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HomeMy WebLinkAbout06/24/1985 JoaTPnyPIaaTO PTO Jaanq •d /Wei •auaiin uno Cpy •TTounop uozpepuawwooag J.N NWd 1103 S1'lIg •JuawlaudaQ Jaaaas--aog ?peg Jog ue[d asegoand/asea' aeaA eAT,I •8 •aalaTw uo3 uoizezzuealoag Act papuauwooal sainpaooad Teioueuz3 go raznag •Z •aapaooag auTinay go aoueldaooy • L SSHNISG8 MEN •.zaauT8ug SazO--anuany Pue isy ll6 ae aTedag aoTAaaS za1PM 9861 'j'3 10J pig uo uoTzepuawwooag • I SSSNISG8 QHEISINIJNf1 •aallTmwoO aoueui3 ()a uznoCpy •JaauTVug XaZO spzq a3lel isanba1 pue loaCoad luawaned JTegdse paToSoag • L •epuaVv go Tenoaddy 'MD TTo2I woog aouaaaguop siao/cew 5861 `47Z aunt ` 'w'd 51:9 •L1IN t O MOM 3I1 fld QNY 7 T.T,n44 0 g,ONVNIJ INIOf Joint Finance Committee and Public Works Committee Minutes June 24, 1985 6:15 p.m. Large Conference Room Members present: Dowie, Getty, Klinger, Seeber, Lichty. The first item for discussion was the recycled asphalt pavement project. Eric Thorson, City Engineer reported on a proposed listing of streets that are to be included in this project. The streets are: Hope Avenue from East Donald Street to Esther Street Hope Avenue from East Arlington Street to W.C.F.N. Railroad Sherman Avenue from East Donald Street to Esther Street Sherman Avenue from East Arlington Street to W.C.F.N. Railroad Boston Avenue from East Donald Street to W.C.F.N. Railroad He estimated that the life of these streets would increase by approximately 5 years. These streets were selected as they are in need of repair and have curb and cutter. Consideration was given to requiring the replacement of water services to many of the homes on the streets because they were not galvanized as required by City Code. However, many of the services have an estimated 5 to 10 years of additional life, therefore replacing them at this time would not seem cost affective. Mr. Thorson asked the committee's approval to take proposals from 2 companies who could supply the asphalt emulsion to be mixed with the crushed asphalt for this project. Estimated cost of the asphalt emulsion is approximately $40,000. Councilperson Lichty stated that the consideration should be given to including Sherman and Boston Streets south of the W.C.F.N. as they are also in need of repair. It was moved by Seeber, seconded by Lichty that the Engineering Department be given authorization to take proposals from bidders for the asphalt emulsion project. Motion carried. It was moved by Seeber, seconded by Lichty that the Public Works Committee Meeting be adjourned. Motion carried. Chairperson Dowie called the Finance Committee Meeting to order. Chairperson Dowie asked the committee's approval for deletion of item on No. 3 under New Business entitled Five Year Lease/Purchase Plan for back hoe for Street Department. Councilperson Getty indicated that this item needed the attention of the Finance Committee immediately and should be acted upon at this evening's meeting. Larry P. Burger, City Clerk/Auditor, indicated that he and Bruce Meisinger had reviewed the request and still had questions as to how this lease/purchase would be financed within the confines of the Street Department Budget and asked to be given additional time to review the request. This item was deleted as recommended. Authorization to take bids on recycled asphalt pavement project was added to the agenda. The following bids were reviewed for the F.Y. 1986 Water Service Repair at 911 Ashland Avenue: Bidder Bid Amount Ray Waschkat $ 669.20 Carpenters Plumbing $1 ,347.20 The Engineer's Office recommended that the low bid of Ray Waschkat Plumbing be accepted. It was moved by Klinger, seconded by Dowie that said recommendation be approved. Motion carried. Finance Minutes Page Two Larry P. Burger, Clerk/Auditor, stated that Duane L. Foutch, 1200 Hammond Avenue, wished to donate to the Waterloo Fire Department a L.R.G.-1510-Truline Recorder. The appraised value of this equipment is $425.00. He asked that the Finance Committee authorize acceptance of this item. It was moved by Klinger, seconded by Getty,that this item be accepted on behalf of the City and that the Clerk be authorized to submit a letter to Mr. Foutch acknowledging same. Motion carried. Chairperson Dowie reported on several financial recommendations that the Reorganization Committee was recommending for review. Those recommendations include: 1 . All line item changes over $1 ,000 must receive prior approval from the Finance Committee. 2. Require all unbudgeted items to be approved by City Finance Committee prior to purchase. 3. Direct the City Budget staff to coordinate cash flow planning with major expenditure planning to eliminate borrowing and maximize investment opportunities by developing each year a specific plan. Clerk/Auditor Larry P. Burger indicated that many of these recommendations have already been carried out by the Finance Committee and that they will be fined tuned. It was moved by Getty, seconded by Klinger that the recommendations of the Reorganization Committee as stated above be approved and implemented. Motion carried. It was moved by Getty, seconded by Klinger that authorization be given to the City Engineer to take proposals on recycled asphalt pavement project. Motion carried. It was moved by Getty, seconded by Klinger that the bills for payment be recommended to Council for approval. Motion carried. It was moved by Klinger, seconded by Getty that the Finance Committee be given authorization to go ahead with a lease/purchase of a back hoe for the Street Department if all details of the matter could be finalized. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor