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Finance Committee
May 6, 1985
Mayor's Conference Room
6:30 p.m.
Members present: Chairperson Dowie, Klinger, Getty.
The first item of business was review of the following bids for a
Street Sweeper:
Bidder Bid Amount
Elliott Equipment Company $63,131 .00 (Elgin Pelican)
Herman M. Brown Company $59,601 .00 (FMC Vanguard 3,000)
It was the recommendation of the Street Department to accept the low
bid of Herman M. Brown Company in the amount of $59,601 .00.
Charles Marbles, Purchasing Agent, outlined the bid procedure stating
that bids were solicited the first time with specifications drawn by
the Street Department. Following discussions with the bidders, it
was decided that those specifications would be withdrawn and new ones
developed. The new specifications asked bidders to bid their brand
name of street sweeper.
A representative of Elliott Equipment Company stated that they were
not given the opportunity to speak before the Council as had Herman
M. Brown Company. (Herman M. BrownCompany spoke at the Special
Council Meeting of April 26, 1985). The representative of Elliott
Equipment Company stated that his street sweeper was a high dump
machine and its fuel usage was less than Herman M. Brown. The
representative from Herman M. Brown spoke in support of his bid
proposal.
City Attorney, W. David Tyler, indicated that to his knowledge,
apples and oranges were asked to be bid and therefore no comparison
could be made between the two(2) models. Councilperson Lichty
indicated that the bidding procedures had not been done correctly.
Councilperson Klinger indicated that the detail conversation that the
committee was now hearing was beyond the scope of the committee and
that the judgement of the Department Head should be trusted when
recommending a piece of equipment such as a street sweeper.
Moved by Getty, seconded by none that the low bid of Herman M. Brown
Company be accepted. The motion died for a lack of a second.
Chairperson Dowie therefore instructed the Purchasing Agent to draw
up specifications for the street sweeper and mail them as soon as
possible. Councilperson Getty expressed his anger with the whole
matter.
Moved by Klinger, seconded by Dowie that the Street Department be
given authorization to seek bids on a vibratory asphalt roller.
Motion carried.
The following verbal quotes were reviewed for an asphalt compactor
for the Street Department:
Bidder Bid Amount
Michael Todd Company $1 ,279.00
Gierke-Robinson Company $1 ,220.00
Cohn Brothers $1 ,287.00
Moved by Getty, seconded by Klinger that the recommendation of the
Street Department to accept the bid of Gierke-Robinson in the amount
of $1 ,220.00 be accepted. Motion carried.
The following bids were reviewed for dictation equipment for the
Clerk/Auditor's Office:
Bidder Bid Amount
Lanier $843.25
Dictaphone $850.62
Moved by Klinger, seconded by Dowie that the bid of Lanier in the
amount of $843.25 be accepted. Motion carried.
Finance Committee
May 6, 1985
Page Two
The request of the Central Garage to seek bids on gas punIps was
reviewed. Mr. Cunningham was given verbal approval to seek quotes.
Moved by Getty, seconded by Klinger that the garbage refunds for the
following addresses be approved and that requisitions also be
recommended for approval:
420 Galloway Court, 146 Harlan Court, 3915 Memory Lane, 3864 and 3866
Paige and 214 Maryland Avenue. Motion carried.
With no further business before the committee the meeting was
adjourned.
Larry P. Burger
City Clerk/Auditor