaS :saicy •panoJddE aq •ur•d 0: :L puu 0£:9 uaampq 1700Z `LI iagtuaidaS uo*red&lou!CS puU lamPT0S 'ITCH ICuou JAI sue.rapA Jo spuno12 am asn oT T#.1atdCg3 Cmol iapungj 5uTiioxJo TsanbaJ am Tem atooj, Xq papuooas `zaiim Aq panoJAI •spans ,t,S Isom puu tut IsoM uaampq wails .npa3 2utsoio SuTpniout `TTotmoo Apo aril Aq Juana am Jo 1CnoiddC palsanbai sCq zapunq 2uTITo2I •urd 0£:L oT 'urd 0£:9 luau /uoumanao otignd C 2utuuCid sT T _Tw2dru3 Cmoi zapungi 2ugjoN •b00Z 'LT i quto2doS uo Ind siojTug puC Janos `ITCH iCuouraw suCJa2an Jo spunoa am asn oI alti pinom .rapuntTZ SutiioN •XCQ uot2Tu2000N uouOy uT su!ss!JAI-1CM Jo 1auosud iCuot}CN sC paiCu2Tsap sT t700Z `tt 1aquza1dos •T# Jolddti3 Cmol 1aptmgJ SuTIIoll Jo Iuap!sa.1d `suDTTW UT.L wog Jolla' C peas uosutgo)i 'slAI 'ITCH JCuouray\I w aiod SCij am .ioj SCp icriy\T C pasCgomd smti Japunqu 2u!IIo>J 1-em pa iodai uosutgog •sJ, •uotss!LumoD TCOTzo2sIJuot2Conpg aril trim 31.10m Jog anuiiuoo o2 aigq mou st suaurai3 aureig rtf papodai iCgrnoj •siAi Z aged 1700Z `8Z icinf IitH ICuouray\T MEMORIAL HALL COMMISSION June 23, 2004 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Randy Miller, Merlin Schueller, Marcia Courbat, Michael Dennis,Marilyn Robinson,Ray Moore. Members absent: Thomas Broell, Wayne Billman, Dorothy Billman, Don Ticknor, Jon Olsson. Moved by Moore, seconded by Schueller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Broell, W. Billman,D. Billman, Ticknor, Olsson. Motion carried. Moved by Moore, seconded by Courbat that the Minutes of May 26, 2004, as proposed, be approved. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Ticknor, Olsson. Motion carried. Jeanne Ratton from Apollo Energy Systems, reviewed her proposal for window shades for the second floor of Memorial Hall. The proposal is for $3,600.00 for 22 windows. The shades are bronze on the inside and outside, 48" wide with an aluminum bottom. A piece of wood stained to match the woodwork would be placed across the top of the window. The shades have a three year warranty. Mr. Moore suggested that Ms. Ratton include a quote for the windows in the first floor meeting room. Dick King from the Waterloo Exchange Club reported they are sponsoring a display of 1,000 American flags called the "Healing Field". The flags will wave on the lawn of Memorial Hall on September 10-12, 2004, representing the fallen soldiers since September 11, 2002. It is an opportunity for the community to reach out and support our military and their families for the on- going daily sacrifices. It will be the only Healing Field scheduled in Iowa in 2004. The Healing Field will be open to the public, and visitors will be encouraged to walk through the display reflecting on the soldiers who have lost their lives in the fight for freedom. An Honor Guard will be at the site. Each of the 1,000 flags used in the display will be available to take home for $25. All proceeds from the sale will be donated back to the community by the Waterloo Exchange Club. Some of the funds will be donated to Memorial Hall Moved by Schueller, seconded by Miller that the proposal from the Exchange Club to use the lawn of Memorial Hall for the Healing Field event on September 10-12, 2004, be approved. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Ticknor, Olsson. Motion carried. Treasurer's Report Ms. Courbat presented the June 2004 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,255 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $113,750.00, with a balance of $6,199.08. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and there is $1.92 in petty cash. Ms. Courbat presented an invoice from the Post Office in the amount of$34.00 for cost of the commission's post office box for six month, and an invoice from Blackhawk Memorial Co. in the amount of$304.00 for lettering of 19 bricks. Moved by Courbat, seconded by Miller that an invoice from the Post Office in the amount of $34.00 and an invoice from Blackhawk Memorial Co. in the amount of$304.00 be approved and City Clerk authored to submit for payment. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Ticknor, Olsson. Motion carried. The City Clerk was instructed to ask Ms. Rotten to submit a quote for shades for the six windows in the meeting room on the first floor. 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Ayes: Nine. Absent: Broell, Ticknor, Olsson. Motion carried. Mr. Miller will put flowers in the planters outside Memorial Hall. With no further business before the commission, it was moved by Miller, seconded by Dennis that the meeting be adjourned at 6:29 p.m. Ayes: Nine. Absent: Broell, Ticknor, Olsson. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION May 26, 2004 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Merlin Schueller, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Absent: Thomas Broell, Jons Olsson. Moved by D. Billman, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Ten. Absent: Broell, Olsson. Motion carried. Moved by Moore, seconded by Courbat that the Minutes of April 28, 2004, as proposed, be approved. Ayes: Ten. Absent: Broell, Olsson. Motion carried. Treasurer's Report Ms. Courbat presented the May 2004 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,245 at $50.00 each and 4 bricks at $250.00 each for a total of $113,250.00, with a balance of $5,921.08. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and there is $1.92 in petty cash. Ms. Courbat presented an invoice in the amount of $240.00 from Black Hawk Memorial Co., Inc. for engraving of bricks, including two granite bricks. Moved by Dennis, seconded by W. Billman that the invoice from Black Hawk Memorial Co., Inc. in the amount of$242.00 be approved and the City Clerk authorized to submit for payment. Ayes: Ten. Absent: Broell, Olsson. Motion carried. Ms. Courbat reported that she wrote a letter to John Deere inviting them to visit the walkway to look at the brick that was engraved for them for their special donation. Chairperson's Report Chairperson White read a letter from Main Street Waterloo requesting to use the Plaza Area outside Veterans Memorial Hall on June 4, 2004 from 4:00 p.m. to 6:00 p.m. to serve free cake and ice cream in honor of Waterloo's Sesquicentennial Celebration. Moved by Dennis, seconded by Schueller that Main Street Waterloo's request be approved. Ayes: Ten. Absent: Broell, Olsson. Motion carried. Chairperson White read a letter from Jeanne Rotton, owner of Apollo Energy Systems, submitting an estimate of cost to install window shades for Memorial Hall. Ms. Rotton's manufacturer has offered a 10 percent discount on any order that exceeds 10 window shades. The offer is good until August 1, 2004. Moved by Ticknor, seconded by D. Billman that Ms. Rotton be invited to the June meeting to discuss the material, color, and estimate of cost for the window shades. Ayes: Ten. Absent: Broell, Olsson. Motion carried. Chairperson White read a letter from Diane Oppelt, representing Watts Vault & Monument Co., requesting an opportunity to present their bronze displays to the commission. It was the consensus of the commission that they have already committed to granite and not bronze displays. The City Clerk will contact Ms. Oppelt and thank her for their interest but the commission is not interested in bronze displays. Committee Reports Building, Grounds & Operations—Ray Moore reported that there is no problem engraving the new bricks. Mr. Moore discussed the section in the walkway that is set aside for contributors. An 8"x 16"granite stone brick with the name of the organization, person, business, etc. donating funds to the walkway will be placed in an area in the walkway. At the April 28, 2004 meeting, commission members suggested the section be entitled benefactors, donors, or contributors. )110i3�I!D po)log icoueN •paureo uopoyAJ •uossj0 'Haug :luasgy •uaj :sOicy •urd OS:S paumoipe oq Suuaaut Oql lem .zounjo!I icq papuooas `uuuijjig •rn panout sem li `uoisstuzutoo aql aiojaq ssauisnq 1agltnJ ou gli�lcl •icra[euoutaw uo pjaq oq of sluana Oql passnostp sioqutaut uoisstututoj •luana XInr Jo ql.nod OM le sdegiad `"mljrm aql Pu II H Ituouuow of sioinguluoo uouuatu uoisstuttuoo alp itoX i oouo palso ns iojjij, %TIN •sajod Sug mau aql zoj ked of uoilnquluoo .ttagl .ioj }jouq oA J2ua of Sutpzom zoj emoI utals1agl.zoN ooj.zalem Jo uouepuno j AliunututoD glim 3110m HIM -OljM Xpue11-2utsre.zpund/aouguId •paogjdai aq of paau icummum all ui sajod otj uo sgejj alp lem papodai atooJAJ •iyAj •urelunoJ Oql uo uznl jiim stuuaj •Thi pug mpg all mop of pa.taalunjon uosuigog •sytj •uoileigalao XuQ leuouuay\j aql zoj uo pauml uielunoj aql pine pauealo oq of poou aql ijd •u ojo XeAmi m aql claw' of Suidjaq pug spaam Jo i em}jjem aql 5uiueajo ureag aouo st pioupoQ lid lugl paltodat aiooN •.qAT •Suilaaut aunt aql.ioj suousoSSns }jogq 2uuq of palse 0.1OM siaqutaut uotsstututoj •uoiloas moods aql Jo SutpJom aql uo pamo11oJ uotssnosIa Z ared iOOZ '9Z At JAI uotsstututop II H Ieuoutay�j MEMORIAL HALL COMMISSION April 28, 2004 5:00 p.m. Veterans Memorial Hall Members present: Randy Miller, Merlin Schueller, Wayne Billman, Marcia Courbat, Dorothy Billman, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Craig White, Thomas Broell, Don Ticknor, A.O. Gilbert. Vice Chairperson Moore called the meeting to order. The order of the agenda was amended to move the discussion item under New Business as Item IV. Moved by D. Billman, seconded by W. Billman that the Agenda, as amended, be approved. Ayes: Eight. Absent: White, Broell, Ticknor, Gilbert. Motion carried. The minutes of March 24, 2004 were reviewed. Several amendments were made. Mr. Dennis asked that the minutes reflect that the vote to hold a rummage sale was defeated. Moved by Dennis, seconded by Miller that the Minutes of March 24, 2004, as amended, be approved. Ayes: Eight. Absent: White, Broell, Ticknor, Gilbert. Motion carried. George Warren reported that his association is looking at five sites for riverboat gambling, with the Memorial Hall location one of the sites. They would make Memorial Hall the focal point. This is a community project, and Memorial Hall and Soldiers and Sailors Park is a rare gem left in town. The site is being considered because of the parking ramp connected to the Five Sullivan Brothers Convention Center and Ramada Inn. This site is the third choice of five sites being considered by members of the association. The boat would be on the river and Veterans Park and the walkway areas would be incorporated as part of the entrance giving people a chance to view and enjoy the building and park. Funding would be available to enhance the building. The Iowa Racing and Gaming Commission will meet on June 10 to decide if the moratorium on gambling will be lifted. If the moratorium is lifted, the Iowa Racing and Gaming Commission will make the decision as to where the riverboat would be located. Mr. Moore stated he feels this could enhance the building and park. Mr. Dennis is in favor of the riverboat locating by Memorial Hall as it makes good sense to attach it to the hotel, convention center and ramp. Mr. Dennis feels this could help the commission to have the park opened year round and bring more exposure and traffic. Mr. Warren explained that the last study shows there would be 2.4 million visits per year. Improvements to the ramp would be necessary. Treasurer's Report Ms. Courbat presented the April 2004 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,229 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $112,450.00, with a balance of $5,361.08. The General Fund has a balance of$3,059.09, the Special Fund has a balance of$1,296.00 and there is $1.92 in petty cash. Ms. Courbat presented an invoice in the amount of$240.00 from Black Hawk Memorial Co. for engraving of bricks. Moved by Courbat, seconded by W. Billman that the invoice in the amount of $240.00 from Black Hawk Memorial Co. be approved and the City Clerk authorized to submit for payment. Ayes: Eight. Absent: White, Broell, Ticknor, Gilbert. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Moore discussed the section in the walkway that is set aside for contributors. It would be 8" x 16" granite stone brick with "major contributors" engraved on the stone. Mr. Moore will look at what Cedar Falls has done about their contributors section. Some suggestions were: benefactors, donors, contributors. The commission will discuss this item at the next meeting. )izajJ'it3 paxag AouuN •paInto uoriow •izagpD `zou)i3TZ `iiaozg `airs :ivasgy 11.12tg :saAy •urd SS:S pau.mofpe aq 2utiaaur alp iegi uuuz111E1 M itg papuooas `zapHAI Xq panour sum it `uorssiururoo agi azojag ssauisnq zagiinj ou gitM '1700Z aunt Onozgi£zenzgaj jo sgiuow agi.io3 snoucuouy sotioozeM wag pantaoaz sum SZ I$ paizodaz ` aID `izallog AouuN •sivana aurri-auo put 1igiuour `iunuue zoj pagstiguisa aze SOO J •00J ieivaz u paarego azu siunptntpui puu suogurtueazo aiunud `suoiieztuuazo oqqnd zagip •aazego jo as u Aititoej aqi asn keur sivaun redap Xito put suoiiurtuazo uezaian pazm ooaz saznpaoozd 8uriezado I!EH teuouuoJ, aqi of 5uipz000u iugi paizodaz siuuau •zyAi •aura iugi ie map aztu800ar pinoo uos.zaptgD am rem pu `iieH iuuouraw iu $uriaaur AupUOJAl zeinSoi sit pioq pinom gnij o uugoxg aqi iegi 5utpuuiszapun stq sum it pip paivaururoo azoow •11A1 •17 Xin f uo Nag aq 1 uouiazao agi palsaSSns aq put `sivaumuour am aiuotpap of Xuouioioo a Noll of an pinom gnij auugoxg am papoda.i zaiitYAi ssauisng pags►ugun •aioo j!Igor Sutztu2oo31 3iouq e paisanns iegznoj •sw •Nouq aqi anez2ua of moq uorisaans u gitm urait sap louq 2uuq'pm put MO' uzaisuagizoN 7g ooiza3EM Jo uotiupunod Airunururo3 am Sutztudooaz louq e papuaururooaz zallm •zLAi •pa►..nuo uopoLAI •izagito `zour!' `Itaozg `aipuj :ivasgy •1g2tg :saXy •3ized am of uopuuop ztagi zoJ gnij aSueuoxg age SuIztu2oaaz panezgua aq auoms a zaiiangos Xq papuoaas `stuuaU Xq panoJ •5urnuz2ua snid SL$ si 3soo ata «•gni3 auugoxg ooizaieM Xq papeuop sivauznuom puu sagouag„ :smoiioj su panuaua aq of auois u pinom azooy\[ •11A1 •sagouaq agi zoj 000`S$ put utuiunoJ am zredaz of 000`S$ paiuuop gnjD auugoxg a4Z Z agud 17OOZ `8Z i1zdY uoissrururoD IIuH IeuourayN MEMORIAL HALL COMMISSION March 24, 2004 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Phillip Thomas, Merlin Schueller, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Marilyn Robinson, Joe Sink. Members absent: Thomas Broell, Rev. Randy McHone, A.O. Gilbert. Also present: Carol Failor. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Eleven. Absent: Broell, McHone, Gilbert. Motion carried. Moved by Courbat, seconded by W. Billman that the Minutes of February 25, 2004, as amended, be approved. Ayes: Eleven. Absent: Broell, McHone, Gilbert. Motion carried. Treasurer's Report Ms. Courbat presented the March 2004 Treasurer's Report. Ms. Courbat reported that the Commission has sold 2,218 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $111,900.00, with a balance of $4,811.08. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and Petty Cash has a balance of $1.92. Ms. Courbat reported that she bought postage stamps and that there were no bills to be paid. Ms Courbat also stated that there were 21 bricks being made. Ms. Courbat stated she visited with Roosevelt Taylor and they went together and talked to a group of Masonic gentlemen. Ms. Courbat stated they were all interested and she left 25 slips. Chairperson's Report Chairperson White reported that he spoke with Tim of Clearview Service, Inc. to discuss the tinting of the windows in sections. Tim of Clearview stated there wouldn't be a problem with tinting the upper half and lower half in two different stages. Mr. White stated they wanted to do the east and west windows first and the north and south windows later. The major expense is setting up and moving the scaffolding. Mr. White said Tim of Clearview was going to stop down in the next few days. Mr. White also stated that it would be nice to get it done before Memorial Day and the planting of flowers. Mr. White stated he would contact Rainbow Florists about donating flowers. There was discussion that possibly Dan Lichty, Horticultural Instructor at Hawkeye Community College, would give them names on particular plants to use. Committee Reports Building, Grounds & Operations—Mr. Sink reported that Ray Moore spoke with Carl Schuler about re-caulking the fountain. Mr. Sink also stated that there is a problem with engraving the new style of brick due to chipping. Mr. Sink stated Black Hawk Memorial said they can do the engraving. The bricks turned in by April 6th or 7th to be engraved will be ready by Memorial Day. Chairperson White stated he will contact Sheriff Kubik to see if we could use prisoners to pick up the grounds. Education/Historical Committee Education/Historical Committee—Mr. Miller read a couple obituaries of civil war veterans. 311013 AID i.za)iog/Collura •paureo uoiiow •pagito `auoHoN 'llama :ivasgy •uanaig :sa/Cy •urd 9S:S ii patunofpe aq 2utiaauz all Imp sumac' /Cg papuooas `Jam iCg panow sem it `uoissiurtuoo aqi aiojaq ssautsng Jagim3 ou gipAk •izagito `auoHow `iiaoig :ivasgy •uanaig •sa/Cy •otir alp u! sum! snoaueiiaostuz pasnun alp alms of zaiiantios •ij, ./Cg papuooas `}iuis •ij /Cg panow •otiir all ut pa.zois pue do paxog ag pinoo stuaip snoaueiiaosun pasnun aqi pawls Nuts •ry4 Tug aqi uzozJ 2uigiAu 2ugias gum saat esip siuuaQ ty�i liagiio `auoHow `iiaoig :maw •siuuau :s/CuN •ua j •saiCy -anus at?uuunl t' pioq of ueugiig •Q /Cg papuooas `tretullig 'j\A /Cg panow •pUnd ieuotuay�i aqi oiut pinoo spaaoozd agi uzozu Amon' rug pawls osie iegznoJ •sj, •Sutpimg aqi Jo /C,Rnsui .toj idaN 2uiag Toll a.ze Wqi s2u1112 Iias of aces ageuzunu 2uiA q sisanbal pue spinogdno alp ui sagstp snoau-eiiaosiuz pure sNooq duns punoj aqs paieis iegmoj •sy4i ssautsng AtaN •asn aienud pup oggnd.toj saaj aesn aqi saieis Teti ienuew ieuoiieiadp alp pure 2utpimg aqi 2uiivai Jo isoo aqi inoge a}iods s!uuaQ •zy\i ssautsng patisiugun m(e aouo ino saejj alp lnd of pup patp suit oqm auoauzos Joj aLJ 1oj piag 2ugeaq t? $uineq Jo a}iods osie Jaiim •ij, •2oi�ioug isii of amuxu ioopnno up 2u!sn passnosip raiiiNI •ij •Xuouza.iao iceu ieuouzaJ aqi 121a)ads 1san212utaq u!palsaJaiut sum uEnging iciiax parts naiimNm •JJA--utsIalpund/aoueu!d �uisnupun3/aou>;ui,J Z a2td b00Z `iZ go EF\i UO!SS!uzu103 TIM ieuouz0JAI MEMORIAL HALL COMMISSION February 25, 2004 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phillip Thomas, Wayne Billman, Marcia Courbat, Dorothy Billman, Michael Dennis, Ray Moore. Members absent: Thomas Broell, Roger Smith, Don Ticknor, Marilyn Robinson, A.O. Gilbert. Also present: Bob Hammin. Moved by Dennis, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Broell, Smith, Ticknor, Robinson, Gilbert. Motion carried. Moved by W. Billman, seconded by D. Billman that the Minutes of January 28, 2004, as amended, be approved. Ayes: Seven. Absent: Broell, Smith, Ticknor, Robinson, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the February 2004 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,215 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $111,750.00, with a balance of $4,949.08. The General Fund has a balance of $3,059.09, the Special Fund has a balance of$1,296.00 and Petty Cash has a balance of$9.32. Ms. Courbat presented an invoice from Black Hawk Memorial Co., Inc. in the amount of $288.00 for engraving 18 bricks. Moved by W. Billman, seconded by Thomas that an invoice from Black Hawk Memorial Co in the amount of $288.00 for engraving of bricks be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: Broell, Smith, Ticknor, Robinson, Gilbert. Motion carried. Chairperson's Report Chairperson White reported he met with Billie Bailey of the Grout Museum to discuss the picture of the Five Sullivan Brothers on loan from the commission to the Grout Museum. Ms. Bailey suggested that since the picture is on display at the Grout Museum and they have more visitors than Memorial Hall, Grout Museum would like to put a plaque on the picture noting the picture is on loan from the Memorial Hall Commission. Mr. Billman stated he understands that the picture is used for educational purposes, but he feels the commission should receive monetary consideration because Grout charges people to tour the building. Mr. Billman stated the commission needs funds, too, and the Grout uses the picture to gain notoriety for them. Mr. Billman stated he feels they show partiality for the Five Sullivan Brothers family when other families lost members. Mr. Moore stated he feels there are many more items in the building that the Grout Museum could borrow for display. Moved by Thomas, seconded by W. Billman that the Grout Museum be allowed to continue to display the picture of the Five Sullivan Brothers as long as they attach a plaque that the picture is on loan from the Memorial Hall Commission. Prior to a vote on the above motion, commission members discussed the motion and were in agreement as long as the Grout Museum understands the picture is on loan. Ayes: Seven. Absent: Broell, Smith, Ticknor, Robinson, Gilbert. Motion carried. Committee Reports Building & Grounds Committee—Mr. Moore suggested that the commission keep a record of all items that are on loan. The City Clerk volunteered to put together the book. Mr. Moore addressed the issue of the new bricks being used for the walkway. Mr. Moore stated prior to the start of the second phase of the walkway he showed the bricks to Black Hawk Memorial and they said the bricks would work. Mr. Moore stated that Craig Ritland, Dolan Concrete and he 1Io)Iog icoueN •urd 6S:S In pauinofpe 2uuo ui a4Z luauqutoddr.ioj atut?u mau Suqwtutgns aq!pm/cagy par `pau2tsoi seq `su1.taloA ut?ouatuv paigesiQ otp 5ui1uasaJda.t VutS .iao2i will po iodai Tnginoj •sj 'urd ivasge mou a.zooj •gpuout lxau iiowq iodal'pm pur uoisstuzutoo aq1 Aq dn ias sooj alp uo jams iu iruogwodo alp mama.' iiim sumac' •11A1 •s1soo aouruo ureuz pine Xltitgrq 3.1x wow pales uiuntreg qog 3102 of SOOJ suaa.12 se gores ag1 aq pinogs 2utpjtnq alp 2uat oT Isoo otp Trip poisons stuuo(' •zyN 'urd OS:S luasgn mou snuzouu •2upaauz qo o iojJour dn map Xagl se 2uoi st 2utpimq aqp 2utsn ulogl qp tuaigoid n anyq you pip ag pops scuuaQ •snow Xuouy soi1oo.mN 2utpitnq aqi jo osn aqT passnosip uotsstuttuoo aqi •3o1n.10S main zV°ID i -13gaM ut!L gitm itsin !PM NItIM uosJadm?g3 •soum polonms ioqutnu ore ioo r op oT o onb Tay pinoo am 3i gas oT oopuos math moo gmm )ioago auoatuos Teg1 pa1sa5ns stm 1i •smoputm agi Jo gugup ioj ked spunj �uisu i to smoputm ag1 Hu Joj sapngs mou 2utsegotnd passnosip siogtuauz uotssttuuto3 '00'OOS`9$ Jo 1unotur age ui •oui `aotn.zaS main .maid uto.tu sem pantaooi piq Jaw au, •smoputm ag1 uo wig mopuIm map Hula!! o1 00'LLS`S$Jo lunoux aq1 ut stua1sIS X ioug oiiody tuoij oionb pauu qo `XIID ag1 .ioj iolaustuiutpy aout?uaiut JA4 `110umvn3 nog Imp paltodaJ 3itoD aq1 •aotn tas i punututoo uuojiod s ouosud osn pinoo amps oos aogpo s JJuagS loewoa !pm ag pawls alum uos.tadttt?4TJ •spoom Jo aa.t3 put unaio kem)iiem aq1 daaN dioq o1 s.taa1union put! o1 spaau uotssttttutoo ati1 Imp pawls aloow •iy\i •uie1unoJ ag1 2upiinWo az 5utpte2oJ X.mostw .taingoS i-TeD lorluoo !pm aq Tegm po.todai aioow '.zinj •Xemoiiem ag1 ioj svuq anrg am alns avtu o1 auoktana grim 3110m !pm ag pales aJooN 1j^j •311om pinom s)iouq alp imp irpoulow)ImrH Norig cq PIOI aiom pur s3iouq mou alp 2utsoogo ut panionut a.zam Z and 1700Z `SZ£n nigo uotsstunuo3 TIM Miolu JAI MEMORIAL HALL COMMISSION January 28, 2004 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Merlin Schueller, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Marilyn Robinson. Members absent: Randy Miller, Thomas Broell, A.O. Gilbert, Ray Moore. Moved by Dennis, seconded by W. Billman that the Agenda, as proposed be approved. Ayes: Eight: Absent: Miller, Broell, Gilbert, Moore. Motion carried. Moved by Dennis, seconded by Ticknor that the Minutes of October 22, 2003, as proposed, be approved. Ayes: Eight. Absent: Miller, Broell, Gilbert, Moore. Motion carried. Treasurer's Report Marcia Courbat presented the January 2004 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,211 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $111,550.00, with a balance of$4,942.08. Ms. Courbat reported that as of January 28, 2004, the General Fund has a balance of$3,059.09, the Special Fund has a balance of$1,296.00 and Petty Cash has a balance of $9.32. Ms. Courbat reported that she purchased a roll of stamps using petty cash. Ms. Courbat presented an invoice from Black Hawk Memorial Co. for engraving of one granite bricks and eight bricks at a total cost of$193.00. Moved by D. Billman, seconded by W. Billman that the invoice in the amount of$193.00 from Black Hawk Memorial Co. for engraving of bricks be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Miller, Broell, Gilbert, Moore. Motion carried. Chairperson's Report Chairperson White submitted a Statement of Agreement with the American Red Cross for the use of the Veterans Memorial Hall buildings, grounds and equipment for a mass shelter for victims of disasters. Moved by W. Billman, seconded by Courbat to receive and place on file said agreement with the American Red Cross to use Veterans Memorial Hall buildings, grounds and equipment in for victims of disasters . Ayes: Eight. Absent: Miller, Broell, Gilbert, Moore. Motion carried. Chairperson White reported that the Waterloo Convention & Visitors Bureau is sending out a notice to military organizations to bring their military reunions to Waterloo. Chairperson White stated that plans are in the works to hold the 30`h Anniversary of the end of the Vietnam Conflict in Waterloo. Plans are being developed now, and they may work with other communities and bring in top notch speakers. Committee Reports Building & Grounds Committee—Don Ross reported that installation of new locks on cabinets in the first floor meeting room and utility room is being completed. Mr. Ross reported that the John Kerry campaign leased Veterans Memorial Hall and has been billed $65 for the rental fee. Mr. Dennis reported that the date of the 30`h Encampment of the Sons of Union Veterans of the Civil War has been changed. Educational/Historical Committee—Michael Dennis reported on research he conducted on Henry Bray, a Civil War veteran in Black Hawk County who as a youth of 19 fought in the battle of Vicksburg. Mr. Bray died at the age of 99 on May 8, 1943. Mr. Bray served nearly three years in the Union Army under Generals Grant and Sherman. Mr. Bray was the last member of Robert Anderson Post No. 68, Grand Army of the Republic of Waterloo, which once numbered 478. Stephen Gilley, formerly a member of Robert Anderson Post transferred his post to Los Angeles, and passed away on December 29, 1943. •Xisnouiiurun passed pur uoszadzregj aoin sr sso' Jo ivauiiuioddr uo uavi sum.awn `suoitruttuou zagio ou qlm •ssog uoJ patEuiwou Tegznoj •spy •uoszadzreg3 ao!A zoJ suoileupuou zou atuii am sum mou paounotuze nap aqJ •Xisnounueun passed pug Tegznop •sw jo tuatmuiodde alp uo uavi srm awn `suouruttuou zagio ou giirn •zaznseai j ginop etozew paruuuou uosuigoIl •sw •zaznseaIZ zo3 uotleuituou zoj urn am srm mou paounouue zregQ atis ssauisng Haiti •JCeG [euouiaw uo TIM Ieuotuay\i sUezatan asnoq uado ur qmm Ouoir zasrezpunj aneq uoissiuituoo Imp patsanns uosuigog •sw ]•uotssttuuzoo atp o� v-eq uodaz pur 5ui1uit moputm uo spiq Maas of `zolrzlstutuipy aourualuremetoujp 2uipimg `3g5umtnD no7 )isr iipm 'izai3 /4i3 aqZ •smopuim szrelsdn atp 2utiuii uo ping srm uoissnosIQ •umrzpg4Tm srm uoi4otu anogr aq4 `zapuooas pun .tanotu aql JO ienotdde giiM •stuaigozd Cur 31orq 4.zodaz pug Suippnq atp uretuiui of anui uoo oI Sugiim si sso' •ij 4 Irtp palou apgj uoszadzieqo •5uiiaatu ziatp tour dn 2utueaio st uogrztueazo 'pea azns oval pinom oqm pannbut sso) 1JAJ •preati azam SluatutuOO 1.1IMOII0J aqI `uoiloui anoge aqt uo aeon r oI.loud •2urlaatu ztogl zaur smooi atp dn map pur aaigzi?5 atp OAOtuaz of aigisuodsaz 01V Xagi Mg 2uipimq alp 5utsn suoiieztudzo oI Jam' r puas zregj aqt mil !mug 'M /q papuooas `zaiiantios iq panow • •tuagl icq patrzaua5 aRectia Jo 2uisodsip zoj aigisuodsac aq Outpimq atp ui stra JO aajjoo smut uotlezivazo pea azmbaz of p.reati SLm uoissnosiQ •2uitreaio am op /Cagl a.iojaq situp jo aidnoo 1? si Ii solar autos �nq `5uipiinq atp ui loam sdnor2 zone Suipiing alp ueaio o1 anuiluoo JCittueJ siq pur aq palms ssog •4\i •Suipiinq a4I 2uisn anuiiuoo o4 ui map pazatprjpurz2 iiounoo alp pur /Ctio alp of pazzaJsurz1 srm Xizadozd atp uagm 2utpiinq alp 2uisn sem snouiiCuouy soilooxem •sue.ia1an turutain azn szagtuatu am Jo ,Cum! asneoag Suipimq am asn of pamoiir uaaq srq snotuVCuoud so!loOJJN trip po ioda.i ssol ••ij, •snou.iXCuouy soiloozeM iq IInH ieuotu0JAI Jo asn alp uo pzeaq SVm uoissnos1Q •Fuitaatu s‘g3uotu lxau uoissitutuoo atp Naeq nodal pine mainaz rpm aaunuituo3 spunoto 2uipiing a4Z •paoridaz aq of antq JCeui asom pug `2rnAtJ2ua ioj pasn aq tiro Te m adJCt aq4 iou ate XVm)iium am Jo Z asegd ui paiirisu! s)iouq aq4 2Egt papodaz 4egino3 •sJA Iuiiaatu s‘gluotu txau uoissuuuioo atp o1 veq podai pine /Caireg agitg glim paw iijm 04TUJ l uoszadzrego •pauzeo uoi4ow •azoow `i oqi?J `iiaozg `Jam :ivasgv •4g5ig :saCy •iinsaz 2utmoiio3 am glim uoilotu anoqr alp uo uavI srm Non uoIssnosip 5uimoiiod •pamopoJ uotssnosTQ 'IiPH ieuotuaii\i of szagIozg Uengins anti atp Jo azntold am uznlaz JO aaJ n Xed/cagt Irtp uinasnw mnozo alp tortuoo aIigrn uoszadzregD tegi urtuiitg •Q i q papuooas `Uetuiiig •rn iCq panow IInH [euouzaJi sunzatan oI patunlaz aq pinogs azn4oid alp JO aznloid am keidsip o4 aaJ t pied pinogs InoiD atp siaaJ uemiiig •.qAT pie tunasnyAI 2noiO atp 01 azntotd aq1 pauroi uoisstu tuoo atu •tunasnw rnozo aq2 w iCridsip uo si 4eg4 szagpozg urnillns anI j am Jo azntoid aqi 5utpzraaz sulaauoo passazdxa urtuiiig •Thi ssauisng pagsiugun Zo ed t700Z `8Z£renue f IInH IruotuayAI sUeia4an Veterans Memorial Hall January 28, 2004 Page 3 The Chair announced now was the time for nominations for Chairperson. Mr. Dennis nominated Craig White. With no other nominations, a vote was taken on the appointment of Mr. White as Chairperson and passed unanimously. Discussion was heard on closing the Cedar Street in front of Veterans Memorial Hall to allow room for parking and a rose garden. No further action was taken. With no other business before the commission, it was moved by W. Billman, seconded by D. Billman that the meeting be adjourned at 6:15 p.m. Ayes: Eight. Absent: Miller, Broell, Gilbert, Moore. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION October 22, 2003 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Merlin Schueller, Wayne Billman, Marcia Courbat, Randy McHone, Don Ticknor, Michael Dennis, Ray Moore. Members absent: Thomas Broell, Dorothy Billman, Marilyn Robinson, A.O. Gilbert. Moved by Dennis, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Broell, D. Billman, Robinson, Gilbert. Motion carried. Moved by Moore, seconded by Ticknor that the Minutes of September 24, 2003, as proposed, be approved. Ayes: Nine. Absent: Broell, D. Billman, Robinson, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the October 2003 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,191 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $110,550.00, with a balance of$3,974.08. Ms. Courbat reported that as of October 22, 2003, the General Fund has a balance of$3,059.09, the Special Fund has a balance of$1,296.00 and Petty Cash has a balance of$16.72. Ms. Courbat reported she has written a letter to the Waterloo Courier discussing Veterans Memorial Hall and the brick walkway. Chairperson's Report Chairperson White reported that the Women's Army Corp and Retired Officers need to submit a name for representation on the commission as those appointments expire on December 1, 2003. There will be no meeting in November due to the Thanksgiving holiday. Ms. Courbat reported that a women called regarding flaking of bricks. The commission will look at the bricks and re-engrave four of them if necessary. Committee Reports Building & Grounds Committee — Mr. Moore discussed the sponsor section, which will be for those veteran organizations donating $250.00 and business organizations donating $500.00. The sponsor section will include a granite stone, and the commission needs to decide what to engrave on the stone. Mr. Billman suggested a bronze plaque be used for the sponsor section. Ms. Courbat stated that the garbage needs to be put outside on Sunday evenings so city employees can pick it up. The commission discussed using correction release prisoners to rake the grounds. Education/Historical Committee — Mr. Dennis reported that the Sons of Union Veterans of the Civil War were contacted by a lady putting together a family tree which included her great, great grandfather, Martin Van Buren Lott, who served as a captain in the Civil War. Mr. Dennis reported he took photos of Mr. Lott and his wife, Celia Lott, tombstones at Elmwood Cemetery and also copies of their obituaries obtained through the Waterloo Public Library. Mr. Dennis will forward this information to her. Unfinished Business The commission discussed the Work Force Development Work Study Program. The program is being reorganized at this time. )I10I3/CID JJo)jog XouuN •pop o uopoj •.iagl p `uosutgog `uutuipg •Q 'Howe :wow •autN :saXy •urd Sj7:s w pauznofpe ag Rupaatu atp Tetp Jam Ag papuooas `oiooN Xq panotu stm It `uotssiunuoo gip a iouag ssautsng .iatp.znJ ou tpIAk ;uawu.Inolpy •pallr1sut oq uEo sNool Mau os spi ogdno nap Noolun of poji ou oq of poou suo!p ztueaJO •spnogdna atp IIe ioj s3lool nnau Jo uopepulsut tl4TM Sumupuoo st iapunta $utiio}i 1eu1 panels a.JooJ •.lw •tuoo.z oFuRns aJotu do uodo of spi ogdno atp jo atuos Ino gutuealo uo 2uppom on /ca p imp paioda.i legtnoj •sy� Z aged £00Z `ZZ i0go1oO uoIssIan Io3 IP H leriotu3ys4 MEMORIAL HALL COMMISSION September 24, 2003 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Roger Smith, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson. 1 Members absent: Thomas Broell, Wayne Billman, Dorothy Billman, A.O. Gilbert, Ray Moore. Moved by Courbat, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Gilbert, Moore. Motion carried. Moved by Dennis, seconded by Courbat that the Minutes of August 27, 2003, as proposed, be approved. Ayes: Seven. Absent: Broell, W. Billman, D. Billman, Gilbert, Moore. Motion carried. Treasurer's Report Marcia Courbat presented the September Treasurer's Report. Ms. Courbat reported that the commission has sold 2,185 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $110,250.00, with a balance of$3,674.08 in the brick fund. Ms. Courbat reported that as of September 24, 2003, the General Fund has a balance of$3,059.09, the Special Fund has a balance of$1,296.00 and Petty Cash has a balance of$16.72. Ms. Courbat reported that she will be writing a letter to the Editor at the Waterloo Courier reminding everyone that bricks can be purchased and not to forget and aunts and uncles. Mr. Dennis questioned the invoice from Miller Fence in the amount of $5,271.64. The original estimate was $4,959.64. Mr. White reported that during installation of the poles there was a problem with the center pole and they needed a support going to the wall. The final invoice included $312.00 for fabrication costs, which was not included in the estimated cost. There was no increase in the original labor cost of$825.00. Committee Reports Building & Grounds Committee--Ms Courbat reported that the brick walkway was sprayed for weeds as Pat Derifield had a stroke and is unable to continuing weeding the walkway at this time. Ms. Courbat reported that she and Mr. Moore will lay 48 new bricks in October. Nancy Eckert, City Clerk, reported on the status of the repair of the Civil War fountain. The city has contracted with Black Hawk Plumbing to do the repairs at an estimated cost of $800.00. Materials have been ordered and the fountain will be repaired within the new few weeks. A line broke, and a new cable and pipe will be pulled through and hooked up at each end. Education/Historical—Mr. Dennis reported that Sons of Union Veterans of the Civil War will meet at Memorial Hall on February 7, 2004. Finance/Fundraising—Mr. Miller reported he is working on a press release and will be working on the brochure as soon as he has available time. Mr. Smith reported that the Work Force Development Work Study Program collapsed, and they are rebuilding the work study force. They are aware that the commission is still interested in them helping with the cataloging of the artifacts in the building. Mr. Smith stated that the veterans program at the Work Force Development Work Study has been rewritten. Mr. Smith reported that the first work study group filled out forms on each item and then they were going to put that information into the computer. )JJal3 1za)iog IcourN •paureo uorioJ,4 •aioow lIoq D `uuuziiig •Q `urugTrg _M `iiaozg :juasgy •uanas :soAy •urd Lt:5 Ie paumofpu oq uuaaur aqp Trip zouxo1Z papuooas iiq pan= sum Ii `o piunuoo aqI oJojaq ssautsng Jorginj ou ram •sueid Sutdeospuej mno ipinn ajgiwduzoo aq'um siuejd jetuuaiod aqi ams oval o�azoojAj gpinn Niel Ulm•Tail?Is •mL\I •Suipjinq aqn Suoje zoj asn siueid jetuuaiad Jo amp. TEgnn Inoge a5ajjop Aliununuoj aAo JMeg Womj X1.1.1oij uou pa}jsi aq p ip popodam JOTIm -.IN ssautsng MaN Z a$Ed £OOZ `7Z-iaquialdas 110!SSTuzuzo3 ii>;H i1uoumIAI MEMORIAL HALL COMMISSION August 27, 2003 5:00 p.m. Veterans Memorial Hall Members present: Vice-Chairperson Ray Moore, Randy Miller, Merlin Schueller, Wayne Billman, Marcia Courbat, Dorothy Billman, Michael Dennis, Marilyn Robinson. Members absent: Craig White, Thomas Broell, Rev. Randy McHone, A.O. Gilbert. Also present: Phillip Thomas, Dianne Pearson, Don Ross. Don Ross now present at 5:05 p.m. Moved by W. Billman, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: White, Broell, McHone, Gilbert. Motion carried. Moved by Dennis, seconded by Schueller that the Minutes of July 23, 2003, as amended, be approved. Ayes: Eight. Absent: White, Broell, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the August Treasurer's Report. Ms. Courbat reported that the Commission has sold 2,180 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $110,000.00. After expenses there is $8,695.72 in the Brick Fund. Ms. Courbat reported that as of August 27, 2003, the General Fund had a balance of $3,059.09, the Special Donation Fund has a balance of$1,296.00 and Petty Cash Fund has a balance of $16.72. Ms. Courbat reported that an invoice dated July 29, 2003, has been received from Miller Fence Company in the amount of $5,271.64 for flagpole installation, which includes $825.00 for labor. Ms. Courbat stated it was her understanding from Craig White that the labor costs would be donated. Discussion was heard as to why the estimate for the flagpoles was $4,959.64 and that the actual invoice is $5,271.64, as well as Ms. Courtbat's information that the labor was to be donated. Moved by Courbat and seconded by W. Billman that payment of the invoice from Miller Fence Company in the amount of $5,271.64 be tabled until Craig White and Nancy Eckert can be contacted. Ayes: Eight. Absent: White, Broell, McHone, Gilbert. Motion carried. Mayor Rooff arrived at 5:10 p.m. Committee Reports Building, Grounds & Operations—Ray Moore reported that he has been in contact with City officials and spoke with Lou Cutwright about the underground leak between the Memorial Hall building and the Civil War fountain. Black Hawk Plumbing has also been contacted to look at the situation and quote a price. Discussion was heard about different methods for repairing the leak and a suggestion was made to check into a re-circulating system with an underground tank. Ray Moore discussed the weeds in the walkway. Mr. Moore asked if the City was going to provide weed and feed for the lawn this Fall. Mayor Rooff said to contact Paul Huting. Don Ross asked whether the fountain would be functional for the September 19th Rolling Thunder Prisoners of War-Missing in Action Day. Ray Moore said he did not believe it would be. A discussion was heard regarding the problem with spiders and other insects in the building now that Dave Keidel is no longer providing pest control services. Don Ross will find someone to spray for insects. )1-10i3"�?D Iaxog/Coutm •patrreo uopow liaqug `auoHoyAJ 'twig 'alum guasgy twig :saicy •ur•d oc:c It pauznofpe aq 2upaaw au1 rip aiooj, icq papuooas `utuuiig M iq panout sum ti `uoisstuzuroo oq arojaq ssautsnq iatpinj ou tpPM •xzom auk astmadns or aigtpene aq pInous uoissiuuuo3 IIeH ituourayAI uzozu auoauros rein pine smog saoinzas / iunuzuroo alp ioj spafoid jo apeur aq pinogs isq e pies mmHg auicei ssamsng MaM •uzaigoid t tins sr uopesuapuoo wog iitm uroo.uireq auk uo sn2unj au,L •otignd auk Jo3 Isis au1 Atidsip lsaq moq pue siiouq auk jo 2uttsii Azoloaiip am lnoge pleat' sum uoissnosrp V ssautsng pagstugun •2upaaut a n-nnJ 2q noiq aq'pm sTq uo uoutuuoJui a.zoj j -iasre.i punj aigissod t se iseoz 2ou t passnosip ueuziiig aueM •suuoj cressaoau auk sett 1.1allog XouUN •arts ouolsru ue se partatsap uaaq sett 5uipiinq auk rip 2ugeotput IIeH ituouzayN sueialan ui paotid aq anbtid t sa.unbai emoI Jo altos aut rep mall sem uotssnosrQ •uounqursip roJ nta.rng szoPistn put uouuanuoD put aotauzuroD 3o zaqur qj aui of aigeitene apeur aq uaul pinous sainuooiq aq N 2 put Suuuud aantiooiq 2utsrui-punj .roJ nta.mg s,iopistn pue uopuanuo3 aup uzorJ aigeitent a.re slueB rem p.zeaq sem uoissnos!Q !bid a.muooiq alp 2uppom tins sr au pateotpui zaJJIJAJ Apueg •uraigoid e aq you pinogs 2utpiinq am Jo dtus_raumo Alta Team put smoputm alp 2uIIup.roj aigeittnt axe sTue.12 _Tomo rein preaq stm uotssnostp d •IIeH ItuoulolAI Jo IMMMO 0111 3utaq X1r3 anp patuap a.zam smoputm oip Jo 2utiuti ioj paururgns atom uoium suolNoiidde 2ut/2 Item paarodar reginoD tiorew •pamoiioJ lou sum saseq aiod5eg am ioj uttd u2isap teut2uo auk Aum Suuapuom sem inq paiielsui ore satod2tij alp rein patzodat zaiiiji% Apueg--uisitg pundiaoutut j •puarre sutzatan paisalalut Aue put szaquzauz uotssruruuo3 pailful!Jjoog JokeyAi 'iigH Ieuouzay I N •uz•t 00:6 le u,6Z .raquloldog `Aepud uo uual itzokew Jo pour .ioj Aoeptputo uiounouue aq iiim au rein uoissiuzuto3 am pauuojui BBoog JoAtyq •sienpiniput asaup Ag pauuojJad aq pinoo relit sloafoad Jo is!'t iama2o1 lad of UOISSuuuIO3 IIeH ieuouzay�i alit paReanooua Jjoox JoXtyAI put un i oid alp Jo .io�tuipz000 alp aq Him uturpoop Xnad •311om aou uos Apiunuuuoo uuojiad 03 sarnoo atp iiq paoualuas sienpintput uzo.rJ aorn.ras AC3runururoo Jo smog 000`9i paNurrtsa lit antaoaI 03 suoitoa.uo3 Jo luaurjredaQ aul u3im luautaade lit pauotaz sett Aptj auk rein paounouue jjoog zoiCeys •pasegoind 2utaq art muocu rad slouq oz lnoge Jo aSeJane lie AIietu.zoN •u2redureo 2utsplanpe ue 2uunp ptos AIteuuou a.re sitouq 00 i Atareurixozddy •uoos uo Suto2 aq item sates sNouq .JoJ u2iedureo 2utst2tanpe ue rein papodai ryno3 etoeTAI Z aged £00Z `LZ 3sngnV uotsstunuo3 IieH teu0ut3yN MEMORIAL HALL COMMISSION July 23, 2003 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Thomas Broell, Randy McHone, A.O. Gilbert. Moved by Moore, seconded by W. Billman that the Agenda, as proposed, be approved. Ayes: Ten. Absent: Broell, McHone, Gilbert. Motion carried. Moved by Smith, seconded by Moore that the Minutes of June 25, 2003, as proposed, be approved. Ayes: Ten. Absent: Broell, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the July Treasurer's Report. Ms. Courbat reported that as of July 1, 2003, the commission has sold 2,166 bricks at $50.00 each and 3 bricks at $250.00 each for a total of $109,050.00. The commission has received a grant in the amount of $5,000.00 from Community Foundation of Waterloo/Cedar Falls and Northeast Iowa to be used to purchase three new flagpoles. Ms. Courbat reported an invoice has been received from Black Hawk Memorial Co. Inc. in the amount of $368.00 for engraving of 23 bricks, $566.00 has been received from sale of bricks, leaving a balance of$7,761.72 in the brick fund. Ms. Courbat reported that as of July 1, 2003, the General Fund had a balance of $3,177.09, but invoices have been received from Wayne Billman in the amount of $86.40 for two flags and Menards in the amount of$36.00 for the purchase of mulch, leaving a balance of$3,059.09 in the General Fund. The Special Donation Fund has a balance of$1,296.00 and Petty Cash Fund has a balance of$16.72. Chairperson's Report Chairperson White reported that the cement has been poured for the installation of the three new flagpoles behind the Civil War Fountain. The flag poles should be installed within a couple of weeks. Chairperson White reported he talked at length with Jerry Stevens at the Waterloo Water Works regarding painting the fire hydrants red, white and blue. After discussion with Fire Chief Ned DeBerg, it has been decided to maybe repaint the fire hydrants in October. Committee Reports Building, Grounds & Operations—Ray Moore reported the Civil War Fountain is leaking somewhere between the building and the fountain, and that a pipe may be broken. Mr. Moore will talk to city staff to see if they will be able to fix it. Mr. Moore stated he feels the ground area is getting too big for commission members to upkeep, and the Leisure Services Commission staff is too busy. Mr. Moore stated in the future we will need someone to upkeep Soldiers & Sailors Park and will need to create a fund for the maintenance. Nancy Eckert, City Clerk, reported that Pat Derifield had contacted her office to volunteer to keep the brick walkway free from weeds. It was the consensus of the commission that the City Clerk contract Mr. Derifield to inform him that the commission has approved his work on keeping the walkway clean of weeds and to thank him for volunteering for the project. Education/Historical—Michael Dennis requested authorization to hang the picture with the GS members on the wall on the second floor. The picture will be mounted on a board so that it can be fastened to a stud in the wall. Moved by Moore, seconded by Courbat that Mr. Dennis be given authorization to hang the picture with the GS members on the wall on the second floor. Ayes: Ten. Absent: Broell, McHone, Gilbert. Motion carried. Discussion was heard regarding the two podiums at Memorial Hall. There is an original podium with a ceramic eagle on front and a new podium. 