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HomeMy WebLinkAbout1998 PUBLIC WORKS COMMITTEE December 21, 1998 5:05 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase Datastream Tech Support at a cost of$1,995.00 was reviewed. The annual service contract will provide technical support seven days per week, 24 hours per day. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:21 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE December 14, 1998 4:40 p.m. Council Chambers Members present: Chairperson Anders, Jordan, Getty. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Moved by Anders, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to pay Vose Industrial Services in the amount of $3,780.00 for crane services for work performed on digester lid #1 be approved. Ayes: Two. Absent: Getty. Motion carried. (Jetty now present at 4:43 p.m. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase replacement hose for the flusher at a cost of$1,677.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:45 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk II PUBLIC WORKS COMMITTEE December 7, 1998 4:35 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Superintendent of Sanitation & Recycling to approach groups about funding replacement of downtown litter receptacles was reviewed. The current downtown trash containers are not very attractive. They are open at the top letting rain and snow in making them heavy to handle, and papers blow out of them. The city is paying $33.25 per ton to landfill this material mixed with rain and snow. About twice a year the city has to purchase new metal cans for inserts because they disappear or are damaged. The proposed receptacle has a lid locked with a gravity latch keeping weather and large objects out of the containers but opens automatically when tipped by the truck. The base can contains up to 75 pounds of weight to discourage moving them or theft. They can be dumped by the city's automated trucks saving time and labor compared to the present system. The initial cost is $325.58 per unit, with a minimum order of 24 containers. The total cost would be $7,813.92 with a ten year warranty. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Jordan. Motion carried. A anti-icing spray system was reviewed. Steve Decker, Superintendent of Streets, stated that the benefits of anti-icing is that if put on right away, the snow slides to the side of the road, it stops the snow from bonding to the road. If the anti-icing spray is put on the bridges, they will not freeze up for seven days. The anti-icing spray must be put on two to four hours prior to a storm. Councilperson Anders requested information on the cost per gallon and how much area a 1,000 gallon tank would cover. Moved by Getty, seconded by Anders that the Superintendent of Streets be authorized to seek bids for 3 lane auto control anti-icing spray system, subject to receiving information requested by Councilperson Anders. Ayes: Two. Absent: Jordan. Motion carried. The request of the Superintendent of Central Garage to dispose of a wrecked vehicle was reviewed. The 1997 Sonoma pickup was involved in an accident in August 1998, with the truck being totaled. The truck was a program vehicle purchased on October 24, 1997 at a cost of $11,736.00 and used by the Building Inspection Department. At the time of the accident, there were 11,588 miles on the odometer. The following bids received from local salvage dealers were reviewed: Bidder Bid Amount Waterloo Auto Parts $1,270.00 Chase Auto Parts $ 828.00 Wilber Auto Body $ 710.00 Pat's Auto Salvage $ 700.00 It was the recommendation of the Superintendent of Central Garage that the bid from Waterloo Auto Parts in the amount of$1,270.00 be accepted. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Associate Engineer for authorization to seek bids for the North Hackett Road sanitary force main was reviewed. In the past, the Water Pollution/Flood Control Department has logged several repairs on an 8" sanitary force main located on North Hackett Road between Rainbow Drive and the lift station. Staff is concerned about the possibility of a major failure in the future which would be quite costly. The cost for the main replacement from the lift station to Rainbow Drive is estimated to be $34,692.00. Moved by Getty, seconded by Anders that the City Public Works Committee December 7. 1998 Page 2 Engineer be authorized to seek bids for said project. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:02 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMF ;E November 23, 1998 4:15 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as amended to add Item No. 4 under New Business entitled, "Authorization to repair fence at Water Pollution/Flood Control Facility", be approved. Ayes: Three. Motion carried. An amendment to the current Design Agreement with Craig Ritland, Landscape Architect, and Wayne Claassen Engineering for design of Phase II of the Riverview Area was reviewed. The specific items within the agreement include: Revise the overall Master Plan to include Phase II along with preliminary cost estimate; prepare limited engineering construction drawings for use by the city to construct the recreation area road and parking pods; prepare limited engineering layout drawings for the lake development, including beach area and lake connections; prepare complete construction drawings and specifications for the boat ramp and parking area; coordinate for grant applications, field decisions and refinements during construction. The total estimated cost is $29,500.00, and funding is available in the Riverview Recreation account. Moved by Jordan, seconded by Anders that amendment to said Design Agreement with Craig Ritland, Landscape Architect, and Wayne Claassen Engineering for design of Phase II of the Riverview Area, at a cost not to exceed $29,500.00, be approved and forwarded to the full council. Ayes: Three. Motion carried. Jordan now absent at 4:28 p.m. An ATV Agreement with the Trail Blazers, Inc. was reviewed. The Riverview Recreation Committee has been working with the Trail Blazers, Inc. for many months to develop the agreement. The Riverview Recreation Committee and the Park Board have reviewed the agreement and recommended it be forwarded to the council for approval. The Park Board recommended that allowing snowmobiles in the area be delayed until December 1999 to allow the ATV area parking lot and entrance area to be constructed. St. Paul Insurance Company, the city's liability insurance company, submitted a list of safety recommendations, and they will be incorporated as the ATV track is developed. The purpose of the agreement is to provide for and coordinate the development of the All Terrain Vehicle Area, which shall be maintained and operated by the Trail Blazers to encourage safe and proper use of all terrain vehicles. The term of the agreement is 15 years with five, ten year renewals. The agreement may be terminated for any reason at any time by giving at least 180 days written notice to the other party. Moved by Anders, seconded by Getty that said agreement be approved and forwarded to the full council. Ayes: Two. Absent: Jordan. Motion carried. An agreement with the Iowa Department of Natural Resources for a grant for the ATV parking lot and entrance road was reviewed. The city was recently awarded a $30,000.00 grant to develop a parking lot and entrance road for the ATV area in the Riverview Recreation Area. The DNR received $824,270 in requests and had only $55,000 to award. Moved by Getty, seconded by Anders that said agreement be approved and forwarded to the full council. Ayes: Two. Absent: Jordan. Motion carried. Jordan now present at 4:33 p.m. The request of the Superintendent of Water Pollution/Flood Control for authorization to repair the fence at the Water Pollution Control Facility was reviewed. A vehicle rammed the gate on Saturday morning. The gate is a total lost. Pernell Brown, the original contractor, was contacted and will repair the gate at the original cost of$2,744.00. D & N submitted a quote in the amount of$2,100.00 and will repair the gate in half the time quoted by Pernell Brown. Moved by Getty, seconded by Jordan that the quote in the amount of$2,100.00 from D & N to repair the gate at the Water Pollution Control facility be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 9, 1998 4:55 p.m. Council Chambers Members present: Getty, Jordan. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The list of improvements for railroad grade crossing improvements and Notice of Intent forms signed by the Chicago, Central and Pacific Railroad Company was reviewed. The ten Notice of Intent forms signed by the Chicago, Central and Pacific Railroad Company will place the crossings in line for funding under the Iowa Grade Crossing Surface Repair funds. The grand total estimated cost of the ten crossings is $1,041,120.00, with the city's portion being $222,224.00. Under the Iowa Repair Fund, the state pays 60 percent of construction costs, the railroad pays 20 percent and the Highway Authority pays 20 percent, plus all traffic control costs. Projects under the Iowa Repair Fund are completed on a first come/first serve basis. Currently, there is a seven to eight year backlog of projects on the waiting list. However, there are strong indications that program funds will be substantially increased in the near future and the backlog will be substantially reduced. Moved by Jordan, seconded by Getty that the list of improvements with the Chicago, Central and Pacific Railroad Company be approved and staff be authorized to submit the Notice of Intent forms for Iowa Grade Crossing Surface Repair Funds. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5:00 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 2, 1998 5:10 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for a 3/4 ton 4x4 flat bed with plow and a 1 ton utility truck were reviewed: Bidder Bid Amount 3/4 ton 4x4 flat bed with plow Dick Witham Ford $28,496.75 Rydell Chevrolet No Bid 1 ton utility truck Dick Witham Ford $31,455.15 Rydell Chevrolet No Bid Cedar Valley Freightliner No Bid It was the recommendation of the Superintendent of Central Garage that the bid of Dick Witham Ford in the amount of$28,496.75 for a 3/4 ton flat bed with plow and the bid of Dick Witham Ford in the amount of$31,455.15 for a 1 ton utility truck, for a total of$59,951.90, be accepted. Moved by Getty, seconded by Jordan that said recommendation be approveed. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 26, 1998 4:55 p.m. Council Chambers Members present: Councilperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for employee uniforms were reviewed: Bidder Minimum Cost Maximum Cost Aramark $ 90.75 (delivered) $ 96.60 (delivered) Robins Surplus Declined to quote shirts as requested Ledermans $135.00 $165.00 It was the recommendation of the Superintendent of Water Pollution/Flood Control that the bid of Aramark be accepted. