HomeMy WebLinkAbout03/16/1987 FINANCE COMMITTEE
March 16, 1987
6:30 P.M.
Large Conference Room
Members Present: Chairperson Frank Dowie and Jack Seeber.
Members Absent: Jim Miller.
It was moved by Seeber, seconded by Dowie that the Agenda, as proposed , be
approved. Motion carried.
The request of the Waterloo Police Department to implement a credit card
use/policy system was reviewed. Police Chief Roger Shook reviewed the
contents of his memorandum dated March 5, 1987 outlining the proposed policy
and the general orders covering same. The general order states that
authorized purchases shall include the following : fuel , minor vehicle
incidental expenses, car rental (with prior authorization only) , meals (with
prior authorization established in the City travel policy), and lodging (with
prior authorization). Employees using department-issued credit cards without
prior authorization will be subject to disciplinary action and reimbursement
of the amount of unauthorized purchases. Chief Shook indicated that three
(3) cards would be available through the Finance Officer. The Assistant
Chiefs and Chief Shook would also have possession of a card. It was moved by
Seeber, seconded by Dowie that the Police Department be given authorization
to implement the credit card use/policy system as outlined in his memo.
Motion carried.
The use of the former Lafayette building site for short term surface level
parking was reviewed. Don Temeyer, Planning & Development Director, reported
that he, the Motor Vehicle Parking Department, and the Waterloo Redevelopment
Authority have been reviewing potential sites for surface level parking to
relieve the short term parking congestion in the area. The City currently
owns this location and can provide approximately 25 spaces over the rear
portion of the lot . The front portion of the lot will remain a green space.
A common access from the National Bank of Waterloo computer center parking
lot would provide a curb cut onto Lafayette Street. The cost of conversion
of this lot for parking purposes is approximately $7,000 with a payback of
two (2) years. Councilperson Lichty questioned the need for additional
parking since a substantial amount of money is being used to renovate the
East Side Parking Ramp. It was indicated that the East Park Avenue Ramp is
full and that approximately 100 stalls in the East 5th Street Ramp are leased.
Chairperson Dowie suggested the possibility of leasing the proposed parking
area to a private concern. It was moved by Dowie, seconded by Seeber that
authorization be given to prepare cost estimates for surface level parking at
said site. Motion carried. (Bids will be brought back to the Finance
Committee for review and approval .)
The request of the City Planner to buy and construct 45 mail boxes in
conjunction with the Kimball Avenue (South) (IX-6641(5)--79-07) was reviewed .
Bids were taken from a private contractor at a cost of approximately $2,700,
all of which is non-reimbursable by the Iowa Department of Transportation.
With the assistance of the Sign & Traffic Department, mail boxes can be
purchased and placed at an approximate total cost of $700. It was moved by
Seeber, seconded by Dowie that authorization be given to the purchase of said
mail boxes. Motion carried.
The joint mailing project between the City of Waterloo and Black Hawk County
was tabled.
1 The request of the Waterloo Police Department to dispose of a 1984 Ford
Tempo, 4-door, was reviewed. The police vehicle was involved in an accident
with the person having no automobile insurance and the uninsured person being
responsible for the accident. The following bids were received:
BIDDER BID AMOUNT
Waterloo Auto Parts, Inc. $1,035.00
Chase Auto Parts Company, Inc. $ 958.00
Wilbur Auto Body & Sales, Inc. $ 875.00
It was moved by Dowie, seconded by Seeber that the automobile be sold to
Waterloo Auto Parts, Inc. , in the amount of $1,035.00. Motion carried.
FINANCE COMMITTEE
March 16, 1987
Page Two
A formal motion was not made on the bills payment to Council ; however, a
print out was available. (A900, pp. 1 - 42, totalling $270,789.43, dated
March 16, 1987. )
With no further business before the Committee, the meeting was adjourned .
Michelle Temeyer
Deputy Clerk/Auditor