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Miller, Roger Smith, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Thomas Broell, Wayne Billman, Dorothy Billman, Randy McHone, A.O. Gilbert. Moved by Courbat, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Broell, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Moved by Moore, seconded by Ticknor that the Minutes of May 28, 2003, as proposed, be approved. Ayes: Eight. Absent: Broell, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the June Treasurer's Report. Ms. Courbat reported that the commission has s old 2,155 b ricks a t$50.00 each and 3 b ricks a t $250.00 each for a total o f $108,500.00, with a balance of$2,563.72 in the brick fund. There is a balance of$1,296.00 in the Special Donation Fund, $3,067.09 in the General Fund, and $16.72 in petty cash. Ms. Courbat reported that 23 bricks have been delivered to Black Hawk Memorial Co. for engraving. Committee Reports Building, Grounds & Operations—Ray Moore reported that Marilyn Robinson has planted all the plants. Ms. Ross submitted an invoice from Wayne Billman in the amount of$86.40 for two flags. Mr. Miller reported that the flag pole brackets have been replaced by city staff Finance/Fundraising—Mr. Miller submitted a check in the amount of $5,000.00 from Community Foundation of Waterloo/Cedar Falls and Northeast Iowa. The grant will be used to pay for the installation of the three new flagpoles by Miller Fence & Flag at a cost of$4,959.64. Mr. Miller will write thank you letters to each organization that contributed to the grant and fill out the final form for Community Foundation. Ms. Courbat reported she has been working with Senator Harkin's office for grants that can be used by the commission. Ms. Courbat will submit a grant that can be used for display cases for women's uniforms, brick registration book, etc. The commission discussed opening the building during the Fireworks Festival on July 5, 2003. The building will be opened from 1:00 p.m. to 4:00 p.m. with commission members present. Nancy Eckert, City Clerk, reported that Main Street Waterloo will be submitting the brick walkway for an award. New Business Mr. Ross reported that the fire hydrants in front of the building has been repainted blue by the Waterloo Water Works. Mr. Ross suggested that the commission asks the Waterloo Water Works for permission to paint the fire hydrants red, white and blue. Chairperson White will contact the Water Works. Moved by Miller, seconded by Courbat that Chairperson White contact the Waterloo Water Works to ask for permission to paint the fire hydrants in front of Memorial Hall red, white and blue. Ayes: Eight. Absent: Broell, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Mr. Ross reported that the Dunsmore House on Logan Avenue is for sale, and that the house would be idea for displays. 31-1010 AID 1.10)Tog/Comm •p0T.uuo uopow •1.10quo `auoHoy% `uuUIITig `euillIg 't11 `ITaozg :2u0sgy Vig :so/Cy •urd TS:S paumolpu aq uuaaur atp sruuau icg papuooas /Cg panotu sum 1! `uoissiuzuroo azopag ssauisng .zaIT ou gPpV •eTTiggzouzaur ogjo 2uixapui anupuoo dnoiD Aprils lzorn alp anE4 uoissiuzuuoo atp jo snsuasuoo alp sum •dnozD cpms Nzom aqi uo iodaz sI amp os zauzums aql ui Aliniloe luapnls ou si azarTl lam palzodaz plus •Thi Z a2Ed £OOZ `SZ aunr uorssrurtuoJ ITCH[ potuo AI MEMORIAL HALL COMMISSION May 28, 2003 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Marcia Courbat, Don Ticknor, Michael Dennis, Don Ross, Ray Moore, Wayne Billman, Dorothy Billman. Absent: Thomas Broell, Roger Smith, Randy McHone, A.O. Gilbert. Moved by Dennis, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: W. Billman, D. Billman, Broell, Smith, McHone, Gilbert. Motion carried. Moved by Miller, seconded by Courbat that the Minutes of March 26, 2003, as amended, be approved. Ayes: Seven. Absent: W. Billman, D. Billman, Broell, Smith, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the April and May Treasurer's Report. Ms. Courbat reported that the commission has sold 2,148 bricks at $50.00 each and 3 bricks at $250.00 each for a total of $108,150.00. An invoice in the amount of $544.00 from Black Hawk Memorial Co. for engraving 34 bricks was presented for payment. After expenses, there is $2,197.72 in the brick fund. We have received $60.00 for rent of the building for a graduation party and $50.00 from Narcotics Anonymous for a total of$3,177.09 in the General Fund, and $1,296.00 in the Special Donation Fund. Ms. Courbat purchased one page of stamps at a cost of$7.40 and a throw-away camera for$4.99, leaving a balance of$16.72 in the Petty Cash. Moved by Miller, seconded by Dennis that the invoice from Black Hawk Memorial Co. in the amount of$544.00 for engraving 34 bricks be approved and City Clerk authorized to submit for payment. Ayes: Seven. Absent: W. Billman, D. Billman, Broell, Smith, McHone, Gilbert. Motion carried. Wayne Billman and Dorothy Billman now present at 5:15 p.m. Moved by Moore, seconded by Ticknor that the Treasurer's Report be accepted. Ayes: Nine. Absent: Broell, Smith, McHone, Gilbert. Motion carried. The commission discussed the use of the building by non-profit organization versus the amount of rent received for the building. Mr. Ross reported that often times the amount of garbage from the building cannot fit into the garbage cart collected by the city, and he has to haul it away. Mr. Ross reported it cost about $900 to $1,200 per year for cleaning supplies and landfill fees for the garbage. Chairperson's Report Chairperson White reported that a bid has been submitted by Miller Fence &Flag for two 20 foot flag poles and one 25 foot flag pole, including the cement, sand, caulking and labor, in the amount of$4,959.64. A proposal has been received from Clear View Service, Inc. for materials and labor in the amount of $5,000 to install clear film on 13 circle top window units and one circle head unit on the second floor and $1,500 for six window units for the first floor meeting room. We will need a 50 percent deposit to begin work with the balance due upon completion of the project. Chairperson White suggested that the brick order forms be mailed out to all the veteran organizations to be included in their flyers. Chairperson White thanked Ray Moore and his group for getting the bricks installed in time for Memorial Day and Don Ross and his family. The city has been mowing the grass. The Fire Department cleaned up paint chips from the scrapping of the soffit around the building. The city contracted to have this area scrapped and painted. Chairperson White thanked Marilyn Robinson for putting in the plants in the back of the building. 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Miller, Roger Smith, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Don Ross, Ray Moore. Members absent: Thomas Broell, Wayne Billman, Randy McHone, A. O. Gilbert. Moved by Dennis, seconded by Smith that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. Moved by Smith, seconded by D. Billman that the Minutes of February 26, 2003, as amended, be approved. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the March Treasurer's Report. Ms. Courbat reported that the commission has sold 2,112 bricks at $50.00 each and 3 bricks at $250.00 each for a total of $106,350.00. The veterans group from the UAW has donated $200.00 towards the cost of the sod. Ms. Courbat presented an invoice from Black Hawk Memorial for engraving 27 bricks at a cost of $432.00, leaving a balance of $941.72 in the walkway fund. The General Fund has a balance of$3,067.09 and the Special Donation Fund has a balance of$1,296.00. Petty cash has a balance of $29.11. Thirteen bricks have been dropped off at Black Hawk Memorial for engraving. Ms. Courbat announced that bricks ordered prior to April 7, 2003 will be placed in the walkway in time for the Memorial Day celebration. Ms. Courbat reported there has been a lot of interest from people wanting to purchase bricks for Civil War veterans. Chairperson's Report Chairperson White stated he also has received a lot of calls from people wanting to purchase bricks for Civil War veterans. Chairperson White reported that he received a telephone call from Jamie Phillips that on Friday morning at the Mall there will be a billboard for people to sign that they support the troops. Donations will be used to buy supplies to send to the troops. Committee Reports Building, Grounds & Operations—Mr. Moore reported the 27 bricks engraved will be put into the walkway. Education/Historical—Mr. Smith reported he spoke to Jeff Griffin from Iowa Workforce Development who is working with the work study group from Hamilton College and Hawkeye Community College. Four members of the work study group have compelling personal issues and have not been able to do any work on the cataloging of the artifacts at Memorial Hall. The college is aware of these issues and still wants to support the project. New Business Mr. Dennis pointed out that a display with information has been put up by the Narcotics Anonymous in the first floor meeting room. Mr. Dennis stated Narcotics Anonymous has not received permission for the display. It was the consensus of the commission not to allow these types of displays in the building. Moved by Dennis, seconded by Courbat that the Narcotics Group be contacted and asked to remove the display. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. 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Members absent: Thomas Broell, Wayne Billman, Randy McHone, A.O. Gilbert. Also present: Don Ross. Moved by Moore, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. Moved by Courbat, seconded by D. Billman that the Minutes of January 22, 2003, as proposed, be approved. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. Citizens Oral Comments Jeff Griffin from Hamilton College Work Study Group discussed the efforts by the work study group to catalog the artifacts at Veterans Memorial Hall. The work study group is requesting a key to the building to be kept at the Workforce Center during non-business hours. Mr. Smith stated that Hamilton College is providing a PC and allowing the students to continue cataloging the artifacts with the understanding the group has access to the building. It was the consensus of the commission to allow one key for the group to be kept by Mr. Griffin. Mr. Smith suggested that the study group keep the door locked to the building while they are working. Chairperson White requested a progress report from the work study group every month. Treasurer's Report Marcia Courbat presented the February Treasurer's Report. Ms. Courbat reported that the commission has sold 2,105 bricks at $50.00 each and 3 bricks at $250.00 each for a total of $106,000.00. The brick walkway fund has a balance of $823.72. The General Fund has a balance of$3,067.09 and the Special Fund has a balance of$1,296.00. Ms. Courbat reported that she purchased a book of stamps for $7.40 leaving a balance of$29.11 in petty cash. Ms. Courbat reported that she received a money order from Belgium for $46.00 to take pictures of Memorial Hall and the walkway. Moved by Smith, seconded by Moore that the Treasurer's Report be received and placed on file. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. Committee Reports Building, Grounds & Operations—Mr. Ross reported that the city is hoping to have funds available to fix the outside gutters later this spring. Mr. Ross stated that Rolling Thunder keyed the cabinets on the second floor. Moved by Moore, seconded by Courbat that Mr. Ross be authorized to purchase additional locks if needed. Ayes: Nine. Absent: Broell, W. Billman, McHone, Gilbert. Motion carried. Education/Historical—Mr. Dennis thanked Mr. Smith for all he has done to bring the work study group to help with the artifacts. Mr. Dennis stated he is very grateful that the students are willing to continue with the project. Mr. Dennis read Article II of the By-Laws. IIT°ID SIDD pallog icauem •patueo uopow ' aglto `auoHoJ, `u uIJp 'M `iiaolg :ivasgy •autN :soAy •uz•d £i:9 pawl-wipe aq &ugaauz am ie p mums Aq popu000s 'sumac' Aq panouz sum it `uotsstuzuuoo am aiojoq ssautsnq .zagi.znj ou 'Tittle •uzooz gutgooiu aqi zo3 ajgei mau i pue pagstug .zoom pu000s agi uo uzui age oos mom aq pawls mow •Tjmq aq Iitm uzntpod mau Tem paitodaz ssog •Thi •uotsstuzuuoo am of sloutgeo ieuomppe aleuop o3 Sut3uem alo3s £gamaf Aq papeluoo uaaq seq aq iegi papodai ssog zy� �atitL�i 'Q spuuw aoeldoi o3 aaupuauoD pot.zo1s!H/uogeonpg ag3 o3 jjo 1g uzos polutodde a1tg1 uosiodztegp ssauisng maxi •2upoom 3xau mo of Sutpjinq am ioj spafozd jo samuoud £ doi age jo Suuq aautu moo goes iegi paptoap SEm ij •sagouaq `sEaxe ajod SUIT `smoputm aq3 Sutiuti SE !ions `asegd 3xau age .toJ seam snouen passnostp siaqutaut uotsstuzuzo3 -Hell ieuouzay\i 3e *Tom 3o asegd 3xau ag3 ut apnioui o3 3egm uo uotstoap E a}ieut o1 spaau uotsstuzuzoo aqs •swezg SutpJega1 ao1Jo suppseH 1o3euas pa3oe3uoo ags pawls Tegmo3 •sw JoJ pasn aq iitm lue.diag3 wqm uo aptoop 03 aunr[pun aneq am panels numYmi ...IN •3umg aqm.1oJ asn OAIIEUz01ie ue SutpJi 0J mom g3im )izom o3 spaau uotsstuzuzoo age Tegm pauopuaut pue uot2epunod A3tunutuzop envoi 1seamioNi uzo u ant3e4uasa.zda.z E g3im paygi aq Tegm paitodaz iojjiYv •JJA--utstlupundiaoueuld Z abed £00Z '9Z klErucl3d uotsstuzutoJ IieH ieuouzay\i MEMORIAL HALL COMMISSION January 22, 2003 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy Miller, Thomas Broell, Marcia Courbat, Don Ticknor, Michael Dennis, Don Ross, Ray Moore. Members absent: Roger Smith, Wayne Billman, Dorothy Billman, Randy McHone, A. O. Gilbert. Moved by Moore, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Moved by Dennis, seconded by Miller that the Minutes of December 18, 2002, as proposed, be approved. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the January Treasurer's Report. Ms. Courbat reported that as of December 10, 2002 the brick walkway fund was ($10,926.28). Since that time the following amounts have been received: $5,000.00 from Exchange Club, $5,000.00 from John Deere Waterloo Works, and $900.00 in bricks sold, leaving a balance of($26.28). The commission has sold 2,088 bricks at $50.00 each and three bricks at $250.00 each for a total of$105,150.00. The General Fund received a donation of $75.00 from the Cedar Valley Civil War Round Table, $10.00 in T-shirts sold, leaving a balance of $3,067.09. The Special Fund has a balance of $1,250.00 and $12.49 was paid to Marcia Courbat leaving a balance of$36.51 in Petty Cash. Mr. Miller reported that Community Foundation of Northeast Iowa has extended the grant for seven months as the grant was going to be used for items paid with the grant received from the Exchange Club. Ms. Courbat reported she wrote a letter to John Deere Waterloo Works for a donation of $8,000.00, and we received $5,000.00. Ms. Courbat will write a thank you letter to John Deere. Mr. Dennis suggested that the letter inform John Deere that a section will be set aside for sponsors and ask them for permission to place a brick recognizing John Deere in that section. Discussion followed regarding recognizing corporate sponsors. Ms. Courbat stated that it is hard to place the corporate sponsor bricks in the walkway and suggested the commission use a metal plaque listing all the sponsors. Committee Reports Building, Grounds & Operations—Ray Moore reported additional bricks were laid a few weeks ago. Education/Historical—No report. Finance/Fundraising—Randy Miller reported that the original grant from the Community Foundation of Northeast Iowa was for items purchased with funds from the Exchange Club. Mr. Miller stated he asked Community Foundation if the grant money could be used for the brick walkway, and they were going to ask the donors if they would approve using the money for that purpose. Mr. Moore suggested the grant from Community Foundation could be used for benches. Moved by Dennis, seconded by Miller that the January Treasurer's Report be accepted. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. 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Members present: Chairperson Craig White, Phillip Thomas, Randy D. Miller, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Roger Smith, Wayne Billman, Dorothy Billman, Randy McHone, A. O. Gilbert. Moved by Randy D. Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Moved by Dennis, seconded by Courbat that the Minutes of October 23, 2002, as amended be approved. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Treasurer's Report Marcia Courbat presented the December Treasurer's Report. Ms. Courbat reported the commission has sold 2,076 bricks at $50.00 and three bricks at $250.00 each for a total of $104,550.00, with expenses of$106,775.78, leaving a negative balance of$2,225.78. There are the following outstanding invoices: Weber Stone Co. for $6,268.50, Black Hawk Memorial for $1,360.00, Oleson Sod Co. for $704.00 and $68.00 for the Commission's post office box. The commission has received $5,000.00 from the Waterloo Exchange Club, leaving a total negative amount of $5,626.28. The Special Fund has a balance of $1,250.00, the General Fund has a balance of$2,982.02 and there is $49.00 in petty cash. Moved by Randy D. Miller, seconded by Thomas that the invoice from Black Hawk Memorial for engraving of bricks in the amount of $1,360.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Moved by Randy D. Miller, seconded by Thomas that the invoice from Oleson Sod Co. in the amount of $704.00 and Waterloo Post Office in the amount of $68.00 be approved and City Clerk authorized to submit for payment. Ayes: Eight. Absent: Smith, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Ms. Courbat requested authorization to purchase a file cabinet for filing of brick applications forms. Ms. Robinson reported she has a file cabinet that could be used for the applications and will deliver it to Ms. Courbat. Mr. Miller submitted a check from Amvets Home, Inc. No. 19 in the amount of$200.00 that was raised by the walk-a-thon and will be deposited in the commission's general fund. Chairperson's Report Chairperson White thanked Ms. Courbat for writing the letter for publication by the Courier regarding the brick sale and everyone on the commission for their hard work. Chairperson White thanked Randy D. Miller for his work on the commission and all his hard work for veterans and wished him the best of luck on his retirement. Committee Reports Building, Grounds & Operations—Ray Moore reported the limestone benches are settling, and he will wait until spring to fix them. Mr. Moore stated the commission still needs to raise money for the smaller stones to commemorate all the wars. Discussion was heard where to place donated bricks for special organizations. Mr. Moore stated we need to follow the architect's design. 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Ize2s HIM pine sznotl uzawt ziatp do pasn anetl s1uapn1s atl1 •s1orJpir atp dui ole2eo uo 2uole Suinotu az� suuapn4s atll podaz pa1ueM 2nq `umol Jo Ino St mutts •JTAI—aapiuuuoD Ieouo1st}uot1eonpg •puooas r Jo Nor'r zoj paip uo9out a4Z •s)Iouq auolsatztl atp zoJ a1tuipsa Ire 2a5 zapzo ut gnlj auetgoxg alp zoj zoj 2uuds Iuun 2ut2t•nM palsanns azoow .'TAT •gnlo a2ut?goxg atp zoj uot2oas zosuods ut Nouq aot?Id suruaa 1q panoTAI •atut2 sup p sutjd alp amp 2ou pug IaM lag 'um 2utplinq atp Jt aas o1 �reM uotsstututoo atp pa1sanns azooJ •1JAJ •pnut ou Si azatp os TIN zo auoos zanu asn pine s2u Id z aged ZOOZ `8I ioqui000Q TIMH Ieuottay I MEMORIAL HALL COMMISSION October 23, 2002 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman, Michael Dennis, Ray Moore, A. O. Gilbert. Members absent: Randy McHone, Don Ticknor, Marilyn Robinson. Moved by Randy D. Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Ten. Absent: McHone, Ticknor, Robinson. Motion carried. Moved by Randy D. Miller, seconded by W. Billman that the Minutes of September 25, 2002, as proposed, be approved. Ayes: Ten. Absent: McHone, Ticknor, Robinson. Motion carried. Citizen's Oral Comments Ray Jorgensen, Director of Student Services at Hamilton College, introduced James Gralanits, Jenn Bean, Edward Blohn and Paul Raymond, who are members of a work study program under the Iowa Workforce Center. The work study group will provide all the resources needed and have committed to completion of indexing of artifacts at Memorial Hall. Treasurer's Report Marcia Courbat presented the October Treasurer's Report. Ms. Courbat reported the commission has sold 2,052 bricks at $50.00 each and 3 bricks at $250.00 each for a total of$103,350.00 with expenses of $106,775.78, leaving a balance of$3,425.78-. The Special Fund has a balance of $1,200.00 and the General Fund has a balance of $2,732.02 and a balance of $49.00 in petty cash. A check was received from Randy E. Miller in the amount of$250.00 for sale of T-shirts bringing the total General Fund to $2,982.02. Chairperson's Report Chairperson White thanked everyone for their work on the brick walkway and getting things ready for Memorial Day. Chairperson White thanked Dan Lichty from Hawkeye Community College and his crew for laying the sod. Chairperson White reported that the terms of office for representatives of the American Legion, Amvets, Navy Mothers/Blue Star Mothers, and Retired Officers expires December 1, 2002 and organizations should submit names for appointment to the commission. Committee Reports Building, Grounds and Operations Committee—Ray Moore reported that Leisure Services has temporarily placed two benches for use in the walkway. Leisure Services brought in dirt for under the sod and around the building. The foundations are in for the granite benches and Leisure Services brought in rocks for the foundation. The sod was purchased from Olson Sod Company. Mr. Moore reported that we hope to have the monumental benches in place by Memorial Day. Moved by Moore, seconded by W. Billman that the City Clerk be authorized to pay Olson Sod Company not to exceed $850.00 for sod for the walkway project. Ayes: Ten. Absent: McHone, Ticknor, Robinson. Motion carried. Randy D. Miller discussed dirt vs. cement up close by the building and that he is concerned the basement will be damp. Education/Historical Committee—Michael Dennis reported he is interested in the building of Veterans Memorial Hall, the items placed in the cornerstone and the men who served in the Civil War. Mr. Dennis reviewed the history of the building and organizations that met in the building. Randy D. Miller now absent at 5:35 p.m. Roger Smith discussed getting the work study group together and has put together a calendar and schedule for when the group will be working in the building. 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LIE TO s)iooi auocun Ji mein s2anJpzn au1 2utxapui st dnoz2 Aprils )izom au1 auii1 au1 Suunp 2nu1 pa}isn u2tuis •ITN •dnoz2 cpn1s *atom atp Jo uotstnzadns umm diaq o2 Z aand ZOOZ `£Z zago1oO uotssiutuio0 IinH intzowol l MEMORIAL HALL COMMISSION September 25, 2002 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman, Marilyn Robinson, A. 0 Gilbert, Ray Moore, Michael Dennis. Members absent: Reverend Randy McHone, Don Ticknor. Also present: Don Ross. Moved by W. Billman, seconded by Randy D. Miller that the Agenda, as proposed, be approved. Ayes: Ten. Absent: McHone, Ticknor, Dennis. Motion carried. Moved by Randy D. Miller, seconded by Courbat that the Minutes of August 28, 2002, as proposed, be approved. Ayes: Ten. Absent: McHone, Ticknor, Dennis. Motion carried. Citizens Oral Comments Randy D. Miller reported that no response has been received from Vision Iowa regarding funding for Memorial Hall. Chairperson White reported that there is a meeting tomorrow with mayors from Cedar Falls, Waterloo and Evansdale and other representatives. Discussion was heard on meetings for the commission for the months of November and December. There will be no meeting in November and the commission will meet on the third Wednesday in December. Treasurer's Report Ms. Courbat gave the September Treasurer's Report. Ms. Courbat reported that the commission has sold 2,016 bricks at a cost of$50.00 each and 3 bricks at a cost of$250.00 each for a total of $101,550.00, with a balance of $29,069.31. The city has received invoices in the amount of $25,520.80 and $8,774.29 from Mike Dolan Masonry for Phase II of Soldiers & Sailors Park, leaving a negative balance of $5,225.78. The General Fund has a balance of $2,712.02, the Special Fund has a balance of$1,200.00 and a balance of$49.00 in petty cash. Michael Dennis now present at 5:10 p.m. Commission members discussed the $5,000 grant from the Community Foundation of Waterloo/Cedar Falls and Northeast Iowa to be used for Veterans Memorial Hall and Soldiers and Sailors Park Restoration. It was the consensus of the commission that the grant be used for the cost of purchasing the bricks for the walkway. Moved by Courbat, seconded by Randy D. Miller that the Treasurer's Report be received and placed on file and invoices in the amount of $25,520.80 and $8,774.29 from Mike Dolan Masonry for Phase II of Soldiers & Sailors Park be received, placed on file and approved and City Clerk authorized to submit for payment. Ayes: Eleven. Absent: McHone, Ticknor. Motion carried. Chairperson White reported that Local 838 discussed purchasing sod for the park, but their by- laws will not allow them to pay for the sod. Local 838 will donate $210 to the commission and will take up a collection among their veterans. Local 838 would like a veterans brick placed in the walkway. The commission discussed the cost to purchase a large brick is $250 for veterans group and $500 for private groups. Discussion was heard to use the $210 donation from Local 838 towards the purchase of the sod. Ms. Courbat reported she submitted a request for funding from John Deere. Officials from John Deere report that close to 7,200 veterans have worked at John Deere since World War II. 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Miller reported that plans are being made for July 27, 2003 celebration of the Korean Armistice to be held at Memorial Hall. Randy E. Miller reported that the new bricks cannot be removed as easily as the bricks purchased for Phase I, and he suggested that no bricks be moved from Phase II, only from Phase I. New Business Chairperson White appointed the following committees: Building Grounds & Operations Ray Moore, Chairperson Wayne Billman Joe Sink Craig White Don Ticknor Marilyn Robinson Education/Historical Michael Dennis, Chairperson Elaine Clemens Randy D. Miller Roger Smith A. O. Gilbert Finance/Fundraising Randy E. Miller, Chairperson Dorothy Billman Marcia Courbat Reverend Randy McHone Don Ross With no further business before the commission, it was moved by W. Billman, seconded by Smith that the meeting be adjourned at 6:17 p.m. Ayes: Ten. Absent: McHone, Ticknor, Randy D. Miller. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION August 28, 2002 5:00 p.m. Veterans Memorial Hall Vice Chairperson Randy D. Miller called the meeting to order. Members present: Phillip Thomas, Randy D. Miller, Roger Smith, Marcia Courbat, Don Ticknor, Michael Dennis,Marilyn Robinson, Ray Moore. Members absent: Craig White, Wayne Billman, Dorothy Biliman, Reverend Randy McHone, A.O. Gilbert. Also present: Don Ross. Moved by Dennis, seconded by Moore that the Agenda, as amended to move Education/Historical Committee report as first item on the agenda, be approved. Ayes: Eight. Absent: White, W. Billman, D. Billman, McHone, Gilbert. Motion carried. Moved by Robinson, seconded by Dennis that the Minutes of July 24, 2002, as proposed, be approved. Ayes: Eight. Absent: White, W. Billman, D. Biliman, McHone, Gilbert. Motion carried. Education/Historical Committee—Mr. Dennis reported the Education/Historical Committee met on August 13, 2002. The committee reviewed the minutes of January 23, 2002 regarding the opinion from the Assistant City Attorney regarding ownership of the artifacts in the building, the Quit Claim Deed describing Memorial Hall, Deed of Conveyance of Property, GAR to SUVCW and a 1953 picture of Albert Woolson on a Memorial Day Program from the files of the Waterloo Memorial Board and the Constitution and By-Laws of the Memorial Hall Commission. The committee discussed the following items: cataloging items, security and insurance, tinting of windows vs. monuments and benches, DAV ceremony rifles. The following items are missing: desk that was in the office, keys for wall cabinets, and big chest for storing cemetery flags. Mr. Dennis stated there should be no more confusion that the property is considered for the community's use and benefit. A person needs to be put in place to catalog and keep track of items checked out and in. The committee discussed the storage of flags, cemetery rosters and old documents to be stored at Memorial Hall. Mr. Dennis stated that the Grout Museum has a picture of the Five Sullivan Brothers that was loaned to them by the Memorial Hall Commission. Mr. Ross reported that the desk was removed for the space, and the chest used to store flags was thrown out. Randy D. Miller stated that the items currently on display need to be packed up and put away and displayed only on special occasions. Mr. Dennis suggested leaving the artifacts on display but covering them. Ms. Courbat stated that she talked with Mr. Waterbury and requested funds from the McElroy Trust. In order to qualify for a grant, the commission would need to provide tours and have educational information. Ms. Courbat reported that brick orders received by October 4, 2002 will be installed by November 11, 2002. Mr. Ross stated it all comes down to funds and subcommittees. In order to qualify for grants the building needs to be available for 20 hours per week. The commission discussed dates of all the wars and conflicts and the wording for the memorial benches. Mr. Smith suggested that the commission needs to consider insuring all the artifacts. Randy D. Miller now absent at 5:45 p.m. Roy Moore now in the chair at 5:45 p.m. X-1aID axag icouuN •paureo uot4ow •JaJI?LAi •Q Apuux vamp `auoHoyAT `uuIJiig 'Q 'muting 'tk1 `alum :luasgv •uanas :saAy •urd £Z:9 le paumofpr aq $uilaatu aril lruil JouNio!' 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Pad reloads aril `00'ZTL`Z$Jo aoueTrq g seti Pun3 renuao aril •T£'6I£`LZ$3o aoueTrq i Suineai `69'08t`ZL$ si alrp of sasuadxa Jo lunoure Tutu, .00'008`66$ Jo plot r .toJ 1.40e3 00'0SZ$JO ISoo t l� s)Touq £ Pure rioea 00'OS$Jo 1So9 sWTouq T86`I Pros sett uoissiuruioo aril lrul paliodai wgmoD •sy\T •lzodaZT mains-eau lsany aril ane5 legmo3 •sy& 31odag mainsua1y z a$ed ZOOZ `8Z 1sn2nW uotssruuuoJ ieuout01AI MEMORIAL HALL COMMISSION July 24, 2002 5:00 p.m. Veterans Memorial Hall Vice Chairperson Randy D. Miller called the meeting to order. Members present: Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Craig White, Randy McHone, A. O. Gilbert. Moved by Moore, seconded by Courbat that the Agenda, as amended to discuss oral comments from June 26, 2002 regarding Vision Iowa as it relates to Memorial Hall, be approved. Ayes: Ten. Absent: White, McHone, Gilbert. Motion carried. Moved by Smith, seconded by Courbat that the Minutes of June 26, 2002, as proposed, be approved. Ayes: Ten. Absent: White, McHone, Gilbert. Motion carried. Citizens Oral Comments Randy D. Miller stated that Phil Thomas spoke about the Riverfront Renaissance Plan at the last meeting and the opportunity to involve Memorial Hall. Mr. Miller stated that the Waterloo Courier had an editorial in Sunday's paper regarding using Memorial Hall as the Veteran Center that is being proposed as part of the Riverfront Renaissance Plan. Mr. Miller reported that he asked the city if we could add onto Memorial Hall. It appears that the only place where space is available for an addition to Memorial Hall is off Fifth Street, but until plans are submitted a decision cannot be made as to whether an addition would be permissible because of the historical value of Memorial Hall. Mr. Miller asked if the commission would like the Veteran Center to be located at Memorial Hall, which would include a satellite for a food pantry, clothes closet, computer area and job information. Mr. Miller stated that the Veteran Affairs offices currently contain about 700 square feet. Mr. Miller questioned if Memorial Hall should be used for both displaying our artifacts and to help the veterans. The commission discussed using Memorial Hall for the Veterans Center. Mr. Moore stated he does not feel the building should be utilized for the center. Mr. Dennis stated since Memorial Hall is listed on the National Historical Register, he did not believe any substantial work can be done on the building, plus we lack parking at this location. Mr. Dennis stated he believes the Veterans Center should be off-premise. Mr. Billman questioned if an addition could be built on the building and how much money from Vision Iowa would be available for the veterans. Mr. Ross stated that the Memorial Hall Commission's mission does not include what is being discussed tonight. Mr. Ross stated he feels the commission is blessed not to have been a part of the Riverfront Renaissance Plan and are able to do want we want with the grounds and building. Mr. Ross stated he was not sure that as a commission we should make a statement for or against Vision Iowa funds. Randy E. Miller stated that he feels we need the space we have to use for the display of all the artifacts, and that city regulations regarding setbacks might prohibit an addition to the building. Mr. Moore stated he feels the commission's focus should be restoration of the building and walkway. Mr. Smith stated he agrees and supports Mr. Ross's statements, and that the Riverfront Renaissance Plan has turned into an extremely controversial subject that the commission should not want to get involved in. Mr. Smith stated that the Disabled American Veterans organization believes this commission should not get involved in the discussion of the Veteran Center. Mr. Dennis stated the Memorial Hall building was originally built as a memorial to the veterans, and has been used as a hospital and currently used as a Red Cross Disaster Center. Mr. Dennis stated he feels the building should be left as it is and not change its use. Randy E. Miller now absent at 5:30 p.m. Ray Moore now in the chair at 5:30 p.m. Mr. Moore reported that on July 29 he will be retiring as an employee of the city, but he will remain a member of the commission. )110I3'its paxag 1CouiN •paiuto uotiow •1aliryAI •Q Xput2i `PagilD `auoi-ioyAJ `aipgp :wasgy •auiN :sa/y •tu•d 50:9 It pau nofpt aq 2utiaaw am imp siuua j Xq papuooas `grus i q panoux sum ii `uo►ssitutuoo alp atojaq ssauisnq Jolting ou qi?M •Iuana am 10J ?lied sWoittS put &latpios asn oI 1# .iaidtgD tmoi iapungj Sumo-a moist oI uoissiuiwoo agT 3o snsuasuoo alp sum II milts put siatpios jo spunal2 am wogs ZOOZ `OZ.taqutaldas uo •tu•d 0£:9 It suooiitq alp gounti oI itnolddt 5utisanbai st i# Jaidtg3 tmoi zapunq,i, 2utiio'i •suooiitq alp jo 8utpug itoda.t of ssaippt Jo iagwnu t put /Ctp agi jo uo►itutidxa ut SuipLnozd pagotut gum suooiitq Pagg utn►iag gounti of 1#iaidtgD tmoi iapungi Sugiox Xq pauutid Ouiaq si Xuouta.zao otignd v •1o3 aigtiun000tun 31E oqm s.ztm sit tuo13 uautom put uauz agi Suuouog /Ctp uotitu2ooaJ uotiod ut 2uissry\I-.EM Jo Jauost.td ituoiltN St paltu isap uaaq stq ZOOZ `OZ .zaq11131d3S 'I# IaldtgD tmoi iapungj 2uiii02i alp 3o Iuap!satd `sut3py wa wogs .zaiiai t palltutgns uosuigo21 •syq •uogitzgaiao alp utid moo aailtwuzop 5uisttJpuns/aoutuid agi imp put `uotitJgaiao t Nog uotssptutuoo am paiaidtuoo st /Ctm)iitm alp uagm ittii papuaututooaJ a.tooyA4 JJA •spun3 asit1 0i istoz 5oq t ui paisalaiui aq pinom uotsstutuzoo ag13i pa)ist trumps -.IJAI •Iuana Xplf JO tot 34I it Nos aaam put alutod &tuti uzot3 pastgo nd 313M sigs-i, itgi pa.ioda.i .taiiry 1 'g AputJi—aaiiiwuzoD Sutsit1puns/aoutuis •ivads azt spun3 a4I mo4Jo Suiiun000t ut Sutpniout `uoiitpunod XitunwmoD wag iut.t2 agi uo 311OM laded aril ui u.zni of sgiuotu xis stq uotssituwoo am imp paitoda t .pion uo ind uaaq stq smoputm 3o Sutiuil agi ioafotd Atimitm ag1 put spunj 3o 3ioti 3o asntoaq imp papuodsat a.toow •lyAi •smoputm am 3o Ouilutl uo uant2 sum aittuiisa ut itgi uotssiuzutoo a4I papuiwal SIUUO(I •JjAi—aaiitutuxoJ itouoistii/uogtonpg •saiod Stu alp 0I pappt uaaq antg siioq mau Itgi pai.iodai JapriN g ApuuN •aigisin aq sou HIM wars am paiutid ait saa.ti aqI aouo asntoaq ats .zoopino agi �u1plt 01 apttu aq oI antg ipm uoistoap t Itgl pawls sso21 •ij, •sagouaq ituoutaw a4I J03 pasn aq pinoo gotgm /tm)iitm alp l03 uogtuop 000`S$ t panotddt stq qn0 autgoxg ooi.taitp am Imp paitis aJooN 'ty\I '000`S$ 3o Iunotut a4I ut uoiltpuno3 1Ciiunutuzo3 wogs Iutt2 alp asn pinoo uotsstuttuoo a4Z •Z astgd ioj molts °sibs t sn santai gotgm `puns 3iouq agi ui 000`9Z$ JOAO a[IIg t st aiagl paitls azooyAi •lyti •a.mixal Iuaza33ip AiigOgs t antg inq loioo °tuts a4I 3.1E gotgm Z °stud.ioj slouq Iuaza33ip it Supiooi st utiou •isany ut Ioafold agi ittis 'pm utio( put `ICtm)iitm alp Jo Z astgd Jos SZ'£I i`££$3o Iunotut alp ut utioG a)ityA1 wag pig alp pano.tddt sal itouno3 40 am imp paiiodai atooyAi '.ryAi—aai1Tuttuo3 suotitladO ag spunoz) Tutpitng s3.iodag aan!wwoj •pautto uotioyAi •Q Xput2i 'palm `auolow`aiiq/ :ivasgy 'au!N :soXy aig uo paotid put paniaoat aq I.toda>i S JoJnsta1Z am ittii_Tou}io!'Xq papuooas 'puts Xq panoy\i •paiztto uopoyAI •iaiiw •Q l put21 `i.zagit9 `auoHolAl `opq :Iuasgv •au1N :saicy •ivawXrd Io3 Iitugns 01 pazttogint *raid XIPD put panotddt aq s)iottq ZZ 3o OutntBua io3 00'ZS£$ 3o Iunowt ag1 ut it►.toutaJA )imtg}iotig wag aoionui aril imp ututiiig 'Q Xq papuooas `utugiiig 'M i q panoW •uoyaidwoo uodn PIN og iiim goigm 00'0170'1$3o Isoa t gltm Tuint12ua .Io3 ituotuaN )imtH)IOtig olui patunl uaaq antg mpg anIJ-AIxis gsta Aiiad u! offal jo aoutitq t put punj itioads am ut 00'OOZ`1$ `60'L8S`Z$ 3o aoutitq t stg puns It1auaD a4Z •puns )1ouq alp ut 1£'609`LZ$ 3o aoutitq t si °.tags iitq alp Jo IuauzJCtd Jaw •s)iouq ZZ Suint1Sua ioj 00'ZS£$3o Iunotut alp ui •op ituowayAI )imtgpiotig wogs aatonuc ut pawwgns Itgmoj 'sj •69'880`TL$ st altp of sasuadxa 3o Iunowt it1oL '00'0S0`66$3o trim t loj gat° 00'0SZ$ it s)iouq £ put got° 00'0S$ It sxoTzq 9961 Pios stq uotss!wutoo atjl Ittj1 paliodat Itgmo3 •sj,% •poda21 mains-tau Xinr am anti Itq noj •sw 3Jodag mammal, Z aged ZOOZ `17Z/Inf uotsstuttuo3 i1tH ituotuaw MEMORIAL HALL COMMISSION June 26, 2002 5:00 p.m. Veterans Memorial Hall Members present: Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Don Ticknor, Michael Dennis, Marilyn Robinson, A. O. Gilbert, Ray Moore. Members absent: Craig White, Dorothy Billman, Reverend Randy McHone. Also present: Don Ross. Vice Chairperson Randy D. Miller called the meeting to order. Moved by Dennis, seconded by Ticknor that the Agenda, as proposed, be approved. Ayes: Ten. Absent: White, D. Billman, McHone. Motion carried. Moved by Dennis, seconded by Courbat that the Minutes of May 22, 2002, as proposed, be approved. Ayes: Ten. Absent: White, D. Billman, McHone. Motion carried. Citizens' Oral Comments Phil Thomas asked why the city needs another veterans museum at Grout Museum when we have Veterans Memorial Hall. Randy D. Miller responded that the Grout Museum is open on a continuous basis and has staff to compile information on veterans' history. Mr. Thomas stated if the Memorial Hall Commission received $1 million from Vision Iowa, this commission could do all those things. Randy D. Miller stated that Memorial Hall lacks space to display items. Mr. Thomas asked if an addition could be added to the building, and Randy E. Miller responded that Veterans Memorial Hall is on the National Historic Registration and no significant improvements can be made to the building. Ms. Robinson asked if the Memorial Hall Commission will be involved in the Riverfront Renaissance Project because of the location of Veterans Memorial Hall. Mr. Moore responded that it is his understanding that the walkway will be close to the building. Mr. Ross reported that a public forum on the Riverfront Renaissance Plan will be held at Memorial Hall on July 10, 2002 at 7:00 p.m. Treasurer's Report Ms. Courbat gave the June Treasurer's Report. Ms. Courbat reported that the commission has sold 1,943 bricks at $50.00 each and 3 bricks at $250.00 each for a total of$97,900.00. Total amount expended for expenses is $71,088.69, leaving a balance of$26,811.31 in the brick fund. Postage was purchased for $20.40, leaving a balance of$2,587.09 in the General Fund. Showers Insurance has contributed $100.000 to the special fund for a total of$1,200.00 in the special fund and $49.00 in petty cash. Ms. Courbat submitted an invoice in the amount of $688.00 from Black Hawk Memorial Co. for engraving of 43 bricks at $16.00 each. Ms. Courbat submitted an invoice from Billman's Flag Service in the amount of$468.00 for the purchase of eighteen 3 x 5 U.S. nylon flags to be paid from the General Fund. Moved by Randy E. Miller, seconded by Moore that invoices in the amount of $688.00 from Black Hawk Memorial Co. and Billman's Flag Service in the amount of $468.00 be approved and City Clerk authorized to submit for payment. Ayes: Ten. Absent: White, D. Billman, McHone. Motion carried. Moved by W. Billman, seconded by Gilbert that the Treasurer's Report be received and accepted. Ayes: Ten. Absent: White, D. Billman, McHone. Motion carried. Randy D. Miller now absent at 5:24 p.m. Ray Moore now in the chair at 5:24 p.m. � L eta)jog ICourN •paulro uopow -taiiiJI% •Q 1cpue21 `auoHow `urtumg 'Q `alum :luasgy •auiN :saicy •urd 00:9 paumofpi aq Suuo w alp ligi Jam •g/purr Aq papuooas 'sumac'Act panouz sm&Ii `uoiss!uxuzoo agi aiojaq ssauisnq iagytnj ou gi!M •paw o uopoJ Jam 'Q Apuw> `auoHoyAI 'mmHg •Q'alum :luasgy •auIN :saiCy •ming •g •g sauref •I"I .ioj pastgoznd aq xoug r rip Jam 'g /Puw2I Aq papuooas 'mmHg 'M Aq panow •Jaded agi ui alolur ul aluM of° NHT pinoM 1auno3 aril lion ACauui}I led Trip pa iodai 11gtno3 •sw •anuanV Isazo,J 9ZLi ig p3n1I auzil auo W oqM `.mini •g •g sauref I'I Joj xouq r si a.zagl 3i 2uuinbut uznt2iag wog Jailai pantaoa1 aqs palzodaa iegmop •sw •s2eg Wow xis.13pio pinogs am mil xis of sdozp aeg jo ,Ciddns aqi uagm pue 'purl uo sOeg aniaMl aneq sArMTI wogs uoissiutuzoo aqi mu palls sso'I •JI •palaplo aze Oeg u34M luauiXtd antaoa.t of Suoi 001 sa)Wl MOU li se SOUU &uuapto JO' panoidde aq ssaoo.td legi palsy ueuziiig awe\ 'IIrH TeuocuaN ioj s2eg Suuapzo uo piiaq seM uotssnos!Q •uoileJolsag vd siopeS pue siatpioS pur Hull ieuouzayAJ suIJalan .Jo3 pasn aq of Si lu11z2 ata •L'MoI Iseagl1oN ag shed JepaT/oopal1M jo uoi1Ilpunod Apunutuw3 aqi uuoJ 00'000`S$ 30 lunoute aqi ui ureJ2 e paniaoai suq uoissiutwoo ail p ql papoda.t Jamiij, 'g Apurx—aanIut uoD 2uisre.Jpun3/aou1u!1 Z I Z OSotluoyAi SSfl- £00Z `£ 'eyAi spunoz2 aqi Suisn aq iiiM ooi1al11M IaatlS OiiIAI - ZOOZ `0I isand 1apunia Ougio)i- ZOOZ `t7T Ainf arid aouessreua>I IuogJanm uo wnuod oitgnd- ZOOZ `OI 1cinf :sal�p 2uimoiio3 aqi Joj pan.iasaI uaaq seq IIMH ie?ionmIAI sulJalan pai.toda.t sso21 •JIAT •Sutpiinq aqi io3 Aiieouioads pasn si Aauow aqs '3I0uq 11.ioj paxs11 auo ou papuodsai legino3 •syq •suoiieuop .toJ mug dtgsiosuods siaS oqm sauiuualap I11gM pa)is11 sumo •JIAI •siau1d moods aqi.taluao of uoissiutuzoo aqi 3o snsuasuoo aqi slM II •su1Td Mau aqi paureidxa alooN •iy\i •suourziva10 irioads .ioj uoiloas a aleu2tsap of spaau uotsstutuuoo aqi palms •.rye �eM�IieA� lua.uno aqi qum Iualsisuoo aq pinogs siaued/suoiloas aqi pawls Jam •g Apur21 •suoiloas asagi iaquwnu of Moq apeut aq of spaau uoistoap 1 puR .za2zej aq -rum siaulid/suoiloas aaniL lL'M7ii1M luauno agi of IETtutis siaulid/suoiloas aazgi gitM `siaulid/suonoas xis ureluoo IJIM asegd Mau aqi legl pauoda.t a1ooW •11A1 • uUEaq 11 pioq pue spiq lai of iiounoo ICiio aqD of pafliuzgns aq IItM II as1gd ioj suoiirotjioads pull surjd aqi pue `11M)TieM aqi Jo II asligd pairdaid siiq luautlredaC 5uuaauqug aqi pa ioda.t aJooyAI •.ryq—aalliuzutoD suopeladp 7g spunol9 `Suipimg s3aodag aawwwo3 Z oStd ZOOZ '9Z aunf uotsstuzuzoJ TIM IgizoutaN -1 -1 MEMORIAL HALL COMMISSION May 22,2002 5:00 P.M. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Roger Smith, Marcia Courbat, Rev. Randy McHone, Don Ticknor, Michael Dennis, Marilyn Robinson, Ray Moore. Members absent: Wayne Billman,Dorothy Billman,A.O. Gilbert. Also present: Don Ross, Phillip Thomas, Dianne Pearson. Moved by Randy D. Miller, seconded by Moore that the agenda, as proposed, be approved. Ayes: Ten. Absent: W. Billman,D. Billman, Gilbert. Motion carried. Moved by Randy D. Miller, seconded by Courbat, that the minutes of April 24, 2002, as proposed, be approved. Ayes: Ten. Absent: W. Billman, D. Billman, Gilbert. Motion carried. Treasurer's Report Ms. Courbat gave the May 2002 Treasurer's Report. Ms. Courbat reported that the commission has sold 1,890 bricks at $50.00 each and 3 bricks at $250.00 each for a total of$95,250.00, with a balance of$24,849.31 in the brick fund. Ms. Courbat reported there is $2,607.49 in the general fund, $1,100.00 in the special donation fund and $49.00 in the petty cash fund. A question was asked as to whether the special donations are kept in a separate fund. Ms. Courbat responded that they are. Chairpersons Report Chairperson White thanked Ray Moore of the Waterloo Fire Department, Marcia Courbat, Mike Dolan Construction and Randy E. Miller for all their work on the bricks in preparation for the upcoming Memorial Day weekend events. Committee Reports: Building Grounds & Operations Committee—Chairperson Moore reported that there are currently 500 to 600 bricks available for engraving, and 24 engraved bricks are ready to be picked up from Black Hawk Memorial. Mr. Moore stated that he is concerned about possible cracks that have been observed forming in some of the engraved bricks. Mr. Moore has asked Black Hawk Memorial to watch for possible crack formation in the bricks before they are engraved. At some future point expenses may be incurred by Memorial Hall Commission to replace bricks in the walkway if they should crack. Mr. Moore also said he has been in contact with Stetson regarding sealing of the bricks. Stetson representatives recommend not sealing the bricks. The bricks are set on a sand base, which allows water to drain away from the bricks, making a sealer unnecessary. If the bricks are sealed, eventually the sealer will show wear and deterioration in the traffic pattern and the sealer could also have an adverse effect on the black paint used in the engraving process. Mr. Moore concurs with the recommendation not to seal the bricks. Mr. Moore reported that the fountain nozzles have been adjusted and the fountain is currently in working order. The turn-on valve is under the sink in the kitchen in Memorial Hall. The valve does not need to be turned completely on as there is excellent water pressure to the fountain. Mr. Ross reported that upcoming events scheduled are: June e'—Purple Heart; July 0—Rolling Thunder; July 10t—City of Waterloo Riverfront Renaissance; August 10th—Main Street. Memorial Hall will be open to the public on Memorial Day Historical/Education Committee—Chairperson Dennis had no report. Finance/Fund Raising Committee—Chairperson Randy E. Miller had no report. 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Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Don Ticknor, Roger Batchelder, Don Ross, Ray Moore. Members absent: Dorothy Billman, Randy McHone, A.O. Gilbert. Also present: Elaine Clemens. Moved by Moore, seconded by Smith that the Agenda, as proposed, be approved. Ayes: Ten. Absent: D. Billman, McHone, Gilbert. Motion carried. Moved by Courbat, seconded by Randy D. Miller that the Minutes of March 27, 2002, as amended, be approved. Ayes: Ten. Absent: D. Billman, McHone, Gilbert. Motion carried. Treasurer's Report Ms. Courbat gave the April 2002 Treasurer's Report. Ms. Courbat reported that the commission has sold 1,869 bricks at $50.00 each and 3 bricks at 250.00 each for a total of$94,200.00, with a balance of$24,967.31 in the brick fund. Ms. Courbat reported there is $2,607.49 in the general fund, $1,100.00 donated funds and $34.00 in the petty cash fund. Ms. Courbat presented an invoice from Black Hawk Memorial in the amount of$1,168.00 for engraving of bricks. Ms. Courbat reported 24 bricks have been turned in to Black Hawk Memorial for engraving. Moved by W. Billman, seconded by Randy D. Miller that the invoice from Black Hawk Memorial in the amount of $1,168.00 for engraving of bricks be approved and City Clerk authorized to submit for payment. Ayes: Ten. Absent: D. Billman, McHone, Gilbert. Motion carried. Ms. Courbat requested that a roll of stamps be purchased for mailing of letters, brick applications, etc. Moved by Randy D. Miller, seconded by W. Billman that the Treasurer be authorized to purchase a roll of stamp. Ayes: Ten. Absent: D. Billman, McHone, Gilbert. Motion carried. Committee Reports Education/Historical Committee—Randy D. Miller read a letter from Michael Dennis, Chairperson of the Education/Historical Committee, regarding the request from the Red Cross worker to purchase a brick. Mr. Dennis reported that there are no regulations in the By-laws pertaining to brick sales. The current brick form clearly indicates that inscribed bricks are exclusively for names of veterans only. The order form should be updated to list the names of current council members and to add U.S. before the word military. In reviewing the minutes, sponsors are also allowed to purchase bricks for $500.00, $250.00 and $50.00 each. The committee made the following recommendation to adopt three categories: 1. Only names of veterans shall be eligible for placement in the Veterans Freedom Walkway. 2. Sponsor bricks shall be in a different category and placed in a separate, designated area. 3. Adopt another category for military support persons who served overseas in a conflict or war, and these bricks to be placed in a separate, designated area. Such as: a. American Red Cross. b. National Media c. The U.S.O. 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A written request to the commission will be required. Mr. Moore will contact Mike Dolan to see if he would want to do that and report back to the commission. Mr. Moore stated for the Red Cross worker, when Dolan is putting in the other bricks, we will see if the brick can be moved without jarring the other bricks, but we need to be firm about other requests. Mr. Moore stated if there are just a few requests, we could scatter them all over. If there are a lot of requests, it would no longer be Veterans Walkway. We could bring these types of requests to the commission on a case-by-case basis. Mr. Smith stated his chapter voted unanimously not to allow non-veterans bricks in the walkway. Mr. Moore stated a sport could be reserved in Phase II. Mr. Ross stated he agrees with Mr. Smith. If we set a precedent where does the commission draw the line. The Red Cross could purchase a brick as a group for $500.00 Moved by Moore, seconded by Courbat to accept special requests on a case-by-case basis to be laid in one square in Phase II. Discussion followed. Mr. Ross stated he feels the walkway is designated for soldiers and sailors, that is the name of the park. A roll call vote was taken on the above motion with the following result. Ayes: Six. Nays: Smith, W. Billman, Ross. Absent: Randy D. Miller, D. Billman, Randy McHone, A. O. Gilbert. Motion carried. With no further business before the commission, the meeting was adjourned at 6:15 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION March 27, 2002 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman, Don Ticknor, Michael Dennis, Marilyn Robinson, Joe Sink. Members absent: Reverend Randy McHone, A.O. Gilbert. Also present: Elaine Clemens. Moved by Randy D. Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Eleven. Absent: McHone, Gilbert. Motion carried. Moved by Randy D. Miller, seconded by D. Billman that the Minutes of January 23, 2002, as amended, be approved. Ayes: Eleven. Absent: McHone, Gilbert. Motion carried. Treasurer's Report Ms. Courbat gave the February 2002 Treasurer's Report. Ms. Courbat reported that as of February 27, 2002 the commission sold 1,827 bricks at $50.00 each and 3 bricks at $250.00 each for a total of$92,100.00, with a balance of$23,635.31 in the brick fund. Ms. Courbat reported as of February 27, 2002 there was $2,607.49 in the general fund, $900.00 donated funds and $26.00 in the petty cash fund. Ms. Courbat gave the Treasurer's Report for March 2002. Ms. Courbat reported that the commission has sold 1,854 bricks at $50.00 each and 3 bricks at $250.00 each for a total of $93,450.00, with a balance of $24,217.31 in the brick fund. Ms. Courbat reported there is $2,607.49 in the general fund, $900.00 donated funds and $26.00 in the petty cash fund. Ms. Courbat presented an invoice from Black Hawk Memorial in the amount of $768.00 for engraving of 48 bricks. Moved by Randy E. Miller, seconded by Dennis that the invoice from Black Hawk Memorial in the amount of $768.00 for engraving of 48 bricks be approved and City Clerk authorized to submit for payment. Ayes: Eleven. Absent: McHone, Gilbert. Motion carried. Ms. Courbat reported the commission received a request from a woman who was a Red Cross nurse from June 1944 through February 1946. The woman would like to have a brick next to her husband's brick. Moved by Randy E. Miller, seconded by Randy D. Miller that the request from the Red Cross nurse to have a brick in the walkway with her husband be approved. Prior to a vote on the above motion, the following comments were heard. Discussion followed regarding the types of requests the commission could receive for the brick walkway. Randy D. Miller stated that the commission will be setting a precedent allowing the brick. The commission could set a policy that anyone who served overseas in the middle of a conflict or war would be allowed to have a brick in the walkway. Mr. Smith stated if we set a precedent on this request what other requests will be received and where do we stop. Ms. Robinson suggested a different category for military support or an honorary brick. Mr. Dennis suggested the woman purchase the special $250.00 brick. Mr. Billman suggested that a committee review the By-Laws to see if this would be allowed. Chairperson White asked the Education/Historical Committee to review the By-Laws and bring back a recommendation to the commission at next month's meeting. Moved by W. Billman, seconded by Smith that the request be tabled for one month. Ayes: Eleven. Absent: McHone, Gilbert. Motion carried. •miq of vac's of pan pinom uosuigoll •syv put situoumu aqi ioj surid unntap stq puriwj itt3 foaiigoat frgi pafris Jail h,\I 'Q Apur2l •MOd aqi ioj it?aouzauz aqi Jo u0!sap gum panionui aq of milt pinonn aqs pawls uosuigo' •syAI •Suipimq put 31ttd aqi astonnogs of amp pooh r Si siq j •Ainf 3o gptnod agp.io3 sltomatg apinoad ili^n saao,Ct f ooi.iaitM agp itgi paiioda.i talltyN •Q Apur21 •paa-us limos ag i,isaM `gotng3 utaagin'J aptatd am mpg Atpung agp piaq aq ii!M aoinaas gotngo y •aptatd agp )thin of aigtun sutaaian asogi ioj aigtiitnt aq llIM paq lri3 V •m•r 0£:0I lr ZOOZ `LZ 'rN uo Nag aq iiinn aptatd XtU ltuomaw agl itgp paitodat suauxaij •syl ssauisng nnaN •sassautsnq asagi of was aaam snip' noic •00Z$ rnnt110 3ISug Put 'OM 'oul `iaodsutaj uan% `OS$ aniiouioind s‘uauuan}I `OS$ saagioag utmaapag `OS$ 2ugood, parpuriS irtafsnpul `OS$ piotrw paa3 :spunj paituop sassautsnq Suinnoiio3 aqj •pani0oaa uaaq stq 00'006$ put suoptuop Sugsanbaa suogrziurato put sassautsnq of was OJOM stailai OOS nano itgi papodaa itginop •siAT ssauisng pagstugun •uoissiu woo agp op magi uuq uto aq put `tam •g Aput)l op uanLS aq pinogs Suistrt punj to3 stapi lit paptps alight uosaadtirgD •punoa5 put Ouiplinq agp giinn Suigsiidw000r si uoissimmoo 0gf irgnn nnogs of Aipunfaoddo lruoiitonpa pooh r aq mom sup spa.' aqs pawls uosuigog •sw •saiftntlot IInf Jo gpanod alp gplm uoipounfuoo ui piaq aq uoiponr luaus aqi paisa2Sns iojpjAI •Q JCpur) 'ilrH Iruo10N .io3 aq pinogs pasha spunj aqi ilr siaal aq put `saptuop uoiprziurSao goys ftgm ao3 pun000t of plug aq mom pt pnq `rapt pooh t si sigi paprps Xpur21 •2utplmq tires Iruom0yAI aqi ioj spaaoold alp jo Jltg-auo put uotprziurgio 5uiitdtopttd agp op spaaoo.id agp 3o 3irq -auo gpinn uouont walls t papsanns put 2uipun3 ans.ind of alil pinonn aqs palms uosuigo' •sw •uoiirivasaad ouolsiq aapun 5uiiciddr si aH •uosaadairgo aqi wall aappai t0noo t put stadtd oioS la5pnq tra,C ivafno aqi put sataic oMi isrd agp ioj laSpnq s‘uoissimmoo aqi Jo satdoo saainbaa iutt2 a4Z •uoiirpunoj ApiuntuuzoD aqp mot3 putts t ioj Sui,Clddt 3o ssaooid agp ut si aq prgi papiodaa aojpj,sl •g Xputl'—aoiprmiuo3 Suisir.ipun3/aouruid •AtnnNiwnn aril Jo amid puooas agp uo ssat2otd pamois stq 3laonuadrd agp tllIm maigoad r irgi papaodaa 3iuis •tyAI—aappimmo0 spunot0 78 2uipiing sitodog aafiimmoJ •pautto uoipow •paagli0 `auoIoyAI :puasgd •uanaig :saAy •uoifoaiioo s‘uoisstmmoo agl Jo itrd sr pald0oor aq siotJtpar agl prgp stuuaG Aq papuooas `aaiiIjAI •Q Aput)l Aq panow •ardnooap siagq'Z Inrd - Aim m tioug put `atnioid r `«aan0 sI atM a1Z saounouud asnoI alight 04Z „ palpipua Sb6i `ti lsOnd pomp tr1S 2utuang 041 moat 0iotut ur 2uipnioui 'wog auXtM Aq palruop sforJipar paluasaad apigM uosaadutgj arM uSt0aod Jo suraaiaA Sutluasaadaa paluioddraa stun mmHg auictM put `uotSa' utouamd agp Sutpuasaidot stmogj citlligd aitutailt ql!m paputoddraa stun tailor •g Apuw •I# tafdtio wino' tapungi SugioN agp Suipuasaida1 sso21 uoQ altuaalit put uosutgoZ' `££# dmtj `arM HAD agp Jo suraaiaA uoiun Jo suns agp Suipuasatdaa taplagoftg aptuaailr put stuuaU latgoiyAI `aigrppuno21 at/ HAD ,ialitA arpa3 agp Ou puasatdat uoss10 suof alruiallt put paagii0 •0•v 'mom paaipaH 5uipuasaidaa aouvli uoQ aptutailr put auoHow /purx pu0i0A021 `suraaiaA urouauid paiqusiQ 0gi 2utpuasaadaa uogv a5Joa0 alruiallr put gpIWS t3&o2' saagmam Mau pamoopm apiUM uosaadaitg3 l.iodaZl s‘uosaadtLrg3 Z ard ZOOZ `LZ goaryAI uoissimmo3 'pH Ituomay�I Memorial Hall Commission March 27, 2002 Page 3 Randy E. Miller reported that he is giving an oral presentation to college students on the controversy of dropping the bomb and asked if he could use the article from The Evening Star. Moved by Randy D. Miller, seconded by D. Billman that the request from Randy E. Miller to use the article from The Evening Star be approved. Ayes: Eleven. Absent: McHone, Gilbert. Motion carried. With no further business before the commission, it was moved by Randy D. Miller, seconded by W. Billman that the meeting be adjourned at 6:00 p.m. Ayes: Eleven. Absent: McHone, Gilbert. Motion carried. Nancy Eckert City Clerk �I` MEMORIAL HALL COMMISSION January 23, 2002 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Michael Dennis, Wayne Billman, Marcia Courbat, Dorothy Billman, Ray Moore. Members absent: Norman Duquette, Robert Robinson, John Schlimmer. Also present: Don Ross, Elaine Clemens. Moved by D. Billman, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Moved by W. Billman, seconded by Courbat that the Minutes of November 28, 2001, as proposed, be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Treasurer's Report Ms. Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 1,756 bricks at $50.00 each and 3 bricks at $50.00 each for a total of$88,550.00, with a balance of$21,069.94 in the brick fund. Ms. Courbat submitted a bill in the amount of$104.63 for the cost of mailing letters to organizations requesting donations. Moved by Courbat, seconded by Randy D. Miller that the invoice in the amount of$104.63 for mailing of letters be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Ms. Courbat presented an invoice in the amount of $880.00 from Black Hawk Memorial for engraving of 55 bricks. Nancy Eckert, City Clerk, reported that she paid an invoice in the amount of$55.00 from the Postmaster for rent of the commission's post office box. Ms. Eckert stated the invoice had to be paid by December 31, 2001, and since the commission did not meet in December she paid the invoice and asked the commission to approve the payment. Moved by Courbat, seconded by Dennis that the invoice in the amount of $880.00 from Black Hawk Memorial and the invoice in the amount of $55.00 from the Postmaster be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Chairperson White submitted a donation from the Knights of Columbus in the amount of $187.50, from their pancake breakfast. Ms. Courbat reported that the general fund has a balance of $2,339.99, plus the $187.50 received from the Knights of Columbus. Randy D. Miller submitted a donation in the amount of $80.00 from Amvets Auxiliary No. 19. Ms. Courbat submitted $700.00 from the sale of bricks. Randy E. Miller reported that there was a duplicate brick for his uncle and asked that he be allowed to purchase the brick. Moved by Randy D. Miller, seconded by Dennis that the Randy E. Miller be given the brick at no cost because of all his volunteer work. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Chairperson's Report Chairperson White reported that the terms of office expired on December 31, 2001 for the Military Order of the Purple Heart #861, American Legion Post #138, Disable American Veterans #11 and Veterans of Foreign Wars. The organizations need to submit a letter of recommendation for appointment to the commission. Chairperson White read a letter from Jamie Knutson, Associate Engineer, regarding signage for Memorial Hall. Mr. Knutson spoke with an Iowa Department of Transportation official, and he was informed that the attraction must have a public restroom, public drinking fountain and a public telephone located in the park in order to have signs posted. 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Mau Suilirisut uo SWD1ioM uaaq srq aq lugl paliodai sso21 uoQ •uoissIWWoo alp uo auras o1 uosiad aq1 Suaui u lanai r liwgns 01 paau suoqurtuuSio alp mu papuodsai 1iavg •sj •uotsspuioJ Hug irpomaw aqs of luaWluioddr ao3 surialan Jo suos pur iapungZ 2utiio)i Jo suot1rotiddr alp Jo snlr1s aql lnogr pads? stuuau iyv ssauisng pagstutJun •spun0i aq1 asn 01 amp osiu air/Cag13j iirH iuuowolAl SWsn ut paisaialui air Xotll pur `ZOOZ `£i iudd - Zi iudy uo uo►luanuoo fuaWyiudap sli ploq IitM surialan uoiun Jo suos alp lute paliodai StuuaQ •ij •siagl0ig urnillnS anti am 3o 1irilaod r WnasnyAJ ln0i9 agl paurol uolssWWWoo alp imp siagwatu papuiUaa pug uoissi uwoo alp wag sforJllau SUMOaioq ui palsaialut sum WnasniAl ln0i9 ag1 JI pauotlsanb siuuaQ •JiAl—aaffiWWoD luopofsiH/uotfronpg •Aarnagag ui ICrM31I%M amp asrgd ptiooas aqua' 01 sloadxa iaauifiug '1!D aq1 1rg1 palrls aaooy\i •iyAi •iooiJ puooas aq1 uo sainlxg Mau pur sigOq drotpurq `s110ti apislno `s1g2ti lsixa alp pailulsut Am am lugl papodai aiooysi •.41—aalitWWoj spunoi f 1g Sutpiing sliodag aalliWWo3 •/CEM?iluM)ouq aq1 pur Suipitng am Jo uotlrnouai aq1 ui luamanionu1 s,Aiio alp uoilsanb suazilto aWOs pur `oolialrM Jo iC1t3 alp WOa3 iutot330 mil It su uoissiWWoo alp Aq pasn puagaa11a1 alp iapisuooai pinogs uotssiWWoo amp pa3lsr lugino3 •syAi •aw11 sigl 1r uotlnquluoo r apinoad of aigrun air /Cagf `i(1iunwwoo alp 01 saingpluoo uot1rztuaao agl sir alrioaiddr Amp Onoglir puu `uoilruop u Ougsanbai iailai s‘uoissiWWoo alp pantaoai /oqi lugf •oui `sauisnpul oolialrM Woi3 Jana' r pai1iUgns aggh uosiadaiugD •oolialrM Jo AitJ aq1 of 5uiplinq agl ui Aliadoid lruosiad ag12W.uaJsuuil sum q 1ug1 aSpajMou)i IinJ glin` llrH iruotuayv pa/Canuoo A1unoD )1MrH Ionig lugl pautdo /Cauaolld A1t3 lurlsissd aq1, •ooiialrp Jo Alta alp 3o ,Ciiadoid air SWpitng lirH iuuomaw alp Jo slualuoo am IOU ao aaglagM uo uoiuido ur g31M /Cauaopy 'fiD luulsissd alp Wog iallai r puat ORn1M uosiaditrg3 •'EMgSiq ag1 uo paarid aq o1 sugts agl ao3 away(lad 00'0Z6$ Pur aa3 uopuaiiddr 00'00Z$ st suSis alp ioj lsoo ag,b •Suuds agl ut do larq lnd pur iiu3 alp ui uMop ua)lul aq o1 anrg pinoM Amp 1rgl-SuturaW `iruosras Z ard ZOOZ `£Z Lirnorf iirH irpomaw surialan 1 Veterans Memorial Hall January 23, 2002 Page 3 Randy D. Miller stated that the commission needs to purchasematerial estifmr ate decorations o cost ionsfor the of Memorial Hall to be used for special events. Mr. Ross will get an material and bring back to the commission. Chairperson White stated now was the time for submission of names for election of officers. The following names were submitted: Craig White, Chairperson; Randy D. Miller, Vice Chairperson; and Marcia Courbat, Treasurer. Moved by Randy D. Miller, seconded by D. Biliman that the following appointments be approved: Craig White- Chairperson Randy D. Miller-Vice Chairperson Marcia Courbat-Treasurer Prior to a vote on the above motion,the following comments were heard. Randy E. Miller reminded commission members that sub committee members need to meet prior to the commission's meeting and bring recommendations to the commission. Mr. Ross stated that the commission has agreed that all communications should be submitted to the chairperson for his review and recommendation. Following comments a vote was taken on the above motion with the following result. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. With no further business before the commission the meeting was adjourned at 6:06 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION January 23, 2002 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Michael Dennis, Wayne Billman, Marcia Courbat, Dorothy Billman, Ray Moore. Members absent: Norman Duquette, Robert Robinson, John Schlimmer. Also present: Don Ross, Elaine Clemens. Moved by D. Billman, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Moved by W. Billman, seconded by Courbat that the Minutes of November 28, 2001, as proposed, be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Treasurer's Report Ms. Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 1,756 bricks at $50.00 each and 3 bricks at $50.00 each for a total of$88,550.00, with a balance of$21,069.94 in the brick fund. Ms. Courbat submitted a bill in the amount of$104.63 for the cost of mailing letters to organizations requesting donations. Moved by Courbat, seconded by Randy D. Miller that the invoice in the amount of$104.63 for mailing of letters be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Ms. Courbat presented an invoice in the amount of $880.00 from Black Hawk Memorial for engraving of 55 bricks. Nancy Eckert, City Clerk, reported that she paid an invoice in the amount of$55.00 from the Postmaster for rent of the commission's post office box. Ms. Eckert stated the invoice had to be paid by December 31, 2001, and since the commission did not meet in December she paid the invoice and asked the commission to approve the payment. Moved by Courbat, seconded by Dennis that the invoice in the amount of $880.00 from Black Hawk Memorial and the invoice in the amount of $55.00 from the Postmaster be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Chairperson White submitted a donation from the Knights of Columbus in the amount of $187.50, from their pancake breakfast. Ms. Courbat reported that the general fund has a balance of $2,339.99, plus the $187.50 received from the Knights of Columbus. Randy D. Miller submitted a donation in the amount of $80.00 from Amvets Auxiliary No. 19. Ms. Courbat submitted $700.00 from the sale of bricks. Randy E. Miller reported that there was a duplicate brick for his uncle and asked that he be allowed to purchase the brick. Moved by Randy D. Miller, seconded by Dennis that the Randy E. Miller be given the brick at no cost because of all his volunteer work. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Chairperson's Report Chairperson White reported that the terms of office expired on December 31, 2001 for the Military Order of the Purple Heart #861, American Legion Post #138, Disable American Veterans #11 and Veterans of Foreign Wars. The organizations need to submit a letter of recommendation for appointment to the commission. Chairperson White read a letter from Jamie Knutson, Associate Engineer, regarding signage for Memorial Hall. Mr. Knutson spoke with an Iowa Department of Transportation official, and he was informed that the attraction must have a public restroom, public drinking fountain and a public telephone located in the park in order to have signs posted. The signs would have to be ` 4 •Ariyo lem aqi ioj 1Cauotu astei of 2utdlaq pue saiod Oej aqi Outnout `paq aamoti uo SuDpom papniout suotlsoS2ns •o5peq at2rg .ttat{l urea of iatutuns stgi ioj loafotd e ioj �utniooi aye o peq ot5rg .nags pJemoi 2ut)itom woosCog oml leli pauoda� null/NI �pueg •ICrhouLM lot.tq all 5utpnoi JOUno3 ail put JaumolawoH aqi of ioifal pailtwgns ais paitodoi p gtno3 •sw •zea,i ixau xef tolow/lafoq ail wot3 5utpun3 ioj uotfeotidde ue ftwgns uotssttutuoo am imp poiso ns aq pine `liptuano kris ArmNirm Nouq oq pue IIeH ietiouto i 2uunoi aidoad imp parr sso21 •iN •apered smulst.tgT oqi spirmol 00'000`S$ .toj ooiioii loans ureyv wozj isanbat e panoidde pounoo aqi legl pafioda.t ssoJ •.tyNN ssautsng MaN •uotssttuwoo all of 5eg pue ioltego .troll afeuop Xaif leis palsanbai legmop •syv •lautgeo oqi wog smolt anowa.t of wagf pa'ise pue Jowl' s‘uawoM aql porriuoo aqs palzodoi legmoD •slAi •Futpitnq aqi 3o osn Jo' sloeluoo ail ije 3o 1st' e palnqulstp pue ainpagos Futfaaw ail paiepdn seq oq paytodai sso'j ty\J •pat.ueo uotfow •iatututltlos `uosutgo> `alianbnQ :luosgd •1g5tg :so/y •srol mat aqi 3o asegoind agf gltm paaooid of pazuogine oq sso>i legs Noon /q popu000s `ueugp •M Aq panoyAJ '00'009$Jo lsoo palew►lsa ue 1e sioop iautgeo ail ioj svol Mau Outiielsut uo SuppoM uooq seq aq iegi pagoda.' sso21 uou •uotsstwwoo ail uo°Alas of uosiod aqi 2utweu Joliai e ltwgns of poou suotieztueaio aqi iegi papuodsoi paiiog •sj, •uotsstwwoJ iieH ieuoutow aqi of fuaufutodde .1o3 Sue.taian 3o suos pue iapunq j 5utlio'j jo suoprotidde aqi jo snfeis aqi inoge polst? stuuaQ •ITAI ssautsng pagstujun •spunoJS aql osn of aige osle air Xaglut iieH lullowolAl 2utsn ut paisa.taiut am /Call pUe `ZOOZ 'El !tidy - Z i 'tidy uo uotluanuoo routpedap slt pion ipm sue.ralan uotun jo suos oqi imp pafiodo stuuaQ •Thi •slagloig uentlins antg aql jo Inultod e wnasnw lnotp aqi patrol uotsstwwoo aril ieul siagwaw paputwat pue uotsstwwoo aqi wag sioejtf.re Sutmouoq ut paisoJo ut sem wnasnj ino D aq1 Jt pauotisanb sumo(' •.tyAi—ooutwwoD ieouolsiH/uotleonpg •Xaenagag ut Xrmliem aril jo amid pu000s ail lot of sloadxa jooutfiug Xitj ail rip ports o1ooj, •ioofi pu000s alp uo satnixg Mau pue slq ti deotpueq `slgStl aptslno `sfg5t1 lstxa aqi pailelsut Xito aql imp paizodai mow •1J —oo pu wo3 spunol J 7g 5utpung s podoj aailtwwo3 •XeM)lleM Nouq all pue 2utpitnq otp Jo uournouoi aqi ut luawanionut s‘icito aqi uotlsanb suaztfto awos par `oopoirm Jo Slip aqi Luau letoS3o sisal it se uotsstwwoo aqi posn protpoiiai aql.iaptsuooal pinogs uotsstwwoo ail Jt paalse feg no3 •sJA. •°turf sail fe uotinqu1uoo e aptnoid of aigeun air oqi `Xltunwwoo aqi of sainquiuoo uotiezturato ail ire afetooiddt? Kali g5nogiie pug `uoileuop a Sutlsanbal Joifal s‘uotsstwwoo aqi pantaooi /Cage imp •oui `saulsnpul ooi.taieM wag .zalial e palltwgns altmM uosioditegp •oopairm Jo/CIDD aqi of 5utpltnq aqi ut Xpodotd ieuosiad all 5ut.uOJsue1i seM li iegi aSpalmou)i IIn3 gltM IIeH teuowow poicanuoo /Cluno3 )IMeH Nloelg iegi pautdo AatuollyV 'lt3 luefstssd a4Z •ool.tafeM Jo iClt3 aqi Jo Xiiodoid aIe 5utpitng iieH letIowayAJ aqi Jo sivaiuoo aqi lou .to .tagfagM uo uotutdo ue glint iCautoily AID fuefstssd all tuotu Jaffa' a pea.t aftgM uosiothregj •iCeMqpq aqi uo paaeid aq of su5!s all Jo.' mai(Jai 00'OZ6$ pue aa3 uotfeotidde 00'00Z$ st su2ts agi Au isoo aq1, •Suuds agf ut do Naeq Ind pue iie3 agf ut uMop ua)iei ag of aneg pinoM Xagf imp 2utueaw `ieuoseas Z oSrd ZOOZ `£Z klenue f 11E11 Ieuowaysi Sue.zafan Veterans Memorial Hall January 23, 2002 Page 3 Randy D. Miller stated that the commission needs to purchase material for decorations of Memorial Hall to be used for special events. Mr. Ross will get an estimate of cost for the material and bring back to the commission. Chairperson White stated now was the time for submission of names for election of officers. The following names were submitted: Craig White, Chairperson; Randy D. Miller, Vice Chairperson; and Marcia Courbat, Treasurer. Moved by Randy D. Miller, seconded by D. Billman that the following appointments be approved: Craig White- Chairperson Randy D. Miller- Vice Chairperson Marcia Courbat- Treasurer Prior to a vote on the above motion, the following comments were heard. Randy E. Miller reminded commission members that sub committee members need to meet prior to the commission's meeting and bring recommendations to the commission. Mr. Ross stated that the commission has agreed that all communications should be submitted to the chairperson for his review and recommendation. Following comments a vote was taken on the above motion with the following result. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. With no further business before the commission the meeting was adjourned at 6:06 p.m. Nancy Eckert City Clerk . MEMORIAL HALL COMMISSION November 28, 2001 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman, Ray Moore. Members absent: Norman Duquette, Robert Robinson, John Schlimmer. Also present: Elaine Clemens, Don Ross. Moved by Randy E. Miller, seconded by W. Billman that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Moved by D. Billman, seconded by Randy D. Miller that the Minutes of October 24, 2001, as amended, be approved. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Treasurer's Report Ms. Courbat gave the Treasurer's Report. Ms. Courbat reported that as of November 28, 2001 the commission has sold 1,715 bricks at $50.00 each and 3 bricks at $250.00 each for a total amount of $86,450.00, with a balance of $20,079.86 in the brick fund. The commission has received an invoice in the amount of $1,360.00 from Black Hawk Memorial for engraving of bricks, plus $300.00, leaving a balance of$19,019.82. The commission has received $65.00 for rental of the building and a donation of $50.00 from the John Deere Credit Union leaving a balance of$2,339.99 in the general fund. The commission has a zero pretty cash balance. Elaine Clemens reported that the letter entitled "We Have a Dilemma" was printed in the Waterloo Courier. Ms. Clemens reported that she has received several calls since the letter was printed, one from an important business man in town who suggested the commission send each business a letter requesting donations. The business man stated he had never been asked to make a donation. Ms. Clemens will draft a letter for Chairperson White's signature to be mailed out to area businesses before our next meeting. A copy of the "We Have a Dilemma" letter will be attached to the letter soliciting funds. Mr. Moore suggested that the letter state the commission's goals, Mr. Ross suggested asking them to join our fundraising committee to spearhead our fund- raisers, and Randy D. Miller suggested that we ask businesses to donate materials that are needed by the commission. The City Clerk will provide the labels and mailing for the letters. Mr. Moore stated that the commission needs funds to renovate the outside of the building, window coverings and three flagpoles. Randy D. Miller stated the commission also needs funding for categorizing and displaying of the artifacts. Moved by Courbat, seconded by D. Billman that Ms. Clemens draft a letter to be mailed to local businesses to request donations for the next phase of the Memorial Hall Restoration. Prior to a vote on the above motion, the following comments were heard. Randy E. Miller stated that once the letters are mailed the commission should hold an open house. Randy D. Miller commented that over $200,000 has been spent on Phase I, and that Phase II could cost another $200,000. Mr. Ross stated that the commission needs to assign someone to be in charge of communications. Randy E. Miller stated that an open house could encourage donations. Chairperson White suggested that the commission hold an open house after the letters are sent to thank everyone donating for the renovations. Following comments a vote was taken on the above motion with the following result. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. 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Billman that the commission sell T-shirts at the December 1, 2001 event. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. With no further business before the commission, it was moved by Moore, seconded by D. Billman that the meeting be adjourned at 6:30 p.m. Ayes: Eight. Absent: Duquette, Robinson, Schlimmer. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION October 24, 2001 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Roger Smith, Wayne Billman, Marcia Courbat, Dorothy Billman. Members absent: Norman Duquette, Robert Robinson, John Schlimmer, Ray Moore. Also present: Don Ross, Elaine Clemens. Moved by Courbat, seconded by D. Billman that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Duquette, Robinson, Schlimmer, Moore. Motion carried. Moved by Randy D. Miller, seconded by W. Billman that the Minutes of August 22, 2001, as proposed, be approved. Ayes: Seven. Absent: Duquette, Robinson, Schlimmer, Moore. Motion carried. Treasurer's Report Ms. Courbat gave the Treasurer's Report. Ms. Courbat reported that as of September 26, 2001, the commission sold 1,669 bricks at $50.00 each and 3 at $250.00 each for a total amount of $84,200.00. The commission received an invoice in the amount of$2,576.00 from Black Hawk Memorial for engraving 161 bricks, leaving a balance of $19,522.82 in the brick fund. The General Fund balance on September 26, 2001 was $2,174.99 after payment of an invoice in the amount of$179.00 from McLeod USA for rewiring of phone lines and an invoice in the amount of$98.00 from Beki's Custom Sewing for repair of a flag. The commission has a zero petty cash balance. Ms. Courbat reported that as of October 24, 2001 the commission has sold 1,691 at $50.00 each and 3 bricks at $250.00 each for a total amount of $$85,300.00. Ms. Courbat reported the commission has received an invoice in the amount of$1,443.00 from Black Hawk Memorial for engraving of 78 bricks and 3 granite bricks, which leaves a balance of$19,179.82 in the brick fund. The general fund balance is $2,174.99. The commission has a zero petty cash balance. Chairperson's Report Chairperson White reported that a gentlemen was upset that the handwritten list of where the bricks are located in the park was not up to date. Chairperson White stated he informed the gentlemen that all this work is done by volunteers, and we try to keep the list as up to date as possible. Chairperson White thanked Randy D. Miller and Randy E. Miller for their hard work on the Veteran's Day celebration. Chairperson White thanked everyone on the commission for the great job they are doing, including the Fire Department and Engineering Department. Chairperson White stated he would like to get in touch with the American Legion and Amvets to set up a program to help parents who have children serving in Afghanistan and Pakistan. The program would help them know what to write to their children, what to send in care packages, etc. Chairperson White read a letter the City Clerk received from the Associate Engineer regarding the sign permit for Veteran's Memorial Hall. The information received form the IDOT requires that the tourist attraction must be open a minimum of 40 hours per week five days per week, and be open a minimum of three consecutive months per year. Mr. Ross commented that the park is open day and night and tourist can visit the brick walkway at any time. Committee Reports Building & Grounds Committee—Mr. Ross reviewed the second phase of the brick walkway. Hopefully, bids will be requested in November 2001, with work to start in February or March 2002. 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With no further business before the commission, it was moved by W. Billman, seconded by D. Billman that the meeting be adjourned at 6:15 p.m. Ayes: Seven. Absent: Duquette, Robinson, Schlimmer, Moore. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION August 22, 2001 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Michael Dennis, Elaine Clemens, Ray Moore. Members absent: Wayne Billman, Dorothy Billman, Robert Robinson, John Schlimmer. Also present: Don Ross. Moved by Randy D. Miller, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded Clemens that the Minutes, as amended, be approved. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Treasurer's Report Ms. Clemens gave the Treasurer's Report. Ms. Clemens reported that commission has sold 1,613 bricks at $50.00 each and 3 at $250.00 each for a total amount of $81,250.00. Ms. Clemens reported that there is a bill from Black Hawk Memorial Co. in the amount of$1,264.00 for 79 bricks engraved and picked up by the commission on July 26, 2001, which leaves a balance of$19,148.82 in the brick fund. Ms. Clemens reported that on June 30, 153 bricks and on July 30, 78 bricks and 3 granite bricks were delivered to Black Hawk Memorial for engraving. As of today, there is a balance of $2,267.39 in the general fund. Ms. Clemens reported that $20.40 was spent to purchase three sheets of stamps. Ms. Clemens reported that Marcia Courbat has been working with organizations to clean out the cupboards. The DAV Auxiliary cleaned out the cupboard in the office. They were given two cupboards to store their meeting supplies. In September Ms. Courbat will meet with the Women's Relief Corp. to go through items they have stored in cupboards. Hopefully, if weather permits, brick applications received by September 15 will be laid by November 11, 2001. Moved by Randy D. Miller, seconded by Dennis that the Treasurer's Report be accepted and City Clerk authorized to submit invoice from Black Hawk Memorial Co. in the amount of $1,264.00 for payment. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Chairperson's Report Chairperson White informed the commission that the City Council and Black Hawk County Board of Supervisors have declared Saturday, August 25, 2001, as Korean Veterans Day. Chairperson White reported that on September 3, 2001 the American Legion will have a wheel chair push in downtown Waterloo sponsored by the Brothers of Vietnam in honor of disabled veterans. Chairperson White stated that the Statue of Liberty looks great and thanked the Fire Department for all their work on the statue. Committee Reports Building & Grounds Committee—Mr. Moore reported that Carl Schuler was contracted to perform the masonry work on the Statue of Liberty for $960.00. Mr. Schuler has proposed that the commission give him 10 to 12 bricks for the masonry work instead of paying him $960.00. Mr. Moore stated that a plaque honoring Carl Schuler for his work will be placed on the back of the Statue of Liberty. Moved by Randy D. Miller, seconded by Randy E. Miller that payment to Carl Schuler for masonry work on the Statue of Liberty be in the form of 12 engraved bricks in place of monetary payment. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Mr. Moore reported that he has talked with Leisure Services staff regarding ground lighting for the Statue of Liberty. 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Miller, Randy D. Miller, Michael Dennis, Elaine Clemens,Ray Moore. Members absent: Wayne Billman, Dorothy Billman, Robert Robinson, John Schlimmer. Also present: Don Ross. Moved by Randy D. Miller, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded Clemens that the Minutes, as amended, be approved. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Treasurer's Report Ms. Clemens gave the Treasurer's Report. Ms. Clemens reported that commission has sold 1,613 bricks at $50.00 each and 3 at $250.00 each for a total amount of $81,250.00. Ms. Clemens reported that there is a bill from Black Hawk Memorial Co. in the amount of$1,264.00 for 79 bricks engraved and picked up by the commission on July 26, 2001, which leaves a balance of$19,148.82 in the brick fund. Ms. Clemens reported that on June 30, 153 bricks and on July 30, 78 bricks and 3 granite bricks were delivered to Black Hawk Memorial for engraving. As of today, there is a balance of $2,267.39 in the general fund. Ms. Clemens reported that $20.40 was spent to purchase three sheets of stamps. Ms. Clemens reported that Marcia Courbat has been working with organizations to clean out the cupboards. The DAV Auxiliary cleaned out the cupboard in the office. They were given two cupboards to store their meeting supplies. In September Ms. Courbat will meet with the Women's Relief Corp. to go through items they have stored in cupboards. Hopefully, if weather permits, brick applications received by September 15 will be laid by November 11, 2001. Moved by Randy D. Miller, seconded by Dennis that the Treasurer's Report be accepted and City Clerk authorized to submit invoice from Black Hawk Memorial Co. in the amount of $1,264.00 for payment. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Chairperson's Report Chairperson White informed the commission that the City Council and Black Hawk County Board of Supervisors have declared Saturday, August 25, 2001, as Korean Veterans Day. Chairperson White reported that on September 3, 2001 the American Legion will have a wheel chair push in downtown Waterloo sponsored by the Brothers of Vietnam in honor of disabled veterans. Chairperson White stated that the Statue of Liberty looks great and thanked the Fire Department for all their work on the statue. Committee Reports Building & Grounds Committee—Mr. Moore reported that Carl Schuler was contracted to perform the masonry work on the Statue of Liberty for $960.00. Mr. Schuler has proposed that the commission give him 10 to 12 bricks for the masonry work instead of paying him $960.00. Mr. Moore stated that a plaque honoring Carl Schuler for his work will be placed on the back of the Statue of Liberty. Moved by Randy D. Miller, seconded by Randy E. Miller that payment to Carl Schuler for masonry work on the Statue of Liberty be in the form of 12 engraved bricks in place of monetary payment. Ayes: Six. Absent: W. Billman, D. Billman, Robinson, Schlimmer. Motion carried. Mr. Moore reported that he has talked with Leisure Services staff regarding ground lighting for the Statue of Liberty. 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Miller, Randy D. Miller, Michael Dennis, Marcia Courbat, Robert Robinson, Ray Moore, Wayne Billman, Dorothy Billman. Members absent: John Schlimmer. Moved by Moore, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by Courbat that the Minutes of June 27, 2001, as proposed, be approved. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. The commission reviewed the slogans submitted to be engraved on the limestone monuments to be placed in the walkway honoring the wars. Mr. Moore stated the cost for each limestone monument is $625, plus on-site engraving. Wayne Billman and Dorothy Billman now present at 5:16 p.m. After discussion, it was moved by Randy D. Miller, seconded by Dennis that the following slogans for the limestone monuments be approved: Revolutionary War Birth Of A New Nation War of 1812 Second War of Independence Spanish-American War Remember The Maine World War I The Great War World War II Remember Pear Harbor Korean War The Forgotten War Vietnam War Always Remember Desert Storm Triumph In The Desert Ayes: Nine. Absent: Schlimmer. Motion carried. The commission reviewed the following names submitted for the walkway: Veterans Freedom Walkway Veterans Memorial Walk Veterans Peace Walk Moved by Randy D. Miller, seconded by Moore that the walkway behind Memorial Hall be called Veterans Freedom Walkway. Ayes: Nine. Absent: Schlimmer. Motion carrried. Randy D. Miller now absent at 5:34 p.m. Treasurer's Report. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported the commission has sold 1,578 bricks at $50.00 each and 3 bricks at $250.00 each for a total amount of$79,650.00. As of today there is a balance of$18,812.82 in the brick fund. Ms. Courbat reported there is a balance of $2,267.39 in the general fund, including $123.00 collected from sales of T-shirts. Ms. Courbat stated she needs cash to purchase stamps. Moved by W. Billman, seconded by D. Billman that the Treasurer's Report be accepted and the purchase of a roll of stamp be approved. Ayes: Eight. Absent: Randy D. Miller, Schlimmer. Motion carried. •xouq agT kipow of 1101.1 auT ptq uotsstuzuzoo agT `panriSua aq oT saanTai /Cueu! ooT pan n.ugns aidoad Ji wqT uo!ssp1R zoo alp Aq papioap srm Ti P qi pawls utuziiig 'M •aoimas jo gouutq puu swop auT angg sxouq auT asnroaq Jaw goua uzo.0 T.n de wall! 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Atp uo1Tiu2ooa1 uopod uc 2uissm-irm Jo 1auosizd iru0iieu st paTtaisap si TOOZ `1Z iaqumidog `Aupu3 'iigH TullowolAl suriaTaA asn of `T# 1aidtl3 umOT `lapungs 2uliox wag Jana' r paivasaid aiigM uoszadgg3 paiugo uopow •JowwugoS `1aiiiTAi 'g APue21 :Tuasgy •i115ig •itno1ddt .103 Tiounoo Alp aqT 0T pap.rema0J put panozddt aq 1aisgsip Jo saUUT Suunp 1a3Tags 01E3 sstuz .10j Tuawdmba pug spunoi `s_Rutppinq sJimH TtiIowayA su1JaiaA asn oT 1aidtg3 a1Ca)im1H sso13 pax utouauzd aqi grim Tuauzaa.u2u alp Imp Jam •g Apurx Aq papuooas 'mmHg •M Aq panoIAi •igno.zddg pug maina.t.nags.10j Tiounoo�Ciio alp al 1uowoo1 E OLD p1EMJ03 illm )po /CID agT `uoissiuxuzoo agi Xq Ttnoidde uodn •sJaisustp Jo sOLulT Suunp Tuau[dinba pue spunoa `sgu►pimq s IIEH lu!IowayAT surniaA asn of 1aidtq) a1Ca)TmtH ssoiD pax utouauV alp qi!M ivawaa1Re ut paivasa.zd ai'gM uoszadiwg3 iiodax's,uos1ad wq3 Z atd TOOZ `CZ 1cinf uoissiuzuzo3 ii1H Tguouz 1AI Memorial Hall Commission July 25, 2001 Page 3 Chairperson White now absent at 6:04 p.m. Moved by Randy E. Miller, seconded by Dennis that the cost to re-engrave the bricks be accessed to the person submitting the application forms. Ayes: Six. Absent: Randy D. Miller, Schlimmer, Robinson, White. Motion carried. Randy E. Miller reported that the telephone is not working and there is a leak on the second floor by the fan. The City Clerk will let city staff know of the problem with the telephones and the leak by the fan. With no further business before the commission, it was moved by Dennis, seconded by Randy E. Miller that the meeting be adjourned at 6:15 p.m. Ayes: Six. Absent: Randy D. Miller, Schlimmer, Robinson, White. Motion carried. Nancy Eckert City Clerk 4 MEMORIAL HALL COMMISSION June 27, 2001 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Wayne Billman, Marcia Courbat, Dorothy Billman, Ray Moore, Michael Dennis. Members absent: Robert Robinson, John Schlimmer. Moved by Randy D. Miller, seconded by Randy E. Miller that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Dennis, Robinson, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by W. Billman that the Minutes of May 23, 2001, as amended, be approved. Ayes: Seven. Absent: Dennis, Robinson, Schlemmer. Motion carried. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that as of June 21, 2001 the commission has sold 1,483 bricks at $50.00 each and 3 bricks at $250.00 each for a total amount sold of$74,900.00. The commission sold $7,800 worth of bricks since Memorial Day. As of June 21, 2001, there was a balance of$17,006.22 in the brick fund. Ms. Courbat submitted an invoice in the amount of$2,928.00 from Black Hawk Memorial Co., Inc. for engraving services for the bricks, and invoices in the amount of$9.40 and $6.00 from Johnstone Supply for material purchased for repair of the Fountain, leaving a balance of$14,062.82 in the brick fund. Wayne Billman submitted an invoice in the amount of$89.00 for one 5x8 U.S. nylon flag and one 5x8 MIA nylon flag, leaving a balance of$2,144.39 in the general fund. Dennis now present at 5:20 p.m. Ms. Courbat reported that petty cash needs to be replenished. Nancy Eckert, City Clerk, stated that the commission could submit a PV in the amount of$150.00 to replenish the petty cash. Ms. Eckert reminded commission members that the Treasurer must have receipts for any item submitted to be reimbursed from the petty cash. The receipt must show where the item was purchased, date, amount and who received the reimbursement. The city does not pay sales tax. Moved by Moore, seconded by Randy D. Miller that the Treasurer's Report be accepted and the City Clerk authorized to submit invoices for payment. Ayes: Eight. Absent: Robinson, Schlimmer. Motion carried. Moved by Courbat, seconded by W. Billman that the City Clerk be authorized to submit a purchase voucher in the amount of $150.00 to replenish petty cash. Ayes: Eight. Absent: Robinson, Schlimmer. Motion carried. Chairperson White stated that the city videotaped a segment on the brick walkway to be shown on Channel 15, the Government Access Channel. Lou Cutwright, Building Official, also is doing a segment on the ADA improvements to Memorial Hall. Committee Reports Building & Grounds Committee—Ray Moore stated that a pattern was established for the brick walkway when the project was first started. Mr. Moore stated that there have been requests for bricks to be put next to bricks that are already in place. Mr. Moore suggested that bricks be integrated, whenever possible. It was the consensus of the commission that bricks be integrated when possible, but we will not move bricks already in place in order to accommodate late requests. Mr. Moore stated he is unsure as to whether the Boy Scouts will be able to raise funds to be used for refurbishing of the Stature of Liberty. 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Miller, Randy D. Miller, Michael Dennis, Wayne Billman, Marcia Courbat, Robert Robinson, Ray Moore, Dorothy Billman. Members absent: John Schlimmer. Also present: Don Ross. Moved by Randy D. Miller, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Eight. Absent: D. Billman, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by W. Billman that the Minutes of April 25, 2001, as proposed, be approved. Ayes: Eight. Absent: D. Billman, Schlimmer. Motion carried. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 1,327 bricks at $50.00 each and 3 bricks at $250.00 each for a total amount of bricks sold of $67,100.00. Ms. Courbat submitted an invoice from Black Hawk Memorial Co., Inc. in the amount of $1,872.00 for engraving 117 bricks, and an invoice from Mike Dolan Concrete & Masonry in the amount of$4,894.40 in conjunction with the brick project at Soldiers and Sailors Park, Phase I, leaving a balance of$9,206.22 in the brick fund. Ms. Courbat submitted an invoice from Jordan's Nursery, Inc. in the amount of $1,471.20 for one-half of the cost of the trees planted along the brick walkway, and an invoice from Billman's Hobby Shop in the amount of $191.34 for 12 U.S. nylon flags leaving a balance of$2,243.39 in the general fund. As of today, there is $48.00 in petty cash. Ms. Courbat reported that Black Hawk Memorial Co. outsources the stenciling of bricks to another company, and they will not able to get some of the bricks engraved in time for Memorial Day. Ms. Courbat stated that an article was placed in the Courier explaining the delay and to inform the applicants why some of the bricks will not be ready in time for Memorial Day. Ms. Courbat reported that we will have to rehire Dolan Concrete& Masonry to lay any further bricks. Dolan has purchased a tool which will pick up the blank bricks from the walkway when we have additional applications for bricks. Ms. Courbat stated that Don Ross has volunteers who do a lot of work at Memorial Hall for no pay, and they have been given T-shirts. Moved by Randy D. Miller, seconded by Dennis that the Treasurer's Report be accepted and the City Clerk authorized to submit invoices for payment. Ayes: Eight. Absent: Schlimmer, D. Billman. Motion carried. Chairperson White played a tape from a Board of Supervisors meeting of a veteran speaking about funding for the vets. Mr. Ross stated that is why he believes only the chairperson should be the spokesperson for the commission. Committee Reports Building & Grounds Committee—Mr. Moore stated that copper is being put in the drain of the Civil War Fountain. The area along the walkway has been seeded. Mr. Moore stated that we will be getting ready to start Phase 2 of the walkway. Mr. Ross stated he has a person who would like to donate funds to pay for the Korean War limestone monument. Mr. Moore reported that Craig Ritland is designing the foundation for the Statue of Liberty, and we will be getting an estimate from Schuler. The Boy Scouts have agreed to raise money to finish the Statue of Liberty renovation, and the Fire Department is working on rebuilding the crown. Education/Historical Committee—Mr. Dennis reminded the commission of the Memorial Day parade and services to be held at Soldiers & Sailors Park. Randy D. Miller informed the commission that the Cedar Valley Civil War Round Table will be at Memorial Hall for the July 7 celebration. Mr. Miller asked for permission to go through the artifacts and put up displays. 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Miller stated he feels the commission should allow individuals with knowledge to go through the artifacts in the Memorial Hall. Mr. Ross stated he believes the Sons of the Civil War should be allowed to have all Civil War artifacts. Moved by Randy D. Miller, seconded by Courbat that individual commission members be allowed to sort through the artifacts. Ayes: Nine. Absent: Schlimmer. Motion carried. Mr. Billman stated that the 4" x 6" flags can be purchased for 18 to 20 cents, and with the nine veteran organizations it would cost $35.20 per organization. Randy D. Miller submitted a framed picture of the United States Postal Service stamp honoring veterans. Mr. Miller stated the building needs to have a speaker system. With no further business before the commission, it was moved by W. Billman, seconded by Randy D. Miller that the meeting be adjourned at 6:42 p.m. Ayes: Nine. Absent: Schlimmer. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION April 25, 2001 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Michael Dennis, Marcia Courbat, Robert Robinson, Ray Moore. Members absent: Wayne Billman, Dorothy Billman, John Schlimmer. Also present: Don Ross. Moved by Randy D. Miller, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by Dennis that the Minutes of March 28, 2001, as amended, be approved. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. Linda Echelmeyer, Learning For Life Executive, explained that the Learning for Life Program is an educational program designed to meet the needs of youth and schools. It helps youth meet the challenge of growing up by teaching character and good decision-making skills and then linking those skills to the real world. Ms. Echelmeyer stated that the Winnebago Explorers Boy Scouts of America would like to develop a group for a military post. The Explorers would like to use the Memorial Commission as the charter group. The Explorers already have a group with Allen College of Nursing and Covenant. Ms. Courbat stated she feels it would be better if the Explorers went through a veteran posts. Chairperson White stated he feels since the commission is composed of all veteran organizations this would be a good place to start. Ms. Echelmeyer stated she feels creating the charter group would give the kids an understanding of each branch of service. Ms. Echelmeyer would be the secretary for the group. Randy E. Miller stated he would be willing to be an assistant. Randy D. Miller stated we should look at this as an opportunity for the scouts to assist us with Memorial Hall. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 1,305 bricks at $50.00 each and 3 bricks at $250.00 each for a total amount of bricks sold of $66,000.00. Ms. Courbat presented a bill from Marquart Block Co. in the amount of$709.90, leaving a balance of$14,872.62 in the brick fund. Ms. Courbat reported the commission received a donation of$250.00 from the Hinze family, leaving a balance of$3,905.93 in the general fund. As of today, there is $64.64 in the petty cash. Mr. Dennis presented $30.00 from the Sons of Union Veterans of Civil War to be used for renovation of Memorial Hall. Moved by Randy D. Miller, seconded by Dennis that $30.00 be transferred to the petty cash. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by Randy E. Miller that the Treasurer's Report be accepted. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. Chairperson's Report—Chairperson White stated that he met with Linda Echelmeyer, and she has a lot of ideas. Chairperson White stated he appreciates everyone's efforts, especially the Firemen. Committee Reports Building& Grounds Committee—Mr. Moore showed a sample of an 8" x 8" granite brick which could be used for businesses. The brick could hold five lines, with thirteen letters per line. Mr. Dennis stated he believes the brick should be larger. Randy D. Miller stated that businesses will abbreviate to fit the information on the brick. Moved by Randy D. Miller, seconded by Randy E. Miller that the 8" x 8" granite brick be used for businesses wishing to donate a brick. Ayes: Seven. Absent: W. Billman, D. Billman, Schlimmer. Motion carried. 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Miller, Randy D. Miller, Wayne Billman, Elaine Clemens, Dorothy Billman, John Schlimmer, Joe Sink, Michael Dennis. Also present: Don Ross, Marcia Courbat. Moved by Randy D. Miller, seconded by W. Billman that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Dennis. Motion carried. Moved by Randy D. Miller, seconded by D. Billman that the Minutes of February 28, 2001, as amended, be approved. Ayes: Eight. Absent: Dennis. Motion carried. Dennis now present at 5:04 p.m. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has $64.64 in the petty cash fund. Ms. Courbat reported that the commission has sold 1,187 bricks at $50.00 each and 3 bricks at $250.00 each for a total amount of bricks sold of$60,100.00. Ms. Courbat reported that the commission has received an invoice from Black Hawk Memorial in the amount of$3,952.00 for engraving of 247 bricks. Ms. Courbat reported that she is turning in an additional $750.00 for bricks sold. After payment to Black Hawk Memorial in the amount of $3,952.00, there is a balance of$9,682.64 in the general fund. Moved by Clemens, seconded by W. Billman that the invoice from Black Hawk Memorial in the amount of$3,952.00 for engraving of 247 bricks be approved and the City Clerk authorized to submit for payment. Ayes: Nine. Motion carried. Moved by Randy D. Miller, seconded by Clemens that the Treasurer's Report be accepted. Ayes: Nine. Motion carried. Chairperson White stated that it sounds like the bricks are selling, that the advertisement in the Courier has helped, and that the Courier will do another ad for the commission at a later date. Committee Reports Building & Grounds Committee—Mr. Sink reported that Ray Moore has found at an 8" x 8' marble brick that sells for $65.00 that is the same color as the other bricks that could be used for the sponsors' bricks. Ms. Courbat questioned if veteran sponsor bricks should cost $250.00 per brick. Ms. Courbat also asked if the commission wants business sponsored bricks to advertise their business. Discussion was heard regarding what information should be engraved on the business sponsored bricks. A suggestion was "In Honor of All Veterans" and then the business's name. Mr. Ross suggested that the commission select three or four sayings and then let the businesses choose what they want to have engraved. Discussion was heard on whether businesses should pay $250.00 or $500.00 for a business sponsored brick. It was the consensus of the commission that veterans pay $250.00 to sponsor a brick and businesses pay$500.00 to sponsor a brick. Moved by Randy D. Miller, seconded by Clemens that businesses sponsoring a brick be charged $500.00 per brick and veterans organizations sponsoring a brick be charged $250.00 per brick. Ayes: Nine. Motion carried. Mr. Ross stated that he asked the City Clerk to cancel the cleaning service at Memorial Hall as his family will continue to clean the building. Ms. Eckert reported that the cleaning service has been canceled and the cost for the service has been removed from the city's budget for Memorial Hall. •ION `L A[nf IIo AeldsiQ s)l.iomaa13 agi Suunp pauado ag llim am t>?IaowaNl wgl patiodaa siuuaQ 'JIA—aailiwwoD &uisivapund/aou>;uy 'sSuuaaw .ino ui alediouaed oi pajs1' aq Aagl lgto paisaSSns all pug lull 1puouiaw III siouj i alll 1noq algeaiipalmouj £Ian DIE icagi iqi pawls aalliNl aW •ivasaid SUM dnoa9 aigui punoN agM IIni;) Aalli A aepa,) agi aaagm lunasnw Inoao le Ouilaam 1 papua2w ag wlli pal.Iodaa JalliNl '(1 Aptly)" 'um1apglim gem uogow anoge agi `aapuooas pug aanow all JO lrJnoadde Illi% 'suoueziuLaao lguiSuo asag2Jo asngoaq kepoi slsixa Hull 11!aomaol sueaapA wgl paivawmoo sso)l 'aIA ')long umo magi asugaand �Cagl palsanns pug suoiigziut?aao asagl ao; slouq O'uiwuop Jo aoAgj ui lou Si aq pawls siuuaG •aW •paeag aaam sluawwoo Suimollol alp `nohow anog 0gl uo alon R 01 loud •SUO,%ZIULSao ugaalan p.pa lig aoj louq auo awuop uoissiwwoo suawalj Ag papuoaas `Jam 'a Apuijl Aq panoiN .uoiwziueSao gaga ao3 pouq auo aiguop uoissiwwoo agl palsa Sns all pug `Ouiplinq agi ui Iaalu Alluaaano suoueziuuSio igSia lnoqu TNT pawls ssoj .aye leuouio j ui paAildsip aq u>?o Aagi os pug aalrego magi Jo Adoo >? aieuop oi uoiwz!ug'aao gaga lsanbaa uoissiluluoo agl wgi palsaans i1ganop 'SNi ll'H leuomaini suea010A oI uoilnquluoa aiall1 Jo uoiliuliooaa ui utpltnq agl ui sSuiiaaw magi Nog Mils pug auI11 Suol it en luiaoulaw sueaaian gum panlonui uaaq angg ogm suoi2EziuESao ueaaian ao; mpg awuop uoISslwwoo agi w4T palsaSSns lEgano3 •pap.i=a uoiloIA 'auiK :saAy TIER leuowalAI i>? paisod aq aowls 0 EJOis SuipaRSaa suoggziuESao oi Jana' agi wg1 uutumt •Q Ag papuoaas `suamal3 4g panow 'uoileziueaao goEa of paliEm uegi aagwa llEH lgiaouaaNl w poised aq a$>?aois SuipJESaa suoiwztuESao oT aallal a41 wgi palsaSns aiigm uosaadatEgD 'SUM guuaaui inoj aq wogs aaagi `paialdwoo si pa[old fiuilapowaa agi uagm ie4T pains ssoN 'ryv •palaldwoo si poload Sugapowaa agi uagm ll1H leuomaini of wrilaa Aim pug uoiIEool aallioue of sSuiiaalu magi panow AliaEaodwai DAM( suEaalan wEulain agi w4I pawls aligm uosaadJIEgD •Suipling aaglouE w suilaam aiagI Suiplog aaam /Cato se /Carl magi uI pawn sUeaalan wEulain a1T 3i palsy siuuaQ 'alF'l 'alquliene sI `[oi-Iq «Z i x «Z I uE 3i aas o1 )Taiga uoISsiwwoo agi 1L'gi palsaSSns ag pug `uoUewaoJut s,aosuods aqi ao; UOoa q noua aAEg lou mom long«g x«g ue ley pauaaouoo sum 0q ILg1 paluawwoo siuuau 'ayg •UOIssiwwoa agT Ag pasn aq of agEaols a413o Tsai agi glom `swab lbws ao3 aamEap ao lauigeo HEWS E uan!S aq uoiwziuegao gaga mil palsaans sso' 'alnl 'swab jEoiluapi Ouuols Alawaedas uoi1EziuESao goes iou `suoiwzivaao lig 4g pasn aq pinogs swab alp Jo Isom wgi palsaans alight uosaadaiEgL •uagoipi agi ui iauigeo aSEaols pazis-wnipaw E pawoollE ag Plnom uoggziuESao gaga •`duiplinq a41 uI paaois swan anEg wgl suoiwziuERao o1 luas aq o1 paiselp peg ags 1Egl Jabal E pEaa 1>?gano3 'SW •paWWEo uouojI 'auilq :s0Ad 'aoionui aq2 Jo ldiaoaa uodn wig asangwiaa llim uoissimmoo ag1 pug sgni 1EuoilippE asggoand of pazuogine aq sso)l 'al l wgl aawmggoS 4q papuoaas `Jalliml •Q APUE2i cq panojN •sOgg agi ao3 sgni leuoiliPPE aapao of spaau uoissiwmoo agi ivy palaodaa sso' 'ayq 'coeds reuouippE snug am Teti os Suiplinq agi ui souEId pug s)lsap agl inogE uiglawos op of spaau uoissiwwoo agi 1Egi pawls sso21 'Jon Z a5e,T I00Z`8z tl3Jt N UOISSnatuOD ii'H lituouiaVI Memorial Hall Commission • March 28,2001 Page 3 Unfinished Business Mr. Ross suggested that the commission set up guidelines for each committee as to their duties and list items that each committee should report on at our monthly meetings. Mr. Ross suggested that new organizations be asked to join the commission, such as Sons of Union Civil War Veterans, Rolling Thunder and Cedar Valley Civil War Round Table Group. Chairperson White suggested combing the Operations Committee and Building& Grounds Committee. Mr. Ross, Ms. Eckert, Mr. White and Mr. Miller will work on descriptions and guidelines for the committees. Nancy Eckert, City Clerk, reported that the Leisure Services Commission does not allow alcohol in city parks. Ms. Eckert stated that the City Engineering Department e-mailed the Iowa Department of Natural Resources regarding the wiring used on the wreaths during the Memorial Day celebration, but the city has not heard back from the DNR. Ms. Clemens stated that the organizations are talking about using bouquets of flowers. Chairperson White suggested that a veteran escort each of the ladies during the event. Randy D. Miller suggested that famous veterans of national interest and/or some of the battles be recognized with a brick. Chairperson White suggested that the Education & Historical Committee come up with a list of ideas for the bricks. With no further business before the commission, it was moved by W. Billman, seconded by Clemens that the meeting be adjourned at 6:30 p.m. Ayes: Nine. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION February 28, 2001 5 :00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ross, Randy D. Miller, Michael Dennis, Wayne Billman, Marcia Courbat, Dorothy Billman, Ray Moore. Members absent: Norman Duquette and John Schlimmer. Moved by Moore, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Eight. Absent Duquette and Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by W. Billman that the minutes, as proposed, be approved. Ayes: Eight. Absent Duquette and Schlimmer. Motion carried. Treasurer's Report Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the Commission has sold 1071 bricks at $50.00 each and 3 bricks at $250.00 each for a total of $54,300.00. Ms. Courbat stated that she took 88 brick orders over to be engraved today and that three bricks had to be remade. Ms. Courbat stated one of the remakes was an error by Black Hawk Memorial and the other three were for Hixson. Ms. Courbat stated that all forms are currently being doubled checked so no additional errors should occur. Ms. Courbat stated that the brick fund total to date is $7, 834.66. Ms. Courbat further stated that she had received additional requests for forms from out of town individuals and used $6. 80 out of petty cash for postage, leaving the petty cash fund with a balance of $64.84. Mr. Moore reported that he has not been able to find any 8" x 8" clay bricks. Mr. Moore stated that concrete bricks could be used but that they would be a different color and that they would not be able to be engraved. Mr. Ross questioned if the concrete could be dyed to match the clay bricks. Mr. Moore stated that it might be possible. Randy D. Miller stated that a plate could be engraved and then recessed into the concrete brick. Mr. Moore stated that he would contact Black Hawk Memorial tomorrow to see if they knew of any company that made large clay bricks and would report back to the commission at the next meeting. Mr. Moore asked if the $1,471.00 match needed for landscaping had been set aside. Ms. Courbat stated that said amount has been allocated for the grant match. Mr. Dennis presented a check to the Commission from the Disabled American Veterans to be used towards the purchase of flags. Mr. Ross stated that the Mollenhoff family has also donated money for the purchase of poles and that the money could be combined into one fund. Ms. Courbat stated that a flag/pole fund will be set up and the money deposited for future purchases. Moved by W. Billman, seconded by Randy D. Miller that the Treasurer' s Report be approved. Ayes: Eight. Absent Duquette and Schlimmer. Motion carried. Chairperson Report Chairperson White stated that he would be contacting the Courier stating that applications for bricks are still being accepted, but individuals who wanted their bricks laid before the Memorial Day service will need to have their applications in by April 1, 2001. Ms. Courbat stated that she has received requests from families who want multiple bricks laid in a block. Discussion occurred regarding brick layout possibilities. It was determined that family bricks would be placed together if at all possible. Ms. Courbat stated that she would be taking brick forms to downtown merchants for distribution. Ms. Courbat further stated that she has also been in contact with some funeral homes who will also have brick forms available to offer to families who want to contribute to a memorial. Committee Reports Building & Grounds Committee- Mr. Moore reported that he had contacted the Scout office looking for someone to help on the Statue of Liberty base. Cameron Cook will be presenting the idea to the Scout Council as an Eagle xaaT: AgTo Agndaa aaTp1TH a6asW •paTaaso uoT3OW aawwTlgoS pus agganbna guasgv •gg6Tg :saAy •w•d 01:9 pauanocpe 6uTgaaw alp gegg aaTTTW Q Apueg Aq papuooas pus uewTTTg •M Aq Panow seM IT 'ssauTsng aat'gan3 ou t'3TM •gguow auo ao3 paTgeg aq pinot's saanpaooad 6uTgsaad0 pus srsri Ag ;ell; pap-pap seM gI -0p 04 gueM GM geTM A;TguapT am ;sip 3ue3aodwT sT gT gsgg pagegs a1OOW APE •saag3TWWO3 Gip uT panToAuT a1doad Mau gab og Mog 6uTpae6aa paaanDDO uoTssnosTQ •ge paxooT aq og papaau osTs ssapoad aag3Twwoo alp gegg pus swaag asaA oMg aq pZnogs suoT3Tsod pagpaTa ;rip pagegs ssog •aW •paMaTAaa aq og papaau saanpaooad 6uTgeaad0 pue sMerj Ag alp ;pip pagegs ssog uoa -uo suoTgezTue6ao uMog 3o ;no axeg Aagg ;sip sanog alp ;o gaud aq PTnoo TTeH TeTaowaW ;T eras og aaaa( ugor goeguoo og sa6egusApe aq pTnop qT get'g pagegs geganop •sW •aansodxa awns gab 0; TTeH TeTaowaW ao; A3Tungaoddo us aq pTnoM sTt'g gegg pagsgs aa11TN1 •aw •uoTgsaado go sanoq pus su6Ts ;o guawaos1d 6uTpae6aa paaan000 uoTssnosTQ •A1T1T0e; alp anog og oTTgnd alp MoTTe 01 uoTgeagaTao ATnr ;o gganoa agg 6uTanp uado aq pjnogs ITEM TeTaowaW get'g pagsgs aaTTTW 'Q APusg •aaATa alp 6uoTe pague1d aq pinoo aaag alp gegg pus u0Tge0Tldde agg uo do MoTTo; p[not's uew[TTE •aj ;ell; papToap sum gT uoTssnosTp aag;V •uoTgeoTTdde am; agaldwoo 01 uoTssTwaad pagsanbaa uewTTTH 'aW 'II arm PTaOM agsaowawwoo og aaag gsV uaaap aaMoguasTg aaa3 e anTapaa pinoo Man alp ;ell; pagaodaz uswTTTg auAeM •sasTwaad alp uo TogoDTs 6uTpae6aa xaaTD A3TD alp Aq a/Tapaa sT uOTgswao;uT aag;e papaau sT uoTssnosTp aaggan; gsgg papToap sum gI •dnoa6 a6aPT Aus 10 Rgaed 6uTppaM e aO3 t'6noua a61PT aq 3Ou TTTM IT pup 6uT6usgo aae sazls wooer agg Teti; pagsgs a3T1M uosaadaTegp •uo1gonagsap aO g3at'g 3O A3T1TgTssod alp )STa og gueM uoTSSTwwop alp pIp pus paAe1dsTp sgos3Tgae 3o ggaoM saellop 3o spuesnogg 3o suag aq TITM aTat'g gegg pagsgs ssoH •aW •pagaTdwoo uaaq set' uOTgeAouaa alp 3o TTe aag4e gno paguaa aq T1TM 6uTp[Tnq alp ;T apToap og set' uoTssTwwoD agg pagegs ssoH •aW ssauTsng MaN •Mou JO3 p3 qP3 aq awe; 30 I1PM alp Teti; pagegs uew1TTg •M -ape-0 go gno aq ptnoM IT aaag awe; 3o TTem P aAst' you p1fOt's Aagg gsgg pagegs ssoH •aW •awsa 40 TIPM alp 6uTpas6aa aped Noog uoTssnosTQ ssauTsng pat'sTuT;ul •panTaoaa aaaM spun; asogg 3T papps aq pinoo sxoTaq pus algP1TPAs aas spun; Teaapa; 1PM TTATD ;PIT; pagsgs aaTITW Q APusZi 'Agunop 3MeH xaslg uT sueaagaA asM TTATD 00S-006 AIa1elTX01dde aas aaagg gegg pagsgs aaTTTW Q Apueg •6uTgaaw Cue paaggs og awoolaM sT oTlgnd agg '6uTgaaw gOsa ge wsa6O1d s uo gnd pus dnoa6 pawao;uT 'Tam P aae Aat'g ;PIT; pagsgs aaTTTW Q Apueg aunt uT 6UTgaegs w d OO' G ge AepsangJ paTt'g aq; uo wnasnW gnoaD alp gs 6uTgaaw uT6aq TTTM aTgeg punog ism TTATD agg ;sip pagaodaa sTuuaa •aW -Te3TaogsTH/uoTgeonpa •3DTT3uop aO 1PM aelnDTgaed gsgg 6uTguasaadaa pasn aq pinoM soggow Imp pagegs osie seM gI •saouop alp 6uTzTu600as sguawnuow aug uo paoP1d aq pTnoM sanbe1d ou pap-pap uoTssTwwOo ergs •guawnuoW usaaox at'g ao3 aouop e ssu ApeaaTP erg gsgg pagegs ssoH •aw •pasTea aq UPO spun; os pauTwaagap aq og spaau sguawnuow alp 3o gsoo Trip pagsgs aaooW •aW •sguawnuow alp uo 6uTxaoM gaegs og a3TT pinoM 'goa3TgoaV adeospupq 'puPTITU 6Tea3 gegg pagaodaa osle aaooW •aW •sx3Taq 6uTpunoaans alp gpgew Og gT uT auog uMoaq awns g1TM aseq agg SP pasn aq ITTM xoolq auogsawT1 gsgg pagegs aaooW •aW •uoos IT uo xaOM uT6aq IITM erg panoadds 3I •gpa Coad g1100S Z a6ed TOOZ '8Z Aasnagaa uoTssTwwoJ T1eH IPTaowaW MEMORIAL HALL COMMISSION January 24, 2001 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Ray Moore. Members absent: John Schlimmer. Also present: Don Ross, Marcia Courbat. Moved by Randy D. Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: Schlimmer. Motion carried. Moved by Randy D. Miller, seconded by D. Billman that the Minutes of November 15, 2000, as amended, be approved. Ayes: Eight. Absent: Schlimmer. Motion carried. Citizens Oral Comments Mr. Dennis stated that he would like to reserve Sailors and Soldiers Park for June 16, 2001 to hold his wedding and reception. Discussion was heard as to whether consumption of beer is allowed in Sailors and Soldiers Park. The City Clerk will talk to the Leisure Services Director as to whether consummation of beer would be allowed. Ms. Clemens stated that as part of the Memorial Day celebration, the women's organizations throw wreaths off the 5`" Street bridge into the Cedar River. Ms Clemens stated that the wreaths do contain some wire, and she questioned if that would be illegal by DNR standards. The City Clerk will investigate with the City Engineering Department to see if the wreaths are in violation of DNR standards. Treasurer's Report Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 1,016 bricks at $50 each and 3 bricks at $250.00 each for a total of$51,550.00. Ms. Courbat reported that Mike Dolan Concrete & Masonry has submitted two payments, one for $20,121.29 and one for $13,893.84 for a total amount of$34,015.13. The total bid contract with Mike Dolan Concrete & Masonry is $38,107.50, leaving a balance owed to them of$4,092.37. We have paid additional bills, including purchase of bricks, supplies and engraving fees in the total amount of $7,410.23, and we have received a new bill from Black Hawk Memorial in the amount of $5,040.00 for engraving in bricks, leaving a balance of$5,084.64 in the brick fund. Ms. Courbat reported that bills have been submitted in the amount of$450.00 for grant writing, $601.00 for Lindgren Glass Products, $509.00 for Stanley Appliance for a new refrigerator, $64.00 for our post office box, and $270.72 from Billman's Hobby Shop for 12 flags, leaving a balance of$3,155.93 in donated funds. Ms. Courbat reported that she personally spent $13.40 for postage stamps and asked for reimbursement. Moved by Randy D. Miller, seconded by Clemens that Ms. Courbat be reimbursed from petty cash in the amount of$13.40 for purchase of postage stamps. Ayes: Eight. Absent: Schlimmer. Motion carried. Moved by Moore, seconded by Randy D. Miller that the invoice from Black Hawk Memorial in the amount of$5,040.00 for engraving of bricks be approved and City Clerk instructed to submit for payment. Ayes: Eight. Absent: Schlimmer. Motion carried. Moved by Clemens, seconded by Dennis that the invoice from Billman's Hobby Shop in the amount of $270.72 for 12 flags be approved and City Clerk instructed to submit for payment. Ayes: Eight. Absent: Schlimmer. 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Chairperson White suggested talking with the Grout Museum to see if they have any ideas concerning a Wall of Fame. Randy E. Miller stated that the Daughters of American Revolution would like to use Memorial Hall on the second or third Tuesday in May. Mr. Miller will schedule the room with Don Ross. Mr. Miller reported that the State Convention of American Legion would be held in Waterloo in July. Mr. Ross stated that Memorial Hall would be open during the time that the convention is here. Chairperson White reported that it was time to elect new officers. Discussion was held and the consensus was to keep the same slate of officers. Randy D. Miller stated that when the commission developed the By-Laws we should have made the terms of office for two years. Moved by Randy D. Miller, seconded by Dennis that the following officers be elected for one year: Craig White as Chairperson, Randy D. Miller as Vice Chairperson, and Marcia Courbat as Treasurer. Ayes: Eight. Absent: Schlimmer. Motion carried. Ms. Clemens suggested that flags placed in the cemetery should be for all Americans, not just veterans. With no further business before the commission, it was moved by Randy D. Miller, seconded by Clemens that the meeting be adjourned at 6:16 p.m. Ayes: Eight. Absent: Schlimmer. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION November 15, 2000 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Randy E. Miller, Randy D. Miller, Elaine Clemens, Dorothy Billman, Wayne Billman. Members absent: Michael Dennis, Norman Duquette, Tim Rippe, John Schlimmer, Ray Moore. Also present: Don Ross, Marcia Courbat. Moved by Randy D. Miller, seconded by D. Billman that the Agenda, as proposed, be approved. Ayes: Six. Absent: Dennis, Duquette, Rippe, Schlimmer, Moore. Motion carried. Moved by Randy D. Miller, seconded by Clemens that the Minutes of October 25, 2000, as proposed, be approved. Ayes: Six. Absent: Dennis, Duquette, Rippe, Schlimmer, Moore. Motion carried. Louis Cutwright, Building Official, updated the commission on the ADA improvements to Memorial Hall. Mr. Cutwright reported that the city council approved the bid received from Huff Contracting, Inc. in the amount of $107,955.00 for the ADA project. The city hired Invision Architecture for the architect on the project, and they have worked closely with the city so that the plans would be in compliance with the Iowa Historical Commission. Mr. Cutwright reported that the life safety code and building code requires that the building have another set of steps for ingress and egress. These codes have been in effect for years, and now that Memorial Hall is being used as a meeting place, the city is required to install the second set of steps. The ADA Commission has approved the plans and authorized to proceed. The contractor hopes to have the project completed by May 1, 2001, so that the building will be ready for the Memorial Day celebration. Mr. Cutwright stated that in addition to the new steps, an elevator will also be installed. Mr. Cutwright reported that the artifacts in the cases will need to be removed and stored in another location during the construction project. The cabinets are not being destroyed, but they will be relocated to a new area. Mr. Cutwright stated that when the project is completed, there should be the same amount of cabinets, but they will be at different locations in the building. Mr. Cutwright stated that a pre-construction meeting will be held on November 28, 2000, and the contractor hopes to start construction on December 11, 2000. All artifacts should be removed by December 11, 2000. The city's facilities maintenance personnel will reroute one of the steam lines to maintain heat during the construction. Mr. Wright reported that the contractor is required to use the same or similar type of wood currently in the building. Mr. Cutwright stated that the new steps will be constructed of wood, and he will review with the contractor to make sure the wood is compatible with wood currently in the building. Mr. Wright reviewed the plans with the commissioners. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 822 bricks at $50 each and 3 bricks at $250 each for a total of$41,850.00. Ms. Courbat stated that Mike Dolan Concrete & Masonry has submitted his first estimate in the amount of $20,121.29 for work completed on the walkway, and we have paid other expenses in the amount of$3,378.25, leaving a total of$18,350.46 for the project. Moved by Randy D. Miller, seconded by D. Billman that the invoice submitted by Mike Dolan Concrete & Masonry in the amount of$20,121.29 for work completed on the brick walkway for Soldier and Sailors Park be approved for payment. Ayes: Six. Absent: Dennis, Duquette, Rippe, Schlimmer, Moore. Motion carried. Ms. Courbat reported that Mike Dolan Contractor laid 352 engraved bricks. We will continue to engrave the bricks through the winter months, and the contractor will complete the project in the spring. Ms. Courbat reported that $193.00 was collected during the Walk-a-Thon, $50.00 was received from the Iowa First Chapter 98 of Women's Army Corp., $222.68 was raised during a raffle held by the Amvets, $6.60 was spent to purchase postage, leaving a balance of$4,974.29. 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Moved by Randy D. Miller, seconded by Randy E. Miller to order gold star flag holder at a cost of$75.00. Ayes: Six. Absent: Dennis, Duquette, Rippe, Schlimmer, Moore. Motion carried. With no further business before the committee, it was moved by D. Billman, seconded by Clemens that the meeting be adjourned at 6:35 p.m. Ayes: Six. Absent: Dennis, Duquette, Rippe, Schlimmer, Moore. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION October 25, 2000 5:00 p.m. Veterans Memorial Hall Members present: Randy E. Miller, Thomas Broell, Michael Dennis, Wayne Billman, Ira Kimm, Elaine Clemens, Dorothy Billman, John Schlimmer, Ray Moore, Tim Rippe. Members absent: Craig White. Also present: Don Ross, Marcia Courbat. In the absence of the chairperson and vice chairperson, Treasurer Marcia Courbat called the meeting to order. Moved by Clemens, seconded by D. Billman that the Agenda, as proposed, be approved. Ayes: Nine. Absent: White, Rippe. Motion carried. Moved by Moore, seconded by Schlimmer that the Minutes of September 27, 2000, as proposed, be approved. Ayes: Nine. Absent: White. Motion carried. Mr. Kimm stated that he did not feel the commission had enough information regarding the ADA improvements planned for Memorial Hall. Mr. Kimm stated he does not feel the commission was advised of the stairs that will be built as part of the project. Mr. Kimm stated that the stairs will eliminate the area currently being used by organizations for meetings. Mr. Ross reviewed the ADA improvements. Mr. Moore explained that there are regulations that require an ingress and egress for emergency situations. City Clerk Nancy Eckert stated that the ADA improvements have been talked about at two prior commission meetings. Rippe now present at 5:20 p.m. Mr. Kimm stated that he does not believe the Building & Grounds Committee has been involved during the planning of the ADA improvements, and that the commission did not vote on the improvements. Mr. Ross stated that the Building & Grounds Committee has been involved and has met with the consultant for the project. Ms. Eckert reported that the commission voted on the proposed ADA improvement plans on September 27, 2000, and all ten members present voted in the affirmative. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 767 bricks at $50 each and 3 bricks at $250 each for a total of$39,100. Ms. Courbat reported that there s currently$4,517.89 in donated funds. Building & Grounds Committee—Mr. Moore stated that he would like to submit an invoice from Payless Cashways in the amount of$90.74 for 60 feet of conduit and letter stamps for concrete panels to identify locations in the walkway. Moved by W. Billman, seconded by D. Billman that the invoice from Payless Cashways in the amount of$90.74 be approved and the City Clerk authorized to submit for payment using funds from the brick project. Ayes: Ten. Absent: White. Motion carried. Mr. Moore reported that that the Statue of Liberty will need to be restored and relocated in Soldiers and Sailors Park. The cracks will need to be soldered and the statue will be painted. Moved by W. Billman, seconded by Clemens that restoration of the Statue of Liberty be approved. Ayes: Ten. Absent: White. Motion carried. Mr. Moore reported that the contractor has poured the sidewalk and will start laying the bricks next week, and someone will need to sort the bricks that were purchased as groups. Mr. Moore stated that Mike Dolan, the contractor, is donating some of his equipment and time for extra work on the brick walkway. 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Miller, Norman Ratiner, Wayne Billman, Ira Kimm, Marcia Courbat, Dorothy Billman, John Schlimmer, Ray Moore. Members absent: Tim Rippe. Moved by Ratiner, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Ten. Absent: Rippe. Motion carried. Moved by W. Billman, seconded by Miller that the Minutes of August 23, 2000, as amended, be approved. Ayes: Ten. Absent: Rippe. Motion carried. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission has sold 718 bricks at $50.00 each and 3 bricks at $250.00 each for a total of$36,650.00, with a current balance of$33,362.51 for the project. Ms. Court reported that there is currently $4,517.89 in donated funds and $30.78 petty cash balance. Ms. Courbat asked permission to sell the T-shirts for $10.00 each. Moved by W. Billman, seconded by D. Billman that the T-shirts be sold for $10.00 each. Ayes: Ten. Absent: Rippe. Motion carried. Chairperson White reported that the commission has received an invoice in the amount of$60.00 for the brass plates that will be put on the cabinets on the second floor. Moved by Miller, seconded by W. Billman that the City Clerk be authorized to pay an invoice in the amount of$60.00 for brass plates. Ayes: Ten. Absent: Rippe. Motion carried. Chairperson White reported that he received a letter from Don Conrad, who is preparing World War I memorials, and he is looking for the location of memorials for World War I Doughboys. Mr. Miller will update the list and send it to Mr. Conrad. Mr. Ross reported that the Iowa Department of Transportation sent a letter to Lonnie Nemmers at the Waterloo Convention & Visitors Bureau with material for directional signage for Soldiers and Sailors Park and Memorial Hall. There are sign permit applications that will need to be filled out and returned to the Iowa Department of Transportation. Chairperson White reported that he has been contacted by a woman who thinks it would be appropriate for five flags to be displayed at the Five Sullivan Brothers Convention Center. Mr. Billman stated he would like an opportunity to bid on the flags. Chairperson White will visit with Mayor Rooff for the city's input on the flags. Building & Grounds Committee—Mr. Moore reported that there will be a pre-construction meeting on the brick walkway on Friday with the contractor and city staff from the Water Pollution/Flood Control Department, Leisure Services and Engineering Department. Work will begin soon, and the Statue of Liberty will need to be moved and restored. Mr. Moore stated that the Unknown Soldier monument will be removed because it will have a new location. Mr. Moore stated that we have sold approximately 122 bricks since our last meeting. If we have not sold enough bricks by the time we need to pay the contractor, the city will help with the funding until we sell additional bricks. Mr. Moore reported that the contractor will lay all the bricks, including those not engraved. We need to inform the contractor that some bricks have been purchased as groups. Mr. Moore reported that the project will be done in phases as we raise funds to cover each phase. Educational/Historical Committee—Mr. Ratiner reported on the A.D.A. improvements that the city is planning for Memorial Hall. 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Miller, Michael Dennis, Randy E. Miller, Elaine Clemens, John Schlimmer, Ray Moore, Tim Rippe, Ira Kimm. Members absent: Craig White, Wayne Billman, Dorothy Billman. Also present: Marcia Courbat. Moved by Clemens, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Six. Absent: White, W. Billman, D. Billman, Rippe, Kimm. Motion carried. Moved by Dennis, seconded by Clemens that the Minutes of July 26, 2000, as proposed, be approved. Ayes: Six. Absent: White, W. Billman, D. Billman, Rippe, Kimm. Motion carried. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the commission received $100.00 from Betty Burch and $50.00 from the Courbat family for a total of$4,067.89 in donated funds. Mr. Dennis submitted a check in the amount of$400.00 from King-Marson Chapter 11 - DAV Disabled American Veterans, which is being donated to be used to purchase window tinting. With the addition of the check, there is currently $4,467.89 in donated funds. Ms. Courbat reported that she purchased a book of stamps at a cost of$30.73 using petty cash funds. Ms. Courbat reported that the commission has sold 596 bricks at $50.00 each and 3 at $350.00 each for a total of $30,550.00; expenses include $2,912.00 for Black Hawk Engraving and $375.49 for Marquart Blocks, leaving a balance of$27,262.51. Rippe now present at 5:14 p.m. Discussion was heard on recruiting African Americans to purchase bricks for veterans. Mr. Dennis will speak to Roosevelt Taylor for ideas on how to reach the African American population. Ms. Courbat stated that she had a list of donors that need to be acknowledged with a letter of appreciation. Moved by Dennis, seconded by Rippe that the Treasurer's Report be received and placed on file. Ayes: Seven. Absent: White, W. Billman, D. Billman, Kimm. Motion carried. Vice Chairperson Miller reported that the commission received a letter of appreciation from the National Crime Victims Rights Week 2000 Planning Committee for our support of the vigil held on April 14, 2000. The letter will be posted for six months and then put into a scrap book. Operations Committee—Mr. Schlimmer reported that the Air Force Association would like to use Memorial Hall on October 20, 2000 for their quarterly meeting. Mr. Schlimmer will check with Don Ross on the availability of the building. Mr. Schlimmer asked if we can promote Memorial Hall to be used for meetings and gatherings. Mr. Rippe stated the building is available for use by veteran organizations and citizens can lease the building, and that Don Ross coordinates reservations for use of the building. Building & Grounds Committee—Ray Moore reported that the city council will hold a public hearing and bid opening on August 28, 2000 for the Soldiers & Sailors Park Project. The City Engineer would like to bid the complete project rather than phases. Mr. Moore stated that November 30, 2000 is the completion date for the project. Kimm now present at 5:30 p.m. Mr. Moore stated that staff from Leisure Services will move the Purple Ash tree planted along the proposed walkway. The Street Department will remove the concrete prior to construction. 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With no further business before the committee, it was moved by Rippe, seconded by Moore that the meeting be adjourned at 6:27 p.m. Ayes: Eight Absent: White, W. Billman, D. Billman. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION July 26, 2000 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ross, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Joe Sink, Tim Rippe. Members absent: Norman Duquette, Dorothy Billman, John Schlimmer. Also present: Marcia Courbat. Moved by Ross, seconded by Clemens that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Duquette, D. Billman, Schlimmer, Rippe. Motion carried. Moved by Ross, seconded by Miller that the Minutes of June 28, 2000, as amended, be approved. Ayes: Seven. Absent: Duquette, D. Billman, Schlimmer, Rippe. Motion carried. Marcia Courbat gave the Treasurer's Report. The commission has sold 482 bricks at $50 each for an amount of $21,600, and three bricks at $250 each for an amount of $750, for a total amount of$22,350 collected in brick sales. The Sons of Amvets donated $200, which brings the total amount of donated funds to $4,051.27. Billman's Hobby Shop has submitted an invoice in the amount of$68.00 for flags, and Superior Welding has submitted an invoice in the amount of $65.38 for the annual inspection of the fire extinguisher. Moved by W. Billman, seconded by Miller that the above bills be submitted for payment and the Treasurer's Report be received and placed on file. Ayes: Seven. Absent: Duquette, D. Billman, Schlimmer, Rippe. Motion carried. Chairperson White reported that he sent a letter to a local cement company and is waiting to hear back from them. He also sent letters to some of the local businesses explaining what the commission is doing and has not heard back from them. Chairperson White presented a flag donated by the Amvets to fly over Memorial Hall in memory of the first veteran to die in Korea in 1950. Building & Grounds Committee—Mr. Sink reported that he met Craig Ritland today and will meet again on August 4, 2000 to approve the specifications for Soldiers & Sailors Park. The project is being divided into four phases, with the first phase to cost an estimated $25,000. Mr. Sink stated that a decision will have to be made regarding what to do with the Statue of Liberty. Rippe now present at 5:20 p.m. City Clerk Nancy Eckert reported that InVision has been approved by the Waterloo City Council to perform architectural services at a cost of$6,000 for ADA improvements to the Memorial Hall building. Education/Historical Committee--Mr. Dennis stated that he has been asked if the commission would like to display the Grand Army of Republic Medallion at Memorial Hall. The medallion is approximately 7 feet in diameter. Mr. Dennis will obtain a picture of the medallion and the dimensions. Mr. Dennis reported that when the Sons of the Union Civil War Veterans hold their convention, they will have an encampment and a demonstration with night canons and a military salute with muskets. Mr. Dennis commented that they would like school age children to attend the presentation. Mr. Miller stated that they are going to ask the schools if they could study that period and then bus the kids to watch the demonstration. Ms. Courbat stated that she would like to write a letter to the editor explaining that all the work for Soldiers and Sailors Park is being done by volunteers, and that we should be ready to start laying the bricks at the end of August. Mr. Miller suggested the chairperson should act as the spokesperson for the commission and that all calls should be directed to him. 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Members absent: Craig White, John Schlimmer. Moved by Rippe, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Absent: White, Schlimmer, Kimm. Motion carried. Moved by Rippe, seconded by Mrs. Billman that the Minutes of May 24, 2000, as proposed, be approved. Ayes: Eight. Absent: White, Schlimmer, Kimm. Motion carried. Marcia Courbat gave the Treasurer's Report. The commission has sold 384 bricks at $50 each for a total amount of$19,200, and one brick at a cost of$250 for a total amount of$19,450. Moved by Mrs. Billman, seconded by Ross that the Treasurer's Report be received and placed on file. Ayes: Eight. Absent: White, Schlimmer, Kimm. Motion carried. Operations Committee Report—Michael Dennis reported that Memorial Hall has been reserved for the Holiday Parade on December 2, 2000 from 4:00 p.m. to 8:00 p.m. Mr. Dennis also asked to reserve Memorial Hall for April 6-7, 2001 for the Sons of Union Civil War Veterans State Convention. Mr. Dennis also asked that the Sons of Union Civil War Veterans be allowed to exhibit their banner and charter, and have a permanent showcase for their memorabilia. Moved by Dennis, seconded by Mrs. Billman that the Sons of Union Civil War Veterans request to hang up the banner on the first floor and department charter and banner on the second floor, and have a permanent showcase at Memorial Hall be approved. Prior to a vote on the above motion, the following comments were heard. Mr. Rippe stated that although the Sons of Union Civil War Veterans are not members of this commission, they could be allowed to hang their banner on the first floor. Mr. Rippe stated that the commission should accept their artifacts and memorabilia as all the artifacts will be rotated and displayed. Mr. Miller agreed that the Sons of Union Civil War Veterans' artifacts could be displayed on a rotation basis and other items could be located in the showcase. Mr. Ratiner suggested that the Sons of Union Civil War Veterans have a fundraiser to purchase their own display case. Mr. Ross stated that the commission needs additional storage room as it is getting too crowded, and that there may not be room for another storage cabinet. Mr. Miller stated that we could find an area for them for a display case. Mr. Dennis stated that it would be a bonus for Memorial Hall to have these artifacts. Mr. Ross suggested moving some of the cases to the first floor to make room for a display case for the Sons of Union Civil War Veterans. Mr. Ratiner stated that he has been trying very hard to obtain artillery for the park, and he is very excited that the Sons of Union Civil War Veterans will have cannons. Following discussion a vote was taken on the above motion with the following result. Ayes: Eight. Absent: White, Schlimmer, Kimm. Building & Grounds Committee Report—Mr. Moore stated that city staff member Jim Ellis has resigned from the city effective June 30, 2000, and Jamie Knutson will take his place to assist the commission on the Soldiers & Sailors Park project. Mr. Moore reported that Craig Ritiand has been very busy, and it appears that it will be the end of August before we start putting the bricks in the park. Mr. Moore stated that 182 bricks have been engraved, and we still have over 200 to engrave. Mr. Moore reported that works continues on the Civil War Monument as water sprays when it is windy. Mr. Moore stated that it cost $16 per brick for engraving and 182 bricks were engraved. Mr. Moore stated that an invoice will be sent to the city for the engraving. City Clerk Nancy Eckert reported that the city has requested RFPs from architects for design of the ADA improvements to Memorial Hall. The improvements include: restroom improvements, installation of an elevator, installation of an alarm system, a drinking fountain, and miscellaneous Memorial Hail Commission June 28, 2000 Page 2 hardware, door jam, casing, etc. for the doors. Ms. Eckert reported that the Building Official has estimated the project to be $80,000. Mr. Moore stated that the Fire Department inspected Memorial Hall, and the basement exit lights need to be fixed and the fire extinguishers need to be annually inspected. Mr. Rippe suggested that the commission send a letter to the editor of the Courier to let the public know that all work on the park is being completed by volunteers, that the commission is moving along on the project, and we hope the project will be started by the end of August. Education/Historical Committee Report—Michael Dennis reported that the Sons of Union Civil War Veterans are doing an interview with KWWL, on June 3 and will do a cannon demonstration at 1:00 p.m. The reporter also would like to tour the building. Ms. Courbat volunteered to help with the tour and interview. Moved by Rippe, seconded by Ross that $2,000 be allocated to hire a grant writer to write a grant for funding a person to work on the collection to catalog, inventory and preserve and set up exhibits. Prior to a vote on the above motion, the following comments were heard. Mr. Rippe stated that McElroy Trust will approve grants as long as it is for youth. Ms. Courbat stated that she spoke with the John Deere Foundation, and they asked her to send them information on what the commission would use the funding for. Following comments a vote was taken on the above motion with the following result. Ayes: Eight. Absent: White, Schlimmer, Kimm. Motion carried. Ms. Courbat reported she received a letter from a relative of a Civil War veteran applying for a brick. The relative has seen a picture of the Civil War Monument and asked that the brick be installed at the monument. Kimm now present at 6:59 p.m. Finance/Fundraising Committee Report—Mr. Billman reported he is unable to sell pop at the July 2, 2000 Fourth of July celebration. The commission further discussed selling T-shirts, buttons and bricks at the celebration. Mr. Billman asked what the commission would like to do with the alarm clock and wristwatch. Mr. Billman suggested they be used for a drawing asking for a donation. Mr. Ross reported that the skirt around the stage only lasts about three months because of the sun. Mr. Ross suggested that something be done to stop the sun rays from entering into the building. Mr. Miller stated that he has talked with Grout staff, and they have suggested that the artifacts be air sealed rather than laminated. Mr. Miller suggesting that grant funds be used to protect the artifacts from the sun. Mr. Ross will obtain a cost estimate for one window and organizations will be asked to fund one window. It was suggested that organizations that donate could have the window named after them with a plaque. Ms. Courbat reported that Ms. Clemens and her would like to volunteer to do tours of the building. The WAC group is also available to give tours. Mr. Ross suggested that the Iowa DOT be asked to erect a sign on the highway directing traffic to Memorial Hall and Soldiers and Sailors Park. With no further business before the commission, it was moved by Mr. Billman, seconded by Rippe that the meeting be adjourned at 6:20 p.m. Ayes: Nine. Absent: White, Schlimmer. Motion carried. Nancy Eckert City Clerk Memorial Hall Commission May 24, 2000 5 :00 p.m. Veterans Memorial Hall Members Present: Chairperson Craig White, Randy Miller, Elaine Clemens, Norman Ratiner, John Schlimmer, Joe Sink, Dorothy Billman, Wayne Billman, Marsha Courbat, Tim Rippe, Don Ross. Members Absent: Dale Hixon, Ray Moore. Chair: Entertain motion on approval of Agenda, moved by Wayne Billman, 2nd by Randy Miller. Ayes: Nine Motion carried. Chair: Entertain motion on approval of minutes of April 26, 2000 moved by Wayne Billman, 2nd by Elaine Clemens. Ayes: Nine Motion carried. Citizens Oral Comments: Mr. Ratiner discussed the ADA Commission and Veterans Memorial Hall Commission continuing to work together towards, accessible restroom and an elevator. Next ADA Commission meeting June 6th 11 :00 a.m. . Veterans Memorial Hall deadline for architects June 15th, ADA Accessiable Spring 2001 . Treasurer Report: Memorial Fund $16, 450=(Brick Sales) on account $3,851 .27, moved by Wayne Billman, 2nd by Elaine Clemens . To approve Treasurer Report. Ayes: Nine Motion carried Chair Report: Craig White, discussed individual and business bricks and inclusion of business brick-being purchased and included in walkway, moved by Randy Miller, 2nd by Elaine Clemens. Ayes : Nine Motion carried. Operations: John Schlimmer, questioned weather Shumaker elevator had been contacted, and is going to work to check with Blawk Hawk Memorial about brick display. Building/Grounds: Joe Sink, discussed the brick sidewalk work will begin after the 4th of July. Fireman will wash down fountain for Memorial Day. Don Ross, reported, he and family finished Trophy Room upstairs, room still needs lights. Veterans Memorial Hall will be in the Parade with Soldiers & Sailors Park.-Brick. Education/Historical: Randy Miller, displayed and discussed material for display cases. Check with Grout Museum about material,-Also material for skirts on cases. Plaque for display cases-small and brass in memoriam of donor. Moved by Tim Rippe, 2nd by Wayne Billman. Ayes: Nine Motion carried. Local Amvets presented Exchange Club and Fireman with Plaque. Finance/Fundraising: Marsha Courbat, . Wayne Billman discussed- Alarm clock and wrist watch left over from past fundraisers. Discussed doing something for 4th of July. Plan for 4th of July by all Veterans groups, moved by Randy Miller, 2nd by John Schlimmer. Ayes: Nine Motion carried. New Business: Retired Officers Association Northeast Iowa Chapter 30th Anniversary--Hang their charter, moved by Wayne Billman, 2nd by Dorothy Billman. Ayes: Nine Motion carried. Wayne Billman discussed meeting Monday at 1 :00 p.m. VFW- future of VFW Building all Veteran groups invited. Purchase tubs for flags that decorate graves, moved by Randy Miller, 2nd by Norman Ratiner. Ayes: Nine Motion carried. Meeting adjourned 6:00 p.m. , no further business. Ayes: Nine Acting Secretary, Don Ross MEMORIAL HALL COMMISSION April 26, 2000 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Ray Moore, Elaine Clemens, Norm Ratiner, Randy Miller. Also present: Frank Magsamen. Chairperson Craig White stated that there was not a quorum and no official action could be taken. Mr. Ratiner reported that he is a member of the ADA Commission, and at their last meeting the ADA Commission discussed and approved renovation of Veterans Memorial Hall to make it handicap accessible, including the restroom, drinking fountain, and installation of an elevator. The ADA Commission will mail RFPs for architectural services to review the building and make recommendations on the handicap accessibility project, including cost. The ADA Commission will work with the Historic Preservation Commission as all improvements must meet certain preservation standards. Mr. Moore reported that he purchased material from Payless Cashway for plumbing supplies for the Civil War Fountain, and he submitted invoices in the amount of $82.18 for payment. Mr. Moore also submitted an invoice in the amount of$375.49 from Marquart Block Co. for purchase of bricks. It was the consensus of members present that the City Clerk submit the above invoices for payment. The brick pellets have been transported to Black Hawk Monument. Mr. Moore stated that the cabinets are almost completed. Mr. Moore stated that Dave Keidel, an employee of the city, sprayed the building for bugs. Mr. Moore reported that he has been meeting with Craig Ritland and Jim Ellis, and they have come up with an estimate of$72,000 to complete Sailors& Soldiers Park. Mr. Moore stated that the project will be done in four phases as funding allows. Chairperson White declared that a quorum was present at 5:30 p.m. and upon roll call the following members were present: Craig White, Randy Miller, Norman Ratiner, Wayne Billman, Elaine Clemens, Dorothy Billman, Ray Moore. Members absent: Dale Hixson,Norman Duquette, Tim Rippe, John Schlimmer. Moved by Miller, seconded by Clemens that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Hixson, Duquette, Rippe, Schlimmer. Motion carried. Moved by Miller, seconded by Moore that the Minutes of March 22, 2000, as proposed, be approved. Ayes: Seven. Absent: Hixson, Duquette, Rippe, Schlimmer. Motion carried. City Clerk Nancy Eckert reported that 288 bricks have been sold, and there is currently $14,400.00 in the sale of bricks line item. Fire Chief Frank Magsamen reported that on May 1, 2000 at 12:00 noon the Waterloo Exchange Club is going to hold a rededication ceremony for the Civil War Monument. Chief Magsamen stated that Waterloo Fire Rescue will have a honor guard at the ceremony. Chief Magsamen reported that Waterloo Fire Rescue will order a plaque commemorating the May 1 dedication. Wayne Billman stated that he had ordered the 4"x 6" flags for the Memorial Day Parade, and he wanted to know which veteran organizations will be donating funds to pay for the parade flags. Mr. Moore suggested that a brick be donated for Craig Ritland for contributing his architectural services to the design of the park as Mr. Ritland has donated his services at no cost. 31-1013 'lr.D ua)iog boueN 'pap.=uogow •.raururggos `addrg `ananbnQ `uosxIH :}uasgy •uanas :saAy •urd OS:S pau.mofpe aq Sugaaur alp mg suaWaD Aq papuooas `Jam Aq panour sum 1! `uotssiwwoo alp a.rogoq ssauisnq iaqunJ ou 'm'd 00:S TB 000Z `tiZ uo piag aq ilinn guuaaur ixau agZ •sauaiaurao age oi agg agp ingq uogum pug oi 5ui.11 si aq pug `pasggoind uaaq aneg saualawao oqi .ioj sSug iog sqni aqi mg panels a4niM uosiad.nugj •)iaam 3xau Suuaiseid i s ipM aq pug `ioog puooas aqi uo gum NNT iaisgid iuuaiuw age iig sgq ssou uoQ i q pauoda.i allgM uosJadggD •pow o uor1op •iauzuziigos `addrg `alianbnQ `uosxrH 3uasgq •uanas :saAy 'puatuAgd ioj pnugns pazuog1nn )PaiD Al0 aq1 pug panoiddR aq s)ouq jo asegoind ioj .op looig uenbJey\i wag 6b•SL£$3o iunow ut aoronur ug pine 81'Z8$3o iunowu aqp ui sAAMgsgo ssa1A d urog saoronui suaurai3 Aq papuooas 'mum Ag4oJOQ Aq panour SEM II •uogruop siq ioJ uriq lump Jaw 'JYAI Ioe1uoo II!^' al[gM uosiadnegD Aigdsip of amid R aneg am 'gun aorjjo aqi ui moo' aq illm wog oq j s ren� age ii� ui siouoH 3o iepaw paniaoaJ oqm sueJa1an age iie lsii go!gm s)ooq paPea.ro sal Jaspn '4/4 •uopoaiioo .mo ioj wog pamop sgq .raisin Ana' iug2 palms aim&uosmad.qugj •siaagm dn Janoo wonoq gip uo iguneur jo adAl auros 'Finn muigeo mau alp dn ssaip oi mom aq lugp pawls .raum ' Z 02ed 000Z'9Z Iudd uotssIunuoD LIM IeuoulDI" MEMORIAL HALL COMMISSION March 22, 2000 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Dale Hixson, Norman Ratiner, Elaine Clemens, Tim Rippe, John Schlimmer, Ray Moore, Randy Miller, Ira Kimm. Members absent: Wayne Billman, Dorothy Billman. Also present: Frank Magsamen. Moved by Rippe, seconded by Ratiner that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Miller, Kimm W. Billman, D. Billman. Motion carried. Moved by Clemens, seconded by Hixson that the Minutes of February 23, 2000, as amended, be approved. Ayes: Seven. Absent: Miller, Kimm, W. Billman, D. Billman. Motion carried. Frank Magsamen, a member of the Waterloo Exchange Club, stated that they are looking for speakers from all branches of the military to attend the Exchange Club meetings at noon on Mondays at the Elks Club. The speakers would talk about the importance of the military and how they have helped over the years. A sign-up sheet was passed around for those who would like to make a presentation to the Exchange Club. In the absence of Treasurer Marcia Courbat, City Clerk Nancy Eckert gave the Treasurer's Report. There is currently $3,851.27 in the account, and 279 bricks have been purchased for a total cost of$13,950.00. Chairperson White stated that he and Ray Moore appeared on the "Meet the Mayor Show" today on the Government Access Channel. An article was put in the Hometowner a few weeks ago discussing the sale of bricks. Chairperson White stated that he sent thank you letters to Granger Industrial Supply and Tim Atkins for their donation of$90.00 to help with the purchase of casters for the display cases. Operations Committee—John Schlimmer stated that Norm Beu passed along the research he had done on the medallions and brass plaques. Mr. Schlimmer asked if the commission wanted him to continue with the project. Miller now present at 5:12 p.m. Chairperson White stated that Black Hawk Memorial is going to submit a price on the limestone. Mr. Moore stated that Jim Ellis of the City Engineering Department is working with Craig Ritland, and they know of a place where we could purchase the limestone. Mr. Moore stated that another option is engraving the limestone. Mr. Rippe noted that there are generic monuments/plaques designs for most branches of the military using the same lettering as the bricks or the limestone. Mr. Moore stated that when the commission gets to that point, we will look at all the information acquired by Mr. Schlimmer. Mr. Schlimmer asked if the commission is considering a medallion for each limestone monument. Mr. Rippe stated that the commission could do engraving and medallions. Mr. Rippe commented that the commission had agreed on monuments for the five major wars, including the Spanish American War, World War I, World War II, Korean Conflict and Vietnam War. The commission has decided to place medallions in the building for all the other wars. Mr. Moore commented that the limestone will be purchased when funding is available. Mr. Moore displayed the bricks that are available that could be used for the walkway. It was moved by Miller, seconded by Hixson to approve purchasing the smoke colored bricks. Ayes: Eight. Absent: Kimm, W. Billman, D. Billman. Motion carried. .guipimq aqi anoa o1 a'lrl pinom uopgpuno3 iCoalgoiAi aqi mg) palms addrj .ayAI .1sanba.i s,uo►ssiwwoo aye uo alquaonuj 3lool Algigoad Ilan Awl Ioadsu Iuuorluonpa ay g1rm uowwworidde 1ugag ano mottos am 3i .s.manuaal Tsang apniour pinoo gotgm `weagoad puoueonpa uI dojanap osiu puu aayago) uopoaiioo ay lnd Smog s! oym auoawos paau pinom uorssruzuzoo aqZ -sw i oad do-iaiis aoAuJ of spuai uoru?puno,d AoalgoJ, ag) mg) pawls addra ..qAT .sppI aqi ao3 sassujo Rog oi anug Ilan am pug `sppi aqi ao3 puouionpa aq Ilan sun saiI s uogrorldde age su guoi su IgtgIaowaw age aoJ spund gut1Iuop ut pa1saaawr aq pinom uoggpuno,q AoalgojAJ .uogupuno,d Aoaigoj, aagurl}I upuv g1rm !mum sal aq lug) paivawmoo addrg .ryAI .u!pgwoluau ay 3o digsaaumo germ walgoad e IHos sr any pue `wnasnIAT UnoJD aye qHm Inv) Aagi deg) palms aauqej .ayAI .agaA aquo pua ay Aq pagsiug sAuldsrp aye anug guidoq Amu .palooi aq !pm slauigeo aqs •siAIldsip ag1 ur way ind puu sum! gopwo Ilim aollip ..giv pug aq `Apgaa aJI siaurgIo aouo lug) palms aaupuw -ayAI .suouugo ang of amp jjo loogs pug suuojrun ur passaap aldoad anIq Ilan JIM HAD Jo SUIJOTOA uotujl ay1 Jo suoS ay1 Aga IIuowaw uo mg) palms aauIII)J uguuoi\i—aaU!Wuzoj pouols ffuoUeonpg .sarelsdn wow aq1 u! guua1s1id o1 guiog s! 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F I loa[oad aq1 and sasugd aye uo apuw aq!pm uoisioap I uag1 pug `sxaam maJ Txau aq1 uppm TuaUJIJIldaG saornaag aans!a-;i ag14Hm 1aaui Ilan pawl' great puu sylg uo f -ugrsap ag1 o1 sa&u1go _Know wag snug any Tug) pa1uawwoo aaool^I ..qAi .11 -bs 000`z Ai0T11wixoaddI Si yoIgm `s)louq 009'6 sapnlour A11m)ipm ay do ugisap aq1 ;mg) palms aJOoyAI 'JJAJ 'a'd 0E:s 111 luasaad mou wunx panRJSua smmouq ag13o 1o111 lag Luom Aiqugoad 1Cag1 os JIaA aq1 Jo amp 1sarsnq s‘puomaw )m11H -rum Si srg1 111g1 palms addrj 1uaaapp I asn uoissiwwoo aq; spualuwooaa pug pug /Culp 8 x g uI aoj gurgoa1as rigs sr aq pug `1noggnoag1 s)jouq A11lo asn uo►ssfuzuzoo ag1 Tug) papuauxwooaa s1g pu11I1rg gluD -sloioo snou1n u! Sauxoo gotgm )puq aTaaouoo 8 x 8 !iv Jo aldures a pa1uasaad aloolAT AIli—aali!ww0D spunoJD ag guipling z abed 000z zz qam uotssnuuzoJ II'H leuotum Memorial Hall Commission March 22,2000 Page 3 Mr. Miller stated that the commission spent a lot of money to have someone draw a detailed sketch of each article, and he would recommend we take pictures of the items. Mr. Ratiner stated that he would like to have a piece of artillery displayed on the grounds, and he doesn't think a small piece of artillery would cause much liability. Chairperson White stated that he e-mailed Governor Vilsack asking about funding for Memorial Hall. Mr. Miller stated that the Sons of Grand Army of Republic will be here on Memorial Day. The commission will have a table selling bricks and buttons. The Memorial Day Parade is at 10:30 a.m. Mr. Miller asked that an Exchange Club representative be at the Memorial Day festivals. Mr. Magsamen stated that the rededication of the Civil War Monument will be probably be on May 15, 2000. City Clerk Nancy Eckert stated that at the last meeting members had requested a report on funding provided by the city for Memorial Hall. Ms. Eckert reported that the city has expended $23,464.41 for FY 2000 at Memorial Hall, including partial roof repair, operations and repairs, installation of air conditioning, etc. Ms. Eckert stated that tuckpointidg will begin in about two weeks at a cost of $11,885.00. The city has also contracted janitorial services from Cues Janitorial at a;cost of$3,456.00 per year. Ms. Eckert stated that she will talk to Mayor Rooff regarding funding for installation of the elevator and remodeling of the bathrooms to make them handicap accessiblre. The next meeting will be held on April 26, 2000 at 5:00 p.m. With no further business before the commission, it was moved by Miller, seconded by Moore that the meeting be,adjourned at 6:17 p.m. Ayes: Nine. Absent: W. [Ullman,D Gillman. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION February 23, 2000 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ross, Randy Miller, Ira Kimm, Elaine Clemens, Ray Moore, Michael Dennis. Members absent: Wayne Billman, Dorothy Billman, Tim Rippe, John Schlimmer. Chairperson White introduced Scott Hilyard and Tim Atkins, members of the Rolling Thunder organization. Rolling Thunder assists disabled victims, and is the first Chapter in Iowa. They are requesting approval to use Veterans Memorial Hall to hold their meetings. Moved by Miller, seconded by Moore that the Agenda, as proposed, be approved. Ayes: Six. Absent: Wayne Billman, Dorothy Billman, Rippe, Schlimmer, Dennis. Motion carried. Moved by Miller, seconded by Clemens that the Minutes of January 26, 2000, as amended, be approved. Ayes: Six. Absent: Wayne Billman, Dorothy Billman, Rippe, Schlimmer, Dennis. Motion carried. Ms. Clemens reported that she contacted Doris Schmitz of the Cedar Falls Museum. Ms. Schmitz had a prior commitment and probably will not be able to attend the meeting. Ms. Schmitz would like to look at the building and the artifacts. No Treasurer Report. Moved by Miller, seconded by Clemens that a card be sent to Marcia Courbat that we still want her to continue to be the Treasurer for the commission. Ayes: Six. Absent: Wayne Billman, Dorothy Billman, Rippe, Schlimmer, Dennis. Motion carried. Dennis now present at 5:12 p.m. Chairperson White reported that he contacted Black Hawk Memorial, and they will be sending him information on the types of engraving they have available for the bricks. Black Hawk Memorial will get prices for the cost of native limestone and pricing for different sizes of benches. Mr. Moore reported that the display cabinets donated by Asquith Jewelers have been delivered and some of the cabinets will need to be refurbished. Mr. Moore stated that he has ordered three or four sleeves of bricks which should be delivered in March. Each sleeve contains 100 bricks, and each brick costs 75 cents. Mr. Moore reported that he met with the City Engineer, Leisure Services Director and Craig Ritland. Ritland has submitted a new design for commission approval. Jim Ellis, Associate Engineer, will put the specs together. The park will be completed in sections as funds become available. Ritland would like a letter approving the plans. The City Clerk will compose a letter to Mr. Ritland for the mayor's signature. Mr. Moore commented that the commission needs to advertise the sale of the bricks. The City Clerk has put the information on the bricks on the government access channel bulletin and on Music on Hold at City Hall. Chairperson White stated that he has talked to the Hometowner, and they are going to do free advertisement on the commission, such as when the commission was chartered, what we are doing, and information on the brick and what the commission plans to do with the money raised through the sale of bricks. Moved by Miller, seconded by Clemens that the architectural design for Soldiers and Sailors Park, as submitted by Craig Ritland, be approved. Ayes: Seven. Wayne Billman, Dorothy Billman, Rippe, Schlimmer. Motion carried. 