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HomeMy WebLinkAbout12/14/1987 Finance Committee Minutes December 14, 1987 Large Conference Room Members present: Chairperson Dowie, Seeber, Miller Moved by Seeber, seconded by Miller to approve the Agenda, as proposed. Motion carried. Unfinished Business 1 . Bid recommendation for 1988 marked police vehicles, together with authorization to expend balance of the funds for the replacement of radar units in the Police Department. Police Chief Roger Shook stated that they are proposing to trade in used vehicles on this year ' s replacement program for marked police cars. He continued that in checking with the Superintendent Larry Cunningham, all the cars proposed for trade-in are in bad shape and would need extensive repairs in order to have them refurbished for other City use. Shook recommended that the City accept the low bid from Crossroads Ford Ltd. for five marked vehicles, 1988 Ford Crown Victoriaat at a cost of $59,995, less the trade-in of six vehicles of $7, 200 for a total cost of $52,795. Shook continued that he would propose that the remaining $7,205 in the motor vehicle line item be utilized as needed for the purchase of additional and replacement radar units, and that he be given authorization to seek bids for said units. Moved by Seeber, seconded by Miller that the request and recommendations from Police Chief Roger Shook be approved. Motion carried. New Business 1. Authorization to purchase dump box for Water Pollution Control Plant Superintendent--Superintendent of Central Garage. Larry Cunningham, Superintendent of the Central Garage, stated that he had searched for a used box to be placed on a dump truck to be utilized by the Water Pollution Control Plant. He stated that he had not found any box in any better condition than the one we presently have. Cunningham recommended that we purchase a new box from Kann Equipment Company of Guttenberg in the amount of $4,100 to be placed on equipment utilized by the Water Pollution Control Plant. Moved by Seeber, seconded by Miller that the request from the Superintendent of the Central Garage for the purchase of a new dump box to be installed on a truck for the Water Pollution Control Plant at the cost of $4,100 be received, placed on file and approved. Motion carried. 2. Authorization to expand the current janitorial agreement between the City of Waterloo and We-Clean Janitorial Company for the Street Department and the Central Garage Office--Public Works Director. John Meyer, Public Works Director requested authorization to expand the present contract between the City of Waterloo and We-Clean Janitorial Co. that now services the City Parking Facilities and the Waterloo Municipal Airport. Meyer continued that in viewing the specifications provided and attached, he has been given the price quote of $200 per month or $2 , 400 per year and would recommend that the City authorize him to enter into this extension of the agreement. Finance Committe Minutes Page 2 December 14, 1987 Moved by Seeber, seconded by Dowie that the Public Works Director be authorized to enter into an agreement for janitorial services with We-Clean Janitorial Company for the Street Department offices and the Central Garage Sewer Department office. Motion carried. 3 . Garbage exemption for 2629 Cedar Terrace Drive. City Clerk/Auditor Larry Burger stated that Mr. Robert Hoskins of 2629 Cedar Terrace Drive had approached his office regarding garbage exemption from the City of Waterloo garbage billing. He stated that Mr. Hoskins had requested relief from the garbage fee based on the fact that he works in the state of Illinois and only returns to his home approximately one night every three weeks. Robert Hoskins, 2629 Cedar Terrace Drive, approached the Finance Committee stating he generates no garbage when home, he eats in restaurants and is only home approximately one night every third to fourth week. Hoskins continued that he doesn' t see why he has to pay for garbage service when he does not produce any garbage. City Clerk/Auditor Larry Burger stated that he had recommended to Mr. Hoskins that he place himself on the same status as some residents of Waterloo who spend the winter months in the South, and that is apply for a temporary cancellation of garbage for the period of time in which they are out of town. Moved by Miller, seconded by Dowie that Robert Hoskins of 2629 Cedar Terrace Drive be authorized to receive the temporary garbage exemption as offered to other residents of the community who spend extended periods of time out of state. Motion carried. It was moved by Miller, seconded by Seeber that the bills payment be approved as contained in Schedule A918, pp. 1-54, totaling $870,749. 