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 5:00 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 19, 1998 4:25 p.m. Council Chambers Members present: Getty, Jordan. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The following bids received for a flat bed service truck and four dump trucks were reviewed: FLAT BED SERVICE TRUCK Bidder Bid Amount Rydell Chevrolet $21,726.00 Dick Witham Ford $21,267.00 FOUR(4) DUMP TRUCKS Hawkeye International $64,742.35 per unit Cedar Valley Freightliner 2@ $57,948.00 2@ $69,268.00 It was the recommendation of the Superintendent of Central Garage that the bid of Dick Witham Ford in the amount of $21,267.00 for a flat bed service truck, and the bid of Cedar Valley Freightliner in the total amount of $255,268.00 for four dump trucks be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Two. Absent: Anders. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to purchase a flow meter at a cost of$3,369.00 to measure the effluent flow of the equalization tank at Hunt-Wesson be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:31 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 12, 1998 5:00 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The contract with Valuation Services, Inc. at an estimated cost of $12,000.00 for appraisal services in conjunction with Martin Luther King Jr. Drive project was reviewed. The Planning staff is requesting authorization to start the appraisal process without funding authorization from the Iowa Department. of Transportation. In order to meet the necessary letting deadlines for early construction year prices, staff feels it is in the city's best interest to expedite the initial appraisals for the right-of-way acquisitions. The low bid estimate is $12,000.00 from Valuation Services, Inc. There is a typical increase of 5 percent in construction costs annually; therefore on an estimated $7,000,000 project the 5 percent would equal approximately $350,000.00. To spend $12,000.00 of city funds at this time could result in a savings of over $300,000. Moved by Getty, seconded by Jordan that staff be authorized to proceed with appraisal services contract with Valuation Services, Inc. in conjunction with the Martin Luther King Jr. Drive project. Ayes: Three. Motion carried. The request of the Administrative Director to approve police enforcement for Riverview Recreation area was reviewed. One of the major concerns of the Riverview Recreation Area Committee is the need to have police enforcement emphasis in the area. Many improvements are underway or have been completed in the Riverview Recreation area. The committee is proposing police enforcement for the next eight weeks for four hours on Saturday and four hours on Sunday. The committee is also requesting that during the week the existing police staff patrol the Riverview Recreation area as much as possible. The weekend officer would be in the area to enforce city regulations and park rules. It is proposed that existing police officers be used and paid overtime. At an average cost of $25.65 per hour, the cost for each weekend would be $205.20, and the total cost for the eight weeks would be $1,641.60. The cost for police enforcement would be paid from royalties received from Basic Materials for materials excavated from the East Lake area. If after the eight week period, the council feels the enforcement has been effective, additional enforcement will be proposed starting in the spring of 1999. Moved by Getty, seconded by Jordan that police enforcement of the Riverview Recreation area for the next eight weeks at a cost of$1,641.60 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase ferrous chloride tank at a cost of$2,707.90 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 5, 1998 5:10 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, stated that he is requesting that the committee set a new date for free leaf pick up in the city. On September 28, 1998, the Public Works Committee approved the weeks of November 1-13, 1998 for free leaf pick-up services. Mr. Grimm reported that it has been brought to his attention that the first two weeks of November include a holiday which would require the use of overtime to provide the free leaf pick- up services. Mr. Grimm is recommending that the weeks of October 27, 1998 through November 5, 1998 be approved for free leaf pick up. Mr. Grimm is recommending that the same dates be established every year. Cedar Falls will continue to provide their free leaf pick-up services during the weeks of November 1-13, 1998. Moved by Anders, seconded by Jordan that the weeks of October 27, 1998 through November 5, 1998 be designated for free leaf pick-up in the city. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 28, 1998 4:45 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The application with the Iowa Department of Natural Resources for All Terrain Vehicle funds in the amount of$45,000 for an ATV parking lot and entrance road in the Riverview Recreation area was reviewed. The total cost for the project is $70,000. The city is requesting $45,000 from the state and the city will match the project with $25,000. The city's portion will come from General Obligation Bonds. The Riverview Recreation Committee has endorsed the application. Bob Stevenson, Administrative Director, stated that staff is currently working on an ATV agreement with the Trailblazers group whereby they have agreed to do the maintenance on the ATV trail. The Trailblazers have agreed to provide the labor to construct the trail if the city pays for the materials. In addition there is an application for marine fuel tax to finance a boat ramp extension and boat ramp parking lot and development of a shelter for the ATV area. Moved by Getty, seconded by Jordan that the application with the Iowa Department of Natural Resources for All Terrain Vehicle funding in the amount of$45,000 for an ATV parking lot and entrance road in the Riverview Recreation area be approved. Ayes: Three. Motion carried. The Supplemental Contract with RUST Environment & Infrastructure, Inc. for construction inspection services in conjunction with Water Pollution Control Facility, Easton Avenue Improvements was reviewed. The council will open construction bids on October 19, 1998 for the improvements to the Easton Avenue Water Pollution Control Facility. The estimated cost for the project is $21,000,000. The contract with RUST Environment & Infrastructure is to inspect the work done by the construction contractor. The total contract is for a maximum of $1,640,000, but RUST will only be reimbursed for actual costs incurred plus payment of the fixed fee as full and complete compensation for all work, materials and services furnished under the terms of the Supplemental Agreement. The cost of inspection is eligible for 55 percent reimbursement from the Federal EPA grant, so the total cost to the city will be $738,000. The cost will be funded through either Sewer Revenue or Sewer Revenue Bonds. The contract is 7.8 percent of the total construction. Moved by Getty, seconded by Jordan that the Supplemental Contract with RUST Environment & Infrastructure, Inc. for construction inspection services in conjunction with Water Pollution Control Facility, Easton Avenue Improvements, be approved. Ayes: Three. Motion carried. The list of Notice of Intent forms with the Iowa Northern Railway for nine railroad crossings was reviewed. The Notice of Intent forms will place the nine crossings in line for funding under the Iowa Grade Crossing Surface Repair funds. The grand total estimated cost for the nine crossings is $354,929, with the city's portion being $81,225. Under the Iowa Repair Fund, the state pays 60 percent of construction costs, the railroad pays 20 percent and the city pays 20 percent, plus all traffic control costs. Projects under the Iowa Repair Fund are completed on a first come, first serve basis. There is currently a seven to eight year backlog of projects on the waiting list, but there are indications that program funds will be substantially increased in the near future. Moved by Anders, seconded by Jordan that said Notices of Intent forms with the Iowa Northern Railway for nine railroad crossings be approved. Ayes: Three. Motion carried. Dick Grimm, Superintendent of Sanitation, reviewed recommended dates for free leaf pick up. The Sanitation Department is recommending the weeks of November 1-13, 1998 for free leaf pick up service. Most leaves are down by that time, and it is just before the ice and snow sets in. Cedar Falls has also selected the same period, which should help prevent the confusion in both cities when the free leaf pick up is advertised. Mr. Grimm is recommending that the same dates be established every year. Moved by Getty, seconded by Jordan that the weeks of November 1- 13, 1998 be designed for free leaf pick up service. Ayes: Three. Motion carried. ualog ACoueN paureo uotlow aa.tgs :sa/Cy •w d LI:S le patunofpe aq Sutlaaut ay l�gl uupio f Aq papuooas 'Amp Aq panow sum I! `aallnucuoo alp a.to aq ssauisnq JaglJn3 ou gltM .pa!-uuo uopow .aaigs :saAy -panoidde aq 61c'E$30 lsoo g uo!lels }Itj puoll Ind aql .toj sanup Aouanba.g ajgeuun Z asegoind of uotlezuoglne ioj jojluoo pool3/uo!Injjod .JaI M jo luapualuuadns aql jo lsanba.t alp legl uepior Aq papuooas 'Alpo Aq panoyg slstl all Ma!na.t of pajnpagos aq JJTM uoissas )j.toM y -paum uotloj aaJ J :saAv -jenoJddg ioj jtounoo aql of paps Mioj pug panoJdde aq loafoid Ael.zanO pug uoporulsuooax 666I all Igg1 uepiol Aq papuooas `Amp Aq panojAI -pounoo un3 aql Aq panoJddu pue paMatna.J aq slsrj alp aall!ututoo all jo snsuasuoo all sum II -so uego pug saiupdn ioj Matnal jenuue iunsn aql of loafgns panold& aq slsij ainlnj slsanba.t pue uo!Iorulsuoo ioj panoidde aq sls!j 666I aqI Iegl iaau!Sug AID all Jo uopepuau wooa.z alp sum II -paMa!naJ sum 000Z gSnoagl 6661 wag uze.JBotd *MAO pug CON 45nonll 6661 wag uo!Ion.tlsuooaZl ioj Is!j pasodoid aqj -aotn.tas Jo adAl s!ql of paloafgo s.taSeugut aims aql 3o auou puu `saulsnpul jI!MpooO slam a!agl dn lo!d Aagi i qI palsanbaa pine sjautolsno .nags jje paiouluoo saulsnpul jj!MpooD siap.to Seq all ajpunq pug slapJO all a)jtl of palueM Ijtls Aagl paleo!pw sel saulsnpul IjlMpoo9 alnoa uo )Iorul aotn.tas g mug JaSuoj ou puu sugo jo Sutssaooid panu!luoos!p ois q Aagl Inq 'sup dod aql dn paajo!d lonJT .nagl ua4M siap.Jo aql pa tan!jap �Cals -sSuq alsgm p.r A s,Allo a4I 3o iolnqulstp all uaaq sAeMje sal saulsnpul jj!Mpoo9 -sSuq pieA jo uotlnquls!p all uo aallnuuutoo agl palepdn `uo!lnllugs 3o luapualuuadns `utuzuo lotu abed 8661 `8Z laquualdas aaunuuioD sxioM owind PUBLIC WORKS COMMITTEE September 14, 1998 5:30 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a computer at a cost of$1,664.