1.1313 �lt� pa)iog ICouuN •pauueo uopow •sittuau `IatuutggoS `addi>I `uutuipg /g1otoQ `mmHg auArm :luosgw •uanas :sa/Cy 'urd 017:9 w paumofpu aq 5ugaam atp wq1 suauualj Xq papuooas `.tapgAT Aq panout sum q `uotsstuuuoo alp mpg ssauisnq .zaqutnj ou 4PM 'ard 00:S w 000Z `9Z games uo piaq aq'pm 5upaatu lxau aqa •s5ug kialautao alp aims o1 sgnl alp Jo aoud amp lsoo agl Jlvq-auo aluuop 01 Ougpm aq pinom /IttutJ sp."lull palms sso2l %rye •mortotuol aogJo motuano5 am lonluo° iiim aq wgl pawls alum uosiadztt?g3 •antaoat of aigIOga aq pinom IIuH It?uoutai i tutu spunj 1ul?.t2 st?q awls ag13i aas of pa1ot?luoo aq IotuanoD atp lath poisons sso21 •JJA • spa anN pinoqs saauuutuoo atp imp put' Outlaaut aq pinogs saalltuttuoo atjl siaaj aq lap pawls sso'a •Jv •slouJtln atp glom}Izom of auoatuos 5uutq uagm ivaseo aq o1 paau am wgl paluatuutoo suautai3 •sw •Outxaput atp uo)IJom of sJaalunion pug of 21.1pC.n uo peagu anout 01 paau am palls -tail!IAI '13AJ •s1otJi1IE aril Jo uixapui tipm diaq o1 Jaalunion pinom aq wgl pawls 1autleg 'JIA1 •sdnNouq .zo3 umagl daal pinogs am asnroaq Imp op of lu>'m lou pinom am sd>?giod wql siaaj aq lnq `sawotidnp are wgl sutali autos 5ugias palsanns aq 8ut1aatu atp w wgl palou zautl>'2i .IN •luads a.tam spun3 aql a.zagm uo uotl>?luaumoop .ioj palsu tutui}I •.qA1 •2utpitnq atp uo 000`8L$ puads of 2u1o5 sum iClio aql pawls J3ooZI .zoXviAl `IPH i1uout0JA su>?Jalan pagnbow Xqo agl uagm wgl pawls tuutr}I •JIAI •ino l4Oquns atp daaN 01 apugs uaaJ5 lg2ti >? qqm paJanoo aq of paau smoptgm alp imp pawls tutut}I 11A1 •1Inm ool a.t>? spodul aql s)iuigl ag mil pawls stuuaJ •Jyq puu `sJCujdstp atp Jo oml uo ssuiS Jo a2uppatq uaaq annq a1agl wgl papodai iaipq,I '-'YAI toog puooas atp uo utool agl ialstjd of pa.taalunion anal 1alumaQ Nola pug .taon1S kluD lap papodai ssoN '.4sI '000Z `8Z 1 nenigaJ Jo upuaOu alp uo utalt sup aorid Iitm ags put? `aallitutuoD spunotg 78 2utppng s‘ACltj ag1 Ai panold& aq of paau Iltm mid u2isap all wgl pawls )IJaiD /Cliff a4Z Z aud 000Z `£Z u ntgo j uotssuuuto3 PPuotuay\I MEMORIAL HALL COMMISSION January 26, 2000 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ross, Randy Miller, Michael Dennis, Elaine Clemens, Dorothy Billman, Tim Rippe, John Schlimmer, Ray Moore, Ira Kimm. Members absent: Wayne Billman. Also present: Frank Magsamen. Moved by Miller, seconded by Clemens that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Wayne Billman, Duquette. Motion carried. Moved by Rippe, seconded by Miller that the Minutes of November 17, 1999, as proposed, be approved. Ayes: Nine. Absent: Wayne Billman, Duquette. Motion carried. Rick Hurtado inquired if the name of the organization donating a brick for veterans can be inscribed on the brick. Mr. Rippe noted that in Cedar Falls an organization could donate $250.00 for a brick, and those bricks were located in a different area. Mr. Rippe commented that we should check Black Hawk Memorial to see if they have other bricks that could be used by the organizations. Mr. Miller suggested using a different color or size for bricks donated by organizations. Mr. Hurtado asked if there is a limit on the number of letters that can be inscribed on the brick. Mr. Rippe stated that the number of letters is limited by the size of the brick. As you add lines and letters, the cost of engraving will increase. Chairperson White will contact Black Hawk Memorial on the size of bricks available and engraving. Kimm now present at 5:12 p.m. Treasurer Marcia Courbat was not in attendance, but Chairperson White read a letter from Ms. Courbat. The total amount of money collected for the bricks is $9,800.00. Ms. Courbat's husband is in the hospital in Rochester, Minnesota, and she will probably not be able to attend the February meeting. Chairperson White stated that he, Randy Miller, Dorothy Billman were reappointed by the City Council on January 24, 2000. John Schlimmer was appointed to replace Norm Beu. Chairperson White appointed John Schlimmer as the chairperson of the Operations Committee. Mr. Moore reported that the Exchange Club has donated $4,000.00 for restoration of the Civil War Monument. The new liner has been installed and the marble stones have been caulked. The plumbing work will be completed in the spring. The total cost for the project to date is $2,820.00. Mr. Moore suggested a rededication ceremony be planned when the restoration project is completed. It was suggested that a city council meeting be held at Veterans Memorial Hall. Mr. Miller suggested the monument be rededicated on Memorial Day. Mr. Moore stated that a plaque will be made thanking the Exchange Club. Mr. Moore stated that during Christmas, they received inquiries if gift certificates were available for the bricks. Mr. Moore and Ms. Courbat created a gift certificate that could be used for a Christmas gift. Mr. Moore suggested that certificates be made for birthdays, Veteran's Day, Mother and Father's Day, etc. The City Clerk will have certificates typed for those special occasions and bring back to the commission for review. Mr. Moore stated that architect Craig Ritland suggested that the entrance for Sailor and Soldiers Park be off of 4th Street. The Civil War Monument would be moved closer to 4th Street with the walkway starting by 4th Street toward Veterans Memorial Hall. Staff from the Leisure Services Department is working on the landscaping. Mr. Moore stated that a decision needs to be made on the specifications and bids should be let in early spring. Memorial Hall January 26,2000 Page 2 Mr. Moore stated that Craig Ritland feels the stone should be native limestone, and the monuments could be constructed so that they could be used as benches. Mr. Moore commented that when the commission gets an estimated cost for each memorial, we should ask organizations for donations to fund the memorials. Mr. Moore stated that the commission needs to do a news blitz advertising the sale of the bricks. Ms. Eckert suggested that the information on the sale of bricks be put on the bulletin board on the Government Access Channel and also be put on music on hold in City Hall. Mr. Ross stated that he is creating a list of persons and organizations who have new keys for Memorial Hall. Mr. Ross commented that the pipes in the boiler room have been insulated and the plumbing repaired. Mr. Ross reported that Dick Dewater has volunteered to help with plastering the room on the second floor. Chairperson White stated that Randy Miller has also volunteered to help with the plastering. Mr. Moore stated that the commission has talked about purchasing pallets of bricks and taking them to Black Hawk Memorial to start engraving the applications that we have received. Black Hawk Memorial is only able to engrave approximately nine bricks per day. It was moved by Rippe, seconded by Miller to purchase a pallet of bricks and deliver them to Black Hawk Memorial. Ayes: Ten. Absent: Wayne Billman. Motion carried. Mr. Moore will order the pallet of bricks and transport them to Black Hawk Memorial. Mr. Ross stated that Main Street Waterloo decorated Veterans Memorial Hall for the holidays. Mr. Ross stated that the Waterloo Convention & Visitors Bureau has requested information on the building and Sailors and Soldiers Park and plans for the building and grounds. Mr. Rippe reported that he has created a brochure that contains the information requested by the Convention & Visitors Bureau. Mr. Rippe submitted a copy of the brochure and suggested that a picture of the building be put on front of the brochure and a picture of the park be put on the back of the brochure. Mr. Rippe will make revisions to the brochure and bring back to the commission. City Clerk Nancy Eckert reported that the city will be contracting with Cue's Janitorial to provide janitorial services to Veterans Memorial Hall. The contract cost $288.00 per month. The building will be cleaned twice per month, with all supplies furnished by Cue's Janitorial Service, including paper products. When requested Cue's Janitorial will wash the windows inside and out for a cost of$450.00 per time. Mr. Dennis reported that a new veteran organization, the Sons of Union Veterans, is being chartered. Meetings were held in December and January. Their main objective is to restore Civil War tombstones, and they also do re-enactments. Mr. Miller noted that the Sons of Union Veterans also have daughter and auxiliary units. On Memorial Day 2001, they will have an encampment. The Folk Life Festival of Iowa will also be held on that weekend. The organizers have requested that Veterans Memorial Hall be opened Memorial Day 2001 weekend. It was moved by Miller, seconded by Dennis that the grounds and building be available for the Folk Life Festival of Iowa to be held Memorial Day 2001. Ayes: Ten. Absent: Wayne Billman. Motion carried. Mr. Kimm suggested that a brick be donated in honor of the Waterloo firefighters for their volunteer of time and material for the building and grounds. Mr. Rippe stated that it was his intention to create a list of names of all who have helped and formally recognize everyone, perhaps with a meal. Mr. Rippe reported that Asquith Jewelry has donated five display cases made out of solid cherry. The display cases are 10' x 5'. Discussion was heard regarding how to get the display cases in the building. Mr. Moore will pick up the display cases. Memorial Hall January 26,2000 Page 3 It was moved by Miller, seconded by Clemens to accept the five display cases from Asquith Jewelry. Ayes: Ten. Absent: Wayne Billman. Motion carried. Mr. Miller stated that the commission needs to find someone to continue the inventory of artifacts. Mr. Miller noted that he has concerns with the work already completed. Mr. Ross commented that material needs to be installed on the windows to keep the sun out. Mr. Ross suggested contacting veteran organizations and college students to help with the restoration and inventorying of the artifacts. Ms. Clemens noted that we need someone with museum experience to inform the commission what we need to do such as humidity control. Ms. Clemens will ask a representative from the Cedar Falls Museum to attend a meeting to explain what the commission needs to do in order to continue with the restoration project. Mr. Ratiner commented that he volunteered to help with the restoration of the artifacts but Grout personnel never contacted him. Mr. Ratiner suggested that if the commission has a number of a particular item, perhaps we should only keep one and sell the others to help raise funds to hire a person to do the inventory. The next meeting will be held on February 23, 2000. With no further business before the commission, it was moved by Dorothy Billman, seconded by Kimm that the meeting be adjourned at 6:35 p.m. Ayes: Ten. Absent: Wayne Billman. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION November 17, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Craig White, Don Ross, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman,Norman Beu, Joe Sink, Ira Kimm. Also present: Marcia Courbat. Moved by Dorothy Billman, seconded by White that the Agenda, as amended, be approved. Ayes: Ten. Absent: Kimm. Motion carried. Moved by Clemens, seconded by Wayne Billman that the Minutes of October 27, 1999, as proposed, be approved. Ayes: Ten. Absent: Kimm. Motion carried. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that $155.00 was made on the chili supper, $50.00 was donated by John Deere Credit Union, $39.00 collected in T-shirt sales, $52.00 from the sale of buttons, and $250.00 was donated by the Northeast Iowa MOPH, Chapter #861 for the Memorial Hall restoration project, for a total balance of $4,230.77. Ms. Courbat reported that she received an invoice from Billman's Hobby Shop in the amount of $50.00 for the purchase of flags. Ms. Courbat reported that there is currently $60.08 in the petty cash fund. Moved by White, seconded by Beu that the invoice in the amount of $50.00 from Billman's Hobby Shop for the purchase of flags be approved and submitted for payment. Ayes: Ten. Absent: Kimm. Motion carried. Kimm now present at 5:11 p.m. Chairperson Rippe stated that Wayne Billman received his high school diploma at the graduation ceremony for World War II veterans held on November 11, 1999. Chairperson Rippe stated he wished to thank Mayor John Rooff, Nancy Eckert and the Waterloo School District for the ceremony. Chairperson Rippe reported that the Air Force Association presented a copy of their charter and asked to have it displayed in Memorial Hall. Chairperson Rippe presented documents for consideration to accept for our collection which included: posters from World War II era showing Japan and Germany and a map of Germany that was used to trace advancement of the troops. It was moved by Beu, seconded by Miller to accept the documents. Ayes: Eleven. Motion carried. Mr. Beu stated that his term expires on December 1, 1999, and the Air Force Association has selected John Schlimmer to serve as their representative. Ms. Schlimmer is a retired Air Force Master Sergeant and past president of their chapter. Wayne Billman and Dorothy Billman now absent at 5:28 p.m. Evalyn Davison is present as the alternate for Dorothy Billman. Ms. Courbat presented an original drawing of Memorial Hall by artist Ralston to be included in the collection. Ms. Courbat donated two copies of a document from Dwight Eisenhower that was presented to each World War II serviceman. Moved by Clemens, seconded by Dennis to accept the drawing of Memorial Hall and documents for the collection. Ayes: Ten. Absent: Wayne Billman. Motion carried. 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Algt?goid a1Y /Cagl `tuagl wag mat f,uop am 3i lallal t? Nam 0S311oD AfiuntuutoD aAaalMIH 'INa pine aSalloD AfiunwwoD oAa3ImuH of &lath! was aq imp pallodal nog -11A1 .sleuowatu "gm ag11OJ pasn aq pinoo imp Aut?dtuo3 aSpoQ pod Aq pau&isap sleuoutatu jo saldtuexa paluasald nag upoM-1lodali aallnutuoD suoileladp z aged 6661 `L I iaqutanoN uocssnznuoJ 11 H IuuouiaiN MEMORIAL HALL COMMISSION October 27, 1999 5:00 p.m. Veterans Memorial Members present: Chairperson Tim Rippe, Craig White, Don Ross, Randy Miller, Norman Ratiner, Art Weber, Elaine Clemens, Dorothy Billman, Ray Moore, Norman Beu, Wayne Billman, Ira Kimm. Members absent: Dennis Geary. Also present: Marcia Courbat. Moved by Miller, seconded by White that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Geary, Beu, Kimm. Moved by Miller, seconded by White that the Minutes of September 22, 1999, as proposed, be approved. Ayes: Nine. Absent: Geary, Beu, Kimm. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that an additional amount of $350.00 has been collected in the sale of bricks, for a total of 100 bricks sold to date at a total amount of$5,000.00. Ms. Courbat reported that there is $3,684.77 in the regular account. Ms. Courbat reported that an additional amount of$52.00 has been collected from the sale of T-shirts, which she will keep to use as change for the chili supper on November 6, 1999. Ms. Courbat stated that there are 31 T-shirts left to sell, and 21 T-shirts missing from the inventory of T-shirts. Chairperson Rippe asked members to check what they have in their possession and to get back to Ms. Courbat. Beu now present at 5:10 p.m. Ms. Courbat stated that someone should proofread the applications for bricks. Chairperson Rippe will review the applications and make recommendations. Ms. Courbat reported that she has spent $8.00 of petty cash for postage and envelopes used to mail out brick applications. Ms. Courbat will contact the Hometowner to place an advertisement on the sale of bricks. Many veteran organizations have announced the sale of bricks in their newsletter. Chairperson Rippe stated that on the news last night there was a segment on Professor Katherine Van Wormer, of the University of Northern Iowa. Professor Van Wormer is publicly stating that military presence at the universities in the form of the ROTC is an intrusion on education. Professor Van Wormer wrote a letter to the editor of U.S. News & World Report citing her opinion of the military and ROTC programs. In her letter to U.S. News & World Report, Professor Van Wormer identified herself as a professor at UNI and makes it sound like she is representing UNI. Robert Koob, President of UNI, has publicly stated that Professor Van Wormer's views do not represent the university. Chairperson Rippe stated that the commission needs to let the administration at UNI know the commission's concern about the status of the ROTC program. Chairperson Rippe recommended that the commission send a letter to UNI expressing the commission's concerns regarding Professor Van Wormer. Moved by Ratiner, seconded by Clemens that Chairperson Rippe send a letter to Robert Koob, President of UNI, expressing that the commission does not concur with Professor Van Wormer's philosophy regarding the ROTC program. Prior to a vote on the above motion, the following comments were heard. Wayne Billman now present at 5:22 p.m. Chairperson Rippe commented that universities that drop the ROTC program could lose federal funding. Mr. Miller commented that there is a Jr. ROTC program at East High School and the students are responding positively. Chairperson Rippe noted that the City of Waterloo funds the Jr. ROTC program at East High School. .Jalu0D UOUuanuo3 s.taglo.tg ugnijjnS 0A1d agl le 6661 `Z 1 JaqutanoN plan aq of Ajjgi loam,' am isa'I - 6661 uotuijgoD sugJalan all le tlooq g 5uuosuods Sutp.resa.i pirag sem uotssnos!Q 'uogu-t-yem agl Suunp 6661 '9 JoqutanoN uo Nag aq of iaddns dnos pug gtgo agl sugueSal pigai sum uo!ssnas1Q .pausto uotloyAj 'i.rgao :luasgy -uanajg :saAy 'luawAojdura .rag .toj Aud of spunj uoiss!utuoa Sutsn spijun suti.roluanu! anutluoa of s)jaam xis ioj pang aq alsjoH aueim lutl iauiwu Aq papuooas 'Jam Aq panoyAI •alsjoH mum age Ajumiodutal of spunj sli jo autos asn uotsstututoa agl legl palsa ns sum lI '01u110p 01 Suijjtm sa1gis0 Aug OR any J! aas 0l sAauJolig of S'utpuodsa.uoa palsa ins nag -.rye 'sueuolsnj A.relijitu pa.nla.t sr lions `siaalunjon do asn agl palsanns iaugg21 ' 'putu isntl g u! ajgtpgng Si gutpunJ 3a4Tagm alegtisanu! jjlm ag legl pawls JagaM 'iyv .ssaaoid Sumsoplro agl anuiluoo of auoatuos Sutpuu uo p.reag sem uoissnosiG .uotloajjoo atl.toJ ageJols pug 0l luum T4 tut uotsstunuoa alp SJu0JC moj Jo aai m ut lugl palou adds 1 uosladgegD 'a$g.rols 30 )jagj agl jo °sngaoq paudaoat swag ay uo anuoajas aq pjnogs uo!ssiurutoo ago Imp palels addr>j uosiad.nega 'uotss!tuuroo agl,Cq paldaaat aq jjtm Teti swag JoJ sautjap!n2 sagsijqulsa Aotjod uoilaajjo3 agl itgl palioda.t .taggAl Suildaooe Joj uualua las uoiss!ttunoa agi uggl palsaans sum 11 Suilaatu istj agl ue le4T palou Jam Apurx 'uotssnuuroa agl Aq pasn aq pjnoo le4T sumbauuttu pasn angg Aagl J! aas 0l sassauisnq EWE jgianas palagluoa s1t ags legl palels iggmo3 'syq 'anisuadxa AJon a.rg Amp pug `suinbauuuut Sutsugoind 3o isoa agl SugueSa.t saiugdutoo pianos palagluoa sue ags lu4T pawls iggJfl0 'syv 'sasea Aejdsip 3o uoisuaunp pug azts agl .ioj pa3isg Amp pug .op Jaqurn-I ooj.ral1M agl glum lout ags legs pawls uggmo3 •.re01c Txau asga 1agloug pug .read stgl asga auo JoJ spunj alguop jjim tigijixny agl iggl palioda.t iggmo3 'siAT 'Sojelgo g pug sasea Agjdsip Ajddns legl satuudutoa jo saureu seg pug umasnw TnoJH pug Alataos juauolstH surd Jrpa3 agl palagluoa _mum' 'sasea Agjdsip ioj Sur ooj uaaq sal aq iggl poiioda.t .tauntx ueuuoN—aalinuuro3 jgauols!HJuoilganpg laaford sigl JOJ papaau aq jjim&malunjon mu pawls aggro '.q 'p-tgogJalsgjd gem paogjdai pug umop tool aq sjjem agl mil palsanns set' Joou puoaas agl uo u100.1 agl .talsejd 0T SuioS sem ogm utur ay Tt4T po iodai alight Slum 'sSutlaatu uoisstuturoo Suunp dual agl u! ogm siagtuatu uotssuuutoa Jo3 Supixed alupijen oT dturls g asgga.md jjim lia)jag Aau1N 1jiaj31cTl3 'sSullaatu uoisstururoa IoJ dares Sunj.red atl Jo asn atl EugmuSa.r pivot'sem uotssnasiQ 'jjup.raurureg NN1 lua.t 01 isoa ogl palguop pug jjup Jaunueg t palua.r luaur1rtdaU att,d agl Trip pallodai aiooj ' 'luautnuojA .reM HAD agl 3o uoilgiolsa.t JoJ &uiqurnjd agl op jjim luautl_redaU a.nd agl pug `luaurnuour .rem HAD ag1 uo Suppom aq jjim Jajngas jiu3 `00.000`t$ alguop jjim quip 0Suggaxg agl iggu paliodai aJOoyAj 'rye 'luatunuotu alp uit1p of Jaw u! luaumuotu .rem HAD agl u! ajog u ina of tiussaaau stm T1 lap pawls Artus jj1H jguouraN sug.ralan 01 panour wag ante `'ala `jaagm `sanbujd Sutpnjou! 'sumps S atl tuo33 slatpil.re mu paiioda.t "is aof—aalliuruto3 spuno.tJ 78 Suipjing 'ola `pasn sjtua1gur sr gans `sjuuoutaur atl uo suogepuaurtuoaal aljeur Amu pugj4Rl sig.13 laaligait Tutu pawls atooN 'JIAT 'stop!3o sajdtues palnqulstp nag '.ryv Z£:S lu luasaid moo uturi}I 'spunoiS alp pug Sutpjmq 111H jti.rourayAj sut.ralan atl.moo luatu3ltdaU l.ty agl lets palsag5ns seg at Te4T pawls nag AN 'indu! .rta4T .roJ Sutiltm s! at pug `uuautl.redaU try INIl a4T grim Sulpuodsa.uoo st ag Teg1 pawls nag '.rye '.rem gaga .10J uS!sap jtuouiaw atu uo uotsstuturoa agl of 0S1)jagd g luasaid 0l padog ag itgl palloda.t nag uguuoN—l.todaN aalumwoD suotitiadp -pau.rea uotloyg •tuunN ` reap :luasgy uaZ :saAy 'ijnsat Su!mojjoJ agl 4Tlm uoluout anogg a4T uo ua)jel sum alone sluatutuoo dutmojjod Z abed 6661 `LZ lagota0 uoissnuuto31I11H leuoutaN Memorial Hall Commission October 27, 1999 Page 3 Chairperson Rippe opened nominations to elect a nominating committee for the appointment of chairperson, vice chairperson and treasurer. The following names were nominated: Joe Sink, Randy Miller and Elaine Clemens. It was moved by Dorothy Billman, seconded by White to close the nominations. Ayes: Eleven. Absent: Geary. Motion carried. It was moved by White, seconded by Kimm to accept the nominations. Ayes: Eleven. Absent: Geary. Motion carried. Chairperson Rippe stated that the Nominating Committee will provide a slate of candidates for chairperson, vice chairperson and treasurer to be voted on at the November 17, 1999 meeting and take office on January 1, 2000. Chairperson Rippe reported that the terms of Craig White, Randy Miller, Dorothy Billman and Norman Beu will expire on December 1, 1999. Chairperson Rippe stated that those organizations need to submit names to Mayor Rooff for appointment to the commission. With no further business before the commission, the meeting was adjourned at 6:37 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION September 22, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Craig White, Dale Hixson, Randy Miller, Norman Ratiner, Wayne Billman, Elaine Clemens, Dorothy Billman, Joe Sink, Dennis Geary. Members absent: Norman Duquette, Norman Beu. Also present: Marcia Courbat, Don Ross. Moved by Miller, seconded by Dorothy Billman that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Duquette, Beu, Geary. Moved by Miller, seconded by White that the Minutes of August 25, 1999, as amended, be approved. Ayes: Nine. Absent: Duquette, Beu, Geary. Michael Magee reported that the Black Hawk County listing of veterans of the War of 1812, Civil War, Mexican and Spanish Wars is 90 percent completed. The Hibernian Group will be purchasing five bricks. George Hubbard reported that the Naval Reserve Center has a ship bell, wheel, and engine order telegraph that they would like to have moved from their building. Mr. Hubbard asked if the commission would be interested in displaying these items at Memorial Hall. Moved by Miller, seconded by Ratiner that the commission accept the ship bell, wheel and engine order and accompany Mr. Hubbard to transport the items to Memorial Hall. Prior to a vote on the above motion, the following comments were heard. Mr. Sink suggested that the Fire Department help transport the items to Memorial Hall. Chairperson Rippe asked if the items would be on loan or if they are donating them to the commission. Chairperson Rippe stated that they could donate the items to the commission, and when they are put on display there would be a placard stating that they were donated by the Naval Reserve Center. Following discussion a vote was taken on the above motion with the following result. Ayes: Nine. Absent: Duquette, Beu, Geary. Motion carried. Mr. Billman stated that the CB unit has a"bee"that was the first one in the United States, and he asked if the commission would accept it as a donation. The "bee" is approximately six to seven feet tall. Moved by Miller, seconded by Hixson to accept the "bee" from the CB unit subject to it fitting in with the landscaping plan. Ayes: Nine. Absent: Duquett4e, Beu, Geary. Motion carried. Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that she has received $143.00 from the sale of T-shirts, and 20.00 from the sale of pins for a total balance of$3,671.77. In addition, she has received $2,900.00 from the sale of bricks. Geary now present at 5:25 p.m. Ms. Courbat suggested that the commission place an ad in the Hometowner advertising the sale of bricks. The ad would cost approximately $40.00. Mr. Ratiner asked if organizations can buy bricks and how much the organizations would have to donate for the bricks. Chairperson Rippe reported that in Cedar Falls an area was set aside for donated bricks with the organization's name. Cedar Falls accepted donations of$250.00 or more, Memorial Hall Commission September 22, 1999 Page 2 and the funds were used to purchase other items needed for the park. Chairperson Rippe stated that one suggestion was to buy bricks for all the veterans in the book starting with the oldest war. Ms. Courbat reported that she has started an expense account for postage for mailing of the brick forms, and that she purchased $6.00 worth of stamps using the petty cash. Ms. Courbat reported that she has been asked to speak to the Knights of Pythias organization to discuss the park and the brick project. Ms. Courbat stated that she would like to send a letter to the editor regarding the sale of bricks for Soldiers and Sailors Park. Ms. Courbat reviewed the applications she has received on the sale of bricks. Ms. Courbat commented that someone will need to proof the applications. Moved by Miller, seconded by Hixson that an ad be placed in the Hometowner advertising the sale of bricks with costs for the ad not to exceed $100.00. Ayes: Ten. Absent: Duquette, Beu. Motion carried. Moved by Clemens, seconded by Miller that organizations be allowed to purchase donated bricks at a cost of$250.00. Ayes: Ten. Absent: Duquette, Beu. Motion carried. Chairperson Rippe reported that the graduation ceremony for World War II veterans will be held on November 11, 1999 at 2:00 p.m. at West High School Auditorium, with a reception to follow after the ceremony. The Board of Education will distribute the diplomas. Mayor Rooff will be sending invitations to dignitaries, and the ceremony will also be open to the public. The Jr. ROTC will be asked to be the Honor Guard. Operations Committee—No report. Building & Grounds Committee—Mr. Sink reported that two men have agreed to plaster the room on the second floor for in-kind payment of two bricks. Mr. Sink stated that Craig Ritland is going to revise the plan for Soldiers and Sailors Park, and he recommends the commission abandon shutting off the street. Moved by Miller, seconded by Hixson to authorize payment of two bricks for in-kind payment for plastering the room located on the second floor. Ayes: Ten. Absent: Duquette, Beu. Motion carried. Education/Historical Committee—Mr. Miller reported that Mr. Dennis is working on finding display cases. Ms. Courbat stated that a fireman has been contacted about building a case for their display. Finance Fundraising Committee—Ms. Courbat reported that she still has T-shirts for sale. Ms. Courbat stated that there are 24 T-shirts missing. It was reported that Loren Anderson has the scale from the old Post Office that was used to weigh soldiers during the war. Chairperson Rippe referred this item to the Education/Historical Committee for their review. Chairperson Rippe commented that the commission needs to write criteria for items that the commission will accept because of our limited space. Mr. Miller reported that the annual Walk-A-Thon will be held on November 6, 1999, with the proceeds to be donated to the Iowa Veterans Home. Walkers are hoping to raise $10,000 this year. Last year, veteran organizations donated roasters of soup and chili and it is hoped they will donate again this year. Discussion was heard regarding combining the November and December meetings because of the holidays. Moved by Miller, seconded by Clemens that the November meeting be held on November 17, 1999 at 5:00 p.m. and that the December meeting be canceled. Ayes: Ten. Absent: Duquette, Beu. Motion carried. Memorial Hall Commission September 22, 1999 Page 3 Chairperson Rippe stated that a Nominating Committee will be appointed at the October meeting for election of new members. The election will be held on November 17, 1999. New members will be approved by the city council. Miller reported that an event showcasing organizations will be held on November 12, 1999 at the Five Sullivan Brothers Convention Center. Chairperson Rippe stated that the commission should acquire a table to display information on the commission and the sale of bricks, buttons and T- shirts. Moved by Miller, seconded by Clemens that the commission apply for a booth at the Five Sullivan Brothers Convention Center on November 12, 1999. Ayes: Ten. Absent: Duquette, Beu. Motion carried. With no further business before the committee, the meeting was adjourned at 6:38 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION August 25, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Craig White, Don Ross, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Norman Beu, Ray Moore, Ira Kimm. Members absent: Dennis Geary. Also present: Marcia Courbat, Craig Ritland, Jim Ellis. Vice Chairperson Randy Miller brought the meeting to order. It was moved by White, seconded by Clemens that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Rippe, Kimm, Geary. Motion carried. It was moved by Wayne Billman, seconded by White that the Minutes of July 28, 1999, as proposed, be approved. Ayes: Nine. Absent: Rippe, Kimm, Geary. Motion carried. Moore introduced Craig Ritland, architect. Rippe now present at 5:10 p.m. and in the chair. Mr. Ritland stated that he walked the grounds with Ray Moore. Mr. Ritland reported that Mayor Rooff and representatives from the city met with a group in Moline, Illinois, and Veterans Memorial Hall and grounds were discussed. Mr. Ritland stated that this is an opportunity to make Waterloo proud. Mr. Ritland stated that he has drawn up a proposed blueprint for Soldiers and Sailors Park. This may be an opportunity to remove the road, but the commission will have to follow the correct procedure to vacate the street. Kimm now present at 5:11 p.m. Mr. Ritland stated that there might be an opportunity to acquire a grant to fund the proposed memorials. Mr. Ritland explained his proposed blueprint for the grounds. The trees would need to be relocated, with access from the side of the building, and extending the grounds to 4th Street. The Statue of Liberty will be relocated to that area, and the war memorials will be along the walkways. Mr. Ritland stated that big, chunky slabs of limestone would be placed throughout the grounds. Randy Miller suggested that this was an opportunity to get rid of part of the road and correct some parking problems. Mr. Miller suggested the street be a one way, one lane, with ingress off of 46' Street and egress off of 5th Street, which would create additional parking. Mr. Miller stated that if the city will allow changes to the street,he is in favor of creating parking. Chairperson Rippe stated that he has concerns with adding parking when there is a ramp next door owned by the city. Chairperson Rippe commented that there is limited space for trees and shrubs, and he would rather work with the city to validate parking tickets for the commission and veteran organizations meeting on official business. Chairperson Rippe stated that with the exception to handicap parking, he does not see a need to add more parking. Jim Ellis, Associate Engineer for City of Waterloo, stated that he believes it is feasible to vacate the street, but that would have to be approved by the city's Technical Review Committee. Chairperson Rippe stated if the street is closed off, how would vehicles turn around. Chairperson Rippe commented that there is parking in the ramp, on-street meter parking, with no cost after 5:00 p.m. Chairperson Rippe stated that when visitors are looking at the bricks, they are going to like green space for resting. 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Mr. Moore will ask the Exchange Club to donate to this project. Mr. Moore stated that the firemen are unable to finish the plastering project. Craig White stated that he knows a guy who might finish the plastering for $50.00 to $150.00 and complete it by November. It was moved by Wayne Billman, seconded by Kimm to approve hiring someone to complete the plastering in the Trophy Room at a cost not to exceed $200.00. Ayes: Ten. Absent: Geary, Miller. Motion carried. Ray Moore will talk with city maintenance to see if it is okay to hire someone to complete the plastering and to see if the city will fund the project. Marcia Courbat reported that the American Legion Auxiliary would like to donate $2,000.00 to Memorial Hall. Chairperson Rippe stated that the donation could be used to purchase display cases with brass plates recognizing them for their donation. Ms. Courbat stated that the commission needs to budget for supplies such as paper articles, cleaning products, etc. Ms. Eckert suggested that Don Ross contact Randy Shepard to have the supplies ordered through the city. Education/Historical Committee—Michael Dennis reported that the Main Street Waterloo Holiday Parade will be held on December 4, 1999. Staging for the parade will be under the viaducts. All honor guards will participate in the parade. Main Street would like Memorial Hall to be open to the public before and after the parade. They would like the commission to serve soup and sandwiches. Main Street will help decorate and furnish decorations. Mr. Dennis reported that the Amvets have volunteered to provide food and other organizations are welcomed to provide food for the parade. It was moved by Dennis, seconded by Ross that Memorial Hall be open for the Holiday Parade on December 4, 1999. Ayes: Ten. Absent: Geary, Miller. Motion carried. With no further business before the commission, it was moved by Moore, seconded by Dorothy Billman that the meeting be adjourned at 6:45 p.m. Ayes: Ten. Absent: Geary, Miller. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION July 28, 1999 5:00 P.M. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Randy Miller,Elaine Clemens,Norm Beu, Ray Moore, Wayne Billman,Norman Ratiner, Craig White, Michael Dennis. Members absent: Dorothy Billman, Dennis Geary,Art Weber,Norman Duquette, Dale Hixson, Ira Kimm. Also present: Don Ross, Joe Sink, Marcia Courbat. The meeting was brought to order by Chairperson Tim Rippe. Moved by Dennis, seconded by Moore, that the agenda, as proposed, be approved. Ayes: Seven. Absent: Dorothy Billman, Geary, Weber, Duquette, Hixson,Kimm. Motion carried. Moved by Wayne Billman, seconded by Clemens, that the minutes of June 23, 1999, as amended, be approved. Moved by Miller, seconded by White, that the minutes of July 7, 1999, as amended, be approved. Ayes: Seven. Absent: Dorothy Billman, Geary, Weber, Duquette, Hixson, Kimm. Motion carried. Citizens Oral Comments: Vernon 'Tom' McNulty wants Veterans Memorial Hall Commission to consider a memorial for a submarine that was sunk. The memorial could possibly be a torpedo. There are no such memorials in Iowa. Mayor John Rooff would like the Commission to consider an official high school diploma program for WWII veterans. All veterans honorably discharged from 1937-1946, who would have graduated 1941-1950. The commission will draft a letter(details can be done later) and send out to all veteran's organizations. Deadline August 10, 1999. Kimm now present at 5:15 p.m. Hixson now present at 5:30 p.m. Treasurer Marcia Courbat reported that there is currently $4,537.27 in donated funds. Post office box was rented for $32.00. Post office box number is 1946. Donations $55.00, button sales $78.00, American Legion Bingo $100.00. Bills to pay: $32.99, $494.85 for 15 tables, $50.00 in petty cash, minus post office box payment. Moved by Miller, seconded by Moore, that invoice for t-shirts be approved for payment. Ayes: Eight. Absent: Dorothy Billman, Geary, Weber, Duquette. Motion carried. MEMORIAL HALL COMi. SION July 28, 1999 Page 2 Discussion of distribution of tee shirts. Moved by Courbat, seconded by Hixson, to pass out all tee shirts to veteran's organizations. Ayes: Eight. Absent: Dorothy Billman, Geary, Weber, Duquette. Motion carried. Chair Report None. Committee Reports: OPERATION: Norm Beu-Corresponding with different agencies about a memorial for Soldier and Sailor Park. Ideas for memorials within Soldier and Sailor Park forthcoming. BUILDING & GROUNDS: Ray Moore-Dirt removed from Civil War Memorial fountain. Washed fountain out. There is a person interested in completing the Civil War Memorial. Exchange Club donating a display cabinet with copies of historical documents. Tuckpointing approved up to $14,000.00. Air conditioning running in one room upstairs. HISTORICAL/EDUCATION: Waterloo Fireworks Festival success. Disabled American Veterans would like to hang 75-year anniversary plaque. Moved by Hixson, seconded by Dennis. DISCUSSION on hanging plaque: Much discussion on what can be hung, and where, and by which organization. Does property belong to Veterans Memorial Hall? Moved by Chair Tim Rippe to table motion, seconded by Clemens. Entertain motion that each organization can hang one item in our meeting room. Item remains property of that organization. Commission will approve what items can be hung. Moved by Chair Tim Rippe, seconded by Clemens. Ayes: Eight. Absent: Dorothy Billman, Geary, Weber, Duquette. Dale Hixson removed motion. Unfinished Business Rewrite-correct third paragraph. Want name of veteran. Hand out forms once corrected and copied to Fire Department and veteran's organizations. Bricks will be placed in walkway no sooner than twelve months,issue should be addressed. New Business None. Next meeting August 25, 1999, 5:00 p.m. With no further business,meeting adjourned 6:00 p.m. Don Ross Acting Secretary MEMORIAL HALL COMMISSION July 7, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Dale Hixson, Randy Miller, Art Weber, Elaine Clemens, Norm Beu, Ray Moore. Members absent: Craig White, Michael Dennis, Dennis Geary, Norman Duquette, Dorothy Billman. Also present: Don Ross, Marcia Courbat. The meeting was brought to order by Chairperson Tim Rippe. Moved by Miller, seconded by Hixson that the Agenda, as proposed, be approved. Ayes: Seven. Absent: White, Dennis, Geary, Duquette, Dorothy Billman. Motion carried. Marcia Courbat reported that to rent a post office box it costs $20 for a 3 x 53/4 box or $32 for a 51/4 x 53/4 box for six months. Moved by Miller, seconded by Hixson that the commission rent a 51/4 x 53/4 post office box at a cost of$32 for six months. Ayes: Seven. Absent: White, Dennis, Geary, Duquette, Dorothy Billman. Motion carried. Marcia Courbat will fill out the necessary papers at the post office and pay the six months rental fee for the post office box. The commission reviewed the proposed letter and brick order form, with several changes made to the documents. Moved by Clemens, seconded by Hixson to accept the letter and brick order form, as corrected. Ayes: Seven. Absent: White, Dennis, Geary, Duquette, Dorothy Billman. Motion carried. City Clerk Nancy Eckert will make the changes and have the approved documents ready for the next scheduled meeting in July. Discussion was heard regarding allowing the rank of the veteran to be put on the bricks. It was the consensus of the commission that rank should not be put on the bricks because of the lack of space. Chairperson Rippe stated that a person will be needed to process the forms and develop a data base. He recommended that the commission send out a thank you to everyone who orders a brick and also send them a notice when the brick is engraved and in place. Chairperson Rippe suggested access software be used for the data base. Marcia Courbat will pick up the applications from the post office box, record the applications and checks in a master file. All original applications will be kept in a file. The Fire Department will turn over all applications they receive at Fire Station #1 to Ms. Courbat along with the checks. Chairperson Rippe suggested that another person will need to proofread the applications and make telephone calls to the applicants when necessary. Dale Hixson volunteered to help with proofreading of the applications. Chairperson Rippe stated that the bricks will not be separated by service organization. The border will be a six inch concrete level with the walkway. Ray Moore suggested a display ad be placed in the Courier advertising the sale of the bricks. Chairperson Rippe will devise a procedure with a list of persons responsible for each step of the process. City Clerk Nancy Eckert stated she will try to get volunteers from City Hall to help with the data entry. MEMORIAL HALL COMMISSION June 23, 1999 5:00 p.m. Veterans Memorial Hall Members present: Craig White, Dale Hixson, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Ray Moore, Ira Kimm. Members absent: Tim Rippe, Randy Miller, Dennis Geary, Norm Beu. Also present: Marcia Courbat, Don Ross. In the absence of the chairperson and vice chairperson, Treasurer Marcia Courbat brought the meeting to order. Moved by Moore, seconded by Wayne Billman that the Agenda, as proposed, be approved. Ayes: Seven. Absent: Rippe, Miller, Geary, Beu, Kimm. Motion carried. Moved by White, seconded by Hixson that the Minutes of May 26, 1999, as amended, be approved. Ayes: Seven. Absent: Rippe, Miller, Geary, Beu, Kimm. Motion carried. Treasurer Marcia Courbat reported that there is currently $4,851.12 in donated funds. Ms. Courbat reported that the treasurer's report includes $10.00 collected from the sale of buttons, $20.00 from Janice Crowe and $300.00 from the Exchange Club and an expenditure in the amount of$28.48 for payment to Payless Cashways for the purchase of a hose. The commission has not received invoices from Meyers Nursery or the purchase of tables for use at Memorial Hall. City Clerk Nancy Eckert reported that fees collected for lease of Veterans Memorial Hall will be put in a lease line item of the Memorial Hall budget, and the funds can be transferred to other line items for use by the commission. Don Ross questioned if non-veteran organizations renting the hall are required to submit a deposit. City Clerk Nancy Eckert responded that the lease agreement approved by the commission requires a deposit from all organizations except for veteran organizations and city sponsored events. Discussion was heard regarding the smoking policy for Memorial Hall. Smoking is not allowed in Memorial Hall as the city has a policy which forbids smoking in city buildings. It was suggested that guidelines for the no smoking policy be developed, and organizations that do not abide by the no smoking policy will not be allowed to hold meetings in the building. Pictures and artifacts cannot be displayed until the building is smoke free. Craig White displayed T-shirts that he had made that will be sold as a fund-raiser. The T-shirts will be purchased from Doolen Screen Print & Design and cost $9 per shirt. It was suggested that the commission sell the T-shirts for $13 each, or two for $25. Mr. White will have 100 shirts printed in assorted colors of red, white and blue. Mr. White will contact Main Street Waterloo for permission to sell Memorial Hall buttons and T-shirts at the July 3 Fireworks Celebration. Moved by Hixson, seconded by Wayne Billman that White be authorized to purchase 100 T-shirts in assorted colors of red, white and blue at a cost of $9 each. Ayes: Seven. Absent: Rippe, Miller, Geary, Beu, Kimm. Motion carried. Building & Grounds Committee Report—Ray Moore reported that he met with the contractor who helped with the Veterans Park in Cedar Falls. The City Engineering Department is working on the specifications for the park and walkway. Mr. Moore stated that there is an organization that is interested in helping with restoration of the Civil War monument. The water line works and the 4 inch sewer line to the building is working. The commission needs to find someone willing to work on restoration of the monument. Moore commented that it has been suggested that the Civil War monument be restored before we begin construction of the walkway. MEMORIAL HALL COMMISSION May 26, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Craig White, Dale Hixson, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Ray Moore, Norm Beu, Stan Eastman. Members absent: Norman Duquette. Also present: Marcia Courbat, Don Ross, Joe Sink, Josh Ricker. The meeting was called to order by Chairperson Rippe. Moved by Miller, seconded by Dorothy Billman that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Duquette, Beu, Eastman. Motion carried. Moved by White, seconded by Moore that the Minutes of April 28, 1999 and May 12, 1999, as proposed, be approved. Ayes: Nine. Absent: Duquette, Beu, Eastman. Motion carried. Treasurer Marcia Courbat reported that there is currently $4,550.60 in donated funds. Ms. Courbat stated that the treasurer's report includes $26.00 collected from sale of buttons, $275.00 rental fees and expenditures in the amount of$50.00 for cleaning supplies. Discussion was heard regarding including rental fees collected for the use of the building. City Clerk Nancy Eckert stated that rental fees collected will need to be placed in the Memorial Hall Budget under a different line item than the donated funds line item. Ms. Eckert will review the correct auditing practice with the city's Finance Manager and report back to the commission at the June meeting. Eastman now present at 5:10 p.m. Chairperson Rippe appointed the following committees: Building& Grounds Committee Operations Committee Ray Moore, Chairperson Norm Beu, Chairperson Wayne Billman Dale Hixson Don Ross Craig White Joe Sink Michael Dennis Educational/Historical Committee Finance Fundraising Mike Dennis, Chairperson Ira Kimm, Chairperson Elaine Clemens Dorothy Billman Norman Ratiner Art Weber Operations Committee Report—Don Ross reported that the building needs nine or ten additional tables. Mr. Ross stated that the building needs the City, Iowa and American flags. Ms. Courbat reported that she talked with the Governor's office, and they will get back to her on the procedure to obtain an Iowa flag. Mr. Beu and Mr. Billman will work together on obtaining the cost to purchase the flags. Mr. Ross reported that the following items are needed for the building: brass brackets to hold the flags, a coffee pot, and skirts for the tables. Mr. Miller suggested that the commission put up the flags in the downtown area for the holidays. Chairperson Rippe asked that Mr. Ross obtain an estimate on the costs to purchase the above items and bring back for commission approval. Building& Grounds Committee Report—Ray Moore reported that the cost to purchase two trees to plant on the grounds during the Memorial Day event will cost $509.00. 