84, dated December 14, 1987. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor Finance Committee Minutes December 7, 1987 6:30 p.m. Large Conference Room Members present: Chairperson Dowie, Seeber, Miller. It was moved by Miller, seconded by Seeber that the Agenda, as proposed, be approved. Motion carried. The request of the Superintendent of the Central Garage to proceed with underground fuel tank investigation to determine leakage was reviewed by the Building and Grounds Committee and was recommended to the Finance Committee for approval . It was moved by Seeber, seconded by Miller that said request be approved. Motion carried. The request of the Clerk/Auditor for authorization to install a by-pass piping system for the maintenance of the perimeter heating system at Conway Civic Center was reviewed. Larry P. Burger, Clerk/Auditor, reported that pipes feeding the heating system on the north side of the building broke approximately two weeks ago within a cement block wall , causing extensive water leakage. Corrective measures were taken to eliminate water flow. Cost of permanent repairs of the pipes is $2,686. Repairs would consist of running the pipes feeding the heating unit overhead in the false ceiling and eliminating any pipes running through the cement block wall . This action should eliminate future repairs to the pipe work of the heating system on the perimeter of the Civic Center. The Building and Grounds Committee recommended to the Finance Committee that said request be approved. It was moved by Seeber, seconded by Miller that authorization be given to the Clerk/Auditor to proceed with the necessary repairs. Motion carried. It was moved by Dowie, seconded by Seeber that authorization be given for a garbage refund in the amount of $53.07 for 49 Lafayette Street. Motion carried. At the request of the Clerk/Auditor, it was moved by Seeber, seconded by Miller that the garbage exemption request for 2629 Cedar Terrace Drive be tabled for one week. Motion carried. The request of the Cable Commission for authorization to participate in the 1988 Iowa State Legislative Forums was reviewed. The joint project with the Cedar Falls Cable Commission would be in the amount of approximately $500 for the labor costs associated with said cablecasting. It was moved by Seeber, seconded by Miller that authorization be given to the Cable Commission to expend funds as requested. Motion carried. It was moved by Seeber, seconded by Miller that bills payment be approved as contained in Schedule A918, pp. 1-57, totaling $570,365.38, dated December 7, 1987. Ayes: Miller, Seeber. Abstained: Dowie. Motion carried . With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor Finance Committee Minutes November 23, 1987 6:30 p.m. Large Conference Room Members present: Chairperson Dowie, Seeber, Miller. The Agenda, as proposed, was approved. The following bids were reviewed for a photocopier for use in the Clerk/Auditor' s Office and shared with various other Departments: 3-Year Total Mon- 36-Month Main- thly Bid-- Bidder Model Lease-Purchase tenance 36 Months A.B. Dick Sharp 9750 $14,923.44 $3,600 $514.54 Advanced Systems Canon NP8570 $16,200.00 $3,000 $533.33 Black Hawk Systems Savin 7065 $13,146.12 $4,380 $486.84 Modern Business Systems Ricoh FT7060 $13,876.92 $5,680 $543.39 Modern Business Systems Ricoh FT5590 $10,026.36 $3,135 $365.59 Office Enterprise No Bid --- --- It was the recommendation of the Budget Analyst that the low bid of AB Dick for the Sharp 9750 be approved. It was moved by Dowie, seconded by Seeber that said recommendation be approved. Motion carried. Miller now present at 6:35 p.m. The request of the Superintendent of the Central Garage for authorization to repair a Street Sweeper (1984 Vac-All ) was reviewed. On October 29, 1987 the machine experienced structural failure and following various conversations with the dealer and Leach Manufacturing Company, the City has tentatively agreed to pay the transportation expense to have the machine repaired. Cost of transportation will be approximately $1,400 to $1,500. It was moved by Seeber, seconded by Dowie that authorization to repair said Street Sweeper at a cost not to exceed $750, plus transportation costs, be approved. Motion carried. It was moved by Seeber, seconded by Dowie that bills payment be approved as contained in Schedule A918, pp. 1-76, totalling $899,926.77, dated November 23, 1987. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor Finance Committee Minutes November 16, 1987 6:30 p.m. Large Conference Room Members present: Chairperson Dowie, Miller, Seeber. The Agenda, as proposed, was approved. The request of the Waterloo Fire Department for emergency repair to the boiler at Station No. 4 was reviewed. Waterloo Boiler Service has estimated repair work at $1,500. It was moved by Miller, seconded by Seeber that authorization to make said emergency repairs be approved. Motion carried. The following bids were reviewed for the F.Y. 1988 Donald Street/IA 57 Intersection Pavement Repair: Bidder Bid Bowers Masonry $4,884.30 Tom Dolan Concrete Contractor $6,885.00 Cedar Valley Corporation $7,371.00 Cedar Falls Construction $8,075.70 It was the recommendation of the City Engineer to accept the low bid of Bowers Masonry in the amount of $4,884.30. It was moved by Seeber, seconded by Miller that said low bid be approved. Motion carried. The request of the Star Clipper for donation of recycled asphalt for their new loading location on Leversee Road was reviewed. Currently, the Public Works Division does not have an estimated 350 tons of asphalt available, but the City is anticipating crushing about 15,000 tons this winter. Therefore, Aspro, Inc. has agreed to give the City the needed tonnage, and after the City crushes asphalt this winter, will replace the borrowed tonnage to Aspro, Inc. The Star Clipper has agreed to pay the City $3.00 per ton for crushing cost or approximately $1,050. It was moved by Seeber, seconded by Miller that authorization be given for donation of said recycled asphalt to the Star Clipper. Motion carried. It was moved by Miller, seconded by Seeber that bills payment be approved as contained in Schedule A918, pp. 1-37, totalling $231,269.50, dated November 16, 1987. Ayes: Two. Abstained: Dowie. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger Clerk/Auditor Finance Committee Minutes November 9, 1987 6:30 p.m. Large Conference Room Members present: Chairperson Dowie, Seeber. Members absent: Miller. Also present: Councilpersons Wright, Lichty and Budak. It was moved by Seeber, seconded by Dowie that the Agenda, as proposed, be approved . Motion carried. The following bids were reviewed for the female locker facility renovation in the basement of City Hall : Hoffman Home Prairie Improvements Construction General Construction $5,130.00 $5,078.00 Lockers 1,548.29 1,572.00 (a) Installation 430.00 235.00 New Records Room Department 835.00 968.00 $7,943.29 $7,871.00 A communication dated November 9, 1987 from the Waterloo Police Department recommended that the low bid of Prairie Construction be approved. It was the recommendation of the Building and Grounds Committee that said bids be referred to the Finance Committee for final approval . It was moved by Dowie, seconded by Seeber that the bid of Prairie Construction in the amount of $7,871.00 be approved . Motion carried. The recommendation of the Fire Department on the acceptance of bids for ambulance medical supplies was reviewed. It was the recommendation of the Medical Supervisor that the low bid of Allen Hospital be approved. It was moved by Dowie, seconded by Seeber that said recommendation be approved. Motion carried. Authorization to seek bids for the replacement of the gas burner in the City Hall boiler was reviewed. It was the recommendation of the Building and Grounds Committee that said request be referred to the Finance Committee for approval . This replacement is a scheduled part of the City Hall Energy Efficiency Program and is expected to cost from $8,000 to $10,000. It was moved by Seeber, seconded by Dowie that authorization to seek bids be approved. Motion carried. The request of the Central Garage Superintendent for authorization to do body work and repair of Animal Control Van, Number 47, was reviewed. Bids have been received as follows: Wilber Auto Body & Sales - $682.00 and Earl 's Body Shop - $685.00. It was the recommendation of the Central Garage Superintendent that the low bid of Wilber Auto Body Shop in the amount of $682.00 be approved. The vehicle has begun to deteriorate and shows areas of rust as well as numerous dents accumulated in the normal course of operation. It was moved by Seeber, seconded by Dowie that authorization to repair said Animal Control Van be approved. Motion carried. It was moved by Seeber, seconded by Dowie that the request of the property owner at 412 Denver Street for a garbage refund in the amount of $11 .60 be approved. 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