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. The proposed lease/purchase agreement with John Deere for sixteen pieces of equipment was reviewed. The equipment includes motor graders, front loaders, backhoe units, a crawler loader, and a rubber tracked excavator. The equipment was selected based upon the needs indicated by participating departments, the availability of the units from John Deere and the city's capacity to finance the leasing of the equipment. Each participating department will budget and pay the scheduled lease amounts for the units assigned to them. The term of the lease is sixty months, with a lease financing interest rate of 5.1 percent. The city can exercise its option at the end of the five year term of the lease to turn in all 16 pieces of equipment to be replaced with new John Deere equipment. The total cost for the equipment is $1,781,725, with trade-in valued at $336,500, for a total net cost value of $1,445,225. A hearing on the proposed lease will be scheduled for Monday, September 28, 1998. Moved by Getty, seconded by Anders that the proposed lease/purchase agreement with John Deere for sixteen pieces of equipment be approved and forwarded to the full council to set date of hearing as September 28, 1998. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:43 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 8, 1998 5:30 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for equipment included in the current Capital Equipment Program was reviewed: Equipment Bidder Bid Amount 1 Pneumatic Tired Roller-Street Dept. James W. Bell $41,700.00 1 Cargo Van-Building Maintenance Dick Witham Ford $17,433.00 1 Flat Bed Pick Up-Building Maintenance Dick Witham Ford $21,267.00 1 Mini Van-Motor Pool Road Vehicle Dick Witham Ford $21,005.00 It was the recommendation of the Superintendent of Central Garage that the above bids be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a canopy extension at a cost of $3,288.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a Hydroranger Controller at a cost of $1,800.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a Magnetic Flow Meter at a cost of$11,264.00 be approved. Ayes: Three. Motion carried. A contract with Nutri-Ject Systems, Inc. for management of Biosolids Program was reviewed. Scott Wienands, co-owner of Nutri-Ject, reported that they have been working with the city on this project since 1995. Nutri-Ject Systems, Inc. has had a contract with the city for the past eight years to haul the city's sludge and spread it on farm land. Nutri-Ject is proposing to build the storage building along Highway 21. In choosing the site, Nutri-Ject looked at truck traffic, DNR regulations, setbacks, County Zoning, and they feel they have picked out the best site. Nutri-Ject will haul the material to the storage site for sale to area farmers. The engineering plans will be drawn up and then presented to the DNR for their approval. The building meets DNR requirements of maintaining a 1,000 foot setback from any homes. Mr. Wienands reported that it is expected that traffic will increase .37 percent compared to the current traffic and 1.8 percent at the busiest times. Mr. Wienands passed around a container of dry sludge. Mr. Wienands reported that dry sludge has a musty odor, and is not offensive like hog manure. Mr. Wienands stated that the proposed 80' x 300' building will have shrubs and plantings around it and will be aesthetically pleasing. Mr. Wienands believes this will be a win-win situation for the city and county. It will eliminate costly investment and capital, is aesthetically pleasing, involves a minimal number of residents, and does not take farm property out of production. Ed Delau, 8521 Kimball Avenue, stated that he is in the process of building a new home within 1,200 feet of the proposed building. Mr. Delau stated that he has concerns of leakage into creeks. Mr. Wienands reported that it will be a completely sealed facility, no stockpiling, no discharge to outside of building, that it will be a covered, enclosed building with ventilation. Mr. Delau stated that he was concerned the proposed building would cause property values to decline. Mr. Wienands stated that he contacted a farm broker regarding what effect the storage building would have on property value in the area. The broker stated that if there were property for sale on Kimball Avenue or Schrock Road, he would have buyers. Mr. Wienands stated that the storage building will not affect property value in the area. Mr. Wienands reported that the Public Works Committee September 8, 1998 Page 2 site is bounded by three hog facilities, and that those odors will affect property value more than this project. Mr. Delau questioned if there would be rodent infestation. Mr. Wienands responded that the proposed building will be a closed, concrete structure. In response to a question, Bob Stevenson, Administrative Director, stated that the current site does not meet DNR requirements and must be moved. The current site cannot be updated to meet DNR requirements because it is too close to the river. Mr. Wienands reported that the building will serve only biosolids from Waterloo. Mr. Delau asked the council to reject the proposed location and look at other options to either upgrade the current location or look at another site. Barb Leestamper, Black Hawk County Supervisor, asked if Nutri-Ject had made application to the County Zoning. Mr. Wienands stated that they have not applied to Black Hawk County at this time, that after the contract is signed, Nutri-Ject will proceed with the necessary applications. Mr. Wienands stated that it was his understanding that the proposed building falls under the Agricultural Zoning. Randy Bearbower, 9011 Douglas, stated that the proposed program is probably the right thing to do,but not in his neighborhood. Mr. Bearbower asked the council to consider another site. A resident stated that he rented property from the State for a number of years, and that is a wet area. He asked if Nutri-Ject had checked with the utility company. A resident questioned the metals in the bio-solids. Mr. Wienands reported that most soil has lead, zinc. mercury, arsenic, copper, etc. The metal in Waterloo's bio-solids is extremely low, and that the numbers put together by the EPA show metals in the bio-solids are extremely low. Bob Oppold, 8821 Kimball Avenue, stated that he does not feel the council is aware of the homes in the area. There are approximately 25 to 30 homes within half a mile of the proposed site. Mr. Oppold believes there are other places to put it besides that prime land. Mr. Oppold questioned if this has been in the process since 1995 why were the citizens not informed sooner. Mr. Oppold was concerned what the area will be like in 50 years. Mr. Oppold stated that he is not against progress and suggested using the former Rath site. Mr. Oppold reported that the hog farms were in the area, and citizens knew they were there when they purchased their property. Councilperson Anders stated that the city has been looking at this option since 1995, but that there have been delays unrelated to Nutri-Ject, and that it has not been a secretive process. Joe Schaffer, 8411 Kimball Avenue, questioned how close the proposed building will be to the river. Mr. Wienands reported that the requirements are the operation must be 400 feet from the river and 1,000 feet from residences. Mr. Wienands stated that the sludge will be hauled to farmers located on the south side of Waterloo. John Marsau, 8231 Hammond Avenue, stated that his chief concern is the ground water table as there are two creeks which run through his property. Mr. Marsau urged council members to reject the proposal. Councilperson Anders stated that the city will engage Nutri-Ject to manage the program, but where the building is located is Nutri-Ject's responsibility. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 6:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk d —� PUBLIC WORKS COMMITTEE August 24, 1998 5:30 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Anders, seconded by Jordan that the Agenda, as proposed,be approved. Ayes: Three. Motion carried. The following bids received for yard waste bags were reviewed: Bidder Bid Amount Dango Enterprises $0.239 per bag for 68,000 bags Resourceful Bag& Tag $0.249 per bag for 64,000 bags Set Point $0.25275 per bag for 64,000 bags Stone Container $0.265 per bag for 60,000 bags Portco Packaging $0.356 per bag for 60,000 bags Arrow Ind. No Bid It was the recommendation of the Superintendent of Sanitation& Recycling that the bid of Dango Enterprises in the amount of $0.239 per bag for 68,000 bags be accepted. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to proceed with truck painting program was reviewed. The current budget contains funds in the amount of$25,000.00 designated for painting of Street Department equipment. The Superintendent of Central Garage would like to be allowed to select appropriate equipment for painting, take bids on each vehicle and proceed. The estimated cost is $1,500.00 to $3,000.00 per vehicle. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to upgrade A.A. computer unit at a cost of$5,444.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to replace existing pumps for David Lift Station at a cost of$7,818.00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage to purchase program car for Parks Department was reviewed. The current Capital Equipment Program includes funding for Parks Department vehicles in the amount of$64,000.00. One of the vehicles is to be a program car to be used by administrative staff and for travel purposes. It was the recommendation of the Superintendent of Central Garage that the bid from Rydell Chevrolet in the amount of$11,900.00 for a 1997 Chevrolet Lumina be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for equipment and vehicles funded in the current Capital Equipment Program were reviewed: Two Paint Sprayers Bidder Bid Amount EZ-Liner Industries $6,530.00 per unit for a total of$13,060.00 Trans Iowa Equipment No Bid Public Works Committee August 24, 1998 Page 2 Salt Spreader Bidder Bid Amount Trans Iowa Equipment No Bid Don's Truck Sales $3,395.00 Cortez Truck Equipment $3,254.00 It was the recommendation of the Superintendent of Central Garage that the bid of EZ-Liner Industries for two sprayers for a total cost of$13,060.00 and the bid of Cortez Truck Equipment for one salt spreader in the amount of$3,254.00 be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. Mayor Rooff stated that he received a call today from Gene Buckles regarding the five-year agreement with Nutri-Ject Systems, Inc. for the Biosolids Program. Mayor Rooff requested that the contract on tonight's council agenda be delayed to September 8, 1998 to give Mr. Buckles and the neighbors an opportunity to ask questions regarding the contract. A Public Works Committee meeting will be scheduled for Tuesday, September 8, 1998. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 6:00 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 10, 1998 4:10 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Streets to seek bids for treated rock salt for the upcoming winter season was reviewed. The bids will be done jointly with the City of Cedar Falls. The city currently has approximately 500 tons left from last season and will be buying 6,000 tons for this year. The cost for the 6,000 tons of rock salt is estimated to be $180,000.00. Moved by Jordan, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 3, 1998 4:30 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Sanitation & Recycling to seek bids for 60,000 yard waste bags was reviewed. The cost last spring for 60,000 yard waste bags was $18,000. The funds to purchase the bags is allocated in the current Sanitation & Recycling Budget. Since April 1998, 36,000 bags have been used. Because of the anticipated heavy fall usage, it is doubtful the remaining 24,000 bags will be enough for the remaining yard waste months. Once the order is placed, it takes about 90 days to receive shipment. If bags are ordered now, it will probably be October before the city receives delivery. A bid recommendation will be brought back to the committee. Councilperson Anders asked how many bags are given away each year. Councilperson Anders requested that the City Clerk and Superintendent of Sanitation & Recycling keep a list of the number of free yard waste bags given away each year. Moved by Getty, seconded by Jordan that the Superintendent of Sanitation & Recycling be given authorization to seek bids for yard waste bags. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4:35 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 27, 1998 4:00 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase an auto phone dialer at a cost of$2,610.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase castings at a cost of$9,003.00 to be used by the Engineering Department for the Overlay Program and Water Pollution for replacement of broken castings be approved. Ayes: Three. Motion carried. The following bids received for four program cars in conjunction with the Capital Equipment Program were reviewed: Rydell Chevrolet 1996 Chevrolet Lumina 4 Door Sedan (mid-size) Appropriate Equipment Remaining Warranty $10,900.00 ea. 1997 Pontiac Fire Bird 4 Door Sedan (compact) Appropriate Equipment Remaining Warranty $10,800.00 ea. Dick Witham Ford 1997 Ford Taurus 4 Door Sedan(mid-size) Appropriate Equipment Remaining Warranty $12,000.00 ea. 1997 Ford Contour 4 Door Sedan(compact) Ill Equipped Remaining Warranty 1 @ $ 9,975.00 1 @ $ 9,075.00 1 @ $ 8,880.00 1996 Ford Taurus 4 Door Sedan(mid-size) Appropriate Equipment Remaining Warranty $11,000.00 ea. Reed Cadillac-Olds 1997 Chevrolet Lumina 4 Door Sedan(mid-size) Appropriate Equipment Remaining Warranty No Separate Bids (4) $47,900.00 (2) 1997 Chevrolet Luminas 4 Door Sedan (mid-size) (2) 1997 Buick Skylarks 4 Door Sedan(compact) Appropriate Equipment Remaining Warranty No Separate Bids (4) $43,700.00 Public Works Committee July 27, 1998 Page 2 It was the recommendation of the Superintendent of Central Garage that the bid received from Dick Witham Ford for 3 1997 Ford Taurus at a total cost of$36,000.00 and the bid from Rydell Chevrolet for one 1996 Chevrolet Lumina at a cost of $10,900.00 be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. Don Temeyer, City Planner, updated the committee on the Martin Luther King Jr. Drive Project. A public hearing will be held in late December or early January. The city worked with Deere and Ryder to realign the project, and the project has been realigned at no additional cost. The environmental permit is ready. The city will be asking the Iowa Department of Transportation (DOT)to acquire the property for the project. The DOT will let the project in January. The total cost for the project is estimated at $6.94 million. Councilperson Getty asked if the Planning staff still believes the Martin Luther King Project to be viable for the city. Mr. Temeyer stated that the project will remove the truck traffic off of Independence Avenue and is important to the Northeast Industrial Park. Traffic will use Martin Luther King and turn on Franklin Street. Councilperson Getty stated that he has a problem with the expense of constructing Martin Luther King to North Elk Run Road. The truck traffic will still come along city hall to get to Martin Luther King. Mr. Temeyer stated that Martin Luther King is a very viable project. We will still have to deal with 63 North traffic going to Ryder, IBP and Metkote. Some vehicles will travel on Newell Street. The Martin Luther King Drive project will be funded with RISE, STEP and 20 percent local match. An informational meeting will be held on August 25, 1998 from 4:30 to 5:30 p.m. A notice will be sent to residents in the area and property owners whose property will need to be acquired for the project. If all property is acquired in a timely manner and agreement reached with the railroad, the project could be completed in Year 2000. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:28 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 20, 1998 5:10 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The Professional Services Agreement with RUST Environment & Infrastructures, Inc. for the sanitary sewer overload serving the Cedar Hills, Southview Estates, Southdale, Westdale and Cedar Knoll areas was reviewed. Water Pollution/Flood Control and Engineering staff have and will continue to collect data and investigate the project. The city now needs to have alternative remedies developed and cost estimates prepared professionally. RUST will review existing records, reports and data on the sewer system serving the Cedar Hills (Southview) Development, Southview Estates, Southdale, Westdale and Cedar Knoll developments. They will review potential future extensions to the sanitary sewer system and identify current problems and potential future problems in the sanitary sewer system. RUST will prepare preliminary alternative solutions to the sanitary sewer system overloading and identify preliminary costs and benefits of the various solutions. RUST will compile a report of the findings and present the report to the council. The estimated cost for the agreement is $7,000.00. Councilperson Getty reported that the Park Board has concerns that the water will end up at the Southview Golf Course. Tim Shea, Superintendent of Water Pollution/Flood Control, stated that is stormwater runoff. Councilperson Anders questioned if the findings will show which homeowners are running their stormwater through the sanitary sewer lines. Mr. Shea stated that RUST will look at broken tiles, amount of runoff, etc. Councilperson Anders suggested that a time frame be set for completion of the study. Moved by Jordan, seconded by Getty that the Professional Services Agreement with RUST Environment & Infrastructure, Inc. for the sanitary sewer overload serving the Southview Estates, Cedar Hills, Southdale, Westdale and Cedar Knoll developments be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for tree removal on the levee system was reviewed. During inspection of the levee system this spring, it was found that the following four locations have trees that need to be removed: 1. Black Hawk Creek between Falls Avenue and River Road. 2. Cedar River between E. First Street to Virden Creek. 3. Cedar River between W. Eleventh Street and W. Eighteenth Street. 4. Cedar River behind the Cattle Congress. Moved by Jordan, seconded by Getty that the request of the Engineering Department to seek bids for tree removal at the above locations be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 13, 1998 5:15 p.m. Council Chambers Members Present: Chairperson Anders, Getty. Absent: Jordan Moved by Anders seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of the Central Garage Superintendent for authorization to purchase four flood control pumps was reviewed. The following bids were received for the flood control pumps: Bidder Bid Amount Starr Equipment Company $ 1,750.45 Gierke-Robinsom Company $ 1,805.00 It was the recommendation of the Superintendent of the Central Garage that the City purchase two pumps each from Starr and Gierke. Both are reputable companies, doing considerable business for the City. The pumps are very similar in make, and the cost difference is only $55.00. The total cost would be $7,110.90. Moved by Getty and Seconded by Anders that the City purchase two flood control pumps each from Starr and Gierke in the amount of $7,110.90. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:17 p.m. Ayes: Two. Motion carried. Marge Hirdler Deputy City Clerk PUBLIC WORKS COMMITTEE June 22, 1998 4:40 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Sanitation & Recycling for authorization to purchase signs and brochures for drop-off sites for recycling program was reviewed. The large signs at the city's drop-off sites have been outdated for a couple of years. Twelve signs will be purchased and erected using existing poles. The following bids were received for signs for the drop-off sites: Bidder Bid Amount Nagle Signs $2,729.64 Hayden Signs $3,000.00 Pro Sign Design& Graphics $3,420.00 It was the recommendation of the Superintendent of Sanitation & Recycling that the bid of Nagle signs in the amount of$2,729.64 be accepted. The drop-off sites have a self-serve container with brochures to provide more detailed information on recycling. The following quotes were received to print 20,000 brochures: Bidder Bid Amount Print Express $1,375.00 Karen's Print-Rite $ 992.00 Dickey's Copyrite Press $1,100.00 PIP Printing $1,090.02 It was the recommendation of the Superintendent of Sanitation & Recycling that the bid of Karen's Print Rite in the amount of$992.00 be accepted. Moved by Getty, seconded by Jordan that the bid from Nagle Signs in the amount of$2,729.64 for 12 signs and the bid from Karen's Print-Rite in the amount of $992.00 to print 20,000 brochures for the drop-off sites for the Recycling Program be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:47 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 15, 1998 4:15 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Getty that the extension of the contract with Nutri-Ject