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creating the charter and his donation of the frame for the charter. Discussion was held on where to hang the charter. Moved by Moore, seconded by Wayne Billman that the Charter for Memorial Hall be temporarily placed at the top of the stairs. Ayes: Eleven. Absent: Duquette. Motion carried. Discussion was held regarding adding additional organizations to the commission. Chairperson Rippe stated that any organization not currently included in the commission needs to write a letter to the mayor and council requesting a representative be placed on the commission. Moved by Miller, seconded by Dennis that the use of Memorial Hall's chairs and tables for the 4th of July celebration be approved. Ayes: Eleven. Absent: Duquette. Motion carried. The meeting was adjourned at 6:38 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION May 12, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Craig White, Dale Hixson, Randy Miller, Norman Ratiner, Elaine Clemens, Norm Beu, Ray Moore. Members absent: Wayne Billman, Dennis Geary, Norman Duquette, Dorothy Billman. Also present: Marcia Courbat, Don Ross, Mayor John Rooff. The meeting was called to order by Chairperson Rippe. Rippe stated that the special meeting was to discuss and review the landscaping plans for Veterans Memorial Hall. Moved by Miller, seconded by Clemens that the Agenda, as proposed, be approved. Ayes: Eight. Absent: W. Billman, Geary, Duquette, D. Billman. Motion carried. Moore reported that the Building & Grounds Committee met with Todd Derified from the city's Leisure Services Department to draw plans for landscaping and location of the veterans' monuments. The commission needs to address the number and location of the monuments. The fountain which honors Civil War Veterans will need to be refurbished. Moore reviewed the plans with the commission. Miller reported that t the plans show the Statue of Liberty will stay at its current location, and the Unknown Soldier monument will be moved to a new location. Miller stated that the Statue of Liberty will need to be refurbished. Mayor Rooff stated that he would like granite type memorials for veterans of the Spanish/American War, World War I, World War II, Korean Conflict and Vietnam War. Mayor Rooff suggested installing brass plates on the sidewalks honoring veterans from all the other conflicts. Mayor Rooff stated when the plans are completed we should be able to walk on the sidewalk and visit each memorial. Rippe suggested that students from UNI be enlisted to design the monuments, and that each monument be uniquely designed. Moore suggested the sidewalks be inlaid with bricks that can be inscribed with an individual veteran name. Mayor Rooff suggested bricks that were recovered from East Third Street be used for the walkways, and when individuals purchase a brick, the old brick could be removed and replaced with the engraved brick. Rippe reported that when the Veterans Memorial was built in Cedar Falls, they went through Black Hawk Memorial who has a subcontractor who engraves the bricks. Miller stated that the Memorial Board will have to be notified of the landscaping plans. The location of the Memorial Day celebrations may have to be moved. Moved by Clemens, seconded by Ratiner that the plans for the landscaping and monuments be accepted as proposed. Ayes: Eight. Absent: W. Billman, Geary, Duquette, D. Billman. Motion carried. Moore reported that he talked with the city's Leisure Services Department regarding the two trees the commission wants to plant on Memorial Day. 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Members absent: Tim Rippe, Dorothy Billman. Also present: Marcia Courbat, Mayor John Rooff. Vice Chair Randy Miller called the meeting to order. Moved by Beu, seconded by Weber that the Agenda, as proposed, be approved. Ayes: Nine. Absent: Rippe, Duquette, D. Billman. Motion carried. Moved by Weber, seconded by Ratiner that the Minutes of March 24, 1999, as amended, be approved. Ayes: Nine. Absent: Rippe, Duquette, D. Billman. Motion carried. Treasurer Courbat reported that there is currently $4,259.60 in donated funds. City Clerk Nancy Eckert reported that the Memorial Hall Operating Procedures was approved by the Waterloo City Council. Ms. Eckert reported that the city has budgeted $3,000.00 to hire a summer intern to work on indexing the memorabilia. Diane Holste, a student at UNI, has been hired and will start work on May 10, 1999. Ms. Holste will be under the direct supervision of the Grout Museum. Ms. Eckert reported that the city has donated a PC and printer for use by the Memorial Hall Commission. Ross stated that Mayor Rooff invited three architectural firms to tour the Memorial Hall building and grounds. The firms will draw up plans and report back to Mayor Rooff. Operation Committee Report—None. Building & Grounds Committee Report—Don Ross reported that Green Scene has donated $1,900 to purchase trees and shrubs for the grounds. The trees and shrubs will be purchased from Meyer's Nursery. Planting of the trees and shrubs must be performed by volunteers. Waterloo Leisure Services is helping to design the landscaping plan. Ross stated that the committee is investigating memorials for all veterans, including those who are currently serving. Miller suggested memorial bricks to honor individual veterans. Miller suggested that whatever is decided should be low maintenance. Ross stated that he has been getting inquires regarding the use of food and beverages on the second floor of Veterans Memorial Hall. The current policy prohibits the use of food or beverage on the second floor. Miller stated that if food and beverage is allowed, the commission needs to address who will be responsible for cleanup. Kimm now present at 5:21 p.m. Weber suggested that a cleaning fee be charged to those who lease the building but do not want to be responsible for cleaning. Discussion was heard regarding planting two trees on Memorial Day to honor those who died in action and those who died as veterans. Moved by Clemens, seconded by White that two trees be purchased for planting on Memorial Day. 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Moved by Miller, seconded by Dorothy Billman that the Agenda, as proposed, be approved. Ayes: Twelve. Motion carried. Eastman now present at 5:03 p.m. Discussion was heard regarding corrections to February 24, 1999 minutes. The second paragraph on page two was amended to read as follows. Discussion was heard regarding funding sources available to hire a person to categorize and index all the artifacts. The artifacts are in the custody of the commission and managed in accordance with the Memorial Hall Collection Policy. Mayor Rooff sent a letter to Senator Grassley on January 13, 1999 requesting that he help the commission locate funding for Memorial Hall. The seventh paragraph on page two was amended to read as follows. Education/Historical Committee Report—It was reported that Ratiner has contacted Island Arsenal for historical equipment. Moved by Wayne Billman, seconded by Clemens that the Minutes of February 24, 1999, as amended, be approved. Ayes: Twelve. Motion carried. Chairperson Rippe reported that there is currently $4„239.60 in donated funds. The City Clerk submitted the following two invoices for payment: Invoice from Tele-Comp in the amount of $695.00 and an invoice from Cues Janitorial Service& Supplies in the amount of$500.00. Chairperson Rippe reported that city council will review the Memorial Hall Operating Procedures at a work session on April 5, 1999 at 5:30 p.m. Eastman questioned why the invoices from Tele-Comp and Cues Janitorial Services were paid out of the commission's funds. Chairperson Rippe stated that the commission voted to install the new telephone system. The telephones were donated and the cost of$695.00 was for labor to install the system. The invoice from Cues Janitorial was cleaning service requested by the commission prior to holding the Chili Supper. Chairperson Rippe stated that Ross was investigating purchasing cleaning supplies. Operations Committee Report—None. Building & Grounds Committee Report—Ross reported that the committee met to review blueprints for landscaping around Memorial Hall. The blueprints were drawn by Meyer's Nursery. Todd Derified from the Waterloo Park Department has been given a copy of the blueprints and will assist the commission. Ross has contacted Paula Stram, Waterloo Green Scene Chairperson. It is hoped that Green Scene will assist with the acquisition of some of the plants. The city may already have some of the trees specified in the blueprints. Building & Grounds Committee suggests that each veteran organization be contacted to see if they want to sponsor a tree or shrub. The project includes plants and shrubs, restoration of the fountain and statue, and a parking lot. Ross stated that perhaps the Boy Scouts will assist with the project. Kimm now present at 5:15 p.m. Beu suggested that Hawkeye Community College be contacted to see if the Horticultural class would like to be involved in the project. Chairperson Rippe suggested that the project be broken down into smaller projects, prioritized and assigned to the veteran organizations, Boy Scouts, the commission, Hawkeye Community College, etc. Rippe suggested that the monuments be included in this project. tiara Aougm •paureo uotiow •01.r4M `suawaiD :ivasgq ua j :saAy •urd S I:9 it pauinofpu aq Swiaaw agi iggi ugwiitg iCgioJoU Aq papuooas `uutumg auiCAM Aq panow sum it `uorssnuwoo agi aiojaq ssauisnq iagpnj ou tam •isoo aim JO OU it palnsut iuuoiiippg ug st Alp am Swwgu aouurnsw jo aitogipao artnbou of wags Moist !pm aougJnsut slauMoawog menptnipu! isow iegi papodai iio p JCoutM vaDD AID •pamainai SUM ivawaaJSy 'max um IguowayAi 311 'w'd £0:9 it ivasgt Mou ai!gm •pualaat iggi roj SuiAgid pugq t antg pings uotsstwwoo oqi sdeg.tad iggi pug `£ uo uMoiumop s3i.tomaug aq !pm a.Jam itgi pawls -taiiryNI 'w'd 00:9 ill ivasgt Mou ieginop pug SUawaD -gaps pooS t sum itoij agi itgi pawls addm 'uSredwto Sutstttpurg amp jjo dons am Sutstomogs apt.red Aga iguowalAI agi JoJ wog t iosuods uotssnuwoo agi will paisaSSns Jaii4AJ •putq agi of uaisii pug Surpimq agi rnoi of paS.rego aq moo uotsstwpg uy •IIuH iuuowayq it suoouta}JP Atpuns uo sSuos otiottiud Auld of paiogiuoo aq puuq Hews g Tells iasrel-punt t st paisaSSns adds •Jastp-punj am.toJ sgap! gi(M do awoo of spaau uo►sstwwoo agi Tugs paitis adds 'aaiinuwoo SutsreipunJ agi uo 7(.10M of sawgu 3o Is!! t JagiaSoi ind of aaiiiwwo3 Suis►EJpund/aouuui•d agi pug tuwI I pa)ist adder -Aga suulaian uo Sutpua pue Aga iguowaIA uo SufJtis uStedwto Sutsre.tpunj .JofEw u Jio )sold of mid uo►iou ug JagiaSoi ind 001111uw0D Suisrg1pun3/aougutd am Tells paisaSSns addr4 uos.Jad.ngg3 •suoi4EJgaiao�Cinp Jo lot am Jo sivana AEQ iguowaVI agi gi!M 3Ir0M uotsstwwoo am. 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Members absent: Craig White, Norman Duquette. Moved by Beu, seconded by Dorothy Billman that the Agenda, as amended to add Under VI, Item 2 entitled, "Discussion of budget line items", be approved. Ayes: Ten. Absent: White, Duquette. Motion carried. Moved by Clemens, seconded by Moore that the Minutes of January 20, 1999, as proposed, be approved. Ayes: Ten. Absent: White, Duquette. Motion carried. With Treasurer Marcia Courbat in the hospital, the Financial Report was given by Clemens. Ms. Clemens stated that there was little change from last month, and Ms. Courbat will give an update in March. Ross presented a bill in the amount of$500.00 from Cues Janitorial Services & Supplies, Inc. for janitorial services to prepare Memorial Hall for the Chili Supper. Moved by Wayne Billman, seconded by Dorothy Billman that Invoice No. 855 from Cues Janitorial Services & Supplies n the amount of$500.00 be approved and submitted for payment. Prior to a vote on the above motion, the following comments were heard. Chairperson Rippe suggested that members get estimates for services before hiring a company. Ratiner questioned what has happened with the $75,000 budgeted by the city. Chairperson Rippe stated that money has been set aside for renovation of Memorial Hall and is not for use by commissioner. Moore stated that the city has repaired the roof, purchased light fixtures, repaired electrical wiring, purchased air conditioners, etc. There is also the day-to-day expenses of heating, sewer, etc. Following discussion a vote was taken on the above motion, with the following result. Ayes: Ten. Absent: White, Duquette. Motion carried. Chairperson Rippe reported that he has gotten permission from the city to create line items for donated money. Balances of the line items can then be listed on the agenda. Chairperson Rippe stated he would like a monthly printout of Memorial Hall Budget showing discretionary and non- discretionary funds. Chairperson Rippe and the City Clerk will work with the Finance Department to create the line items. Memorial Hall Commission February 24, 1999 Page 2 Discussion was heard regarding the cost of cleaning the floors. It was suggested that volunteers could clean the floors if we had the proper equipment. Chairperson Rippe stated that he will meet with the City Clerk on the needs of the building and what money is available. Then the commission will do major fund-raisers. All money we raise will go into the commission's discretionary funds. The goal is to raise enough funds for major renovations. The City is committed to Memorial Hall. They will budget $25,000 every other year. Discussion was heard regarding funding sources available to hire a person to categorize and index all the artifacts. The artifacts are in the custody of the commission and managed in accordance with the Memorial Hall Collection Policy. Mayor Rooff sent a letter to Senator Grassley on January 13, 1999 requesting that he help us locate funding for Memorial Hall. Ratiner stated that the commission does not have to spend a lot of money for restorations if members are willing to work on the artifacts. The City Clerk stated that Mayor Rooff has allocated $3,000 to hire an intern to work on the artifacts. Billie Bailey from Grout Museum is working on hiring someone. Chairperson Rippe stated that the Operating Procedures will be presented to Mayor Rooff and Council Members at a Council Work Session on Monday, April 5, 1999. The council will review and make any changes they feel necessary and then the Operating Procedures will be placed on the council agenda for formal approval. Operations Committee Report—Beu stated that there is no report. Chairperson Rippe stated that there is not a lot going on, and the commission might want to combine this committee with the Building & Grounds Committee. Building & Grounds Committee Report—Moore reported that the entire building has been painted by Ross and his volunteers. Moore stated that Don Ross should be submitted for recognition by Mayor Rooff. Moore reported that telephone system with intercoms has been installed. Moore stated that he has drawn the fire escape plans. Moore has asked Randy Shepard for a scaffolding to work on the ceiling in the Gilbert Room Educational/Historical Committee Report—It was reported that Ratiner has contacted Rock Island Arsenal for historical equipment. Hixson now present at 5:40 p.m. Finance/Fundraising Committee Report—None. Miller stated that he has created a Charter using the City of Waterloo logo. Miller stated that he used a picture of the Revolutionary War because it was the start of the country. All alternate members have been listed. The Charter is ready for Mayor Rooff and Council Member's signatures. Once we have the signatures, we will display the Charter in Memorial Hall. Memorial Hall Commission February 24, 1999 Page 3 Commissioners reviewed the Memorial Hall Rental Agreement. the City Attorney drafted the agreement. It was reported Chairperson Rippe the i in the bu that some organizationsppe reported that smoking mask ki them not to smoke inha building rperson ppebec stated that he will send a tr to all organizations currently in all city-owned buildings. use of all the artifacts. Also, smoking is prohibited ns Moved by Beu, seconded by Memorial Hall Rental Agreement)withnoxson fee,allfor etteran or one year organizations that will required have o be r each year. Ayes: Nine. Nays: sign the Y Moore. Absent: White, Duquette. Motion carried renewed After discussion, it was decided that veteran organizations will certificate of insurance naming the City letter to all organizations a informing them of not haven to show proof of as additional insured. Chairperson Rippe Memorial Hall Rental Agreement, explaining to themthat smoking rule and inform them of the purchase insurance. they will not pay a fee or have to Moved by Hixson, seconded by Beu that the Memorial Hall Rental A revised. Ayes: Ten. Absent: White, Duquette. Motion carried. greement be approved, as The next meeting will be held on Wednesday, March 24, 1999. The meeting was adjourn at 6:30 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMITSSION January 20, 1999 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Dale Hixson, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Ray Moore, Ira Kimm. Members absent: Craig White, Stan Eastman, Norman Duquette, Norm Beu. Also present: Don Ross, Marcia Courbat. Chairperson Rippe stated that he would like to amend the agenda to add Under Item IX, New Business, Item 2 entitled, "Amendment to constitution to correct Memorial Hall address. Moved by Hixson, seconded by Clemens that the Agenda, as amended, be approved. Ayes: Eight. Absent: White, Eastman, Duquette, Beu, Kimm. Motion carried. Kimm now present at 5:10 p.m. Commission members reported several typo errors in the minutes of December 2, 1998. Moved by Hixson, seconded by Dorothy Billman that the Minutes of December 2, 1998, as amended, be approved. Ayes: Nine. Absent: White, Eastman, Duquette, Beu. Motion carried. The Financial Report was given by Treasurer Marcia Courbat. Ms. Courbat reported that there is $100 in petty cash, and that an additional $71 has been collected. The commission has a total of $5,434.60, including the petty cash. Moved by Wayne Billman, seconded by Hixson that the Financial Report with the total amount of funds of$5,434.60 be accepted. Ayes: Nine. Absent: White, Eastman, Duquette, Beu. Motion carried. Amendments to the Memorial Hall Operating Procedures were discussed. Moved by Clemens, seconded by Dixson that the Memorial Hall Operating Procedures, as corrected, be approved. Ayes: Nine. Absent: White, Eastman, Duquette, Beu. Motion carried. Committee Reports. Operations Committee-None. Building & Grounds Committee. Moore reported that he met with Chairperson Rippe on the installation of the telephone system. There will be five telephones installed; two on the second floor and three on the first floor. Moore reported that the occupancy capacity for Memorial Hall is 94 on the first floor and 166 on the second floor Education/Historical Committee. Dennis reported that he met with Miller several times to format a Charter for the Memorial Hall Commission. The Charter will list veteran organizations and chartered members. The Charter may be completed by the next meeting. The By-Laws state the Charter must be displayed in the building. City Clerk Nancy Eckert reported that Mayor Rooff has sent a letter to Charles Grassley requesting his assistance on grant opportunities. Ms. Eckert stated that Mayor Rooff has approved funding $3,000.00 for an intern, and the Grout Museum will work with UNI to locate an intern. Chairperson Rippe stated that the commission needs to prepare a plan that will delineate the improvements that have been made to the building and future improvements. Rippe asked that Miller and Dennis see if the Courier has pictures of Memorial Hall in its archive that could be used for postcards. st 1131D A;!D �sallog Ai0ue[1 :paisseo uo!4ow :uosxIH `nag `a44anbnQ `ueux3svg `aaigM :luasgy -4q ig :saAy :w:d SZ:9 pausnofpe aq gui4aauu ago 4 44 siuuaQ Ag papuooas `ueuz[[ig auaeM Aq panoW sum ;i `uoissiuimoo aq4 aiodaq ssauisnq sagisnd ou g1IM .ssasppe [leH [euotuaw ag1 poauo0 04 papuawu aq pinogs 9£Ztb .oN aouguip40 Imp panels sPm os[e 41 „:Su9aau1 uoi4oala Annue f age of loud Aia rnpauiwi wygg pup gunaaw sagUIanoN ag3 guunp s1eaA gaga pa}euiwou aq Hugs ssaolg0„ :peas o3 pagungo aq [[im smel-Ag ag4 Jo pow Jo asnua,l `A1 aptly 1aasls sep0 SS9 03 1ino;) ieuotuayg SS9 wag paguego aq Ilim Hull [eisowaJAI sod ssasppe ago `uoi4nlgsuo3 all Jo 11 aloiisy Japun -passnosip 010M uo9n49suo3 puu smelt-Alt aq4 04 s4uaWpuaWd :0Aisuadxa inq inJilneag aq p[nom Aag4 imp pup `iuguud uaasos aoud o3 a1igM pa4oe4uo0 aqs Wg4 paiiodas legsnoj .ui d co:9 1u luasge mou uosxIH .se110P auo so3 aasg4 so 1.10e3 s4ua0 ang-A1si4I soj spseolsod aq4 113s pinoo uoissnuwoo aq 1 :spseoisod 00S sod OS bLI$ Jo Tso0 E ie 10100 [[n3 ui paiuud aq pinoo spseo a4Z :spseoisod jo guuuud Suipsegas saapues gftm uallods seq Ns 4E44 paiiodas wgsno3 :aa44iwwo3 gwsrespund/aou wA Z abed 6661 `OZ A.tenuef UOISS[UIUIOJ HUH MK/WM MEMORIAL HALL COMMISSION December 2, 1998 5 :00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Norman Beu, Ray Moore, Dale Hixson, Ira Kimn, Craig White, Norman Ratiner. Members Absent: Stan Eastman, Evalyn Davidson. Also present Art Weber. Moved by Craig White, seconded by Dale Hixson that the minutes of October 28 , 1998 as proposed be approved. Ayes: Ten. Absent: Eastman, Davidson. Moved by Elaine Clemens, seconded by Dale Hixson that the agenda, as proposed, be approved. Ayes:Ten. Absent: Eastman, Davidson. Citizen' s Oral Comments: None The Financial Report given by Marcia Courbat. There is currently $5, 331 . 60 in donated funds. Ms . Courbat would like all button sales money turned in. Moved by Dorothy Billman, seconded by Billman to accept financial report. Ayes: Ten. Absent: Eastman, Davidson. Chairperson Report: Chair Rippe reported that Mayor Roofe would like to meet with the Commission and update the commission on the overall budget-also move the meeting date to January 20, 1998 . Moved by Randy Miller, seconded by Dale Hixson to meet January 20 1999 . Ayes : Ten. Absent: Eastman, Davidson. Chair Rippe reported on update of operating procedures. Chair would like to have operating procedures completed and for approval by January 20 , 1999 . Randy Miller brought up meeting one week before January 20 , 1999 to finalize operating procedures The commission also decided to add one or more committee persons from each of the committees ,Operations Craig White, Building and Grounds, Ray Moore, Dale Hixson, Education/Historical, Michael Dennis, Finance/Fundraising, Marcia Courbat. Memorial Hall Operating Pocedures meeting to be held January 13 , 1999 at 5 :00 p.m. . Committee Reports: Operations--Chairperson Norman. Beu. No report Memorial Hall Commission December 2, 1998 page 2 Building and Grounds--Chairperson Ray Moore 1 . Second floor restoration will resume in January. 2 . Removal of floor tile, ask committee members to help. 3 . Downstairs painting will resume late December early January 4 . Building treated for ants . 5. Contacted Waterloo Parks Commission for tree trimming. 6 . Removal of concrete base by the Street Department, near the flag pole to be completed in the next couple of weeks . 7. Find remedy for keys to building(without alienating people) . Educational/Historical--Chairperson Michael Dennis. Mr. Dennis would like to say thanks to Dale Hixson for the Veterans Day program/good speakers/good message. Mr. Dennis would also like to thank the fire department, and all the others for the work done. City Night lights activity was a learning experience. We need to be more prepared next year, on the amount of food, because the turn out wasn' t that great. Finance/Fundraising--Chairperson Ira Kimm Marcia Courbat reported that the chili supper went well, and had positive input. Ms . Courbat would also like to start thinking about a spring fundraiser, idea was to put Veterans Memorial Hall on post cards . Randy Miller brought up t-shirts for the spring fundraiser. Craig White discussed a print was in progress and White will follow up on t-shirts . Norman Ratiner brought up possible long term goal for a gift shop in the hall. Unfinished Business Update on Collection Management, no report. New Business : Election of new officers. Chairperson Tim Rippe Vice Chairperson Randy Miller Treasurer Marcia Courbat Nominating Committee moved for approval for slate of officers . Moved by Craig White, seconded by Michael Dennis to approved slate of officers nominated by nomination committee. Ayes: TEN. Absent: Eastman, Davidson The next meeting of the memorial hall commission will be January 20, 1999 . Motion to adjourn by Elaine Clemens, seconded by Dale Hixson. Meeting adjourned at 6 :30 p.m. . Temporary Secretary Don Ross MEMORIAL HALL COMMISSION October 28, 1998 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Randy Miller, Michael Dennis, Wayne Billman, Elaine Clemens, Dorothy Billman, Norman Beu, Bill Bartels, and Ned DeBerg for Moore. Members absent: Craig White, Stan Eastman, Ira Kimm. Also present: Don Ross, Marcia Courbat. Moved by Dorothy Billman, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Nine. Absent: White, Eastman, Kimm. Moved by Dennis, seconded by Bartels that the Minutes of September 23, 1998, as proposed, be approved. Ayes: Nine. Absent: White, Eastman, Kimm. Bill Bartels reported that since he is no longer a member of American Legion Post #138 he will have to resign from the commission. Bartels now absent at 5:12 p.m. The Financial Report was given by Marcia Courbat. Ms. Courbat reported that there is currently $3,781.46 in donated funds. Ms. Courbat reported that she has collected $164 from the sale of Memorial Hall buttons, and she will use that money for the Chili Supper. Chairperson Rippe reported that the City Finance and Building and Grounds Committees have approved the installation of the donated telephone system. Chairperson Rippe will contact Midwest Tele-Comp to schedule the installation of the telephone system. Rippe reported that the Memorial Hall Commission letterhead has been printed and is ready for use, and he will send a letter to Chris Harshbarger of Ad-Fax to thank him for donating his time in creating the letterhead and developing the negative. Chairperson Rippe distributed a draft of Memorial Hall Operating Procedures and asked all commissioners to review before the next meeting and make additions or corrections. No report from the Operations Committee. Building & Grounds Committee Report. Ned DeBerg reported that firemen have cleaned the hanging light fixture in the entryway. Ross reported that painting of the hallway and upstairs rooms will be completed by the Chili Supper on November 7, 1998. The firemen have been doing the plastering and texture work on the ceiling and walls. Work in the display room will not be started until after January 1, 1999. They will begin work on installing wood trim. Sometime after Christmas, they will tear out some of the second floor tile and subfloor with hopes of finding restorable maple floor underneath. City maintenance has been contacted regarding installing electrical outlets in the office and the second floor as well as getting new fixtures in place. No report from the Education/Historical Committee. Chairperson Rippe stated that the city continues to investigate a grant for a collection manager. Ms. Courbat suggested that Senator Grassley be contacted to see if he can help with the grant. The City Clerk was instructed to contact Senator Grassley. Chairperson Rippe reported that he has created a brochure on Memorial Hall that could be distributed at the November 7, 1998 Chili Supper. It can also be used when we contact businesses to raise donations. There is a list of the commission members on the back along with a list of restoration projects. The Finance/Fundraising Committee Report. Ms. Courbat reported that Wayne Billman has submitted a bill for $122.86 for the purchase of pop and items needed for the Chili Supper on November 7, 1998. 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Suips1Sas 8661 `L Iowan0N soJ pauueld saddns quo aq1 uo pseaq sum uoissnas!Q aged 8661 `8Z 13goao0 uolssimu►oJ II'H Ielioui0W MEMORIAL HALL COMMISSION September 23, 1998 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Don Ross, Randy Miller, Michael Dennis, Wayne Billman, Dennis Geary, Ira Kimm, Elaine Clemens, Dorothy Billman,Norm Beu, Dennis Duggan. Members absent: Craig White. Also present: Marcia Courbat, Evalyn Davison, Lorraine Ihnen, Fire Chief Frank Magsamen. Moved by Clemens, seconded by Dorothy Billman that the Minutes of August 26, 1998, as proposed, be approved. Ayes: Eleven. Absent: White. Motion carried. Moved by Wayne Billman, seconded by Geary that the Agenda, as amended to add Item#3 under Chairperson's Report entitled, "Review of Telephone System", be approved. Ayes: Eleven. Absent: White. Motion carried. The Financial Report was given by Marcia Courbat. The commission currently has $3,869.46 in donated funds. Ms. Courbat submitted a bill from James Dean in the amount of $88.00 for miscellaneous items Mr. Dean purchased for the hog roast. Moved by Geary, seconded by Ross that the City Clerk be instructed to pay James Dean in the amount of$88.00 for miscellaneous items purchased for the pig roast. Prior to a vote on the above motion,the following comments were heard. Ms. Courbat stated that the commissions needs to write a letter to the courier thanking James Dean, all the businesses who donated items and all the citizens who attended the pig roast. Following comments, a vote was taken on the above motion with the following result. Ayes: Eleven. Absent: White. Motion carried. Chairperson Rippe reported on the progress of the design of the new letterhead. The American flag will have to be removed because with all the organizations listed there is not enough room for the flag. The order that the veteran organizations are listed needs to be corrected, and the City Clerk will investigate the correct address for Memorial Hall. The City Clerk reported that she has spoken with Roger Crimmins, the person who wrote the application for the grant last year, which is currently paying for the salary of the Collection Manager. Mr. Crimmins is investigating to see what other grants are available for the commission to make application. Chairperson Rippe reported that grant funding for the position of Collection Manager will expire on December 31, 1998. If the commission does not find a new funding source, we will not be able to replace Ms. Ihnen. Rippe suggested that perhaps UNI would have a work study person who would be able to help with the indexing and inventorying of all the items. Ross suggested that the commission ask for private donations from businesses or organizations to fund the position. Chairperson Rippe updated the commission on the telephone system. Rippe reported that Midwest Tele-Comp, Inc. will donate a telephone system, including five telephones, that was formerly used in the Pinecrest offices on Independence Avenue. Midwest Tele-Comp, Inc. will donate the telephone system, but will charge $580.00 to install all the lines and jacks. The system includes speaker telephones, intercom and voice messaging. There is no warranty and the commission will have to pay for all repairs. 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Courbat reported that each veteran organization will be requested to donate to the chili supper. Four organizations could each donate one electric roaster of chili and other organizations could donate cakes and cookies. It was suggested that the chili sell for $2.00 per bowl, including coffee. Pop, cake and cookies will be sold separately for fifty cents each. Wayne Billman will purchase the pop, plastic soup bowls, spoons, napkins, cups and small plates. Moved by Clemens, seconded by Dorothy Billman that $40.00 be given to Wayne Billman to purchase pop for the chili supper. Ayes: Nine. Absent: White, Beu, Geary. Motion carried. Lorraine Ihnen, Collection Manager, presented the quarterly progress report for July - September 1998. Ms. Ihnen reported that the U.S. flag that hangs on the second floor needs to be cleaned because of the plastering dust. Moved by Kimm, seconded by Dennis that the Collection Manager be authorized to clean the flag up to a cost of$50.00. Ayes: Nine. Absent: White, Beu, Geary. Motion carried. Discussion on distribution of keys for Memorial Hall was tabled to the next meeting. Rippe stated that the commission may need to make an amendment to the By-Laws to allow alternate committee members to serve on committees and hold elected offices. This will allow the committees to have more individuals to help with projects. Dennis reported that Main Street Waterloo is going to hold their annual Holiday Parade on November 20, 1998 at 6:00 p.m. The honor guards will carry the colors. Main Street asked if we would sell lunches at Memorial Hall. The Sons of Amvets have been contacted and they will serve soup and sandwich. Miller stated that they want to use the upstairs to serve food and also would like to have a place for a band. Rippe stated that with the new work being completed upstairs no food should be allowed on the second floor, but that the band could be located on the second floor. Moved by Miller, seconded by Dennis to authorize use of Memorial Hall on November 20, 1998 to serve food on the lower level and that the second floor can be utilized but no food be allowed on the second floor. Ayes: Nine. Absent: White, Beu, Geary. Motion carried. The meeting was adjourned at 7:00 p.m. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION August 26, 1998 5:00 p.m. Veterans Memorial Hall Vice Chair Randy Miller called the meeting to order. Members present: Randy Miller, Craig White, Bill Bartels, Michael Dennis, Wayne Billman, Dennis Geary, Ira Kimm, Elaine Clemens, Dorothy Billman, Ray Moore. Members absent: Tim Rippe,Norman Beu, Also present: Don Ross, Marcia Courbat, Lorraine Ihnen. Moved by Clemens, seconded by White that the Minutes of July 22, 1998, as proposed, be approved. Ayes: Ten. Absent: Rippe, Beu. Motion carried. The Financial Report was given by Marcia Courbat. The commission currently has $3,303.46 in donated funds. Miller reported that changes have been made to the commission's letterhead and we are waiting for the appointment of the At Large Councilperson. Miller reported that Chairperson Rippe will report on the telephone system at the September meeting. Miller reported that the VFW has requested the use of chairs for the Fly-In scheduled at the airport. Ross stated that veteran organizations have always been allowed to use the tables and chairs as long as they check them out. Moved by White, seconded by Geary to allow the use of chairs for the Fly-In. Ayes: Ten. Absent: Rippe, Beu. Motion carried. Moved by White, seconded by Dennis to allow use of chairs by Hartman Reserve as long as they check them out. Ayes: Ten. Absent: Rippe, Beu. Motion carried. Building & Grounds Report. Ray Moore reported that he spoke with Randy Shepard regarding the plastering project on the second floor. Mr. Shepard reported that he was not happy with the work being done by the contractor and asked them not to come back. Moore reported that on August 23, 1998 volunteers completed the sheetrocking and plastering on the second floor, and it will be ready to paint in a couple of weeks. They will also do the trophy room. Moore reported that a couple of the firemen are cabinet makers, and they will do fill-in work on the trim. Moore stated that the cost for the materials for the plastering work will be submitted to the city for payment. Moore reported that Mr. Shepard has again sprayed the building for bugs. Ross stated that smoke detectors need to be installed in the building and electrical outlets need to be installed in the office. Moore stated that the volunteers would like to look at restoring the maple floor on the second floor. Moore would like to meet with Mayor Rooff and Bob Stevenson to see if it would be possible for him to be authorized to purchase supplies as needed. The City Clerk will set up a meeting with Mayor Rooff. Moore reported that a fire escape needs to be installed on the second floor. Moore has drawn up plans for the fire escape and will provide the volunteers to install the fire escape. Education/Historical Report. Dennis reported that he has not received any changes for the Collection Policy. The policy will be put on the September agenda. Finance/Fundraising. Courbat presented $66.00 from the sale of buttons and a check was received from American Legion Auxiliary Unit to Becker Chapman Post 138 in the amount of $500.00 bringing the total funds available of $3,869.46. Wayne Billman presented a bill from James Dean in the amount of$88 for items he purchased for the hog roast. Courbat suggested that the commission hold a chili supper as a fund raiser. Miller suggested that the chili supper be held on November 7, 1998 at 3:00 p.m. in conjunction with the veterans walk-a-thon. 