HomeMy WebLinkAbout02/06/1984 FINANCE COMMMI'1Tha
February 6, 1984
6:30 p.m. - City Hall Council Chambers
Chairman Dowie in the Chair.
Members present: Getty and Klinger.
Charles Marbles, Purchasing Agent, presented information on monies
expended for car washes during FY 1982 and FY 1983. In preparing bid
specifications, comments on the current contract were solicited from
user departments. It was moved by Getty, seconded by Klinger to
authorize the taking of bids for exterior and interior cleaning of
all automobiles/small trucks. Motion carried.
The following bids were received for two (2) typewriters, one for
Engineering and one for Personnel:
Bidder Amount
International Business Machines
Iowa Business Machines 1 ,614.15
Central Office Equipment 1 ,650.00
B & B Office Products
The Purchasing Agent recommended that the low bid of Iowa Business
Machines be accepted for the Personnel Department and that the bid
for the Engineering Department be delayed for one (1) week. It was
moved by Klinger, seconded by Dowie to approve this recommendation.
Motion carried.
The following bids for maintenance contracts for elevators were
reviewed:
OTIS SCHUMACHER MONTGOMERY
Airport (1) $ 81.25 $ 72.00 $ 78.30
City Hall (2) 219.12 187.50 195.00
Recreation Center (2) 188.56 130.00 156.60
Library (2) 227.54 194.50 195.30
W. Parking Ramp (2) 261 .64 250.00 (1) 89.00
E. Parking Ramp (1) 133.26 125.00 89.00
$1 ,111 .37 $959.00 $803.20
The Purchasing Agent recommended that Schumacher Elevator Company be
approved for a five (5) year contract for all city elevators
excluding the old East and West Parking Facilities and Conway
Parking Facility. The Conway Parking Facility is presently under a
construction maintenance agreement for parts and labor excluding
oiling and greasing which expires December 15, 1984. It was
recommended that an oil and grease contract (not full service
maintenance) be entered into with Schumacher for the duration of the
construction maintenance agreement period. It was also recommended
that Montgomery Elevator Company be awarded a five (5) year contract
for the old East and West Parking Facilities elevators and upon
termination of our present one (1 ) year construction maintenance
agreement (12/15/84) for the Conway Parking Facility, that Montgomery
be allowed to negotiate an equitable full service maintenance
agreement for that elevator barring its failure to abide by the terms
of the awarded full service elevator maintenance contracts. It was
moved by Getty, seconded by Klinger to approve this recommendation.
Motion carried.
It was moved by Getty, seconded by Klinger that the Purchasing Agent
be given authorization to take bids on parking tickets. Motion
carried.
FINANCE OOMPM I'ITEE
PAGE TWO
The following bids for energy audit contract were reviewed:
BIDDER AMOUNT
Stenson-Wane-Grimes- 3,800
Port Architects, Inc.
Flinn Saito Andersen 10,000 plus printing costs
It was moved by Dowie, seconded by Klinger that the bid of Stenson-
Warm-Grimes-Port Architects, Inc. be approved. Motion carried.
It was moved by Getty, seconded by Klinger to authorize the repair of
a damaged Street Department truck in the amount of $495.40. Motion
carried.
It was raved by Klinger, seconded by Getty to authorize the Police
Department to purchase and install data entry equipment for uses
related to On-line booking program at an approximate cost of
$2,803. Motion carried.
It was raved by Getty, seconded by Klinger to authorize the
destruction of various vendor warrants. Motion carried.
The request of Mrs. Leon Robb of 1908 Baltimore for reimbursement of
$13.50 for garbage service was reviewed. Larry P. Burger, Clerk/
Auditor, explained that she had not signed the exemption form prior
to the January 1 , 1984 deadline and had subsequently been billed. It
was moved by Klinger, seconded by Dowie that said request be denied.
Ayes: Dowie and Klinger. Nayes: Getty. Motion carried.
The request of Ken Dooley for settlement of $200 for garbage due on
properties located at 177 Greenwood, 192 Greenwood, 196 Greenwood,
202 Greenwood, 204 Greenwood, and 206 Greenwood in the amount of
$433.60. Said properties are rented by Mr. Dooley. It was moved by
Getty, seconded by Klinger to accept settlement of $200 and removing
all due and payable amounts as of February 1 , 1984. Motion carried.
It was moved by Getty, seconded by Dowie to approve the following
requisitions:
Fire Department 12245 Martin's Flag Company $214.34
Motion carried.
With no further business before the Committee, the meeting was
adjourned.
Larry P. Burger
City Clerk/Auditor