Systems, Inc. for disposal of biosolids be approved. Prior to a vote on the above motion, the following comments were heard. The current contract expires June 30, 1998 and was an extension of the original 1994 agreement. Nutri-Ject has provided excellent service and has fulfilled all contractually agreed requirements for the past six years. They have consistently been the low bidder when proposals have been requested. The current rates will remain the same in the proposed contract. The 90-day window for process change or new concept development also is a plus since the Easton Plant design is not totally designed until the biosolids management plans are finalized. Councilperson Anders stated that he would like to haul the sludge away to an off-site location as soon as it come off the belt and not store it on the hill. Councilperson Anders would like to discuss this item with Nutri-Ject as they presented that type of proposal in the past. Tim Shea, Superintendent of Water Pollution/Flood Control, stated that the Easton Avenue facility is taking longer than planned so the sludge operation could be modified, and it gives the city an opportunity to decide what to do with the sludge operation. A representative from Nutri-Ject stated that they did propose that type of sludge operation a few years ago. They believe it is a viable concept and would like to review it with the Public Works Committee. Councilperson Anders stated that he will set up a meeting with the Partnering Group to come up with a proposal and bring it back to the Public Works Committee. Following discussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. The extension of sewer for the South Fork Addition located off Shaulis Road was reviewed. They have requested that the city participate financially in this addition. Sewer is being extended from the South Hills Golf Course area to serve the proposed subdivision. It has been several years since the city participated in this type of project, but it has been a common practice in the past to open new areas for potential development. The area that would be served is 80 acres (total cost is estimated at $90,000), 15 of which will be developed at a cost of $1,137.50 per developed acre as a hook-on charge as the property is developed. It appears as if the additional 65 acres by the sewer extension will be developed in the future. The 65 acres would also generate revenue at the rate of$1,137.50 per acre for a total participation of$73,937.50. This would be paid back in the future by developers. Councilperson Krizek questioned if this would be urban sprawl since it is farm land. City Planner Don Temeyer agreed that it is farm land but does not believe it is urban sprawl. Moved by Jordan, seconded by Anders that the request for the city to participate financially in the extension of the sewer for the South Fork Addition be approved. Prior to a vote on the above motion, the following comments were heard. Mr. Temeyer stated that just because we do this one does not mean we will do every similar request. Each proposal will come to council. Fred Debe is working with the Park Board to make sure the storm sewer is not increased or decreased. This is not an active play area, but a secondary water way along with sewer construction. Paul Huting, Superintendent of Parks, stated that this would not affect the irrigation system planned for the South Hill Golf course. Public Works Committee June15, 1998 Page 2 Following 1iscussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. With no further business-behare..the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 414 p.m, Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 8, 1998 5:35 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Associate Engineer to approve a joint project with the Chicago, Central and Pacific Railroad to reconstruct the Grandview Avenue Railroad crossing was reviewed. The estimated total project cost is $70,200.00, with the city's share of$27,209.90 or about 38 percent of the project cost. The city will be responsible for crossing materials, paving approaches with asphalt by Street Department and for traffic control. Moved by Getty, seconded by Anders that said request be approved and forwarded to the full council for approval. Ayes: Two. Absent: Jordan. Motion carried. The request of the City Engineer to include Leversee Road in the sealcoating project was reviewed. Leversee Road is half in the City of Waterloo and half in the City of Cedar Falls. Cedar Falls did a seal coat on Leversee Road five years ago, and it is in need of another seal coat. Cedar Falls paid for the last seal coat of Leversee Road and is presently doing the base work in preparation for another seal coat. The City Engineer would like to place Leversee Road in the seal coat contract for the summer of 1998. The cost for the seal coat will be between $26,000 and $30,000. The limits of the seal coat will be from Airline Highway to Lone Tree Road. The City of Cedar Falls will continue to do the maintenance of Leversee Road after the seal coat this summer. Funding for the project will come from the Local Option Tax budget. Councilperson Getty asked if it would be possible to seal coat Jordan at the same time. The City Engineer will review Jordan to see if it can be included in this project. Moved by Anders, seconded by Getty that said request be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5:38 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 1, 1998 4:20 p.m. Council Chambers Members present: Chairperson Anders, Jordan. Members absent: Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. The request of the Associate Engineer for authorization to submit an application to the Iowa Department of Transportation for funding for replacement of the Eighteenth Street bridge was reviewed. The estimated cost for replacement of the bridge is $3,200,000. If funding is approved by the IDOT, the State will provide $850,000 toward completion of the project. The city's portion of the cost could come from GO Bonds and RISE funding. This project is not currently in the five year GO Bond program, but can be added if funding is awarded by the IDOT. Moved by Jordan, seconded by Anders that said request be approved. Ayes: Two. Absent: Getty. Motion carried. The appeal by the property owners for a bill for mowing of the lot on the corner of Olympic and Lisa was reviewed. A certified letter was mailed on May 1, 1998 notifying the owners of the property located at the northeast corner of Olympic & Lisa that said property was in violation of the city's Weed Ordinance. The property owners were given five days from the date of the mailing of the certified letter to abate the violation, and after five days the city mowed the lot and billed the owners $117.50 for the related cost of the work, including administrative fees. The certified letter was returned to the city by the Post Office with a "Return to Sender, Temporarily Away" stamp. The owners spent the winters months in Arizona returning to Waterloo on May 10, 1998, but the lot had already been mowed by city staff. The owners contracted to have the lot mowed while they were away. Their contractor normally charges $40 each time the lot is mowed. The owners have offered to pay the city the $40 they would have paid their contractor. It was the consensus of the committee that property owners should make arrangements so that their property is taken care of and does not become in violation of the city's weed ordinance. It was also felt that perhaps the Post Office erred by not forwarding the certified letter as requested by the property owner. Moved by Jordan, seconded by Anders that the City Clerk be instructed to send a letter to the owners of the property located on the corner of Olympic and Lisa informing them that the city will forgive the $117.50, that the owner pay $40.00 and to request that in the future they make arrangements to have their property mowed in a timely manner. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:29 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 26, 1998 4:30 p.m. Council Chambers Members present: Getty, Jordan, Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. Posting of "No Parking for 24 Hours" signs during street sweeping operations was reviewed. Councilperson Getty stated that there are areas in the city where it is illegal to park on one side of the street. The other side of the street where vehicles are allowed to park does not get plowed in the winter or swept during summer months. Getty suggested hiring summer help to help with posting the signs. Anders now present at 4:34 p.m. Steve Decker, Superintendent of Streets, stated that the Street Department has tried posting signs in the past, and there was still a problem with cars parking on the streets. Mr. Decker feels it would take four employees eight hours per day to post the signs. Councilperson Jordan stated that he supports the idea of posting signs if it will alert residents that their streets are going to be swept and that the cars need to be removed. Jordan would like to make it work without a big increase in cost. Mr. Decker stated that this year it will take only ten weeks to sweep the city. Historically, it has taken three months to complete one sweep through the city. If we use city staff to post the signs, it will take twice as long to completely sweep the city. Councilperson Getty stated that an ordinance can be passed creating a fine for violators of the no parking signs. Getty stated that the Street Department is doing a great job, but in a lot of areas of town one side has not been swept. Getty suggested using fliers to notify citizens that the sweepers will be in their neighborhoods and to request that vehicles be removed from the streets. Councilperson Anders stated that posting of the signs would be labor intensive and cost prohibitive. Anders stated that if it rained, the signs would be wet and street sweeping would be postponed. Councilperson Jordan suggested that Mr. Decker check what other cities are doing . Moved by Jordan, seconded by Getty that Mr. Decker contact other cities to see if they have a policy regarding parking during street sweeping, and that Mr. Decker bring back a recommendation to the committee. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:45 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk '1 r PUBLIC WORKS COMMITTEE May 11, 1998 4:45 p.m. Large Conference Room Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Sanitation & Recycling to purchase garbage cans for the fifth automatic route was reviewed. The total cost for 5,046 garbage carts is $189,008.58 which will be used to complete the fifth automatic route. Funds are available in the FY99 Budget to purchase the cans. This purchase will allow the Sanitation Department to retain about 150 of the 32 and 95 gallon cans, and 200 of the 68 gallon size on hand for growth and exchanges. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 4, 1998 4:05 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Anders, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to start the bidding process for the upcoming capital equipment program was reviewed. The list includes: Equipment No. of Units Line Truck 1 Auto Garbage Truck 1 '/z Ton Pickup 1 1 Ton Flat Bed 1 Front Loader 1 Woble Wheel Roller 1 Street Sweeper 1 Paint Machine 1 Marked Police Cars ? Program Cars 2 1 Ton Dump Truck 2 Dump/Plow Spreader 2 P/U Salt Spreader 1 Program Units 2 1/2 Ton Pickup 1 % Ton Pickup 1 Mini Van 1 % Ton Pickup 1 Two items have already been purchased due to special circumstances. The line truck was purchased from the Village of Lombard, Illinois. A John Deere loader was approved for purchase on April 13, 1998 because of breakdown of an old machine, and is on rent-applied-to purchase agreement until the final lease/purchase agreement is reached. No bids will be recommended until after July 1, 1998. Moved by Jordan, seconded by Getty that the Superintendent of Central Garage be authorized to start the bidding process for the upcoming capital equipment program. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:11 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 18, 1998 4:30 p.m. Council Chambers • Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The proposed Housing Code was reviewed. Dave Keidel, Housing Inspector, reviewed a comparison on a 5 year initial rental inspection and registration cycle. There is a $50 one time registration fee per building or complex, and the initial inspection fee is $50 plus $20 for each additional unit. The monthly cost for a single family dwelling is 84 cents without the registration fee and $1.67 per month with the proposed $50 registration fee. The current monthly cost for inspection fee in Waterloo is 42 cents. It is proposed that under Sec. 19-17, Fees (a)(5) A new license application would not be required if there were a change in management if the owner of the property resides in Black Hawk County. Gary Rankin, representing the Landlords Association, stated that the $50 fee to register a dwelling is revenue for the Fire Department to hire staff to enforce the new regulations in the Housing Code. Mr. Rankin stated that the registration fee is a one-time fee and will not be a revenue stream for the Fire Department, and he questioned what funding will be used to continue to pay for the additional staff Dave Keidel stated that this will be an ongoing program and the inspection fees will be used for the enforcement of the code. City Attorney Jim Walsh stated that the registration fee will be used for initial cost for software and computer equipment for the program, and that the ongoing inspection fees will pay for the enforcement of the code. Mr. Rankin stated that originally the registration fee was going to be used to make the job easier for the Fire Department by registering property. Mr. Rankin does not feel that a fee is needed to register property. He feels it is simpler to let the landlords register their property without a fee., and those that do not register their property could still be fined. The landlords will pay the extra inspection fee. Councilperson Anders stated that he would like to see the buildings maintained and the $50 registration fee does nothing to help with that problem. City Attorney Jim Walsh stated that everyone is underestimating the staff time that will be required to enforce the proposed ordinance. There will be significant cost. Mr.Walsh stated that we will have to decide if we pay for these costs with property tax money or through the registration fee. It is not only the inspection time but the paperwork that will be involved, and we will need a funding mechanism. Dave Keidel stated that the proposed ordinance covers more property and will generate additional calls from individuals and neighbors. Councilperson Jordan questioned if it would be more cost effective to combine the inspection duties performed by the Fire Department and Inspection Department. Mr. Keidel stated that the current program uses Firefighters to perform the inspection duties and that no overtime is required. Councilperson Getty stated that he has been working with the Mayor's office regarding combining the Fire, Building Inspection and Community Development inspectors. Moved by Getty, seconded by Jordan that the meeting be adjourned at 4:58 p.m. Prior to a vote on the above motion the following comments were heard. Councilperson Anders questioned what would it take to have an ordinance that is agreeable to everyone. He stated that he is in favor of the $50 inspection fee. Councilperson Jordan stated that he could support a $50 inspection fee. It was suggested that the Fire Department meet with the landlords and come back to the council with a recommendation. Following discussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April27, 1998 4:10 p.m. Large Conference Room Members present: Chairperson Anders, Getty„ Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer to seek bids for Bopp Street Drainage Project was reviewed. There has been a problem with water standing on the road on the west corner of Bopp Street. The project design is completed, and it is estimated the project will cost a little over $25,000.00. The bids will be presented to the full council for approval. Moved by Jordan, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:22 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 20, 1998 3:50 p.m. Large Conference Room Members present: Chairperson Anders, Getty. Members absent: Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Associate Engineer for a variance to sidewalk and driveway policy for construction of an additional driveway at 410 Longfellow Avenue and 605 Riverside Drive was reviewed. Two driveway accesses currently exist at 410 Longfellow Avenue. The property owner wishes to move one of the accesses to gain proper alignment with a new proposed garage and to avoid removal of existing trees which currently block access to their property. Although two accesses currently exist, any change to the current conditions needs to be acceptable with the city's sidewalk and driveway policy. The property at 605 Riverside Drive currently has one driveway access, and the property owners are requesting a second new access. Paragraph 8 of the sidewalk and driveway policy states that only one driveway access shall be allowed per property unless the property has 100 or more feet of street frontage. At 410 Longfellow Avenue and 605 Riverside Drive, the street frontages are 80 feet and 81.8 feet respectively. In accordance with the policy, these requests would normally be denied; however, due to the existing narrow street widths in the area, which are 20 feet, the Engineering Department agrees that allowing a second driveway access at each of the property would allow residents to park their vehicles off the street, which creates a safer situation for vehicular traffic and snow plowing in the area. The residents are aware that the work will need to be completed by an individual contractor that is bonded to complete work within the city right-of-way, a permit will need to be obtained from the Engineering Department before construction begins and an inspection completed by the city during the construction process. Moved by Anders, seconded by Getty that said requests be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase two replacement belts for belt presses at a total cost of $5,978.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase sewer root saw at a cost of$1,100.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 3:59 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 13, 1998 4:20 p.m. Large Conference Room Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to start the process to purchase an end loader was reviewed. The 1978 Caterpillar end loader is having mechanical problems and a dealer has determined that the minimum cost for the repairs needed is $4,000 - $5,000. A machine of this vintage and general condition has a resale value of$5,000 - $6,000. The FY99 Capital Equipment Program includes the acquisition of a new end loader to replace the 1978 end loader. The $85,000 cost to purchase a new end loader will be funded using GO Bonds, the option sales tax and sewer funds, as it will be a motor pool unit. The Superintendent of Central Garage would like to start the process earlier than normal and defer payment until after July 1, 1998. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:23 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 6, 1998 4:05 p.m. Large Conference Room Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as amended to add Item No. 1 under Unfinished Business entitled, "Recommendation on bids received for asphalt emulsion— Superintendent of Streets", be approved. Ayes: Three. Motion carried. The following bids received for asphalt emulsions for 1998 Oiling/Sealing Program were reviewed: Bituminous Koch Material Unit Unit Product Quantity Price Total Price Price Total Price HFMS-2S (oiling) 200,000 gal. $.63 $106,000.00 $.5240 $104,800.00 CRS-2P (sealing) 100,000 gal. $.62 $ 62,000.00 $.7425 $ 74,250.00 Dilute CSS-1 (fog seal) 50,000 gal. $.16 $ 8,000.00 $.2000 $ 10,000.00 HFE-300 (oil dirt) 15,000 gal. $.53 $ 7,950.00 $.5240 $ 7,860.00 It was the recommendation of the Superintendent of Streets that the bid of Koch Materials for HFMS-2S and HFE-300 products at a cost of $.5240 per gallon , and the bid of Bituminous Materials for CRS-2P at a cost of$.62 per gallon and Dilute CSS-1 at a cost of$.16 per gallon be accepted. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for a parking ramp sweeper were reviewed: Bidder Bid Amount L.S.C., Inc. $33,494.00 Tennant $28,292.06 Altorfer Machinery Co. $29,130.56 The sweeper is included in the current Capital Equipment Program. It was the recommendation of the Superintendent of Central Garage that the bid from Altorfer Machinery Co. in the amount of$29,130.56 be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage to purchase airless paint striper at a cost of $34,905.00 was reviewed. The airless paint striper will be used by Traffic Operations for street marking. Changes in EPA regulations require that paint be applied to streets with an airless apparatus. This has resulted in changing the paint specs in order to comply with the EPA regulations. The city's present machine is an air pressure operated unit and cannot be converted to airless. E-Z Liner Industries in Orange City, Iowa has a unit that meets the city's requirements. They have a pick-up mounted demo unit available with low hours, and they will warranty as new. The unit will mount in an existing pick-up and will save the expense of a new chassis. Funding is available in the Capital Equipment Program. Moved by Getty, seconded by Jordan that said request be approved at a cost of$34,905.00. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase replacement sleeves at a cost of $3,480.00 be approved. Ayes: Three. Motion carried. Public Works Committee Apri16, 1998 Page 2 Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase 36" replacement sleeve at a cost of$6,300.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 30, 1998 4:00 p.m. Large Conference Room Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The proposed Housing Code Ordinance was reviewed. Fire Chief Frank Magsamen stated that the proposed ordinance is a result of meetings with the Landlord Association, elected county officials and city staff. This ordinance will make sure we will have good housing stock in Waterloo. Items included in the proposed ordinance are: smoke detectors, fire extinguishers, owner/occupant responsibility, licensing and registering of property. There is a section which will allow the city to post a sign indicating that the property owner has not maintained the property in accordance with the housing code. Gary Rankin, representing the Landlord Association, stated that he opposes requiring landlords to register their property. The registration is providing information to the city and there is no service required,just the landlord providing information to make someone else's job easier. Mr. Rankin believes a license should be required when ownership or management changes rather than every year. Mr. Rankin questioned the requirement that every exterior window or door be supplied with a storm window or storm door. Mr. Rankin does not feel that buildings have to have storm windows or storm doors because of the use of thermal pane windows, and not all houses need screen doors because many of them have a single steel door. Mr. Rankin suggested that verbiage be added to the code regarding thermal pane and steel doors. A landlord stated that often times it is difficult to keep the screen doors in place and asked that the landlords be given protection.. Mr. Rankin questioned the section requiring all fire extinguishers to be maintained in accordance with Fire Protection Association, Standard 10. Chief Magsamen stated that the extinguishers must be inspected by someone certified to identify if the extinguisher is in proper working order. A fire extinguisher must be provided for each unit properly mounted in an accessible location preferably located near an exit and near the kitchen. For structures with common corridors a 2A10BC fire extinguisher may be provided on each occupied level within 75 feet of each dwelling unit. Mr. Rankin stated that he feels the tenant should have to furnish the fire extinguisher. The extinguisher is for the good of the tenant. What happens if it doesn't work, will the landlord and city be sued. Chief Magsamen stated that a fire extinguisher can significantly reduce a fire in an apartment complex. Rick Young stated that the State Code only requires inspection every eight years. Mr. Young questioned why the city wants to have inspections every five year. Seventy to eighty percent of the apartments are in good shape and landlords are very conscientious. Mr. Young recommends inspection every eight years rather than every five years. Under Sanitary Condition, a question was raised regarding who is responsible to make sure that all exterior property is maintained in a clean and sanitary condition free from any accumulation of rubbish or garbage and how the city can enforce this requirement. Chief Magsamen responded that a citation can be issued and a fine imposed. Mike Price questioned who would be hired to fill the additional inspectors. Chief Magsamen stated that all candidates would have to meet minimum qualifications for the job. Mr. Price stated that Section 8 housing is inspected every year by the Waterloo Housing Authority. Would they also fall under the inspection of this Housing Code. Fire Chief Magsamen stated that Section 8 housing would not fall under this Housing Code. Public Works Committee March 30, 1998 Page 2 A citizen stated that the tenants should be more responsible for damage, don't penalize the landlord, penalize the tenant. Bonnie Burton, President of the Landlord Association, stated that most landlords try to have the best housing possible and asked not to punish the good landlords because of the bad landlords. A citizen asked if the requirement for the fees and registration could be phased in rather than requiring all to be registered at one time. Councilperson Anders stated that the committee will review all the comments with Fire Chief Magsamen and make a recommendation. Moved by Getty, seconded by Jordan that the above oral comments be received and placed on file. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 23, 1998 3:45 p.m. Large Conference Room Members present: Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, opened bids received for the Recycling/Collection Program. Bids were received from Black Hawk Waste Disposal Company, Corkery, Waste Management, Denver Construction and the City of Waterloo. Mr. Grimm will review the bids and bring back to the Public Works Committee. Moved by Jordan, seconded by Anders that the above bids be received, placed on file and forwarded to the Solid Waste Committee for review and be brought back to the Public Works Committee with a recommendation. Ayes: Three. Motion carried. Moved by Anders, seconded by Getty that the travel request for the Superintendent of Sanitation & Recycling to attend State Solid Waste Association spring meeting in Muscatine, Iowa on April 29-30, 1998, with costs not to exceed $361.90, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for pre-authorization to expend $8,313.00 to purchase one PC and two laptop computers be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 16, 1998 5:10 p.m. Large Conference Room Members present: Getty, Jordan. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to repair a 36" sewer main located between IBP and the lagoon at a cost of$17,700.00 be approved. Ayes: Two. Absent: Anders. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to purchase a hydroranger at a cost of$1,730.00 be approved. Ayes: Two. Absent: Anders. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, informed the committee that he had a meeting with City Attorney Jim Walsh and Mayor Rooff to discuss the proposals received for recycling/collection program. The city has been informed by Corkery Recycling that they will not accept recyclable material from other companies. Mr. Grimm recommended opening the bids at the Public Works Committee meeting on Monday, March 23, 1998. A decision will be made as to whether proposals should be requested using City Carton. Moved by Getty, seconded by Jordan that the proposals received for the recycling/collection program be opened at the Public Works Committee meeting on March 23, 1998. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5:21 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 9, 1998 5 : 05 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as amended to delete Item 2 under Unfinished Business entitled, "Approval of joint Cedar Falls/Waterloo Compost Education and Sales Program-- Superintendent of Sanitation and Recycling" , be approved. Ayes : Three. Motion carried. Superintendent of Sanitation & Recycling Dick Grimm reviewed the recommendation of the Solid Waste Committee for the yard waste program. The cost for the yard waste bags will remain at . 90 (wholesale) per bag, with the bags picked up every week on a customer' s garbage pick-up day. There will be free yard waste pick up in the spring and fall of 1998 . Starting in 1999, it is the recommendation of the Solid Waste Committee that the free leaf pick-up in the spring be discontinued and that three weeks be held in the fall for leaf pick up. Councilperson Jordan suggested keeping a record of the amount of bags collected this spring. He does not want to encourage burning nor eliminate a way of disposing of the leaves . Mr. Grimm stated that this spring will not be a good indication of leaves picked up in the spring due to the early snowstorm and the lateness of the leaves falling from the trees . Mr. Grimm feels that there will be an unusually high amount of bagging of leaves due to the early fall last year. Councilperson Getty stated that because of the uncertainty of the weather in the fall, he cannot approve eliminating the free leaf pick-up in the spring. Moved by Jordan, seconded by Anders that the proposed calendar years 1998 and 1999 yard waste program be forwarded to the full council for review and approval . Ayes : Two. Nays : Getty. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase additional telephone equipment at a cost of $2, 039 . 00 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 :22 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 2, 1998 4 :20 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as amended to add Item No. 4 under New Business entitled, "Authorization to seek bids for 1998 Oiling and Sealing Programs for oiling, seal coating, chip sealing, fog sealing, crack sealing, and making of oil patch material, be approved. Ayes : Three. Motion carried. Dick Grimm, Superintendent of Sanitation/Recycling, updated the committee on the bidding process for recycling collection. The Black Hawk County Solid Waste Commission refused Mr. Grimm' s request for a grant or loan for the capital needed to start up collection of recycling sites . Mr. Grimm will proceed with development of a proposal and will work with the Finance Manager to identify other sources of capitalization. The 1998 Yard Waste Program was discussed. The Solid Waste Committee has made the following recommendation to the yard waste program. Staring April 1, 1998 customers using city yard waste bags will need to call in at least a day before their garbage collection day to schedule service . A service request list will be given to the yard waste operator each morning, and only the pre- scheduled stops will be serviced. The city will no longer drive the entire city picking up yard waste bags . After 30 days, the program will be evaluated and a recommendation will be made to the Public Works Committee . Mr. Grimm feels that he will need additional staff to answer the telephone calls . The wholesale cost of bags will be increased from 90 cents to $1 . 50 . The stores currently sell the bags for $1 .25 each and could raise the price to $2 . 