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Members absent: Harold Fulks, Stan Eastman, Lloyd Faulkner. Also present: Don Ross,Marcia Courbat, Lorraine Ihnen, Michael Dennis. The minutes of June 24, 1998, as amended to correct typos, were approved. Chairperson Rippe reported that Chris Harshbarger, of Ad-Fax, has donated his company to help design and develop a negative for the letterhead for the Memorial Hall Commission. The following changes were made to the letterhead: removal of the flag, addition of a picture of Memorial Hall on both sides on the bottom of the letterhead, and include emblems of the Army, Navy, Marine Corp, Coast Guard and Air Force. Updates will be made to the letterhead and brought back to the commission. Chairperson Rippe reported that a telephone system has been donated that includes eight telephones with intercom and speaker phone. It will cost approximately $40 per hour for labor to lay the wire, for a total installation cost of$350.00 to $500.00. The State of Iowa is upgrading the telephone system at Pinecrest, and they have agreed to donate equipment to the commission. Moved by Bartels, seconded by Clemens that the telephone system be accepted and authorization be given to proceed with installation. Prior to a vote on the above motion, the following comments were heard. Chairperson Rippe reported that the control box will be located upstairs. The telephone in the office area will be the only telephone that will have long-distance access. Miller questioned the cost for maintenance and repair. Miller suggested that the Building& Grounds Committee review and make recommendation to the commission. The City Clerk reported that the city installed a new telephone system about two years ago, and that the commission should make sure this system is compatible. The City Clerk will review the system with the MIS Manager for his recommendation. With approval of the mover and seconder the above motion was withdrawn. Committee Reports: Norm Beu has agreed to be Chairperson of the Operations Committee. Chairperson Rippe stated that each committee needs to finalize their portion of the Memorial Hall Policies and Procedures for the August meeting. Building & Grounds Committee. The Building & Grounds Committee reviewed the proposed Policies and Procedures for Memorial Hall. The committee would like to add #17 to include flag pole and flags to the Polices and Procedures. The Building & Grounds Committee submitted a proposal on the naming of each room in Memorial Hall. They also discussed the plaque to be placed in the entry of Memorial Hall which will recognize Mayor Rooff and the City Council for restoration of Memorial Hall and the creation of the Veterans Memorial Hall Commission. The committee has drawn up a policy for use of the building by Veterans Organizations and auxiliaries to Veterans Organizations, which delineates use of the kitchen and climate control. A history of Memorial Hall has also been included. Chairperson Rippe stated that this information will be incorporated into the Policies and Procedures. Chairperson Rippe stated that when the renovation of the upstairs is completed, the commission will hold a rededication of the building, room names and plaque. 11013 43 paxag AouuN •pauieo uoiioiN •Jau)jinld `uBwisgg `ound :ivasgv •au4N :saAy 'w'd OZ:9 iB pdumofpu aq Sutiaatu ay iggi siuuaU Aq papuooas `uBwfiig AgioioG Aq panow sum 1! `uo!ss!uwoo aqi aioJaq ssauisnq.iagpnu ou gi!M •grligiiowaw J M HAD ay uo snoo3 moo am pug atuf Wgf fB ABidsip is-ig Ino .iO3 Apgam aq pings am iggf paisaans add j 'J M HAD ay 3o fuatuiogua-ai agf saop fggi uontz!uuSJo uB fownuoo film nag •AgQ jBuowaysi .Jo3 painpagos sivana giim uoiigoipapa.i ay ari Pinoo am sg pap! aq pinom AVQ ieuowayg 'AEG fguowa1 Jo /fnf Jo ,if, ay uo ppq aq pinoo uoi1Bigatao aqs 'gipaw pug `spueq `asnoq uado ug apnfoui pinoqs uonuoipapa.J ay fggf pafiodai addj1 uosmadJ043 'Auowaiao ay fg uuojiad of pugq £num.io `Au.uy `3o1o3 mi agi ia$ UV am 3i aas pings am `IigH iguowaN Jo uoiieorpapa.i agi spiog uoissiwwoo ay uagm 041 pawls nag •ivasge uaaq mug oqm s.iagwaw ay }IlaiD 43 agf gftm mamal ifim add RI uos.iadifgg3 •uoissnu uoo agi Ag ignowa.i .JoJ asneo aq iiggs sSuifaaw anifnoasuoo aanif woJJ saouasgg pasnoxaun Aug i qi saigis AI moil.[ •ivasgg Afpaigada.i uaaq anvil smagwaw uoissiwuroo Nip fgJanas will papodai spina •fuawnuioddu moj saweu ittugns of paau suoifgzwgSJo pug `sSuifaaw igJanas ixau agf 8uunp sivawiuiodde ay MOIAa3 film uorssnuwoo agZ •magwaoau ur andxa 'um uoissiwwoo ay jo smagwaw ay Jo fg ranas .iof aoi o jo tulai aqi iggf papodai addRi uosiadJg3 Moog moAgy44i q1!m uo9uoiiddu agf mainai ifim vaj3 A4 aqs •fu1.i8 Jagfouu moj Aiddu of paau film Saga `wnasnJA4 'Immo ay!pm anutiuoo of sagsrm uo!ssiwwoo agf JI 'A.ignuB f Jo pua ay Aq pafaidwoo aq fou film pH iBuowaysi sug iafaA ui swai!Jo $urxapui pug AJoivanui agZ 'i(rnuu f jo pua agi 1 andxa film gonim `IIBH iguowayAi suuniaA gim iog.iiuoo .iaq aiafdwoo ffim auiguo' .urnasninf ino.JH ay gfim uoifisod awii pnj g paidaooe suq uaugl auigno1 fggi pauodam addig uosJadJiBg3 •}limp 43 ay of funowa ay inugns filM puu Ainf jo tut,agf uo dod jo mils ay wog SZ•6t$ Pau o ail iggi papodai mum auAAM •mo.uowof aoidio sdpaf) Aitc aqi of 3pago agi ui iuni !pm Jam 'Ainf Jo ,nf,agi uo o$uig wo.g OSy$ pauJga 61 ism ianwV fggi papodai J3114Af •isgor vod ay ui paAtonui manna Suniuggf .roiipa agi of Jaffa' g afum firm odd uosJad.q qD 'fsgor �fiod ay .JoJ paiaaiunion ogm auokiana puB uBaQ at''-1 `iggmno3 Bio.rgIN `uosxil-1 gin puB aj (J `) ZJJ, am tumuli AgfoJoQ pug auAgM muggi addj1 uos.iadJ043 •s.Jasrg.J-punt ay ui paAfonu► aq of paau siagwaw uaissnuwoo wow •fuana agf Jo aSJggo u! ag ifim ogm siagwaw aiguSisap Oi paau am `sfuana Suispi-punt a.rnnn3 Aug JOJ iggf paisanns minim auABM 's.iO4Oyfi ugw!pfoH uIOJJ 001$ Pug `fafoJnag3 uapAx WOJJ OS$ `PiOd wggfiM }io!Q wag 001$ :paAiaoaJ a.ram s)foago SuimofioJ NI •00'S t VS Pafg1O1 suofinq Jo afgs ay wolf AauoN •8661 'Li AInf uo ppq isgom liod ay uo open! sum 00101`3 fggi papodai iigino3 .aaff o3 SuisiBipund/aouguid .Jam suoiiippu aq Sulu any Ivy pawls addT21 uosJadJBgD 'cogod uoiioafioo agi.JoJ suoifippg JO sivawwO0 Aug °Jam any Ji palsy sruuaG faugouN •aaiiiwwoD 1Bouofs1Q/uogeonp1 •paureo uoiiow •Jau)fnua`uBwisgg `s}find :fuasgy •auiN :saAy •pasodoid sB sur003 agi Jo Sunugu agi idaoog of mum igioJoU Aq papuooas 'mmHg au/CBM Aq panotn' Z at;d 8661 `ZZ A of UoissnuwoD sueiaran VETERANS MEMORIAL HALL COMMISSION June 24, 1998 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Bill Bartels, Randy Miller, Michael Dennis, Wayne Billman, Dennis Geary, Elaine Clemens, Dorothy Billman, Ray Moore, Craig White. Members absent: Harold Fulks, Stan Eastman, Lloyd Faulkner, Norman Beu. Also present: Don Ross, Marcia Courbat, Lorraine Ihnen, Lyle Dean. Chairperson Tim Rippe called the meeting to order. Moved by Clemens, seconded by Miller that the Minutes of May 27, 1998, as amended to correct two typos, be approved. Ayes: Nine. Absent: White, Faulkner, Beu. Motion carried. Ms. Courbat reported that an additional $91 has been collected from the sale of the "Restore Memorial Hall" buttons. The $91 was given to the City Clerk to deposit in the Memorial Hall fund. In the absent of Treasurer Faulkner, Rippe gave the financial report. There is currently $883.46 in donated funds after bills in the amount of$1,329.50 from Polk's Lock Service, Grout Museum and Sandee's Ltd. were paid. The addition of the $91 submitted by Courbat brings the current balance to $974.46. Chairperson Rippe stated that he has been working on the design of letterhead for the commission. He has a picture of the building and will be working with Ad-Fax to develop the master. Nancy Eckert, City Clerk, stated that once the master has been completed, the city will have the letterhead printed at no cost to the commission. Chairperson Rippe stated that Pinecrest is installing a new telephone system, and he spoke with a gentleman at Pinecrest and asked for donation of the used phones for use at Memorial Hall. It has been proposed that a phone with an answering machine be installed in the office area, and a touch- tone wall-mounted phone be installed in the hallway. Chairperson Rippe stated that it has been suggested that the rooms in Memorial Hall be named after prominent citizens. Hazel Gilbert has been suggested because she spent a lot of time with veterans and helped with the building. It was reported that the room on the second floor has been called the Hazel Gilbert room, and it was suggested that her name remain with that room. The Building & Grounds Committee will review suggestions and come back to the commission with a recommendation. Chairperson Rippe suggested that later on plaques could be put on the wall of each room to explain why the person was selected. White now present at 5:20 p.m. Chairperson Rippe distributed a proposed Operations Policy. All users of the building will be required to sign the policy prior to using the building. Rippe also made a list of annexes for the Building & Grounds, Operations, Educational/Historical and Finance/Fundraising Committees. Each committee needs to expand and finalize the proposed Operations Policy for the August meeting. Rippe will contact Stan Eastman or Norman Beu to see if one of them would be willing to chair the Operations Committee. Rippe reported that a person needs to be appointed as the Building Superintendent and suggested Don Ross. Chairperson Rippe stated that security will become important to the building and the commission needs to think about an alarm and security system. Moore reported that photographs were taken of all the artifacts on the shelves, and they were put into the computer. Discussion was heard on the Pork Roast scheduled for Friday, July 17, 1998 from 4:00 p.m. to 8:00 p.m. at the National Guard Armory. 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Members absent: Craig White, Harold Fulks, Stan Eastman,Norman Beu. Also present: Don Ross, Art Weber, Marcia Courbat, Ira Kimm, Lorraine Ihnen. Chairperson Tim Rippe called the meeting to order. Lyle Dean reported that IBP has donated two hogs for a pig roast for a fundraising event. Mr. Dean suggested the event could be held on June 12, 1998 at the National Guard Armory at the Airport. Wonder Bread has donated 1,500 buns and Sam's Club has donated 1,000 plates. Discussion was heard on whether the commission had a enough time to have everything ready by June 12, 1998 and to also advertise the event. Chairperson Rippe stated that discussion on this item will continue at the end of the meeting. Treasurer Lloyd Faulkner gave the financial report. There is currently $1,993.96 in donated funds. The commission has received bills in the amount of$38.00 from Polk's Lock Service and $800.00 from Grout Museum. Chairperson Rippe stated that he has been getting calls from organizations wanting to use the building for functions. If the commission does not have a operations policy, the commission will have to approve each request to use the building. Moved by Bartels, seconded by Dorothy Billman that the Minutes of April 20, 1998, as proposed, be approved. Ayes: Nine. Absent: White, Fulks, Eastman, Beu. Motion carried. Michael Dennis, Chairperson of the Education/Historical Committee, will finalize the collection policy for the next meeting. The following persons were appointed to the following committees: Education/Historical Committee - Chairperson Michael Dennis Operations Committee - Building& Grounds - Chairperson Ray Moore Finance/Fundraising - Chairperson Ira Kimm The following persons were appointed to the Finance/Fundraising Committee: Ira Kimm, Marcia Courbat, Dorothy Billman, Art Weber. Chairperson Rippe thanked Dennis and his committee for the great job they did on the By-Laws and Constitution of the Memorial Hall Commission. Mayor Rooff signed the documents at a council meeting with Rippe, Miller and Ross in attendance. Mayor Rooff praised the commission for its cooperation and progress. Miller updated the commission on the button fundraising project. Ten buttons were purchased at a cost of$19.08 to distribute to Mayor Rooff and Council Members, with $38 collected. Miller ordered 100 buttons from Sandee's Ltd. at a cost of $75.00. He collected $389.00 so far and ordered an additional 100 buttons at additional cost of $75.00. Miller paid $170 for buttons purchased to date, and has made a profit of $219.00 and 93 buttons left. Miller stated he has asked for a $2 donation per button and others have donated more. Miller suggested that buttons be ordered with three different views of Memorial Hall and with the word Restoration removed from the button. Rippe stated that at this time no changes will be made to the button and that 1,000 additional buttons be ordered. Veterans Memorial Commission May 27, 1998 Page 2 Rippe reported that he will be working on designing letterhead for the commission. Rippe suggested using a picture of Memorial Hall on one corner, with a flag on the other corner. The letterhead will include the name and address of the commission. Rippe stated that the telephones in the building need to be updated as they are rotary style. It was suggested that the commission purchase a remote telephone with an answering machine. Moved by Clemens, seconded by Dorothy Billman that authorization to purchase a touch-tone, cordless telephone with an answering machine at a cost not to exceed $150.00 be approved. Ayes: Nine. Absent: White, Fulks, Eastman, Beu. Motion carried. Lorraine Ihnen reported that she has been approached about using the building as a promotion of a book written about the men on the Juneau. The publisher felt this would be a good setting to sell the book. Moved by Miller, seconded by Moore that authorization to use the Memorial Hall Building on May 29, 1998 for book signing be approved. Prior to a vote on the above motion, the following comments were heard. Moore stated that he has concerns about security for the building. Rippe stated that Ross, Ihnen, and Dorothy Billman will be present and only the first floor will be used. Rippe also requested that a signed copy be donated to the commission. Following discussion a vote was taken on the above motion with the following result. Ayes: Nine. Absent: White, Fulks, Eastman, Beu. Motion carried. Rippe reported that the Girl Scouts have asked to use the building for an overnight event. Rippe stated that he is concerned with the liability for allowing this type of event. Rippe will let them know that the building is not able to accommodate them at this time. Regarding flag day on June 14, 1998, Dennis reported that the DAV have donated the U.S. flag, and Craig White has the POW flag. Rippe asked for suggestions or ideas for the 4th of July celebration. It was reported that the grounds will be used but not the building. It was suggested that the commission will be better prepared to organize a 4th of July event next year. Rippe stated that he would like to invite the news media to the June meeting so that they can see what the commission is doing. Rippe also suggested that the commission send letters of thanks for donations and a letter of introduction to all organizations. The letters will be sent as soon as the commission's letterhead is printed. The following committee reports were given. Building& Grounds Committee. Moore reported that the city's Building Maintenance apologizes that the work on Memorial Hall has not progressed as quickly as hoped. It was necessary to halt the upper level plaster repairs until the roof could be replaced. The plaster repair as originally bid proved to be insufficient once the entire old ceiling was exposed. The city contracted to have the entire ceiling in the East Wing and Central Room veneered with sheetrock. The East Wing ceiling repair has been completed and is now ready to be painted. The air conditioner has been purchased and city staff is developing an installation layout to integrate this update with the interior aesthetic of the building. A quote has been requested for tuckpointing the exterior of the building. Once funding procedures and availability have been determined, the work can be scheduled. City staff has met with the ADA Commission requesting funding assistance with the installation of an elevator and full ADA compliance for the building. City staff has suggested that the commission name the individual rooms in the building to allow easy identification for maintenance purpose. Suggestions for naming the rooms: by organization, branches of the services and wars/conflicts. Moved by Bartels, seconded by Miller to table naming the rooms until the next meeting. Ayes: Nine. Absent: White, Fulks, Eastman, Beu. Motion carried. Veterans Memorial Commission May 27, 1998 Page 3 Rippe stated that there are enough windows in the building to have a window named for each organization. We could commission someone to do stain glass windows with the name of the organization. Bartels reported that Nielsen Pest Control will do a monthly insect control program at a cost of $20 per month. Moore stated that Black Hawk County will continue doing it for nothing on an as-needed basis. Rippe instructed the Operations Committee to make a recommendation on the insect control program. Education/Historical Committee. Lorraine Ihnen reported that 150 artifacts have been cleaned and inventoried. Groups have been helping to move items. Ihnen stated that we need to keep track of in-kind donations. Rippe requested that Ihnen submit a written summary for each month's meeting. Ihnen reported that the commission has been offered a glass exhibit case with lighting for $350.00. Rippe suggested Ihnen make an offer of $200.00. Moved by Dorothy Billman, seconded by Miller that Ihnen be authorized to offer $200 for the glass exhibit case with lighting. Ayes: Nine. Absent: White, Fulks, Eastman, Beu. Motion carried. Discussion was heard on the pig roast for June 12, 1998. The only cost for the commission will be purchase of tickets and additional food and drink. It was agreed that it is a great idea but a lot of work to be completed by June 12, 1998 to have a successful event. Moved by Wayne Billman, seconded by Miller to sponsor the pig roast for June 12, 1998. Prior to a vote on the above motion, the following comments were heard. Moore suggested having the National Guard display its helicopter and display a city fire truck. Wayne Billman agreed to be the event leader. After further discussion, it was moved by Wayne Billman, seconded by Clemens to withdraw their motion. Ayes: Nine. Absent: White, Fulks, Eastman, Beu. Motion carried. Rippe suggested that the pig roast be held on the last Friday of July or in August. Meeting adjourned at 6:50 p.m. Nancy Eckert City Clerk VETERANS MEMORIAL HALL COMMISSION April 22, 1998 5:00 p.m. Veterans Memorial Hall Members present: Randy Miller, Craig White, Bill Bartels, Michael Dennis, Elaine Clemens, Norman Beu, Ray Moore. Members absent: Tim Rippe, Harold Fulks, Wayne Billman, Stan Eastman, Lloyd Faulkner, Dorothy Billman. Also present: Mayor Rooff, Lorraine Ihnen, Marcia Courbat. Vice Chairperson Randy Miller called the meeting to order. Moved by White, seconded by Bartels that the Minutes of March 25, 1998, as proposed, be approved. Ayes: Seven. Absent: Rippe, Fulks, Billman, Eastman, Faulkner, Billman. Motion carried. In the absence of Treasurer Faulkner, Vice Chairperson Miller gave the financial report. There is currently $1,910 in donated funds. Wayne Billman presented a check to the City Clerk in the amount of$83.96 from the Veterans of Foreign Wars. Moore stated that Lorraine's office door lock has been repaired and the bill sent to the City Clerk. Eckert stated that she has not received the bill and will present it for payment at the next meeting. Committee Reports were given. There was no report from the Operations Committee. Moore gave the Building and Grounds Committee Report. Moore stated that the Police Department investigated the report of leaking ammunition in the cabinets on the second floor and none was found. On April 1, Ryan Exterminating, Black Hawk County Health and Waterloo Fire Rescue inspected the building and found no visual signs of wood destroying insects such as carpenter ants or termites. On April 9, the Black Hawk County Health Department and Waterloo Fire Rescue sprayed where ants were active. On April 14, they sprayed the entire lower level of the building. They recommend a general control program to target ants, spiders and roaches. The inspections and spraying was considered a courtesy inspection and spray. Ryan Exterminating has submitted a bid of $32.00 per month for a monthly insect control program. Bartels will investigate to see if someone else would do the spraying at a lower rate. Miller suggested contacting the Grout Museum for their input on spraying for bugs. Moore contacted Randy Shepard about installing a P.A. system before the ceiling repairs are completed. Mr. Shepard advised that ceiling repairs can continue and that there will be no problem installing the P.A. system after the ceiling repairs are completed. Moore stated that the Red Cross contacted Don Ross and indicated they would like to use the building as a disaster shelter. Miller questioned if we would want to allow organizations to use the building because of the artifacts. The City Clerk stated that one of the issues to consider when allowing this type of use is that the insurance liability exposure would increase. Beu stated that he will meet with the Operations Committee and make a recommendation next month. Education/Historical Committee Report. Dennis stated that the commission needs to establish the ownership of the artifacts. Courbat stated that in order to obtain grants. the city cannot be an owner. Ihnen stated that the Grout Museum does not want to have ownership. Community Foundation could be given ownership. Miller stated that the commission does not want ownership because of the insurance liability. The City Clerk suggested that Mary Ann Burk from Community Foundation be contacted to see if she would be willing to speak to the commission regarding ownership of the artifacts. Veterans Memorial Hall April 22, 1998 Page 2 Ihnen stated that she is working on a collection policy. Ihnen questioned what name is on the deed for the building, and what would the commission have to do to change the name to Veterans Memorial Hall. The City Clerk will ask the City Attorney for an opinion on the name issue. Ihnen questioned the procedure for loaning out artifacts. She asked if the Education Committee could make that decision. Bartels/Clemens that any decision regarding loaning of artifacts be brought to the full commission for approval. Prior to a vote on the above motion the following comments were heard. Moore stated that Ihnen should be given some latitude regarding loaning of artifacts since the commission only meets monthly. Ihnen stated that she would like someone else to make the decision. At the Grout Museum if the collection manager is approached, she goes to the director and the director takes the request to the board. Miller suggested that the Education/Historic Committee be given the authority to make those kind of decisions. Ross stated that 30 days is not too long of time. Moore suggested that this commission should not operate any different than the Grout Museum. Mayor Rooff stated that these types of requests should probably come back to the commission. Clemens suggested putting a moratorium on loaning out anything at this time, and that we should wait until we have completed cataloging. Following discussion, a vote was taken on the above motion with the following result. Ayes: Seven. Absent: Rippe, Fulks, Billman, Eastman, Faulkner, Billman. Motion carried. It was the consensus of the committee that nothing be loaned out until the inventory and cataloging is completed. Finance/Funding Raising Committee Report. Miller suggested that a decision needs to be made regarding the picture for the Memorial Hall button and what to have printed on the button. Courbat suggested having the buttons ready by the Memorial Day Parade. Mayor Rooff stated that if the commission comes up with an idea, the city will find someone to take the picture. Mayor Rooff suggested that the commission present the buttons at a city council meeting. Moved by White, seconded by Dennis that the Fundraising Committee be authorized to have photographs taken of the building and to proceed with the Veterans Memorial Hall button. Ayes: Seven. Absent: Rippe, Fulks, Billman, Eastman, Faulkner, Billman. Motion carried. Dennis thanked Miller and Beu for their help in writing the Commission's By Laws and Constitution. Chairperson Rippe needs to sign the document and then present to Mayor Rooff for his signature. The City Clerk suggested that the By Laws and Constitution be signed at a council meeting. Miller stated that flowers should be planted to dress up the building for the summer. Mayor Rooff suggested that the Parks Department be contacted for the flowers. With no further business before the commission, it was moved by Bartels, seconded by White that the meeting be adjourned at 6:00 p.m. Ayes: Seven. Absent: Rippe, Fulks, Billman, Eastman, Faulkner, Billman. Motion carried. Nancy Eckert City Clerk --� MEMORIAL HALL COMMISSION March 25, 1998 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Craig White, Bill Bartels, Randy Miller, Harold Fulks, Wayne Billman, Stan Eastman, Ira Kimm, Elaine Clemens, Dorothy Billman, Ray Moore. Absent: Lloyd Faulkner, Norman Beu. Also present: Mike Hahn, Billie Bailey, Loraine Ihnen. Moved by Miller, seconded by Billman that the minutes of February 25, 1998, as proposed, be approved. Ayes: Eleven. Absent: Beu. Motion carried. In the absent of Treasurer Faulkner, Chairperson Rippe gave the financial report. There is currently a total amount of$1,910.00 in donated funds. To date no expenditures have been made from this fund. Chairperson Rippe questioned if the money is put into an interest bearing account. City Clerk Nancy Eckert stated that the funds are put into the city's General Fund and collect interest along with other city funds. There was no report from the Operations Committee. Chairperson Rippe noted that the Operations Committee was to contact Main Street Waterloo regarding the fireworks display. Mike Dennis reported that he will attend the next meeting of Main Street Waterloo to find out more information on the fireworks display that is being sponsored by Main Street Waterloo and the Waterloo Jaycees. The Commission is interested in displaying fireworks on Veteran Memorial Hall grounds. It was suggested that the use of Veterans Memorial Hall for Memorial Day on May 25, 1998 be coordinated with the Operations Committee. It is hoped that the construction on the second floor will be completed by May 25, 1998. The commission should have an alternate plan in case the second floor is not completed or in case of bad weather. The Building & Grounds Committee report was given by Ray Moore. The original light fixtures that were selected are not available and another model has been selected. Randy Shepard has ordered fans. Ceiling repair has started. They will sheetrock first and then plaster, and the hallway will be textured. Estimated cost is $5,500 to $6,000. There is a 10' x 20' part of the roof that needs to be repaired. Mr. Shepard will get estimates to patch the flat part of the roof. Water is leaking in the overhang. The gutters are full of tar from patching. The gutters will be looked at the same time as the roof. The estimated cost to install an elevator is $40,000. ADA funds will pay $28,000, but the city is investigating the possibility of ADA paying all the costs. Specifications are being written for the fire escape. Mike Hahn, Executive Director of Main Street Waterloo, questioned what are the total improvements and when will they be completed. Moore stated that it is hoped the elevator and second floor will be completed by Veterans Day. Moore continued that the roof will be repaired and then they will look at installing the air conditioning. It was suggested that the air conditioning be installed prior to the roof being repaired. The Building & Grounds Committee will review the status of air conditioning for the building. The Education/Historical report was given. The building is not accepting any additional artifacts, memorabilia, etc., until categorizing what is already in the building is completed. There was no Finance/Fundraising report. It was suggested that as a fund-raiser, a Restoration of Memorial Hall button be sold for Memorial Day and the 4th of July. The button could also be sold at the Grout Museum. Billman will investigate. Chairperson Rippe will get together with Faulkner to set up fundraising. Chairperson Rippe reported that Lorraine Ihnen has temporarily set up in an office downstairs. Ihnen has collection policies that are utilized by the Grout Museum and UNI. Chairperson Rippe requested that the Education/Historical Committee review the policies and have a recommendation by the next commission meeting. Ihnen is attempting to identify and label some of the cabinets. She is trying to locate the keys to get into the cabinets. If the cabinets are not identified, she will go through the items and decide what to keep. Ihnen presented a proposed Memorial Hall Commission March 25. 1998 Page 2 budget in the amount of$2,000 for collections management/preservation materials. Billie Bailey, Executive Director of the Grout Museum, stated that she has identified funds in the amount of $1,000 that could be used for Memorial Hall. Grout Museum could accept the funds as restricted for use by Memorial Hall Commission only, with $500 to be used for supplies and $500 for the building. Moved by Miller, seconded by Clemens that the Grout Museum accept the $1,000 donation as restricted funds for Memorial Hall Commission. Ayes: Eleven. Absent: Beu. Motion carried. Chairperson Rippe stated that the Commission will send a letter to thank them for the donation. It was reported that there is rifle ammunition leaking in the cabinets on the second floor. There are parade guns and blanks in one of the cabinets. Ihnen requested that the guns and blanks be moved to another locked location. Chairperson Rippe stated that the commission needs to look at the city code regarding storage of guns. It was suggested that the collection policy include a statement that the commission will not accept any more live ammunition. Don Ross will contact the Police Department to have them look at the guns and ammunition. Ihnen reviewed the numbering system for the collection. Chairperson Rippe stated that the commission will have to come to an agreement as to who will own the collection. It could be the commission, the city or an organization. The storage and security of the collection will be the responsibility of the commission. Bailey stated that a long- term loan would work. Chairperson Rippe stated that the commission could develop a policy that the existing collection belongs to the commission, and that organizations can use the building for storage, but the commission will have authority to say who can store material and who will have access to donations. Ihnen suggested breaking down the collections management/preservation materials budget into smaller amounts in order to solicit donations. Maybe individual groups will donate funds for supplies. Miller suggested that the commission donate $800 of their funds for the supplies. Moved by Miller, seconded by Billman that the commission allocate $788 for the purchase of preservation materials. Ihnen will submit receipts/invoices to the commission. Ayes: Eleven. Absent: Beu. Motion carried. Chairperson Rippe stated that Ihnen is trying to access all cabinet keys and then restricting the keys to only select persons. Moved by Eastman, seconded by Billman to authorize the expenditure of funds for a key locker. Prior to a vote on the above motion, the following comments were heard. Chairperson Rippe stated that a key to the key locker be given to the Police and Fire Departments and maintenance. The above motion was withdrawn to allow Ihnen time to review the size of key box that will be needed. Bartels stated that other organizations use the building, and that the commission should investigate a PA system for indoor/outdoor use. Miller reported that they currently rent a system at a cost of $150. This item was referred to the Building & Grounds Committee as well as security for the windows and doors. Dennis reviewed the revisions to the Memorial Hall Commission's Constitution and Bylaws. Moved by Dorothy Billman, seconded by Clemens to approve and accept the Memorial Hall Commission's Constitution and Bylaws. Ayes: Eleven. Absent: Beu. Motion carried. It was suggested that the Constitution and Bylaws be presented to Mayor Rooff and City Council. With no further business before the commission, it was moved by Bartels, seconded by Eastman that the meeting be adjourned at 6:20 p.m. Ayes: Eleven. Absent: Beu. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION February 25, 1998 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Tim Rippe, Bill Bartels, Randy Miller, Harold Fulks, Wayne Billman, Dennis Geary, Elaine Clemens, Dorothy Billman,Norm Beu, Ray Moore. Members absent: Craig White, Stan Eastman, Lloyd Faulkner. Chairperson Tim Rippe called the meeting to order. Also present: Billie Bailey, Lorrain Ihnen, Roxanne Droste, George Hubbard, Mike McGee, Michael Dennis. Moved by Miller, seconded by Clemens that the Minutes of January 28, 1998, as proposed, be approved. Ayes: Nine. Absent: White, Eastman, Faulkner. Motion carried. Citizen, Mike McGee, was present to discuss a Civil War Project he is currently working on. Mr. McGee is working on compiling a list of veterans that were or are residents of Black Hawk County when the war began or moved here after the war. He has incomplete information and questioned if there is any information available for review. Dennis advised he had some information available at home. Mr. McGee also questioned the availability of reviewing the Civil War books that are currently inaccessible. Chairperson Rippe referred Mr. McGee to the Education/Historical Committee and Ms. Bailey of the Grout Museum who is currently handling the inventory and catalog of all the artifacts. Mr. McGee advised he has no deadline and thanked the commission for their assistance. In the absence of Treasurer Faulkner, Chairperson Rippe gave the financial report. There is currently a total of$1,910.00 in donated funds. No expenditures have been made from this fund. There will be future costs for building repairs which will be paid from city funds rather than the donated fund. Miller questioned if these funds are put into an interest bearing account. Chairperson Rippe stated most funds are in interest bearing accounts, but he will check into this and provide an answer this next month. Miller received a letter regarding the fireworks display held on the east side of the river and noticed other veteran associations were involved. Main Street Waterloo and Jaycees were listed on the flyer with Cindy Wells and Chris Davis as Chairs for the committee. A meeting has been scheduled for March 12, 1998 at 5:15 p.m. Miller stated that he would like to incorporate the Memorial Hall into these celebrations to obtain some public relations for the Hall. Some possible options would be to put up lighted fence and allow community access during these celebrations. Chairperson Rippe stated this would be a good idea to increase visibility and public relations, and referred this to the Operations Committee to contact Main Street Waterloo or Jaycees to find out what is needed for involvement in the celebrations. Chairperson Rippe referred to the Memorial Day. Dennis indicated a meeting will be called by March 25, 1998. Bartels advised he would handle. Chairperson Rippe referred this to the Operations Committee to keep track of scheduling since there is no involvement as a Commission in the planning. Chairperson Rippe requested all future agendas include the category "Committee Reports". Moore stated the Building Restoration Committee net February 12, 1998 and set goals to restore the building to its original state as much as practical which includes painting, plastering, lighting, windows, wood work, and install lift elevator. The minutes from the February 12, 1998 meeting was distributed. One goal is to have the second floor finished by Veterans Day on November 11, 1998. Chairperson Rippe questioned any discussions on outside work to the grounds. Moore indicated there is a lot of work to be done. The first item for discussion is the light pole directly in front of the building which creates a major distraction. A brief discussion was also held regarding tuckpointing the building. Chairperson Rippe questioned if the roof was repaired. 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Chairperson Tim Rippe called the meeting to order. Also present : Billie Bailey, Randy Shepard. Moved by White, seconded by Beu that the Minutes of November 19, 1997, as proposed, be approved. Ayes : Eleven. Motion carried. There were no citizens ' oral comments . In the absence of Treasurer Faulkner, Chairperson Rippe gave the financial report . There is currently a total amount of $1, 910 . 00 in donated funds . The proposed Constitution and Bylaws of the Memorial Hall Commission were submitted by Commissioners Miller and Dennis . The commission reviewed and edited the proposed Constitution and will review the Bylaws at the next meeting. Billie Bailey, Executive Director of the Grout Museum, stated that a $10, 000 grant from the Iowa Department of Cultural Affairs has been received which will be used to hire a Collection Manager to work twenty hours per week. This person will create an inventory and start the process of preserving inventory and exhibits . Ms . Bailey, Mary Ann Burk from the Community Foundation and Nancy Eckert have been negotiating a contract for ownership of the inventory. The Collection Manager will work with the assistance of the Chairperson of the Memorial Hall Commission and/or an appointee of the Chairperson. An office/work area will need to be identified for the Collection Manager and volunteers . The space will need to be located in an area that can be secured when the Collection Manager and/or volunteers are not on site. The work will include: 1 . Identify and inventory artifacts and objects that are owned and used by veterans groups and housed at Memorial Hall . 2 . Identify one to four volunteers interested in working with the Collection Manager on a regular basis to create the inventory and research the collection. 3 . Develop inventory and catalog system and enter on data base. 4 . Identify and prioritize artifacts that require conservation work. 5 . Work with Commission to identify secure storage areas for collections not exhibited. 6 . Work with Commission to develop areas, needs and topics for exhibitions . Randy Shepard, Maintenance Supervisor for City of Waterloo, reported that the city has gone out for bids for repairs to the ceiling on the upper level of Memorial Hall . The work involves removal of the suspended ceiling and replastering at an estimated cost of $4, 800 . The removal of the suspended ceiling will be done by city staff . Mr. Shepard has investigated the leak of the roof and estimates it will cost approximately $75 to repair. Moved by Beu, seconded by Eastman to approve repair of leak to roof at an estimated cost of $75 . Ayes : Eleven. Motion carried. Memorial Hall Commission January 28, 1998 Page 2 Moved by Miller, seconded by Moore to proceed with repairs to the ceiling. Ayes : Eleven. Motion carried. Mr. Shepard reported that he has been searching for a period light fixture for the ceiling on the upper level of Memorial Hall . Discussion was heard regarding whether it is necessary for the city to get prior approval from the Commission to make repairs . It was the consensus of the Commission that the city does not need prior approval for emergency repairs and/or maintenance work. All restoration work should be coordinated and approved by Restoration Committee . Mr. Shepard will work with the Restoration Committee . The following committees were appointed: Operations Building Restorations Stan Eastman Wayne Billman Craig White Bill Bartels Norm Beu Ray Moore Dennis Geary Don Ross Education/Historical Finance/Fundraising Michael Dennis Lloyd Faulkner Randy Miller Ira Kimm Harold Fulks Dorothy Billman Elaine Clemens With no further business before the commission, it was moved by Eastman, seconded by Kimm that the meeting be adjourned at 6 : 19 p.m. Ayes : Eleven. Motion carried. Nancy Eckert City Clerk MEMORIAL HALL COMMISSION November 19, 1997 4 : 00 p.m. Veterans Memorial Hall Members present : Craig White, Bill Bartels, Randy Miller, Harold Fulks, Wayne Billman, Stan Eastman, Lloyd Faulkner, Elaine Clemens, Dorothy Billman, Tim Rippe, Norm Beu and Dennis Duggan. Mayor Rooff appointed Tim Rippe Chairperson. Chairperson Rippe thanked Mayor Rooff and Council for taking responsibility for Veterans Memorial Hall . The Financial Report was given. The Commission currently has $1, 850 . 00 in donated funds . The city has budgeted $75, 000 for repairs and renovation to Veterans Memorial Hall . The commission was provided with a list of commission members and city support staff . A check in the amount of $60 was donated by the Disabled American Veterans King Marson Chapter 11-DAV. Miller questioned if there was any funding from property taxes that could be utilized for the Veterans Memorial Hall building. Miller questioned if the commission could get funding from the county. Rippe stated that property taxes support the Veteran Affairs Commission. Discussion was heard regarding appointment of a vice chair. Moved by Clemens, seconded by Duggan that Randy Miller be nominated Vice Chairperson. Ayes : 11 . Abstain: Miller. Motion carried. The commission agreed to hold its meetings at 5 : 00 p.m. on the fourth Wednesday of the month. The commission discussed establishing the following committees : Building Restoration, Finance, Operations, Fundraising and Education/Historical . Mayor Rooff stated that the Grout Museum and Main Street Waterloo will be involved with the commission in planning the use and function of the building. Chairperson Rippe stated that the committees will be discussed at the next meeting. By-laws will be written to structure the commission and short and long-range goals will be established. Randy Miller, Mike Dennis and Norm Beu were appointed to the By- laws Committee. Lloyd Faulkner was appointed Treasurer. Moved by Bartels, seconded by Eastman that the commission not hold a meeting in December, and that the next meeting be held on January 28, 1998 at 5 :00 p.m. Ayes: 12 . Motion carried. Moved by Beu, seconded by White that the meeting be adjourned at 4 : 50 p.m. Ayes : 12 . Motion carried. Nancy Eckert City Clerk