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HomeMy WebLinkAbout1997 PUBLIC WORKS COMMITTEE December 15, 1997 4 :20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for a cart tipper to be installed on an existing rear loading garbage truck were reviewed: Bidder Bid Amount New Equipment Co. , Inc . $4, 236 .00 Elliott Equipment Co. $4, 945 . 00 Eddy Walker Equipment Co. $2 , 015 . 00 Mid-Iowa Equipment Ottomate Lifter $4, 457 .00 Roto-Drive $7, 061 . 00 It was the recommendation of the Superintendent of Central Garage that the bid from Mid-Iowa Equipment for the Ottomate Lifter in the amount of $4, 457 . 00 be accepted. The low bid does not include installation costs and is a cheaply made lifter which would not provide adequate service and would have a short service life. The bid from Mid-Iowa is only $221 . 00 higher than the bid from New Equipment Co. and is manufactured by the company that manufactures our carts . Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase a replacement pump for the filter building at a cost of $12, 176 .20 be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 4 :31 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE December 8, 1997 4 :45 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for security services at city ramps v_ were reviewed: Bidder Bid Amount Nighthawk Security, Inc . , Cedar Rapids, IA $10 . 85 per hour Superior Security Services, Waterloo, IA $11 . 00 per hour Metro Security & Investigation, Waterloo, IA $12 . 00 per hour The contract is for the hours of 8 : 00 p.m. to midnight, seven days per week (1, 460 estimated hours per year) . The contract provides for security in and around the E. 5th Street, E. Park Avenue, west side parking ramps and the Fourth Street bridge walkway. The services include a person to walk the ramps and adjacent areas as well as the traveled routes to and from said ramps, checking suspicious persons and/or activities, checking that all storage areas, cashier booths and offices are properly secured, and all stairways and elevators . The contract is for the period of December 15, 1997 through December 31, 1998, renewable for an additional year if the parties can reach mutual agreement on the terms . Superior Security Services currently provides security services in our ramps . Using the estimated total yearly hours of 1, 460, the difference in the bid between Nighthawk Security (the low bidder) and Superior Security is $219 . 00 . It was the recommendation of the City Clerk that the bid of Superior Security Services in the amount of $11 . 00 per hour be accepted. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Three. Motion carried. With no further business before the council, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 :50 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk • • ?%Jr PUBLIC WORKS COMMITTEE December 1, 1997 5 : 20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as amended to add Item No. 2 under New Business entitled "Authorization to purchase semi-automated tipper for rear packer truck-- Superintendent of Sanitation & Recycling" , be approved. Ayes : Three. Motion carried. The following bids received for two 1998 1/2 ton 4x4 trucks and two 1998 3/4 ton 4x4 pickup trucks with plows were reviewed: Bidder Truck with Plow Truck Only Rydell Chevrolet $23 , 193 . 00 ea . $18, 470 . 00 ea. Dan Deery $24, 959 . 00 ea. $20, 095 . 00 ea. Dick Witham $22 , 594 . 00 ea . $17, 969 .40 ea It was the recommendation of the Assistant Superintendent of Central Garage that the low bid from Dick Witham for two trucks with plows at a cost of $22 , 594 .00 each and two trucks only at a cost of $16, 969 .40 each be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes : Three . Motion carried. The request of the Superintendent of Sanitation & Recycling to seek bids for semi-automated tipper was reviewed. The tipper will be installed on a rear packer truck. The estimated cost for the unit is $5, 500 . 00 . Funding is available in this Fiscal Year Budget to purchase the semi-automated tipper. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 :23 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 10, 1997 5 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan. Members absent : Getty. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the City Clerk to seek bids for security services for city ramps was reviewed. The agreement is for the hours of 8 : 00 p.m. to midnight, seven days per week. The agreement provides for the security in and around the E . 5th Street ramp, E . Park Avenue ramp, West 5th/Convention Center ramp and the Fourth Street walkway bridge. The services include a person to walk the ramps and adjacent areas as well as the traveled routes to and from said ramps, checking suspicious persons and/or activities . The agreement is for a one-year period, renewable for an additional year if the parties reach mutual agreement on the terms . Moved by Anders, seconded by Jordan that said request be approved. Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 5 : 32 p.m. Ayes : Two. Absent : Getty. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 3 , 1997 5 : 25 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase gas detector parts was reviewed. The sensor' s life expectancy is only about one year and requires replacement . The cost for the gas detector parts is $1, 070 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase two 9" replacement pistons for raw sludge pump at a cost of $2 , 000 . 00 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5 :29 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 27, 1997 5 :45 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Assistant Superintendent of Central Garage to purchase a street sweeper at a cost of $85, 917 . 00 was reviewed. Consortium bids were taken with the cities of Dubuque and Burlington. A bid was received from Herman Brown in the amount of $85, 917 . 00 . Herman Brown holds the exclusive rights for the state of Iowa to handle the Elgin Pelican mechanical chain drive street sweeper. Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5 :48 p.m. Ayes : Two. Absent : Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 20, 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as amended to Delete Item No. 2, "Authorization to rent motor graders from Altorfer at a cost of $2 , 500 per month per machine for four months- -Superintendent of Streets" , be approved. Ayes : Three . Motion carried. A joint funding with the Illinois Central Railroad Company for proposed improvements to Airline Highway Railroad Crossing was reviewed. The Illinois Central Railroad Company is proposing improvement work to the railroad crossing in conjunction with the Concrete Overlay Project for Airline Highway. The work will include a total reconstruction of the crossing which includes installing new concrete panels . This type of improvement is eligible for Iowa Department of Transportation Railroad Crossing Repair Funds; however requests for funding is backlogged approximately five years . The Illinois Central Railroad is proposing a joint funding of the improvement with city participation. The city would pay for the grade crossing materials at an estimated cost of $22 , 000 and the railroad would perform the work. Moved by Getty, seconded by Jordan that authorization be given to seek bids for the materials in conjunction with improvements to the railroad crossing on Airline Highway, and the bids be reviewed by the Finance Committee. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 04 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 13 , 1997 4 : 20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Sanitation & Recycling for authorization to seek bids for yard waste bags was reviewed. It is estimated that it will cost $22 , 500 for 68, 000 yard waste bags . Moved by Getty, seconded by Jordan that said request be approved and the bids be brought back to the committee for approval . Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of the CS/M Supervisor WP/FC for authorization to purchase a replacement mechanical seal at a cost of $2 , 466 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 : 25 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 6, 1997 4 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Assistant Superintendent of Central Garage for authorization to repair a 1972 John Deere road grader was reviewed. The grader is used for alleys and cul-de-sacs . When performing routine service on the grader, it was discovered that bearing parts in the transmission pan will require tearing down the transmission. It is estimated that the cost to repair the grader will not exceed $8, 500 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Sanitation & Recycling to purchase a modification to a chassis for a garbage truck was reviewed. The new chassis was ordered in the wrong size by Central Garage, and the unit has to be the correct size to mount the packer unit . The cost to extend the frame of the new chassis is $1, 300 . 00 . Moved by Anders, seconded by Getty that said request be approved. Ayes : Three . Motion carried. The dates for the annual fall leaf pick up was reviewed. It was the recommendation of Dick Grimm, Superintendent of Sanitation & Recycling, that the first two weeks of November be designated as free leaf service weeks . Cedar Falls will also designate the same time period to help eliminate customer confusion in the two cities . Citizens may use any containers . Mr. Grimm suggested that next year the city privatize the free leaf pick-up. Mr. Grimm is negotiating with two farmers for a place to haul the leaves . One farmer would like a cost per ton while the other farmer is requesting a set price . Move by Getty, seconded by Jordan that the first two weeks of November be designated for the annual free fall leaf pick-up. Ayes : Three. Motion carried. The request of the Superintendent of Sanitation & Recycling to reclassify an existing operator position to a services operator position was reviewed. A standard has been set of 1 percent or less of missed containers for each route operator, which the operators generally meet . By 3 : 00 p.m. each day most operators have completed their route and have left for the day. Customers calling in after 3 : 00 p.m. must wait until the next day for service or an operator must be called back to work at overtime pay. The problem is worse on Fridays because operators do not return to work until Tuesday. The increasing number of containers has increased the need for exchanges and repairs which has decreased the amount of time a supervisor can spend on supervisory duties . The salary for the new position will be the same as a sanitation operator. The individual must be capable of operating all of the sanitation equipment and have a CDL license. This person will also meet with customers to resolve problems with service . Councilperson Anders questioned the need to reclassify a position to take on these duties . He suggested that current staff should be able to handle these duties by splitting the duties among staff . Moved by Anders, seconded by Jordan that this item be tabled until further investigation and additional information is available. Ayes : Two. Nays : Getty. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4 :29 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 22, 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. 1 The request of the Assistant City Engineer for authorization to seek bids for insulating ten existing water services in the Cedar Bend area was reviewed. In 1996 the city hired a plumber to insulate ten water services in the Cedar Bend area that had a history of freezing during the winter. The cost of excavating, insulating and backfilling the water services were shared equally between the city and the Water Works . The city also replaced the streets at the excavation locations . There are several other properties in the area where water services freeze during the winter. The expenses for the work will be shared between the City of Waterloo and the Waterloo Water Works . Based on the 1996 work, the estimated cost per property is $500 . 00 for the excavation, insulation and backfill work. The city will be responsible for repairing the streets at the locations of the excavation. Moved by Getty, seconded by Jordan said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 18 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 15, 1997 4 : 50 p.m. Large Conference Room Members present : Chairperson Anders, Jordan. Members absent : Getty. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the City Planner to authorize INRCOG to prepare a Congestion Mitigation and Air Quality (CMAQ) grant in conjunction with San Marnan Drive traffic improvements was reviewed. Under the application, improvements will be made to the Flammang Drive intersection, and four sets of slip ramps will be added from Penneys Drive to Kimball Avenue. The slip ramps will relieve the congestion at the intersections where most of the problems occur. The improvements represent the need to accommodate the projected traffic volumes for the year 2005 . With the continued development in the area, the city is rapidly reaching the 2005 traffic volumes . In order to relieve the congestion along San Marnan Drive, appropriate modifications must be made. The staff at INRCOG will prepare a CMAQ grant in the amount of $1, 650 , 000 . The grant will require a 20 percent local match of approximately $330, 000 . 00, which will be funded with GO bond money. If funded the grant money will not be used until July 1999 . Moved by Jordan, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. The following bids received for four 2-way hand held, VHF radios for Water Pollution/Flood Control were reviewed: Bidder Bid Amount Radio Communications $464 .40 Motorola $449 . 00 The units will replace radios that cannot be repaired any longer at less than the total replacement . It was the recommendation of the Superintendent of Water Pollution/Flood Control that the low bid of Motorola at a cost of $449 . 00 for a total cost of $1, 796 . 00 be accepted. Moved by Anders, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the CS/M Supervisor WP/FC for authorization to purchase a battery backup for the telephone system was reviewed. The old system was equipped with a backup, but due to an equipment change the old battery backup will not work for the new system. The cost for the battery backup is $1, 886 .40 , plus installation. Moved by Jordan, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 5 : 09 p.m. Ayes : Two. Absent : Getty. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 2, 1997 5 :40 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor for authorization to purchase two replacement flame arrestor inserts for use at the lagoon at a cost of $3 , 020 . 00 was reviewed. The composition of the waste gas at the lagoon requires that the city continuously cleans and replaces them. Moved by Getty, seconded by Jordan that request of the WP/FC CS/M Supervisor to purchase two replacement flame arrestor inserts for the lagoon at a total cost of $3 , 020 . 00 be approved. Ayes : Three. Motion carried. The following bids received for three trucks for the Street Department were reviewed: Bidder Bid Amount Option 1 Option 2 Waterloo Truck Sales $57, 950 . 00 $250 . 00 $1, 295 . 00 Truck Country $64, 195 . 00 Cedar Rapids Truck Center $62, 705 . 00 Cedar Valley Truck Sales No Bid Karl Chevrolet No Bid Don' s Truck Sales No Bid The trucks will come equipped for snow control . Option 1 is a stand alone dismount kit for the spreader, which would allow storage of the spreader in any location without the use of other equipment . Option 2 is a heavy duty snow plow moldboard. Heavy duty plows provide more weight and a better plow path and generally require less maintenance. It was the recommendation of the Superintendent of Central Garage that the low bid of Waterloo Truck Sales in the amount of $59,495 . 