00 per bag. Last year the city collected about 69, 000 bags over the yard waste season and received approximately $53 , 214 . 75 from bag sales . This averages out to approximately 600 bags per day but it does fluctuate due to the season and weather. Cost of the current program is about $73 , 830 per year. It is recommended that there be no spring yard waste collection next year. Councilperson Getty stated that he does not favor cancellation of the spring collection in 1999 . Councilperson Murphy disagrees with the proposed program. Councilperson Mollenhoff stated that he feels this is another tax and that the price of the bags has increased over the past several years . Councilperson Jordan stated that he favors the use of the yard waste bag but cannot support that large of an increase in price per bag. Moved by Getty, seconded by Jordan that the recommendation be referred back to the Solid Waste Committee for further review and that Mr. Grimm be authorized to purchase additional yard waste bags . Ayes : Three. Motion carried The joint Cedar Falls/Waterloo Compost Education and Container Sales Program was reviewed. Cedar Falls and Waterloo are developing a special event day for composting yard waste as an alternative to burning. There will be no cost to either city. The Earth Machine Company will furnish the educational programs and promotion effort . Compost bins are not currently available in our area. The event will be held May 16, 1998 at Greyhound Park. Moved by Getty, seconded by Jordan that the 1998 Yard Waste Program and the joint Cedar Falls/Waterloo Compost Education and Container Sales Program be brought back to the Public Works Committee on March 9, 1998 . Ayes : Three. Motion carried. Public Works Committee March 2 , 1998 Page 2 Moved by Getty, seconded by Jordan that the request of the Street Superintendent for authorization to seek bids for the various asphalt emulsions/bituminous products for the 1998 Oiling and Sealing Program be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 05 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 16, 1998 4 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for an automated truck was reviewed. The fifth and final automated garbage route is scheduled to start July 1998 and the city will need an automated truck for the route . Funding for the automated truck is included in the upcoming Capital Equipment Program. Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 19 p.m. Ayes : Two. Absent : Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 9, 1998 5 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Central Garage to purchase three liquid dispensing systems was reviewed. When bids were approved in August for three dump/snow control trucks, specifications did not include liquid dispensing systems . At that time, there was not sufficient information available to formulate specs that would ensure compatibility with snow control equipment and specified hydraulic systems . Since the purchase of the trucks, the equipment manufacturer has made a system available that is fully compatible and will mount directly to the spreader box making it a single operating system. The system is fully controlled by the truck operator. Injecting calcium chloride directly into the aggregate stream at the point of application allows precision control and provides the flexibility needed for varying temperature and moisture conditions . This pre-wetting enhances the melting characteristics of salt and in some cases can be applied directly to straight sand. This is a more effective method of anti-icing than is presently available . The total cost for the three liquid dispensing systems is $5, 022 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. The Professional Services Agreement with RUST Environment & Infrastructure, Inc . to identify structural deficiencies and repair methods to extend the life of the Park Avenue bridge by ten years was reviewed. Following the ten year period, the Park Avenue bridge will become a replacement candidate due to its age and structural deterioration. The information provided by RUST will be added to the F.Y. 1998 Fourth Street and Park Avenue Bridge Painting and Repair Program, Contract No. 568 . The cost of the Professional Agreement with RUST Environment and Infrastructure, Inc . is $6, 000 . 00 . Moved by Getty, seconded by Jordan that said Professional Services Agreement with RUST Environment and Infrastructure at a cost of $6, 000 . 00 be approved. Ayes : Three . Motion carried. Supplemental Agreement No. 2 with RUST Environment and Infrastructure, Inc . in conjunction with the Easton Avenue WPCF project was reviewed. The agreement will increase design cost to the project by $50, 000 . 00 . The design cost is eligible for 55 percent E .P.A. reimbursement so the actual cost to the city will be $22 , 500 . 00 . It had been originally determined in the conceptual design that the existing intermediate clarifiers should be converted to primary clarifiers for the domestic side of the plant . At the November 12, 1997 Partnering Team meeting several alternatives were reviewed which revised that concept along with the costs and benefits of each alternative . The Partnering Team selected an alternative which involves the construction of new primary clarifiers and thus eliminates a major pumping station. The selected alternative has a higher initial cost but results in lower operation and maintenance cost . Moved by Jordan, seconded by Anders that Supplemental Agreement No. 2 with RUST Environment and Infrastructure, Inc . at a cost of $50, 000 . 00 in conjunction with the Easton Avenue WPCF be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 :22 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 2, 1998 5 : 10 p .m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for a compact pick-up were reviewed: Bidder Bid Amount Rydell Chevrolet Program Vehicle $17, 069 . 00 Plus Transfer Fees Dick Witham Ford-VW Program Vehicle $16, 477 . 00 New Order (same specs) $16, 177 . 00 The compact pick-up will be used by Community Development and is funded through a grant . It was the recommendation of the Superintendent of Central Garage that the low bid from Dick Witham Ford-VW in the amount of $16, 177 . 00 be accepted. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase four control valves for primary digesters at a cost of $4, 920 . 00 was reviewed. The valves will be used in the Easton Avenue upgrade design. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. The following bids received for the purchase of sewer castings were reviewed: Bidder Bid Amount Neenah $5, 497 . 33 Deeter $5, 400 . 00 The castings are part of the summer replacement and repair program. It was the recommendation of the Superintendent of Water Pollution/Flood Control that the low bid of Deeter in the amount of $5, 400 . 00 be accepted. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Three . Motion carried. The following revised three year arterial street repair plan was reviewed: 1998 Overlay Dubuque Road from Nevada Street to East City Limits 1999 Overlay Orange Road from Kimball Avenue to LaPorte Road (Highway 218) Overlay Franklin Street from East 7th Street to Nevada Street 2000 Overlay sections of San Marnan Drive from LaPorte Road to West 4th Street After discussions with Black Hawk County on the Orange Road overlay projects, and because of the type and availability of funds that the County will use for the project, it is necessary to move the project to 1999 . In addition, the section of Orange Road from Kimball Avenue to Hawkeye Road (Highway 21) has been added to the 1999 project . Public Works Committee February 2, 1998 Page 2 Moved by Jordan, seconded by Getty that the above three-year plan for arterial street repairs be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 :20 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 26, 1998 5 :20 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a replacement flame arrestor at a cost of $1, 659 . 90 be approved. Ayes : Two. Absent : Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution Control to purchase 72 replacement tubes for Boiler #2 at a cost of $6, 671 .00 be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 :25 p.m. Ayes : Two. Absent : Jordan. Motion carried. Nancy Eckert City Clerk V PUBLIC WORKS COMMITTEE January 20, 1998 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as amended to delete Item No. 1 under New Business entitled, "Authorization to purchase additional 95 gallon size carts--Superintendent of Sanitation & Recycling" , be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Superintendent of Central Garage to seek bids for a 1/4 ton pickup to be utilized by Community Development was reviewed. Community Development has grant money in its current budget to purchase a new vehicle to be used by their inspection personnel . The vehicle is used frequently for out-of-town inspections and to carry materials to housing sites . Moved by Jordan, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Getty now present at 5 :02 p.m. The following bids received for a trencher/backhoe were reviewed: Bidder Total Bid Swaney Equipment Co. $10, 200 . 00 (attachments only) Contractors Machinery $11, 500 . 00 (includes $3, 500 trade) Vermeer Sales & Service $15, 000 . 00 (Includes $10, 000 trade) Funding in the amount of $20, 000 is included in the 1998 Capital Equipment Program for the equipment . The original intent was to purchase attachments to be mounted on the skid steer loader, but a more practical option is to buy a used or demo unit . It was the recommendation of the Superintendent of Central Garage that the bid from Vermeer Sales & Service in the amount of $15, 000 . 00 be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved key Jordan, seconded by Anders that the meeting be adjourned at 5 : 04 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 12, 1998 4 :30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the City Planner to approve the selection of Schenk Engineering Company to provide design and construction services in conjunction with the street extension at the Northeast Industrial Park was reviewed. Councilperson Getty now present at 4 :33 p.m. The city received R. I .S .E. funds for the construction of a new road off of Northeast Drive in conjunction with the Northeast Industrial Park. City staff selected Schenk Engineering Company to provide the design and construction services for the new street extension. Schenk is currently under contract for the Industrial Park platting services and the street work would be an addendum to the current contract . Moved by Jordan, seconded by Anders that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4 :35 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk •