HomeMy WebLinkAbout02/03/1986 FINANCE (DMMITTEE MINUTES
February 3, 1986
6:30 p.m.
Large Conference Room
Members present: Seeber, Miller. Members absent: Chairperson
Davie.
It was moved by Seeber, seconded by Miller that the agenda, as
proposed, be approved. Motion carried.
The following bids were reviewed for the reroofing of the City Hall
Jail:
Bidder Built-Up Roofing Bid Flexible Sheet
Chuck's Roofing $14,868 $
Service Roofing, Inc. 18,200 18,200
Fuller Roof, Inc. 18,760 18,920
Chuck's Roofing furnished the low bid for the base bid but it did not
contain a no-collusion affidavit of prime bidder. They did not
submit a bid for the flexible sheet roofing system. The low bid for
the flexible sheet roofing system was Service Roofing. The warranty
on the built-up roofing is two years; the warranty for the flexible
sheet roofing is ten years and extendable for an additional five
years. To extend the warranty five years, the manufacturer inspects
the roofing at the end of the original ten years, requires the owner
to make any needed repairs, and charges $700 to extend the warranty.
Bruce Meisinger, Budget Analyst, reported that ten bid requests for
proposals had been mailed with three returning bids. It was the
recommendation of Flinn Saito Andersen & Devoe to recommend the
acceptance of the alternate for the flexible sheet roofing and the
low bid of Chuck's Roofing for the built-up roofing. It was moved by
Seeber, seconded by Miller that this recommendation be approved.
Motion carried.
The following bids were received for a furnace for the Street
Department:
Bidder Amount
Lentz Heating $1 400.00
Town and Country Heating 1,575.00
Harry's/Beal Heating 1 ,723.50
Young Heating 2,086.00
Woolsey Heating 1 ,689.00
Gubbels Heating 1 ,694.00
Henry's Heating 1 ,650.00
It was reported that eleven bids were mailed with seven bidders
returning a bid. It was the recommendation of the heating inspector
to accept the low bid of Lentz Heating in the amount of $1 ,400. It
was moved by Seeber, seconded by Miller that this recommendation be
approved. Motion carried.
It was moved by Seeber, seconded by Miller that authorization be
given to the City Planner to take bids on a typewriter. Motion
carried.
The request of the Fire Department to take bids on weatherization of
the Main Fire Station and the four substations was reviewed. It was
the recommendation of the Building and Grounds Committee to approve
this request. The improvements would include the installation of
insulation and window panels with much of the work being performed by
firemen. It was moved by Seeber, seconded by Miller that
authorization be given to seek bids on the materials for this
project. Motion carried.
It was moved by Miller, seconded by Seeber that the Clerk/Auditor be
given authorization to destroy Finance Committee tapes dated June 6,
1983 through December 12, 1983. Motion carried.
FINANCE ODMMITTEE MINUTES
PAGE TWO
The request of the Park Commission to solicit bids for various
equipment items was reviewed. Bob Brooks, Director of Parks, stated
that bids will be submitted to area dealers with the exception of the
greens mower. Since this is a specialized piece of equipment, bids
will be sought from vendors outside the local community. It was
moved by Seeber, seconded by Miller that authorization be given as
requested. Motion carried.
The request of the Clerk/Auditor's Office to purchase display
terminals was reviewed. Bruce Meisinger, Budget Analyst, stated that
the request includes the replacement of two leased terminals
currently used in the Payroll Department of the Clerk/Auditor's
Office and the Personnel Department. These units are currently being
leased for $120 per month. New units can be purchased for $1 ,500
each. Additionally, the City Engineer's Office also possesses a
terminal that would be replaced. The request also includes the
purchase of one additional CRT for the Clerk/Auditor's Office. It
was moved by Seeber, seconded by Miller that authorization to
purchase the terminals as requested be approved. Motion carried.
The request of the Clerk/Auditor for City participation in physical
fitness and wellness program for management employees was brought to
the table for discussion. It was moved by Seeber, seconded by Miller
that action on this matter be tabled for one week. Motion carried.
It was moved by Seeber, seconded by Miller that bills for payment be
recommended to the Council for approval. Motion carried.
With no further business before the Committee, the meeting was
adjourned.
Michelle Temeyer
Deputy Clerk/Auditor