00 per unit, including both options, be approved. Moved by Jordan, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 :45 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITi-E August 25, 1997 4 :45 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the owner of property located at Esther and East 4th Street to reconsider a weed mowing bill was reviewed. Patricia Petra contacted the Sanitation Department regarding a bill she received for mowing at her lot located at East 4th and Esther. The property was inspected on July 1, 1997, a notice was mailed on July 2, 1997 and the five day waiting period began. On July 7, 1997 staff re-inspected the lot and found that it had not been mowed. A work order was written the following day and the mowing crew mowed it the same day. Ms . Petra was charged the minimum fee of $85 . In October 1996 Ms . Petra was also notified about the condition of the lot . At that time the ordinance still gave the property owners a 10 day time frame from the date they received the notice. Ms . Petra did take care of the property. Ms . Petra informed the Sanitation Department that she was not able to be at home to receive the certified mail, and that she went to the post office to get her notice on July 8, 1997 . She also stated that the mower deck on the city' s tractor had torn up the ground on the lot . The reason that any damage was done on the lot is because it is extremely sandy. Although the city was not responsible for all the damage to the lot, a crew was sent over to patch up the areas . Moved by Anders, seconded by Jordan the request of the owner of property located at Esther and East 4th Street to reconsider the weed mowing bill be denied. Ayes : Three . Motion carried. Dick Grimm, Superintendent of Sanitation/Recycling, presented information on recycling costs . Recycling costs for April through May averaged $24 , 436 per month for an annual cost of $293 , 232 . Last year at this time the cost averaged $16, 024 or $192 , 288 yearly. If the costs continue at this rate there may be a shortage of $97, 232 . The increase is the result of increased usage at the drop-off sites and demands by property owners to monitor the drop- off sites for more frequent service and cleaning of sites . The city implemented a Saturday and Sunday service at premium labor rates. Mr. Grimm has investigated possible methods of reducing the increase . We have been handling recycling at a cost cheaper than other cities of comparable size around the state . At the increased rate, we are cheaper than most communities . With curbside collection some type of drop-off still needs to be maintained. Costs have been reduced by cutting cleaning of less used sites to every other day and also not servicing the lighter used sites on the weekend. This reduced cost by $1, 900 for the month of July. The figures show that most of the recycling cost is in the collection and not the processing. Processing will change with the market values, but without drastic increases in market prices this will not be a big factor in the overall cost of recycling. The following have been suggested: 1 . Status quo and absorb increased cost . 2 . Cancel recycling. 3 . Increase number of sites to take pressure off existing sites and thereby eliminating need for weekend services . 4 . Start a curbside collection program. 5 . Establish a city owned and operated central drop-off center and eliminate all of the current satellite sites . 6 . Education sites to keep sites neater and reduce required cleaning. A cost analysis for in-house recycling was presented. A work session will be held on September 8, 1998 to further discuss this item. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 13 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk — PUBLIC WORKS COMMITTEE August 18, 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Associate Engineer to seek bids for chainlink fence for various parts of the Flood Control system was reviewed. During the inspection of the levee system last fall, several gates and portions of chainlink fence were found to be damaged. They need to be repaired in order to help restrict access onto the levees . The following locations need to be repaired: 1 . Mitchell Avenue by the sandpits . 2 . Nevada Street by the rendering plant . 3 . Donald Street by George Wyth Park. 4 . Greenbrier Road. Funds are available in the Flood Control Budget . Moved by Jordan, seconded by Getty that the Associate Engineer be authorized to seek bids for chainlink fence for various parts of the Flood Control System. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 12 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 4 , 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. An agreement with the Iowa Department of Transportation for an extension to approve the agreement for Traffic Safety funds awarded to the city for installation of signalized traffic lights at the intersection of Hammond Avenue and Ridgeway Avenue was reviewed. The city has been awarded funding in the amount of $69, 430 to install the signal There will be no cost to the city. In order for the city not to lose the funds, the agreement must be signed to allow a time extension. If the agreement is not signed, it becomes void and the funds are lost . The agreement is not for the installation of the signals, but for the funds to be available if the project is approved. A Council Work Session will be held in a few weeks to discuss the installation of the traffic signal at the intersection of Hammond Avenue and Ridgeway Avenue . The request of the City Planner for authorization to prepare Request for Proposals for a consultant for design and inspection of Highway 20/Ansborough Avenue interchange and to prepare a R. I .S.E. application was reviewed. In order to continue the development along San Marnan Drive west of Kimball Avenue, the city must plan and provide access onto Highway 20 . The logical location for the access would be at Ansborough Avenue . The Planning and Development Department is drafting Request for Proposals in order to select a consultant for the design and inspection on the project . Although funding for the construction of the interchange has not been established, the Planning staff plans to submit a R. I .S .E. grant on September 1, 1997, with the approval of the city council . Moved by Getty, seconded by Jordan that staff be authorized to proceed with the project by selecting a consultant and preparing a R. I .S.E. application. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 5 : 12 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 21, 1997 5 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as amended to add Item No. 2 entitled, "Request to appoint council member to Consulting Selection Committee for West Airline Bridge Project-- Associate Engineer" , be approved. Ayes : Three. Motion carried. The redemption of city-owned property located on the LaPorte Road frontage road was reviewed. It has been brought to the attention of staff that the property has reached tax sale status . Upon investigation of the parcel, it was discovered that the LaPorte Road frontage road was built upon the parcel of land without the city or state gaining title to it . The road is on the parcel of property, which is private ownership. The assessor' s office was not aware that the parcel was in private ownership until 1994 . The parcel was not previously taxed. Since the parcel was not taxed until 1994 , the assessor' s office has no way of knowing where to send tax billings to the persons in possession. Adjacent property owners have expressed concern over the parcel being bought at tax sale by another private property owner and possibly losing their access onto the road. It is believed the city could redeem the property from the current tax sale by payment of the amount required, obtain the abatement of future taxes and quiet title to the property. Moved by Getty, seconded by Jordan that staff proceed with redemption of the property. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that Jerry Anders be appointed to the Consulting Selection Committee for West Airline Highway Bridge project . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 36 p.m. Ayes : Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 7, 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Central Garage to seek joint bids with other entities for a street sweeper was reviewed. Larry Cunningham, Superintendent of Central Garage, stated that several other cities are interested in jointly bidding for a street sweeper. There is a possibility of a joint effort with other cities in bidding other equipment . The street sweeper is part of the Capital Improvement Program. The old sweeper will either be sold or given to the Waterloo Airport . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Modifications to the Sidewalk Repair Program Ordinance were reviewed. Private property owners have been completing sidewalk repairs in Zone 9 of the Sidewalk Repair Program since mid-April of this year. There were approximately 1, 350 private property owners notified of necessary sidewalk repairs abutting their properties in Zone 9 . Of the 1, 350 property owners notified, 450 permits have been issued to date to property owner who wish to make the repairs themselves, or have hired a contractor to complete the repairs . Approximately 300 property owners have qualified through Community Development for Federal Block Grant assistance, which leaves approximately 600 properties to be included in the city' s Sidewalk Repair Assessment Program. Typical block grant and assessment contract construction costs range from $30, 000 to $70, 000 . Typical contracts are also completed within the current construction season, which completes all sidewalk repairs in each zone of the city in the one year allotted under the current ten year program. Due to the large number of properties which will be included in the Zone 9 contracts, construction costs for the block grant and assessment programs are estimated at $180, 000 and $400, 000, respectively. Due to the large cost of completing these contracts and additional time needed to complete the amount of work in this zone, the Engineer' s office is requesting that a variance to City Ordinance Section 33- 71 . 3 be granted to allow additional time and funding to be allocated to complete the sidewalk repairs in Zone 9 . The following modifications need to be made to the Sidewalk Repair Program: 1 . The assessment program will be let at the regular time in late July, but the completion of the contract will be extended into the Spring 1998 . 2 . The letting of the Block Grant Program will be delayed until Spring 1998 to allow time for allocation of an additional $80, 000 to the current budget . The contract will be completed in the 1998 construction season. 3 . Sidewalk inspections in Zone 10 of the Sidewalk Repair Program will be delayed until 1999 to allow time to complete all sidewalk repairs in Zone 9 . Following the completion of Zone 9, the Sidewalk Repair Program will continue as normal with all repairs in Zone 10 occurring during the 1999 construction season. Moved by Getty, seconded by Jordan that the above modifications to the Sidewalk Repair Program - Zone 9 and the variance to Section 33-71 . 3 of the Code of Ordinance be received, placed on file and approved and forwarded to the full council . Ayes : Three . Motion carried. Public Works Committee July 7, 1997 Page 2 With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 12 p.m. Ayes : Three . Motion carried. Nancy Eckert Acting City Clerk • PUBLIC WORKS COMMITTEE June 23, 1997 5:30 p.m. Large Conference Room Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes: Two. Absent: Anders. Motion carried. The appeal of the weed mowing fee by the owner of the property located at 1518-1520 West 4th Street was addressed first as the Superintendent of Water Pollution Control was called to another meeting. Blanche Wolf requested an extension of the mowing deadline from five days to ten days due to the Memorial Day holiday and the unavailabilty of her regular mower. Sue Vaughn, Special Projects Coordinator, provided a list of other mowers that are available however Wolf left a message for one but did not make contact with him prior to the city mowing the lot. Ms. Wolf did attempt to contact Sue Vaughn in the interim but was unable to make contact. The city did proceed with mowing the lot on May 30th and Ms. Wolf was billed. Anders now present at 5:50 p.m. The Special Projects Coordinator recommends denial of the appeal because Ms. Wolf did have seven days to abate the problem and also has two other properties that are having mowing complaints abated this week. Moved by Getty, seconded by Jordan to deny the appeal of the mowing fee for 1518-1520 W. 4`h Street. Ayes: Three. Motion carried. The request to purchase three transducer horns for hydrorangers was reviewed. The horns are needed to continue operation of the hydrorangers located at the pre-treatment lagoon and various pump stations. Moved by Jordan, seconded by Getty to authorize the request to purchase three transducer horns by Water Pollution Collection Systems Foremen . Ayes: Three. Motion carried. The request to purchase hand held radios on an as-needed basis for Water Pollution Control was reviewed. Water Pollution Control Superintendent Tim Shea requested that the item be tabled to allow staff more time to investigate purchase or lease options on radios. The 800 trunking system is one that needs to be investigated for lease or purchase by the department. Only eight of the current twelve radios which the department has are operable and that style of radio is not being made any longer so replacement parts are difficult to come by. Shea may need to purchase radios on an emergency basis if more radios fail during an flood crisis situation. Anders requested that Shea develop a plan for complete replacement of the radios before they are needed in an emergency. Moved by Getty, seconded by Jordan to table the request to purchase hand held radios for the Water Pollution Control Department. Ayes: Three. Motion carried. Shea was directed to contact Public Works chairperson Anders and Finance Chairperson Mollenhoff if emergency purchases become necessary. With no further business before the committee, it was moved by Jordan, seconded by Anders to adjourn the meeting at 5:50 p.m. Ayes: Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE June 9, 1997 5 :20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the City Planner to send out offers to purchase right-of-way in conjunction with Broadway and Donald Street intersection project was reviewed. Independent appraisals have been obtained and values established for the parcels . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 27 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk t PUBLIC WORKS COMMITTEE May 27, 1997 5 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the CS/M Supervisor WP/FC to purchase a portable PH monitor unit was reviewed. The unit is to be used by the lab and Pretreatment Supervisor for fieldwork. The unit currently being used is outdated and parts are no longer available for repairs . The unit is a basic test unit that is required for monitoring PH inflow from industrial users . It is a necessary item to perform basic tests needed for reports to establish a user ordinance and to insure that the guidelines of the ordinance are followed. Two quotes were received. It is the recommendation of Water Pollution/Flood Control that the bid of Harry Ferris Company in the amount of $2, 057 be accepted. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the CS/M Supervisor WP/FC to purchase a portable sampler and associated equipment was reviewed. The sampler will be used primarily for pretreatment but would also serve as a backup to the plant and could be used for special sampling as required by plant need or the Department of Natural Resources . It is the recommendation of Water Pollution that the bid of Harry Ferris Company in the amount of $2, 725 . 01 be accepted. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 :25 p.m. Ayes : Two. Absent : Jordan. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMII"1'EE May 19, 1997 5:10 p.m. Large Conference Room Members present: Chairperson Anders,Jordan. Members absent: Getty. Moved by Jordan,seconded by Anders to approve the agenda as proposed. Ayes: Two. Absent: Getty. Motion carried. The request of the Water Pollution Flood Control CS/M Supervisor to upgrade the PCU and have a systems check on the T.V.van was reviewed. The van is going to Wisconsin for installation of a new reel and a system upgrade check could be done at that time. This would save a second trip in two months for the annual system check. The upgrade to the PCU is needed to control the new reel equipment. Moved by Jordan,seconded by Anders to approve the request to spend$800.00 to upgrade the PCU and to have a systems check by Aries Industries. Ayes: Two. Absent: Getty. Motion carried. Associate Engineer Jim Ellis reviewed the request of William Sikula for a variance to the Sidewalk and Driveway Policy which limits one driveway to a property with frontages of less than 100 feet. A permit was issued for installation of a new driveway to the contractor for Mr.Sikula. The contractor did not show the property's existing driveway on the permit design for the new driveway which would have violated the permit application. Previous remodeling had turned an attached garage into a family room and the existing driveway serves as parking area only. The owner is building a new single stall garage and the footings have already been completed before the violation of the policy was noted and a stop work order placed on the project. City staff recommends that the Sikula's remove the existing driveway and curb cut before proceeding with the construction of the new driveway. William Sikula explained to the committee that he was unaware of this limitation at the time he purchased the property. When they purchased the property they knew there was room in the back to build a new garage but also planned to continue using the existing driveway as additional off street parking. Sikula has two teenagers and would prefer the additional parking for their vehicles. His contractor started the construction and excavation but was stopped when the second driveway was noticed. The committee asked the city engineer what the alternatives were for the Sikula's. Eric Thorson reported that the Sikula's could remove the existing driveway and curb cut and then proceed with the new construction. He does not want to cause undue hardship to the Sikula's but the contractor could be held accountable for failing to correctly get the permit. Mr. Sikula stated that if this information had been known he wouldn't have started with the project. Their property lines give them little alternative for the placement of a new garage and driveway. He feels leaving the second driveway would help the city during snow removal and street maintenance by keeping vehicles off the street parking. Jordan asked the engineers to explain the reason for the 100 foot standard limitation. Thorson explained that that stardard was set before he was employed with the city but the limitations are needed to allow for adequate parking along the street,for drainage and safety reasons. Jordan asked if this specific permit's location denial impacts safety concerns or is denied because of existing policy. Thorson responded that the denial was based mostly on the policy standards. Anders stated that he feels the error was on the part of the contractor and doesn't want to cause the Sikula's undue hardship if the variance is not allowed. There doesn't seem to be safety issues or a lack of on street parking which would be aggravated by the second curb cut. It was moved by Jordan,seconded by Anders to grant the variance to the Driveway and Sidewalk Policy for 2814 Saratoga as requested without setting a precedent against the city policy. Ayes: Two. Absent: Getty. Motion carried. The request of the Administrative Director to approve a joint application from the City of Waterloo to the Iowa Department of Natural Resources and the Army Corps of Engineer for the construction of the twenty-four to thirty-six inch sewer sanitary interceptor which will cross the Cedar River and a potential wetland. The construction will increase sewer capacity and eliminate two pump stations and is in accordance with the plan and design for the Northwest Interceptor Sewer. This project has been reviewed and approved by the The agreement will be forwarded to the full council tonight for authorization to be signed by the Mayor if the committee approves the request. It was moved by Anders,seconded by Jordan to recommend approval to the full council a joint application to the Iowa Department of Natural Resources and the U.S.Army Corps of Engineers for the construction of a twenty-four to thirty-six inch sewer pipe crossing the Cedar River and a potential wetland. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Anders,seconded by Jordan to adjourn the meeting at 5:35 p.m. Ayes: Two. Absent: Getty. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 28, 1997 5 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The acquisition of property located at 112 Phillips Street was reviewed. The property is adjacent to Phase III of the Martin Luther King Jr. Drive project . As long as the property is outside the right-of-way limits for the construction of the roadway, the Iowa Department of Transportation will not allow the acquisition of the property. The distance from the bikeway to the southern lot line is 35 feet and 60 feet to the edge of the roadway. This is considered a city street and the residence meets all required setbacks and clear zone from the street . Since the recreational trail is along the north side of the roadway, this will act as a buffer and has proven in the past that the trail facility adds amenities to the area. The Iowa Department of Transportation will not prohibit the city to purchase the property. However, city funds must be used and the Iowa Department of Transportation will not reimburse the city for the expenses . The concern has been brought up in the past about purchasing additional right-of-way and the city denied the owners' request . Moved by Getty, seconded by Jordan to deny the request of the owner to purchase property located at 112 Phillips Street . Prior to a vote on the above motion, the following comments were heard. Essie Buls Johnson, owner of the property located at 112 Phillips Street, presented a video of the property. Ms . Johnson stated that there is already a railroad running beside the property and with the age of the building, she does not feel the building will withstand the additional vehicle traffic . She has concerns that with the addition of the biketrail there might be increased damage to her property and additional vehicle traffic will increase the noise level . She does not feel she would be able to sell the property and does not have funds to purchase a new home . Don Temeyer, City Planner, stated that studies show that a noise barrier would not be affective . After the project is completed the city will investigate the noise level and if it is too loud, the city will request that the Iowa Department of Transportation install a noise barrier. With the approval of the mover and seconder the above motion was withdrawn. The Public Works Committee requested that the City Planner request that the Iowa Department review this buyout once again and report back to the Public Works Committee. Moved by Getty, seconded by Jordan that this request be reviewed again when the project is completed. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 35 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 21, 1997 4 : 55 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. An agreement with the Iowa Department of Transportation for replacement of the West Airline Bridge was reviewed. Design is expected to begin in October 1997 with construction to begin in April 1998 . Moved by Getty, seconded by Jordan that said agreement be approved and forwarded to the full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 00 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 14, 1997 4 : 20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan. Members absent : Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The professional service agreement with Wayne Claassen Engineering and Surveying, Inc . for design services in conjunction with F.Y. 1998 Black Hawk Road Drainage Improvement, Gatewell L & K, was reviewed. The estimated cost for construction is $80, 000 and the proposed design fee is $8, 000 . The proposed project would eliminate storm water drainage problem in the Solar Lane/Lunar Lane area near Black Hawk Road. The area has had major storm water drainage problems for years . Funding for the design is available in the Ansborough Avenue Storm Water Account, which is part of the General Obligation/Capital Improvement Program. Moved by Jordan, seconded by Anders that said agreement be approved and forwarded to the full council for approval . Ayes : Two. Absent : Getty. Motion carried. The realignment of the 218 Recreational Trail, Phase I, was reviewed. The city received Statewide Transportation Enhancement funds for the construction of the Highway 218 Recreational Trail from Greenhill Road to Westfield Avenue . During the time the application was submitted to the Iowa DOT to the actual design and survey of the facility, a few areas of concern arose as to the alignment of the trail . The area of concern was between Ansborough Avenue and the Black Hawk Creek. This segment involved right-of- way deficiencies, and the trail passes under a railroad bridge that was not constructed to accommodate a trail facility beneath it . These areas increased the construction costs and prompted the planning staff and the consultant to investigate other alternatives to place the trail . The new alignment for the trail will utilize the existing roads in Sherwood Park, the levee system behind the National Cattle Congress and then travel along the north side of Westfield Avenue from Conger Street to Duryea Street . The costs are comparable between the original alignment and the new alignment . The approved grant in the amount of $505, 720 will remain for the construction of the trail . Moved by Jordan, seconded by Anders that said realignment of the Highway 218 Recreational Trail be approved and forwarded to the full council for approval . Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4 : 29 p.m. Ayes : Two. Absent : Getty. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 7, 1997 4 : 50 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The Professional Services Agreement with RUST Environment & Infrastructure for the F.Y. 1997 Biennial Bridge Inspection was reviewed. The inspection occurs every two years and is required by federal mandate . The required inspections must be completed by an individual that is certified as a bridge inspector. The Engineering Department received a price quote from RUST Environment & Infrastructure to do the inspection at a cost of $215 for each bridge inspection. There are 55 bridges for a total cost of $11, 825 to complete the required inspections . Funding is available in Fund #455, Bridge Replacement Program. Moved by Getty, seconded by Jordan that said agreement be approved and forwarded to the full council for approval . Ayes : Three . Motion carried. The request of the Superintendent of Central Garage to seek quotes for replacement boxes and cabs for four 1981 tandem dump trucks was reviewed. The trucks are the primary haul trucks for road materials as well as sweepings hauling. They are assigned to primary road snow removal route. The boxes on two of the trucks are worn so badly that they are no longer used to dump but only as plow trucks . The cab on one truck is so badly rusted that the cab support mounts will not hold the cab up properly. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. The Preliminary Engineering Agreement with RUST Environment & Infrastructure for Garden Avenue Sanitary Sewer project was reviewed. The Garden Avenue Pumping Station has been a long- standing problem in the sanitary sewer system during wet weather. Extraneous flows entering the system from throughout the sanitary sewer service area during wet weather periods restrict the outlet capacity of the Garden Avenue Pumping Station. The overloading in surcharged sewers and overflows near the intersection of Ansborough Avenue, Garden Avenue and Black Hawk Road. The cost for the preliminary engineering for this phase is $7, 500 . 00 . Completion of the preliminary engineering phase will allow the selection of the preferred alternate to be designed in Phase 2 of the project engineering. This will be negotiated after submittal of the Preliminary Engineering Final Report . The preliminary engineering phase is also required to be completed to make the construction eligible for federal funds under the Environmental Protection Grant . Moved by Getty, seconded by Jordan that said preliminary engineering agreement be approved and forwarded to the full council for approval . Ayes : Three. Motion carried. The request of the WP/FC CS/M Supervisor to replace the reel on the T.V. van was reviewed. Aries Industries submitted a quote in the amount of $5, 985 . A quote from Cue would replace the existing slip rings only with the type presently used. This would also require staff to do the installation. Aries is quoting a new design of contractor and includes installation. Moved by Getty, seconded by Jordan that the quote from Aries Industries in the amount of $5, 985 be approved. Ayes : Three. Motion carried. The request of the WP/FC CS/M Supervisor to purchase replacement belts was reviewed. The belts will be purchased from Komline Sanderson at a total cost of $3 , 433 . 00 . Bids were not solicited. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, reviewed the spring free yard waste service . The free yard waste pick up is Public Works Committee April 7, 1997 Page 2 scheduled for April 15-28, 1997 . The refuse will be hauled to the landfill . It is anticipated that a budget amendment will be required to fund $10, 000 in overtime costs . Moved by Getty, seconded by Jordan that April 15-28, 1997 be approved for free yard waste services . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 08 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBIC WORKS COMMITTEE March 24, 1997 5:05 p.m. Large Conference Room Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes: Three. Motion carried. City Engineer Eric Thorson reported on the findings from the engineer's survey of the area to alleviate drainage problems at 5050 Foulk Road. Thorson reported that the survey indicates the need to find eleven hundred yards of fill to complete the improvements to the Collins property. Fill would be spread along one side and onto the rear of the property. Engineering estimates that approximately four hundred yards of fill could be scraped from the adjacent city lots and an additional four hundred fifty yards from the park area located to the rear of the property. This would still leave the property approximately three hundred yards short of the needed fill. The estimated cost for the additional fill needed is three thousand dollars. Parks Superintendent Paul Huting also pointed out that there are additional costs associated with moving the dirt and then getting the park and lots back into a mowable turf condition. Getty asked about the septic tank changes which would be needed if the lot was filled. Thorson reported that the city's plumbing inspector looked at the tank and plans and thought that a variance would be granted by the plumbing board. Mr. Collins presented a statement from the previous property owner stating that the road contractor had offered to fill the lot and the owner accepted but the work was not completed. The property owner said that he called the city and they told him it couldn't be done. Collins expressed his frustration with the length of time needed to resolve this problem. He stated that he has been lied to, talked to rudely and spent a ton of money on this problem. The city could have spent less money just providing fill in the first place than the amount of time it cost to survey the area several time. He wants the yard filled, trees and fence replaced by the city and will discuss it with his attorney. Collins also addressed the need to enlarge the culvert under Shaulis Road to stop the flooding of the street each spring. Getty stated that it is unfortunate that it has taken such a long time to resolve the issue but he feels it isn't the city's responsibility to rectify the problem since the property owner purchased the house in the condition as is. Moved by Getty, seconded by Anders to receive and place on file the request and corresponding report with no further action to be taken by the City. Ayes: Two. Nays: Jordan. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty to adjourn the meeting at 5:25 p.m. Ayes: Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 17, 1997 4 :40 p.m. Large Conference Room Members present : Jordan, Getty. Members absent : Anders . Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor for authorization to install a new front reel assembly on a high pressure vacuum truck at a cost of $3 , 000 was reviewed. At present the reel is side mounted and presents several problems in operating the vacuum system. The side mount reel is in need of repair and Water Pollution staff feels it would be beneficial to have a new front mount reel installed. Moved by Jordan, seconded by Getty that said request be approved. Ayes : Two. Absent : Anders . Motion carried. Moved by Jordan, seconded by Getty that the request of the Water Pollution/Flood Control CS/M Supervisor for authorization to replace water tank on the flusher truck at a cost of $7, 000 be approved. Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 : 50 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 10, 1997 4 :30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as amended to add Item 3 entitled, "Authorization to replace the hose on Camel and Flusher truck at a cost of $3 , 960 . 00" and Item 4 entitled, "Authorization to repair #1 barscreen at a cost not to exceed $3 , 600 . 00" , be approved. Ayes : Two. Absent : Getty. Motion carried. Getty now present at 4 : 35 p.m. The request of the Sanitation & Recycling Superintendent to purchase a pickup truck was reviewed. The truck would be used by the Special Projects Technician. The state bid on a 1/4 ton pickup is $11, 214 for a Chevrolet S-10 from McKenna Truck Center in Des Moines, Iowa. The Sanitation & Recycling Superintendent is requesting that the city buy off this bid or use this bid as an index for local quotations . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Two. Nays : Anders . Motion carried. Removal of no parking in the 100 block of South Street was reviewed. Councilperson Getty reported that Mr. Reichenbacker, 126 South Street, requested that the no parking be removed, but that Mr. Reichenbacker was not in attendance at this meeting. Councilperson Krizek submitted a petition from residents of the 100 block of South Street stating that they do not want the no parking signs in the 100 block of South Street removed. Moved by Jordan, seconded by Getty to leave the no parking in the 100 block of South Street . Ayes : Three . Motion carried. The request of the WP/FC CS/M Supervisor to replace the hose on Camel and Flusher truck at a cost of $3 , 960 . 00 was reviewed. Three quotes were submitted, with the quote in the amount of $3 , 960 . 00 from Municipal Pipe Tool Co. being the middle priced quote. Water Pollution/Flood Control recommends accepting this quote because the company is local, their cost includes installation and disposal of the old hose and if there is a repair needed, manufacturers suggest you use proper fittings sized to the particular brand of hose you purchase . All manufacturers do not use exactly the same diameter hose . Moved by Getty, seconded by Jordan that said request to replace the hose on the Camel and Flusher truck at a cost of $3 , 960 . 00 be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Getty that the request of the WP/FC CSM Supervisor to repair #1 barscreen at a cost not to exceed $3 , 600 . 00 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 :45 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 3 , 1997 4 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The appraisals for the Riverview properties were reviewed. The total appraised value of the properties is $7, 975 . 00 . Bob Stevenson, Administrative Director, requested authorization to make offers to the property owners and begin negotiations with them. J&L Auto has been notified that his lease of city property expires on July 1, 1997 . The Relocation Specialist is working on his relocation package. All other properties are vacant land. Funds to purchase the properties are available in the Recreation Area Development Account . Moved by Jordan, seconded by Getty to approve the appraisals for the Riverview Recreation area and authorize the Administrative Director to begin negotiations with the property owners . Ayes : Three . Motion carried. The three lane alternative for Westfield Avenue in conjunction with the Northwest Interceptor was reviewed. Wayne Claassen Engineering has submitted a report comparing two different alternatives regarding the paving width needed for Westfield Avenue . The Partnering Group reviewed the alternatives and recommended the three-lane Westfield Avenue alternative . The center lane would serve as a turning lane for businesses along the street . The difference in cost is $81, 000 . 00 and it was felt would provide many benefits to businesses and improve traffic flow in the area. Moved by Jordan, seconded by Getty that the three lane alternative for Westfield Avenue be approved. Ayes : Three . Motion carried. Supplemental Agreement No. 1 with RUST Environment & Infrastructure for final design of the Easton Avenue Water Pollution Control Facilities, the Anaerobic Digester and Phase I of the Liquid Sludge Storage Facilities was reviewed. It is anticipated that these projects would be let for construction as three separate construction contracts . The Supplemental Agreement details the project descriptions, the scope of services, and the compensation for these services . The design fee will be a lump sum of the following: Estimated Cost Project Construction Cost $980, 000 . 00 Easton Avenue WPCF $16, 860 . 00 $390, 000 . 00 Anaerobic Digesters $ 6, 460 . 00 $210, 000 . 00 Phase I Sludge Storage Facilities $ 3 , 220 . 00 The engineering percentage of construction ranges from 5 . 81 percent to 6 . 52 percent for an average of 5 . 95 percent . The design costs for the above type of projects normally range from 6 to 8 percent of the construction and staff strongly recommends entering into the agreement . Moved by Jordan, seconded by Getty that Supplemental Agreement No. 1 with RUST Environment & Infrastructure for final design of the Easton Avenue Water Pollution Control Facilities, the Anaerobic Digester and Phase I of the Liquid Sludge Storage Facilities be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 :45 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 24, 1997 4:30 p.m. Large Conference Room Members present: Chairperson Anders, Jordan, Getty. It was moved by Jordan, seconded by Getty to approve the agenda as amended, deleting the request to purchase 1/ pickup truck for Code Enforcement. Ayes: Three. Motion carried. Chairperson Anders invited the property owners Lisa and Bill Collins at 5050 Foulk Rd to discuss their drainage problems along Foulk Road. Anders asked if the road is washed out every year and whether the addition of a box culvert could alleviate the flooding problems. It appears that the road is covered when there is a quick thaw and the ground is still too frozen to absorb the runoff. Eric Thorson, City Engineer, indicated that a box culvert would probably not alleviate much of the problem because of the elevation of the road. Bill Collins stated that he has spoken to neighbors and they indicated that citizens in Cedar Terrace complained about water problems which prompted changes in the park. Channels were cut into Triangle Park and the dirt that was excavated was then placed on the two city lots. The road was cut down considerable during its reconstruction. Collins thought that the city park was supposed to be a holding pond but city staff could not confirm that information. Councilperson Jordan asked in what time frame the changes were made. Collins thought that the lots were filled in around 1978. Collins purchased the property in 1983 and first had water problems in 1985. The previous owner was offered fill dirt for his property but declined to accept it because it would also require changes to his septic tank system or the installation of city sewer. Economic reasons kept the previous owner from raising his lot elevation at the same time changes were made to other property owners adjacent to the park. Collins would like to alleviate the standing water problem which he has in his backyard and at the corner because the corner is at zero elevation. He is concerned with the runoff from the neighboring farm land and the potential chemicals which could be in the runoff. Jordan asked if the Collin's lot were filled would the water problems be alleviated. Thorson indicated that the problems with the culverts wouldn't be changed by adding fill dirt to the lot. Getty stated that it is unfortunate that the gentleman purchased the property with water problems. He bought the property as is and has been aware of the water problems ever since. Getty doesn't feel the it is the city's responsibility to move dirt. Jordan would like to work with the Mr. & Mrs. Collins on grading city property and getting approval to change the septic system. Eric Thorson offered to have engineering staff go out and shoot elevations to create a plan which will allow for proper drainage. Moved by Getty, seconded by Jordan to instruct the City Engineer to identify the elevations and to prepare drainage plans and identify the associated costs. Ayes: Three. Motion carried. Another meeting is to be rescheduled for March 17 to review the plans and address the issue. The Clerk's office will contact the Collins to notify them of the time of the meeting. With no further business before the committee, it was moved by Getty, seconded by Jordan to adjourn the meeting at 5:06 p.m. Ayes: Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTF� February 3 , 1997 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Central Garage for authorization to purchase 500 tons of additional salt was reviewed. The original bid was for 3, 100 tons . Anticipated cost is at the bid price of $29 . 00 per ton. It is hoped that the additional 500 tons will be enough for the remainder of the year, but that depends on the frequency of events requiring the use of salt . Moved by Getty, seconded by Jordan that said request be approved for 500 tons of additional salt . Ayes : Three. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase weather services provided by Data Transmission Network Corporation was reviewed. The services will provide weather related data to help facilitate snow removal efforts . The system will help provide an anti-icing program rather than a de-icing program, which is more affective than de-icing. The system will also provide information concerning potential rainfall and other conditions which affect the summer oiling program. The initial start-up costs is $1, 183 with monthly payment of $68 . Councilperson Anders stated that he was not for expending funds for the weather service and feels that this system is available at the Water Pollution Control facility. Councilperson Jordan questioned if the system is portable for use at other locations . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Two. Nays : Anders . Motion carried. The request of the Associate Engineer for approval of reconstruction of Vermont and South Streets at standard widths of 31 feet in conjunction with the 1997 Street Reconstruction Program was reviewed. During the past months, the Engineering Department staff have been completing design work for the 1997 Street Reconstruction Program. During the course of design, it was determined that the width changes could be completed to Vermont and South Streets under this program. Vermont Street from 3rd Street to 4th Street is currently 41 feet in width. When Vermont was reconstructed from 4th Street to 5th Street, as part of the 6th Street Extension Project, it was narrowed to a standard 31 foot width. This was due to the fact that the center median area had previously been removed and the street was no longer being utilized as a boulevard. Vermont from 2nd Street to 3rd Street is currently 41 feet in width, but also would be narrowed during future reconstruction of this portion of Vermont . The Engineering Department is requesting authorization to reconstruct Vermont Street from 3rd Street to 4th Street at a standard width of 31 feet . During design of South Street from Hammond to llth Street, it was determined that this section of South Street could be widened from its current 25 foot width to the standard 31 foot width. Traffic congestion problems occur in this section of South Street due to the narrow width of street and parking, which is legal on the north side, which reduces traffic flow to one lane. Councilperson Krizek stated that she has received numerous calls in favor of the width standards, but a pastor is concerned that widening the street will increase traffic . She suggested reviewing the option of installing no parking on the north side. Moved by Getty, seconded by Jordan that the request of the Associate Engineer to reconstruct Vermont and South Streets at standard 31 foot width be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 15 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE January 27, 1997 4 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the WP/FC CS/M Supervisor for authorization to purchase three electrical contactors to upgrade the Hawkeye Lift Station was reviewed. Water Pollution Control staff is using portions of the electronic equipment from the plant to upgrade lift stations . A V. F.D. and a soft start have been moved to the Hawkeye Lift Station and staff has begun installing it to replace a 1970 unit that they are unable to locate parts to repair the unit . In order to make the change, it is necessary to purchase three electrical contactors of the proper size for the motors at the station. The total cost for the three electrical contactors is $1, 621 . 50 . Moved by Getty, seconded by Anders that said request be approved at a cost of $1, 621 . 50 . Ayes : Two. Absent : Jordan. Motion carried. Dick Grimm, Superintendent of Sanitation/Recycling, presented the proposed 1997 and 1998 automated garbage routes, which will complete the process of automating the garbage routes . Five thousand more customers will be added to the automated routes . No one way streets are included in the final routes . The department will have six trucks, one which is not equipped for automated pickup. Councilperson Getty suggested evaluating Wayne Engineering Services as it seems there is an abundance of downtime . He informed the committee that a public citizen provided input on installing heater coils on the automated trucks . Mr. Grimm stated that he has received interest on curbside recycling. He suggested that it may be established on subscription services the same as yard waste is now handled. Moved by Getty, seconded by Anders that Mr. Grimm be authorized to proceed with the proposed routes . Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :26 p.m. Ayes : Two. Absent : Jordan. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE January 21, 1997 5 :30 p.m. Large Conference. Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the WP/FC CS/M Supervisor for authorization to purchase parts to repair three digester mixer houses at a cost of $1, 806 . 00 be approved. Ayes : Two. Absent : Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the WP/FC CS/M Supervisor to purchase replacement cable for the TV van at a cost of $3 , 390 . 00, plus freight, be approved. Ayes : Two. Absent : Jordan. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a replacement drive motor assembly for Aries TV surveillance camera unit for Sewer Maintenance was reviewed. The worn out unit is an Cues drive assembly which is not as durable or reliable as the Aries unit . Since the switch to the Aries camera equipment, staff has had better service, less downtime and very favorable comments from Engineering regarding the quality of the video. The cost for the drive motor assembly is $2 , 438 . 00 and funding is available in the current budget . Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to expend $3 , 400 . 00 for the city' s share of the 1996 cost of operation and maintenance of the U.S. Geological Survey river gage at 6th Street was reviewed. The city has an annual agreement with U. S. Geological Survey to jointly fund this expense. Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to make repairs to a 1985, 4 wheel drive Chevy pickup at a cost of $2, 628 . 00 was reviewed. Central Garage has advised that if the pickup is repaired, the vehicle will provide longer, reliable service . The repairs include replacing both doors, rocker panels, front corner posts, left side front quarter panel, one rear box panel and paint . Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 33 p.m. Ayes : Two. Absent : Jordan. Motion carried. Susan Fangman City Clerk